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37 results for Administrative Assistant in Lancaster, CA

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-04-28T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support import-related coordination for an agriculture organization in Pasadena, California. This Long-term Contract position is fully onsite and is well suited for someone who is highly organized, comfortable managing documentation, and able to keep pace with time-sensitive operational work. The person in this role will help maintain smooth day-to-day administrative processes by tracking shipments, handling records, and communicating with external partners and internal teams. Responsibilities: • Monitor incoming import activity, follow shipment progress, and keep stakeholders informed of status updates. • Prepare, organize, and maintain import files to ensure documentation is complete, accurate, and easy to retrieve. • Communicate with suppliers, carriers, freight partners, and internal departments to resolve questions and support timely movement of goods. • Review shipping paperwork, invoices, and packing documentation to identify discrepancies and help ensure compliance with internal standards. • Enter operational data into tracking logs and reports while maintaining a high level of accuracy. • Assist with administrative coordination related to import operations, including document filing, report preparation, and routine office support. • Help organize records and support reporting needs for ongoing import activities and related transactions.
2026-05-19T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a financial services team on a contract-to-permanent basis. This position supports advisors through a blend of client-facing service, office coordination, and administrative execution, helping ensure daily operations run smoothly and professionally. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach while handling a wide range of account, meeting, and communication tasks. Responsibilities: • Build strong day-to-day connections with clients and business partners while supporting advisors in ongoing service and relationship management activities. • Coordinate administrative steps related to new and existing accounts, including collecting documents, organizing statements, and preparing materials needed for client meetings. • Assist with account and relationship reviews by compiling accurate information and creating performance-related reports in a timely manner. • Process operational requests such as account setup, fund movement, and trade-related documentation with close attention to accuracy and deadlines. • Support compliance and risk-related activities by maintaining records, completing required forms, and helping address account reviews and inquiries. • Identify opportunities to improve client service and contribute ideas that may support business growth or product awareness. • Help organize client and prospect events, including scheduling, logistics, and follow-up communication. • Use approved digital and social channels to help increase visibility and encourage engagement with prospective clients. • Provide general administrative office support, including handling inbound calls, data entry, and front-desk style coordination as needed.
2026-05-13T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a dependable Administrative Assistant to provide part-time, on-site support for property management and office operations in Alhambra, California. This Long-term Contract opportunity is ideal for someone who is organized, proactive, and comfortable balancing administrative tasks, tenant communication, and records management in a fast-paced real estate environment. The role supports residential and commercial properties and requires strong attention to detail, sound judgment, and clear bilingual communication in English and Spanish. Responsibilities: • Oversee routine administrative support for property operations, including document handling, record maintenance, and general office coordination. • Review tax, insurance, and lease-related records to help confirm properties and tenant files remain accurate, current, and compliant. • Assist with leasing activity by supporting application reviews, preparing move-in and move-out paperwork, and guiding tenants through onboarding steps. • Respond to tenant questions regarding rent, lease terms, and service requests, while helping direct issues to the appropriate parties. • Enter financial and property data into Yardi, including rent transactions, charges, invoices, receivables, and work orders. • Help monitor expenses, utilities, and tenant bill-backs by identifying discrepancies, tracking trends, and supporting cost-control efforts. • Prepare recurring reports for management, such as vacancy updates, upcoming rent increase eligibility, and revenue tracking details. • Coordinate operational follow-up with outside contacts, including vendors, housing agencies, banks, and insurance or licensing-related parties. • Manage front office duties such as answering incoming calls, processing mail, filing records, and assisting with written correspondence and special projects.
2026-05-19T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Whittier, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations in City of Industry, California. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing documentation, and providing responsive support across administrative and finance-related tasks. The role requires strong attention to detail, sound judgment, and the ability to handle multiple priorities in an onsite environment. Responsibilities: • Coordinate calendars, meetings, and travel arrangements while ensuring schedules remain accurate and up to date. • Respond to inbound calls and general inquiries professionally, directing requests to the appropriate teams and maintaining a high level of customer service. • Prepare, organize, and maintain records, files, and documentation to support administrative, hiring, and operational activities. • Assist with invoice review, payment processing, purchase order handling, and expense tracking in partnership with finance and vendors. • Support timekeeping activities by reviewing time sheets and helping maintain accurate administrative records. • Distribute incoming communications such as faxes and other office correspondence, ensuring timely delivery and follow-up. • Contribute to onboarding and training coordination by scheduling sessions, preparing materials, and supporting related administrative processes. • Help improve office workflows by identifying process efficiencies and assisting with the creation of dashboards and reporting tools.
2026-05-12T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-05-20T00:00:00Z

Executive Assistant

Burbank, CA
onsite
Temporary to Hire
38 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the entertainment and production industry. This is a Contract to permanent position based in Burbank, California, offering an excellent opportunity for a detail-oriented individual who thrives in a dynamic and fast-paced environment. The ideal candidate will have a proactive approach to managing schedules, travel, and administrative tasks while ensuring seamless communication and organization. Responsibilities: • Manage and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved efficiently. • Coordinate and arrange complex domestic and international travel plans, including flights, accommodations, and ground transportation. • Prepare and process expense reports using Concur, ensuring accuracy and compliance with organizational policies. • Organize and oversee executive meetings, including scheduling, agenda preparation, and follow-ups. • Act as a liaison between executives and internal teams, facilitating clear communication and efficient workflows. • Handle sensitive and confidential information with discretion and a high standard of conduct. • Assist in managing special projects and initiatives as directed by leadership. • Anticipate executive needs and proactively address administrative challenges. • Ensure all travel arrangements align with company guidelines and budgets.
2026-05-20T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-05-20T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
A healthcare company is seeking a polished, highly organized, and proactive Medical Executive Assistant to support executive leadership within a healthcare organization. This role is ideal for someone who thrives in a fast-paced medical environment and can manage high-level administrative responsibilities with professionalism, discretion, and efficiency. The Medical Executive Assistant will provide direct support to senior leadership while helping coordinate daily operations, communications, scheduling, and special projects. Key Responsibilities:<ul><li>Provide high-level administrative support to executive leadership in a healthcare setting</li><li>Manage complex calendars, schedule meetings, and coordinate appointments and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other executive documents</li><li>Serve as a liaison between executives, physicians, staff, patients, and external partners</li><li>Screen calls, manage email communications, and handle sensitive information with confidentiality</li><li>Coordinate meetings, prepare agendas, take notes, and follow up on action items</li><li>Support special projects, departmental initiatives, and operational tasks as assigned</li><li>Maintain organized records, files, and documentation in compliance with internal policies and HIPAA guidelines</li><li>Assist with physician credentialing documents, contracts, invoices, or other administrative processes as needed</li><li>Help ensure efficient daily operations and executive workflow within the medical office or healthcare organization</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-16T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary to Hire
27.7115 - 33 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership within an engineering-focused environment in Pasadena, California. This contract opportunity with permanent potential is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The right candidate will bring strong judgment, professionalism, and the ability to handle shifting demands with confidence. Responsibilities: • Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for upcoming commitments. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries. • Coordinate meeting logistics for executive sessions, including reserving space, confirming attendance, and distributing relevant materials. • Serve as a central point of support for day-to-day administrative needs, helping executives stay organized and focused on key business objectives. • Monitor schedule changes and travel updates, making quick adjustments to maintain efficiency and minimize disruptions. • Prepare and organize information needed for meetings, travel, and leadership activities to support smooth daily operations.
2026-05-19T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-05-20T00:00:00Z

Sr. Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy. Responsibilities: • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments. • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments. • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs. • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions. • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel. • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools. • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination. • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs. • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
2026-05-20T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-05-20T00:00:00Z

Office Administrator

Santa Monica, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Part-Time Administrative & Accounting Specialist (30 Hours/Week) Position OverviewWe are seeking a highly organized, dependable, and detail-oriented professional to join our team in a part-time, 30-hour-per-week Administrative & Accounting Specialist role. This position is ideal for someone who enjoys working in a collaborative, hospitality-oriented office environment and brings a strong blend of administrative support and accounting experience.The right person for this role is a strong culture fit for a small team: positive, professional, adaptable, service-minded, and willing to support a variety of office, financial, and operational needs. This individual will play a key role in keeping day-to-day office functions running smoothly while also supporting accounting processes, financial reporting, and data management. Key ResponsibilitiesAccounting & Financial Support<ul><li>Post and code financial transactions in QuickBooks Online in alignment with the approved budget.</li><li>Manage accounts payable and accounts receivable, including invoice processing and payment tracking.</li><li>Issue and process checks and wire payments while maintaining accurate records.</li><li>Run financial reports and help monitor budget-to-actual performance.</li><li>Assist with compiling financial data for budgeting, audit support, and other reporting needs.</li><li>Maintain organized digital and paper financial files.</li><li>Create and update Excel spreadsheets for tracking, reporting, and analysis.</li><li>Provide timely and accurate transaction documentation and support to external accounting partners as needed.</li></ul>Administrative & Office Support<ul><li>Serve as the first point of contact for the office by answering phones, greeting visitors, and directing inquiries professionally.</li><li>Help maintain a welcoming, organized, and professional office environment.</li><li>Manage office supply inventory and coordinate ordering as needed.</li><li>Liaise with outside vendors for office services, equipment, maintenance, and technology support.</li><li>Assist with scheduling, meeting preparation, and virtual meeting setup using tools such as Zoom or Microsoft Teams.</li><li>Provide proofreading and general administrative support for reports, correspondence, and internal documents.</li><li>Support file organization, data tracking, and other administrative needs across departments.</li><li>Assist with CRM data entry and list management; prior CRM experience is preferred.</li></ul>
2026-05-06T00:00:00Z

Jr. Administrative Assistant

Cheviot Hills, CA
onsite
Temporary / Contract
50000 - 54000 USD / Yearly
We are looking for a Jr. Administrative Assistant for an asset management company in West LA. This is a contract to hire position focused on administrative coordination, document handling, and accurate tracking of violation and insurance-related records. The ideal candidate is organized, attentive to detail, and comfortable managing routine office tasks while supporting day-to-day departmental operations. This is an onsite role, and the firm offers growth opportunities for motivated candidates. Responsibilities:• Review incoming toll notices, assess each item, and determine the appropriate next steps for resolution.• Prepare customer charges for toll-related items through the accounting system and respond to internal requests for supporting details.• Maintain accurate records that track received violations, current status, and follow-up actions.• Process insurance correspondence, including cancellation notices, and upload documentation into company records.• Examine parking citations and similar notices, then coordinate payment handling when required.• Sort departmental mail and route materials to the appropriate team members in a timely manner.• Assist with reporting, data entry, and other administrative tasks that help keep the department organized and efficient.• Provide additional operational support to management and the broader team as assigned.
2026-04-27T00:00:00Z

Medical Staff Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
32 - 45 USD / Hourly
A Healthcare Company is seeking a highly organized and detail-oriented Medical Staff Administrative Assistant to support the medical staff team, with a primary focus on peer review coordination. This role is ideal for an administrative professional with strong medical terminology knowledge, excellent documentation skills, and the ability to manage sensitive information with professionalism and discretion. Familiarity with physician credentialing and recredentialing processes is helpful, but direct credentialing experience is not required. Key Responsibilities:<ul><li>Provide administrative support to the medical staff office with a primary emphasis on peer review activities</li><li>Coordinate and organize peer review cases, including gathering, tracking, and documenting case-related information</li><li>Prepare materials for committee review and assist with follow-up on items requiring committee attention</li><li>Take accurate meeting minutes for peer review and other medical staff committee meetings</li><li>Maintain detailed, organized, and confidential documentation related to case reviews and hospital issues requiring committee evaluation</li><li>Assist in monitoring and supporting committee workflows to help ensure timely review processes</li><li>Work closely with internal teams and medical staff to support communication and documentation needs</li><li>Support medical staff operations related to physician credentialing and recredentialing, as needed</li><li>Handle sensitive and confidential information in accordance with hospital policies and professional standards</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-16T00:00:00Z

Legal Executive Assistant

Glendale, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a Contract opportunity supporting the General Counsel within a fast-moving organization serving multiple healthcare entities in Glendale, California. This role centers on keeping legal and administrative workflows organized, timely, and accurate across a broad range of matters. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage competing priorities in a structured legal environment. Responsibilities: • Oversee incoming legal requests through a centralized intake process and route matters to the appropriate parties for timely follow-up. • Monitor active matters, key dates, and supporting documentation to help ensure legal work progresses according to schedule. • Partner with internal departments, client locations, external attorneys, and insurance representatives to facilitate communication and next steps. • Provide support across legal matters involving records requests, claims, disputes, contracts, compliance issues, employment-related topics, and other urgent concerns. • Prepare, edit, and organize legal documents, while maintaining standard forms and assisting with contract routing and tracking. • Maintain orderly legal files and assemble summaries, chronologies, and document packets for review and response. • Assist with subpoenas, discovery coordination, document production, insurance notifications, court-related filings, and regulatory submissions. • Deliver administrative and project support to in-house counsel, including calendar coordination and assistance with priority legal initiatives.
2026-05-14T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support daily HR operations for a management company in West Hollywood. This is a part-time, on-site Contract position offering approximately 15 to 20 hours per week, primarily on Tuesdays, Wednesday's and Thursdays. You will work part-time for the first 2-3 months and will have the opportunity to grow into a full-time position! The role will focus on employee administration, records management, and coordination across key HR processes while providing responsive support to staff and internal stakeholders. Responsibilities:• Support employee lifecycle activities by preparing and organizing documentation for new team members, departures, leave requests, payroll updates, and benefits-related changes.• Maintain accurate personnel files and HR records, ensuring documents are current, complete, and handled with discretion.• Serve as a point of contact for routine human resources questions and direct employees to appropriate resources when needed.• Coordinate scheduling and logistics for meetings, interviews, and company events to help keep HR activities running smoothly.• Process employment-related forms and status changes with a high level of accuracy, including onboarding paperwork and updates tied to compensation or benefits.• Perform day-to-day administrative support such as filing, data entry, document tracking, and written correspondence.• Assist with candidate screening requirements and onboarding activities to help create an organized and efficient onboarding experience.
2026-05-19T00:00:00Z

Human Resources (HR) Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Office Assistant to support administrative and document management activities for an HR department at a non-profit organization in Chatsworth, California. This is a Contract position ideal for someone who is organized, dependable, and comfortable handling high-volume paperwork, mail distribution, and office support tasks. The role requires strong accuracy, the ability to manage physical and digital records, and a proactive approach to keeping daily operations running smoothly. Responsibilities:• Manage incoming and outgoing correspondence, deliveries, and internal document distribution to ensure timely handling of materials.• Prepare parcels and mailings for shipment, including applying postage and coordinating outbound packaging needs.• Keep office equipment operational by addressing routine issues such as paper misfeeds, replacing toner, and monitoring basic supply needs.• Reproduce, scan, organize, and retrieve documents while supporting both paper-based and electronic record requests.• Maintain orderly filing systems by classifying records correctly, removing outdated materials, and coordinating archive activities.• Assemble document packets and distribution materials for staff, departments, or external recipients as needed.• Support off-site records storage by preparing boxes, labeling contents, and coordinating document retention activities.• Perform data entry and other administrative support tasks related to records management and departmental operations.• Assist with additional clerical and operational duties as assigned to support the HR team and broader office functions.
2026-05-20T00:00:00Z

Mailroom Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a proactive Mailroom Assistant to support a fast-paced entertainment agency. This contract position is designed for someone eager to build a strong administrative foundation while gaining exposure to office operations, guest services, mailroom coordination, and team support functions. The role offers hands-on experience across several front-office and operational tasks, making it an excellent opportunity for someone interested in growing within entertainment, media, brands, or sports. Bachelor's Degree and entertainment experience a must. Responsibilities:• Greet clients, visitors, and internal team members with a courteous and detail-focused approach that reflects a high standard of service.• Answer incoming calls, direct inquiries to the appropriate contacts, and handle communications with sound judgment and discretion.• Coordinate meeting logistics by reserving conference rooms and helping maintain organized scheduling across office spaces.• Assist with mailroom and messenger activities, including sorting, tracking, distributing, and preparing deliveries in a timely manner.• Prepare and package priority gifts or materials, maintain accurate distribution records, and help ensure items reach the correct recipients.• Operate general office equipment such as copiers, binding machines, fax machines, and mailing tools to support daily administrative needs.• Help set up and reset conference rooms or event areas for meetings, presentations, and internal gatherings.• Protect sensitive company, client, and employee information by consistently handling records with confidentiality.• Build positive working relationships across departments and contribute to a collaborative, service-oriented office environment.
2026-05-13T00:00:00Z

Executive Assistant to the CEO

Beverly Hills, CA
onsite
Temporary to Hire
125000 - 150000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support for a global entertainment firm with offices in Beverly Hills. This opportunity is ideal for an experienced, detail-focused candidate who thrives in a fast-paced corporate entertainment environment and knows how to manage complex executive needs with discretion and precision. The role centers on executive administration, including calendar oversight, travel coordination, meeting preparation, and select personal support responsibilities. Qualified candidates must have entertainment experience and experience supporting C-level executives. Responsibilities:• Manage a demanding executive calendar by coordinating appointments, resolving scheduling conflicts, and ensuring day-to-day priorities are aligned.• Arrange complex domestic and international travel, including flights, ground transportation, car service, and private aviation logistics when needed.• Prepare executives for meetings by organizing materials, developing high-quality PowerPoint presentations, and supporting board-related documentation.• Serve as a point of contact for senior leaders, external partners, and high-profile talent while maintaining discretion and confidentiality.• Handle expense reporting and reimbursement processing accurately using designated corporate systems and established timelines.• Coordinate calls, virtual meetings, and in-person sessions through platforms such as Zoom and Slack, ensuring all logistics are in place.• Provide administrative support across routine executive functions, including correspondence management, meeting scheduling, and daily workflow organization.• Assist with occasional personal support tasks such as arranging personal travel and helping coordinate property-related needs as requested.
2026-05-18T00:00:00Z

Office Manager

Beverly Hills, CA
onsite
Temporary / Contract
35 - 43 USD / Hourly
We are looking for an experienced Office Manager to support a luxury residential construction team in Beverly Hills. This long-term contract opportunity is ideal for a highly organized, detail-oriented individual who can keep office operations running smoothly while coordinating project administration, financial documentation, and communication across multiple stakeholders. The role offers a fast-moving environment with meaningful involvement in high-end custom home projects and close partnership with leadership, field teams, vendors, and consultants. This is an onsite position, and they ideal candidate will have previous construction experience. Responsibilities:• Oversee daily office operations, front-desk coordination, supply management, and administrative support to maintain an efficient work environment.• Support project teams by organizing construction records, tracking correspondence, and keeping schedules, meeting notes, and documentation current across active jobs.• Coordinate invoices, payment requests, reimbursements, and related financial paperwork to help ensure accurate and timely processing.• Maintain logs for budgets, outstanding costs, change documentation, and other project-related financial records for leadership review.• Work with subcontractors, consultants, and vendors to collect required forms, payment materials, and supporting documents.• Assist with change order administration, billing documentation, and status tracking through construction management platforms and shared files.• Prepare reports, meeting materials, and project updates for executives and project leaders on a regular basis.• Help monitor document control by organizing drawing sets, specifications, approvals, and archived records in designated systems.• Provide responsive communication and coordination among field personnel, homeowners, designers, and external partners throughout project activities.
2026-05-20T00:00:00Z