36 results for Administrative Assistant in Lancaster, PA

Administrative Assistant

Harrisburg, PA
onsite
Contract / Temporary to Hire
27 - 30 USD / Hourly
Are you highly organized, detail-driven, and thrive in a fast-paced office environment? We’re looking for a motivated Administrative Assistant to join a growing team in Harrisburg, PA. This role is perfect for someone who enjoys being the backbone of office operations and takes pride in keeping things running smoothly and efficiently. Responsibilities:<ul><li>Schedule and coordinate meetings, hearings, conferences, trainings, and travel arrangements</li><li>Organize and maintain electronic and physical files, calendars, databases, and document management systems</li><li>Draft, proofread, and distribute correspondence, reports, agendas, and presentation materials</li><li>Provide on-site and logistical support for meetings, hearings, conferences, and training sessions</li><li>Assist with legal and litigation tasks, including document preparation, case file maintenance, and law library updates</li><li>Manage financial processes such as invoices, vouchers, petty cash, and office supply orders</li><li>Operate, troubleshoot, and coordinate repairs for office equipment and technology in collaboration with vendors or IT support</li><li>Support budgeting activities, office maintenance, and reception duties</li><li>Perform general administrative tasks to enhance overall office efficiency</li></ul>
2026-03-19T00:00:00Z

Administrative Assistant

New Castle, DE
onsite
Permanent
45000 - 50000 USD / Yearly
Growing client within the freight industry is looking to hire a full-time Administrative Assistant with proven bookkeeping experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, manage bookkeeping functions, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-03-10T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Contract / Temporary to Hire
19 - 19 USD / Hourly
We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations. Responsibilities:• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.• Prepare and generate reports to support compliance and departmental needs.• Manage and respond to inbound calls, providing attentive assistance to clients and team members.• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.• Ensure timely and accurate completion of administrative duties to support compliance initiatives.• Collaborate with team members to maintain efficient workflows and processes.• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.• Handle sensitive information with discretion and confidentiality.• Support the department in meeting deadlines and achieving organizational goals.
2026-03-06T00:00:00Z

Administrative Assistant

West Lawn, PA
onsite
Contract / Temporary to Hire
20 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in West Lawn, Pennsylvania. This is a Contract to permanent opportunity ideal for someone who excels in organizational tasks and thrives in a busy office environment. The successful candidate will play a vital role in supporting the Service Department, ensuring smooth operations and effective communication across various teams. Responsibilities:• Oversee and maintain detailed service records, including the creation of work orders, site set-up, and the generation of scheduled tasks for field personnel. • Answer inbound service and inspection calls, efficiently assigning them to the appropriate team members. • Coordinate procurement of materials and equipment necessary for service or inspection activities. • Delegate inspection and service projects to subcontractors as required to meet operational needs. • Assist management with personnel scheduling, ensuring adequate staffing for both inspectors and trainees. • Track and manage licensing and certifications for team members to ensure ongoing compliance. • Address and resolve operational issues or required corrections as identified by company leadership. • Manage inbound customer service requests and support clients with service needs for the branch or region. • Maintain and update a shared calendar system daily, ensuring schedules are accurate and up to date for all relevant team members. • Arrange and communicate scheduling for inspections and service work, ensuring clear coordination with customers and technical staff.
2026-03-17T00:00:00Z

Administrative Assistant

Lemoyne, PA
onsite
Temporary
19 - 23 USD / Hourly
We’re a growing team in Lemoyne, PA, looking for an organized, proactive, and reliable Administrative Assistant who understands the fast‑paced, “wear‑many‑hats” nature of a small business. If you thrive on keeping things running smoothly, enjoy supporting others, and love being the go‑to person for getting things done—this role is for you! What You’ll Do<ul><li>Manage day‑to‑day administrative tasks, including scheduling, email correspondence, and document preparation</li><li>Support leadership with calendar management, meeting coordination, and basic reporting</li><li>Provide customer service via phone, email, or in‑person communication</li><li>Assist with small business operations such as vendor coordination, ordering supplies, and maintaining office organization</li><li>Prepare invoices, track expenses, and support basic bookkeeping tasks (experience a plus)</li><li>Help streamline processes and keep the team organized and efficient</li><li>Serve as a friendly, resourceful point of contact for clients, partners, and internal staff</li></ul>
2026-03-04T00:00:00Z

Administrative Assistant

Pottstown, PA
onsite
Temporary
19 - 25 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Pottstown, Pennsylvania. In this role, you will provide essential support to housing programs, ensuring compliance and efficient operations. This position requires strong organizational skills and the ability to handle regulated processes while assisting residents with their housing needs. Responsibilities:• Process housing applications and ensure all supporting documentation meets compliance requirements.• Conduct background checks and verify applicant eligibility according to established guidelines.• Maintain accurate and organized records, adhering to housing authority regulations.• Communicate with residents and applicants regarding unit availability, application status, and program updates.• Manage resident payments, ensuring timely acceptance and proper documentation.• Address resident requests and follow up on maintenance work orders as needed.• Provide front office support, including answering inbound calls and performing receptionist duties.
2026-03-20T00:00:00Z

Administrative Assistant

West Lawn, PA
onsite
Contract / Temporary to Hire
20 - 21 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in West Lawn, Pennsylvania. This Contract to permanent position is ideal for someone who thrives in a fast-paced environment and excels at organizational tasks. The role will involve supporting project operations through administrative responsibilities and coordination efforts. Responsibilities:<ul><li>Perform general office duties, including filing, scheduling appointments, photocopying, faxing, and managing correspondence and mail.</li><li>Organize and maintain up-to-date office records to ensure accessibility and compliance with company standards.</li><li>Draft, edit, and update various documents such as meeting minutes, proposals, quotes, sales reports, and business correspondence.</li><li>Support payroll processing by collecting and verifying employee time records, submitting data for payroll, and ensuring accuracy before check distribution.</li><li>Prepare service proposals and assist the branch manager with required documentation.</li><li>Print, compile, and coordinate bid documents to ensure accuracy and timely submission.</li><li>Conduct background checks and support project requirements as needed.</li><li>Gather, review, and process contract data and related documentation.</li><li>Manage document control processes to maintain accurate records and ensure timely collection of subcontractor bids.</li></ul>
2026-03-12T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-02-24T00:00:00Z

Administrative Assistant

Harrisburg, PA
onsite
Contract / Temporary to Hire
17 - 19 USD / Hourly
Are you organized, detail-oriented, and enjoy keeping an office running smoothly? We’re looking for a Part-Time Administrative Assistant to be the backbone of our daily operations. This is a great opportunity to join a supportive team, make an impact, and grow in a stable, professional environment. What You’ll Do:<ul><li>Keep daily office operations running seamlessly through efficient administrative support</li><li>Answer and route incoming calls with professionalism and a friendly attitude</li><li>Maintain accurate records and complete data entry with strong attention to detail</li><li>Serve as the welcoming first point of contact by greeting visitors and handling inquiries</li><li>Organize and maintain office files and documentation for easy accessibility</li><li>Schedule meetings and coordinate appointments</li><li>Use technology and office tools to improve efficiency and streamline processes</li><li>Monitor, track, and order office supplies to maintain proper inventory levels</li><li>Collaborate with team members to support administrative needs and improve workflow</li><li>Handle sensitive information with the highest level of confidentiality</li></ul>
2026-03-18T00:00:00Z

Administrative Assistant

Enola, PA
onsite
Temporary
18 - 20 USD / Hourly
We are seeking a dependable and detail‑focused Administrative Assistant to join our team in Enola, PA. If you enjoy being the backbone of daily operations, keeping things on track, and supporting a small business environment where every contribution counts, this role may be a great fit for you. Key Responsibilities<ul><li>Handle daily administrative tasks, including scheduling, managing inboxes, filing, and preparing documents</li><li>Assist leadership with calendar management, meeting coordination, and internal communication</li><li>Serve as a friendly point of contact for clients, partners, and visitors</li><li>Support small‑business operations such as ordering supplies, coordinating vendors, and maintaining organized workflows</li><li>Assist with invoicing, expense tracking, and basic bookkeeping (experience helpful but not required)</li><li>Maintain accurate records and help implement improved office processes</li><li>Provide general support wherever needed to keep the team running smoothly</li></ul>
2026-03-04T00:00:00Z

Administrative Assistant

New Cumberland, PA
onsite
Temporary
21.85 - 25.3 USD / Hourly
We’re searching for a proactive, detail‑driven, and tech‑savvy Administrative Assistant to join a team in New Cumberland, Pennsylvania! If you thrive in a collaborative environment, love keeping operations running seamlessly, and enjoy using technology to enhance efficiency, this role is for you. As a key member of our team, you’ll bring organization, polish, and a positive attitude to everyday tasks—helping keep our office running like a well‑oiled machine. What You’ll Do:<ul><li>Keep the office running smoothly by providing high‑quality administrative support across daily operations.</li><li>Handle inbound calls with professionalism, routing them efficiently to the right people and departments.</li><li>Work your data‑entry magic, ensuring accuracy and maintaining well‑structured digital records.</li><li>Serve as the welcoming face of the office, greeting visitors, managing reception duties, and assisting with inquiries.</li><li>Coordinate calendars with precision, scheduling meetings, appointments, and office activities effortlessly.</li><li>Monitor office inventory, place supply orders, and ensure everything is stocked, organized, and ready to go.</li><li>Prepare and polish documents, including formatting, proofreading, and distributing materials.</li><li>Jump in to support teammates, assisting with clerical and operational tasks as needed.</li><li>Handle confidential information responsibly, using sound judgment and discretion.</li><li>Leverage tech tools (CRMs, scheduling platforms, MS Office, digital organization apps, etc.) to streamline processes and improve efficiency.</li></ul>
2026-03-19T00:00:00Z

Administrative Assistant

Malvern, PA
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a team in King of Prussia, Pennsylvania. This hybrid, contract-to-permanent position offers an excellent opportunity for growth within a nonprofit organization. The ideal candidate will play a key role in managing administrative tasks and supporting team operations with attention to detail. Responsibilities:• Manage schedules, coordinate meetings, and arrange logistics to ensure smooth team operations.• Organize and oversee team activities, including reminders, attendance tracking, and light event support.• Handle travel arrangements, process expense reports, and maintain accurate records for invoices and budgets.• Prepare, proofread, and edit various administrative documents, including correspondence, reports, and presentations.• Contribute to office engagement initiatives and assist with special projects while maintaining confidentiality.• Provide general administrative support to ensure efficient operation of the office.• Collaborate with team members to streamline processes and enhance workflow.• Utilize Microsoft Office Suite to create and manage documents, spreadsheets, and presentations.• Act as a point of contact for inbound calls and maintain clear and effective communication with stakeholders.• Support receptionist duties and perform accurate data entry tasks as needed.
2026-03-20T00:00:00Z

Administrative Assistant

Avondale, PA
onsite
Permanent
0 - 0 USD / Yearly
We have partnered with a non-profit organization on their search for an Administrative Assistant with prior experience with software implementations and audit preparation. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-03-17T00:00:00Z

Administrative Assistant

Claymont, DE
onsite
Temporary
23 - 27 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join a team in Claymont, Delaware. In this role, you will provide essential support in property management operations, assisting with tenant relations, compliance processes, and administrative tasks. This is a long-term contract position that offers the opportunity to contribute to maintaining high standards of occupancy and resident satisfaction. Responsibilities:• Process and manage applications, maintain waitlists, and conduct property tours while ensuring compliance with established guidelines.• Coordinate new resident orientations to provide a seamless onboarding experience.• Collaborate with the Property Manager to address vacancies, including scheduling unit preparation and overseeing move-ins.• Deliver timely recertification notices and manage correspondence with residents.• Build and maintain a proactive pipeline of applicants with relevant experience to ensure smooth unit transitions.• Support efforts to maintain high occupancy rates by monitoring property performance and assisting with compliance requirements.• Handle rental payments, process invoices, and address tenant inquiries professionally.• Maintain accurate records and documentation to uphold regulatory standards.• Assist with communication and coordination between residents and maintenance teams.• Provide front desk support, answer inbound calls, and manage administrative office duties.
2026-03-13T00:00:00Z

Administrative Assistant

Lancaster, PA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a detail-oriented Permit Coordinator to support daily operations related to construction permits in Lancaster, Pennsylvania. This role requires strong organizational skills and the ability to ensure accurate processing of permit applications while maintaining compliance with municipal regulations. As part of a long-term contract position, you will play a key role in maintaining efficient workflows and providing administrative support to the team. Responsibilities:<ul><li>Review permit applications to verify completeness and accuracy of all required documentation.</li><li>Enter permit information into organizational software systems in compliance with established standards.</li><li>Coordinate distribution of permits and related information to designated departments or personnel for review and approval.</li><li>Maintain organized records of permits, inspection reports, and approvals in both physical and digital formats.</li><li>Compile and generate reports related to permit activities for internal use by staff and management.</li><li>Perform general clerical tasks including filing, scanning, photocopying, and mailing.</li><li>Assist with scheduling and preparing agendas for permit-related meetings; record meeting minutes as needed.</li><li>Manage calendars and coordinate events related to permits and inspections.</li></ul>
2026-03-20T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Permanent
55000 - 60000 USD / Yearly
Successful legal firm seeks a highly organized, detail‑oriented Administrative Assistant to support daily office operations, coordination with the accounting department, vendor payments, employee onboarding, and general administrative functions. This role requires professionalism, confidentiality, strong communication skills, and the ability to manage multiple time‑sensitive tasks in a fast‑paced environment. Prior legal and accounting/billing experience is strongly preferred. Key Responsibilities<ul><li>Serve as a primary point of contact for frequent communication with the firm’s accounting department.</li><li>Process payments for administrative court costs, court reporters, and local vendors.</li><li>Prepare check requests for high‑value invoices, including verification and confirmation of wiring instructions.</li><li>Assist with budget increase requests for active cases.</li><li>Oversee onboarding of new employees in the office.</li><li>Execute and maintain the onboarding checklist, ensuring all steps, documentation, and setup tasks are completed accurately and on time.</li><li>Act as the office liaison with building management and engineering personnel.</li><li>Manage office operations needs, including monitoring and replenishing office and kitchen supplies inventory.</li><li>Support general administrative tasks to ensure smooth and efficient day‑to‑day office workflow.</li></ul>
2026-03-16T00:00:00Z

Executive Assistant

Wilmington, DE
onsite
Permanent
70000 - 110000 USD / Yearly
Job Title: Executive Assistant to President — On-Site (Delaware) Company: Confidential Technology & Services Company Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year Job Summary We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through. What You’ll Do<ul><li>Manage the President’s complex calendar and commitments with strategic prioritization.</li><li>Arrange domestic and international travel logistics and itineraries.</li><li>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.</li><li>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.</li><li>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.</li><li>Maintain a centralized action tracking system and follow up to ensure commitments are completed.</li><li>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li></ul>What We’re Looking For<ul><li>8+ years of experience providing senior executive support.</li><li>Proven ability to manage complex, ambiguous situations with minimal supervision.</li><li>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.</li><li>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.</li><li>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).</li><li>Excellent organizational skills and ability to manage competing priorities.</li><li>Strong interpersonal presence; ability to build credibility and influence across all levels.</li></ul> Preferred<ul><li>Experience supporting a Group President, CEO, or similarly senior leader.</li><li>Background in financial services or technology organizations.</li><li>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.</li></ul> Why Join Us<ul><li>Be a core partner to senior leadership at a technology-focused organization.</li><li>High-visibility role with meaningful impact on strategy and execution.</li><li>Collaborative, fast-paced environment where initiative and ownership are rewarded.</li></ul>How to Apply Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this job posting.
2026-03-10T00:00:00Z

Executive Assistant

Berwyn, PA
onsite
Contract / Temporary to Hire
33 - 33 USD / Hourly
We are looking for a highly organized and attentive Executive Assistant to join a team in Wayne, Pennsylvania. In this role, you will provide essential administrative support to executives within a collaborative and fast-paced environment. This is a Contract to permanent position with opportunities for career growth. Responsibilities:• Manage executive calendars, ensuring all appointments and meetings are scheduled effectively.• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.• Prepare for executive meetings by organizing materials, agendas, and managing follow-ups.• Act as a liaison between executives and internal or external stakeholders, maintaining integrity and confidentiality.• Handle expense reports and reconciliation using tools like Concur.• Organize and prioritize incoming communication, ensuring timely responses and resolutions.• Support the team with various administrative tasks to enhance operational efficiency.• Maintain detailed records and documentation for internal tracking and reporting.• Collaborate with other executive assistants to foster a positive and supportive work environment.• Utilize software tools like Zoom and the Office Suite for scheduling, communication, and documentation.
2026-03-18T00:00:00Z

Executive Assistant

Wilmington, DE
onsite
Permanent
70000 - 110000 USD / Yearly
Job Title: Executive Assistant to President — On-Site (Delaware) Company: Confidential Technology & Services Company Location: Delaware — On-site Employment Type: permanent, Exempt (Salary), $70,000 - $110,000/Year Keys: 8+ years of experience providing senior executive support + Project Management, experience in technology environment a plus. ** This role involves Heavy calendar management** About the Role We are seeking an experienced Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through. What You’ll Do Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships. Manage the President’s complex calendar and commitments with strategic prioritization. Arrange domestic and international travel logistics and itineraries. Prepare comprehensive briefing materials, meeting agendas, and decision frameworks. Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries. Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions. Maintain a centralized action tracking system and follow up to ensure commitments are completed. Handle sensitive and confidential information with discretion and professionalism. What We’re Looking For 8+ years of experience providing senior executive support. Proven ability to manage complex, ambiguous situations with minimal supervision. Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences. Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability. Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word). Excellent organizational skills and ability to manage competing priorities. Strong interpersonal presence; ability to build credibility and influence across all levels. Preferred Experience supporting a Group President, CEO, or similarly senior leader. Background in financial services or technology organizations. Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce. Why Join Us Be a core partner to senior leadership at a technology-focused organization. High-visibility role with meaningful impact on strategy and execution. Collaborative, fast-paced environment where initiative and ownership are rewarded. Equal Opportunity We are an equal opportunity employer and welcome applicants from all backgrounds. Reasonable accommodations are available for candidates with disabilities.
2026-02-24T00:00:00Z

Executive Assistant

Plymouth Meeting, PA
onsite
Contract / Temporary to Hire
25 - 30 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join a team in Conshohocken, Pennsylvania. In this role, you will provide high-level administrative support to two executives in the leasing department, ensuring smooth operations and effective communication. This is a Contract position with the possibility of transitioning into a long-term role based on performance. Responsibilities:• Prepare and edit Letters of Intent and other documents, incorporating specific details.• Manage and update site plans, marketing materials, and company website content to ensure accurate and engaging information.• Organize and attend industry trade shows twice annually, representing the company professionally.• Coordinate travel arrangements and logistics for company events, meetings, and executive travel.• Conduct market research to support representatives, including creating prospect lists and preparing presentations.• Generate and distribute reports, demographic maps, and competition analyses as required.• Handle incoming calls by directing them to the appropriate parties or providing relevant information.• Assist with planning company events and meetings, ensuring all details are meticulously managed.• Utilize software tools like Microsoft Office Suite, Adobe Acrobat, and Google Earth to fulfill administrative and marketing tasks.
2026-03-20T00:00:00Z

Executive Assistant

Avondale, PA
onsite
Permanent
45000 - 65000 USD / Yearly
Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client's team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality. Responsibilities:<ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team's objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
2026-03-04T00:00:00Z

Executive Assistant

Hampden, PA
onsite
Temporary
24 - 27 USD / Hourly
Are you the type of person who loves being the “go-to” for getting things done? Do you thrive in a dynamic environment where organization and communication are everything? We’re on the lookout for an Executive Assistant who brings energy, confidence, and exceptional organizational skills to support our leadership team in Mechanicsburg. What You’ll Do:<ul><li>Manage executive calendars like a scheduling pro — meetings, priorities, follow-ups, all the things</li><li>Organize travel, itineraries, and events with ease</li><li>Prepare polished reports, presentations, agendas, and correspondence</li><li>Keep communication flowing between leaders, teams, and external partners</li><li>Support projects by keeping tasks organized, deadlines on track, and updates ready</li><li>Prioritize incoming requests and keep leaders focused on what matters most</li><li>Handle confidential information with absolute professionalism</li><li>Bring positivity and steady support to a fast-paced executive environment</li></ul>
2026-02-27T00:00:00Z

Executive Assistant

Norristown, PA
onsite
Permanent
0 - 0 USD / Yearly
Robert Half is looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in a fast-paced environment. This Executive Assistant role involves managing administrative operations, facilitating communication with stakeholders, and ensuring organizational priorities are met efficiently. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Responsibilities:<ul><li>Organize and oversee complex scheduling, including calendar management, coordinating meetings, and arranging travel across multiple time zones.</li><li>Prepare high-quality presentations, briefing materials, and reports for leadership, franchise partners, and external stakeholders.</li><li>Act as a point of contact, screening calls, drafting thorough correspondence, and maintaining confidentiality.</li><li>Coordinate Board of Directors meetings, investor updates, and track action items from executive sessions.</li><li>Assist in financial processes such as budgeting, forecasting, audits, and reporting while tracking key performance metrics.</li><li>Facilitate cross-functional projects involving finance, operations, franchise development, and executive leadership.</li><li>Serve as a liaison between executives and franchise owners/operators to ensure seamless communication.</li><li>Manage expense reporting, invoices, and maintain organized filing systems for digital and physical documentation.</li><li>Implement administrative tools and workflows to enhance operational efficiency and streamline processes.</li></ul>
2026-02-20T00:00:00Z

Office Assistant

Camp Hill, PA
onsite
Temporary
21 - 23 USD / Hourly
We’re looking for a reliable and detail‑oriented Office Assistant to support daily operations in our Camp Hill office. If you have experience working in construction or a related field and enjoy keeping an office running smoothly, this role could be an excellent fit. What You’ll Do<ul><li>Provide administrative support to project managers, estimators, and field teams</li><li>Assist with document preparation, job files, project binders, and subcontractor paperwork</li><li>Support scheduling of crews, deliveries, inspections, and jobsite logistics</li><li>Manage incoming calls, emails, and communication with clients, vendors, and subcontractors</li><li>Track invoices, expenses, and assist with basic job costing or billing tasks</li><li>Maintain organized records, permits, compliance documents, and safety files</li><li>Order office and project supplies as needed</li><li>Help ensure smooth coordination between the office and job sites</li></ul>
2026-03-04T00:00:00Z

PART TIME - Administrative Assistant

Harrisburg, PA
onsite
Temporary
17 - 19 USD / Hourly
Do you love organization, enjoy helping others, and get a little thrill from checking things off a to‑do list? Are you the kind of person who actually enjoys a well‑labeled spreadsheet or a perfectly scheduled calendar? If so… we want YOU. What You’ll Be Doing:<ul><li>Keeping our office running smoothly (you’re basically the behind‑the‑scenes hero)</li><li>Answering phones, emails, and the occasional “quick question”</li><li>Managing calendars, files, and administrative tasks like a pro</li><li>Supporting our team with general office duties</li></ul>
2026-03-19T00:00:00Z