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2 results for Office Specialist in Las Vegas, NV

Office Manager

Las Vegas, NV
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced EA/ Office Manager to support senior leadership for a global holding company in Las Vegas, Nevada. This position blends office administration, bookkeeping support, and high-level EA coordination, requiring sound judgment, discretion, and exceptional organization. The ideal candidate is comfortable handling sensitive financial and legal records while keeping schedules, travel plans, reporting, and day-to-day office needs running smoothly. Responsibilities:• Oversee a wide variety of administrative activities and special assignments, ensuring deadlines are met and leadership priorities are supported efficiently.• Build and maintain well-structured electronic records for financial, legal, and operational documents so information is accurate, secure, and easy to retrieve.• Prepare, update, and format business documents, spreadsheets, presentations, and reports using Microsoft Office applications, with strong emphasis on Excel.• Manage complex calendars for leadership, adjusting meetings proactively to address schedule conflicts, travel changes, and shifting business needs.• Arrange domestic and international travel logistics, including flights, lodging, transportation, and detailed itineraries.• Gather receipts and submit expense reports in a timely and accurate manner through Concur or a comparable expense management platform.• Support the planning and coordination of meetings, dinners, and other internal or external events, helping ensure a well-organized experience for attendees.• Compile recurring and ad hoc financial, legal, and operational summaries for leadership, and distribute routine reports according to established schedules.• Handle personal administrative matters such as organizing financial paperwork, securing signatures, completing errands, and assisting with property-related documentation as needed.• Act as a reliable point of contact for executives, employees, and external partners while maintaining sound judgment and strict confidentiality.
2026-05-01T00:00:00Z

Records Specialist

Las Vegas, NV
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for a detail-oriented Records Specialist to support a busy records management team. This contract position has the potential to become permanent and is ideal for someone who works well in a high-volume setting, takes initiative, and can manage document-related tasks with accuracy and urgency. The person in this role will help coordinate medical and billing record requests, maintain organized files, and communicate effectively with both internal teams and external partners. Success in this position requires sound judgment, professionalism, and a strong commitment to confidential record handling. Responsibilities:• Obtain medical records, billing documentation, and other requested files from providers and related sources in a timely manner.• Review and reconcile account details with medical offices to help ensure information is complete, accurate, and up to date.• Safeguard sensitive documents by following established confidentiality standards and proper record-handling practices.• Build productive working relationships with medical providers, attorneys, and other external contacts through consistent daily communication.• Partner with operations and account-facing teams to resolve issues, share updates, and support client service goals.• Investigate and address record discrepancies, including issues involving the company portal, to help keep requests moving forward.• Organize incoming requests, process document intake activities, and manage outbound communications such as faxed orders.• Perform additional administrative and records-related support duties as needed to meet team priorities.
2026-05-04T00:00:00Z