42 Results for Receptionist Jobs in Lake Forest, CA

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Receptionist

Encinitas, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
A polished, welcoming professional services firm is looking for a Receptionist to serve as the first point of contact for clients, visitors, and internal team members. This role is perfect for someone who enjoys a people-facing position and takes pride in creating an organized, professional front-office experience.Key Responsibilities:<ul><li>Greet visitors and manage the front desk throughout the business day.</li><li>Answer and route incoming calls and respond to general inquiries.</li><li>Coordinate meeting room reservations and maintain visitor schedules.</li><li>Receive, sort, and distribute incoming mail and deliveries.</li><li>Maintain office supplies and keep common areas organized.</li><li>Provide administrative support with document preparation, scanning, and filing.</li><li>Assist with scheduling, calendars, and general office coordination.</li></ul>
2026-11-06T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031· Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-11-04T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-11-04T00:00:00Z

Medical Receptionist

Carlsbad, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
A busy specialty medical practice is seeking a dependable Medical Receptionist to support its front office and patient services team. The ideal candidate is personable, detail-oriented, and comfortable balancing patient interactions with scheduling and administrative responsibilities. Key Responsibilities:<ul><li>Welcome patients and assist with check-in and check-out procedures.</li><li>Schedule appointments and coordinate provider calendars.</li><li>Verify patient demographics, insurance information, and eligibility.</li><li>Collect copayments and outstanding patient balances.</li><li>Answer incoming calls and respond to appointment inquiries.</li><li>Maintain accurate electronic patient records and scan documentation.</li><li>Coordinate with clinical staff regarding scheduling changes and patient needs.</li></ul>
2026-11-07T00:00:00Z

Receptionist Front Desk, Visitor Experience & Office Suppo

Encinitas, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
First impressions matter, and this role is ideal for someone who enjoys creating a welcoming, organized, and professional office environment. A growing professional services firm is seeking a personable Receptionist to serve as the first point of contact for clients, visitors, and business partners. Beyond answering phones, this position offers the opportunity to support daily office operations and keep the team running smoothly.What You’ll Do:<ul><li>Welcome visitors, clients, and vendors while maintaining a polished front-desk experience.</li><li>Answer incoming calls, direct inquiries, and relay messages promptly.</li><li>Manage conference room calendars and coordinate meeting logistics.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain reception areas, office supplies, and shared spaces.</li><li>Assist with document preparation, scanning, filing, and data entry.</li><li>Coordinate visitor check-ins and notify employees of arrivals.</li><li>Provide administrative support to internal departments as needed.</li><li>Help organize office events, team meetings, and client visits.</li><li>Maintain accurate contact lists and other office records.</li></ul>
2026-10-28T00:00:00Z

Medical Receptionist (Bilingual Korean)

Los Angeles, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
A Healthcare company is looking for bilingual Medical Receptionist to join a healthcare team in Los Angeles, California. This Medical Receptionist serves as the first point of contact for patients and visitors, creating a welcoming experience while supporting efficient front office operations. The ideal candidate is fluent in Korean and English, highly organized, and comfortable managing administrative tasks in a fast-paced clinical environment. Key Responsibilities:• Welcome patients and guests with a courteous, detail-oriented approach while communicating clearly in both Korean and English.• Confirm insurance details, process copayments, and review forms to ensure registration information is complete and accurate.• Support patient arrival and departure activities, including check-in, check-out, and timely entry of information into the practice system.• Work closely with providers and office staff to help maintain an organized schedule and steady patient flow throughout the day.• Manage documentation tasks such as processing medical records requests, scanning files, and maintaining orderly records.• Perform general administrative duties, including preparing correspondence, sending faxes, and monitoring front office supply levels.• Protect sensitive patient information by following healthcare privacy standards and established office procedures. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-11-06T00:00:00Z

Front Desk Coordinator

Inglewood, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an organized and bilingual Front Desk Coordinator to support daily office operations in Inglewood, California 90301. This Temp to Hire position is ideal for someone who can manage incoming calls, assist customers and employees, coordinate communications with field technicians, and handle a variety of administrative responsibilities. The role requires strong communication skills in both English and Spanish, attention to detail, and the ability to balance multiple priorities in a fast-paced office environment. The ideal candidate will be comfortable communicating in Spanish. Responsibilities:• Answer and manage incoming phone calls, messages, and customer inquiries, ensuring requests are directed to the appropriate team members.• Handle general administrative and clerical duties, including completing paperwork, data entry, and maintaining accurate records.• Contact customers and stores regarding service needs, scheduling, and general inquiries.• Provide administrative support to field technicians by assisting with scheduling, coordination, and daily communications.• Communicate with clients regarding technician delays, schedule changes, or the need to reschedule appointments.• Assist with daily office operations and help ensure administrative activities run smoothly.• Coordinate communications with employees and assist with general office and customer service needs.• Maintain organized files and ensure all paperwork and documentation are completed accurately and in a timely manner.
2026-10-30T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-11-04T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus. What You’ll Do<ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul>
2026-10-26T00:00:00Z

Guest Services Coordinator

Rancho Palos Verdes, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a Guest Services Coordinator to support catering and conference operations at a hospitality property in Rancho Palos Verdes, California. This Contract position plays an important role in keeping group and event administration organized, accurate, and responsive while helping deliver a smooth experience for guests, clients, and internal teams. The ideal candidate brings strong customer service instincts, solid administrative ability, and the composure to manage multiple priorities in a fast-paced resort environment. Responsibilities: • Coordinate administrative tasks for catering and conference service leaders to help ensure group and event business is handled efficiently from planning through execution. • Organize and maintain departmental records, documents, and filing processes so information remains accurate, accessible, and up to date. • Prepare, update, and distribute banquet event documentation and related materials promptly while tracking revisions and recording changes as needed. • Enter and verify event, banquet, and billing-related information in required systems, including adding banquet check details and confirming data accuracy. • Generate recurring and ad hoc operational reports for managers on a daily, weekly, and monthly basis to support planning and service delivery. • Assist with client-facing and event-support activities such as preparing group materials, coordinating amenities, arranging reservations, supporting room inspections, and following up on event guarantees. • Respond to guest and client inquiries about property services, policies, amenities, and daily activities with professionalism and clear communication. • Support office operations by handling department mail, producing copies, taking and distributing meeting notes, contacting vendors for requested items, and keeping supplies stocked. • Protect confidential guest and employee information, direct external media inquiries to the appropriate contacts, and follow hotel safety, cleanliness, and service standards at all times.
2026-11-07T00:00:00Z

Office Assistant (part-time)

El Segundo, CA
onsite
Temporary / Contract
20 - 29 USD / Hourly
Position OverviewWe are seeking a professional and customer-focused Office Assistant to support daily operations at City Hall. This individual will serve as the first point of contact for visitors and callers, providing excellent customer service while performing a variety of administrative and clerical functions. The ideal candidate will be organized, detail-oriented, and comfortable working in a public-facing environment.Key Responsibilities<ul><li>Greet visitors and direct them to the appropriate department or staff member.</li><li>Answer, screen, and route incoming telephone calls.</li><li>Process incoming and outgoing mail, packages, and correspondence.</li><li>Provide information regarding City services, programs, and departments.</li><li>Prepare, type, proofread, and distribute correspondence, reports, forms, and other documents.</li><li>Maintain electronic and physical filing systems, records, and databases.</li><li>Enter, update, and retrieve information using various software programs.</li><li>Schedule meetings, coordinate calendars, and reserve meeting rooms.</li><li>Assist with meeting preparation, materials, and minute-taking as needed.</li><li>Process forms, applications, records, and other administrative documents.</li><li>Assist with office accounting support, including fee collection, invoice processing, purchase orders, and reimbursements.</li><li>Order and maintain office supplies and inventory.</li><li>Handle general clerical duties including copying, scanning, filing, and data entry.</li><li>Provide administrative support to City departments and staff as assigned.</li></ul>
2026-10-26T00:00:00Z

Office Assistant (part-time)

Artesia, CA
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a reliable and detail-oriented Part-Time Office Assistant to support daily administrative operations in a busy office environment. This individual will play a key role in ensuring office processes run smoothly by providing administrative support, maintaining records, handling documentation, and assisting with customer and vendor inquiries.The ideal candidate is organized, professional, and comfortable managing multiple priorities while maintaining a high level of accuracy and confidentiality. Key Responsibilities<ul><li>Provide general administrative support to the office team.</li><li>Answer and direct incoming phone calls and customer inquiries.</li><li>Prepare, review, and maintain contracts, work orders, permits, and other office documentation.</li><li>Process and organize burial permits and related records.</li><li>Enter, update, and maintain data in office databases and filing systems.</li><li>Assist with scheduling appointments and coordinating office activities.</li><li>Handle correspondence, emails, and document distribution.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Support special projects and perform other administrative duties as assigned.</li><li>Ensure records are maintained in compliance with company policies and procedures</li></ul> Hours<ul><li>Regular Schedule: 12:00 PM - 4:00 PM, Monday through Friday</li><li>Training Period: 10:00 AM - 4:00 PM for the first two weeks</li></ul>
2026-10-22T00:00:00Z

Administrative Assistant

Redlands, CA
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to support office operations for a busy hazardous waste company in Redlands, California. This contract opportunity is well suited for someone who works efficiently in a high-volume setting, manages shifting priorities with confidence, and maintains strong accuracy across daily tasks. The role will contribute to smooth administrative workflows by coordinating documentation, assisting the team with essential office support, and helping keep records and communication organized. Responsibilities: • Prepare and assemble packets, forms, and supporting materials needed for daily business activities. • Create purchase orders with a high level of accuracy and ensure related information is entered correctly. • Provide day-to-day administrative support to office staff and help maintain efficient workflow across the team. • Handle inbound calls and front-desk style duties in a thorough and responsive manner. • Enter, update, and verify data while maintaining organized and accessible office records. • Balance multiple assignments at once, adjusting to changing deadlines in a fast-paced environment. • Use Microsoft Word, Excel, and Teams to complete correspondence, track information, and support internal communication.
2026-11-06T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-27T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects. Responsibilities: • Maintain and update departmental records, databases, and internal files to ensure information remains complete and current. • Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy. • Support the transfer of information into inventory management tools by preparing, entering, and verifying data. • Process purchase orders and assist with related documentation to help keep transactions organized and on schedule. • Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team. • Partner with department leaders to confirm records are correct, organized, and aligned with current business needs. • Contribute to special assignments and take on additional office support duties as priorities change. • Assist with general front-office and communication tasks, including handling inbound calls when needed.
2026-11-07T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
29.45 - 34.1 USD / Hourly
We are looking for an experienced Administrative Assistant to join a collaborative office on a contract-to-permanent basis. This position supports daily office operations, provides a detail-oriented point of contact for consultants and subcontractors, and handles a range of administrative and accounting-related tasks. The ideal candidate is comfortable working onsite, communicates openly when support is needed, and brings strong Excel skills along with a team-first mindset. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running smoothly. • Serve as a welcoming and detail-oriented contact for consultants, subcontractors, and other visitors interacting with the office. • Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members. • Enter, update, and maintain records with accuracy, including data tied to administrative accounting support. • Use Excel regularly to prepare, organize, and track information for reporting and internal coordination. • Provide receptionist coverage and general front-office support in an onsite office environment. • Assist with ad hoc projects and administrative requests as business needs evolve. • Communicate proactively with the team when questions arise or additional guidance is needed to complete assignments effectively.
2026-11-05T00:00:00Z

Administrative Assistant

Gardena, CA
onsite
Temporary to Hire
28 - 32 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace. Responsibilities: • Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately. • Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence. • Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks. • Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency. • Coordinate office meal orders and help manage related logistics for staff needs and team gatherings. • Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination. • Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy. • Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
2026-11-03T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one. Responsibilities: • Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately. • Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties. • Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved. • Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy. • Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently. • Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently. • Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
2026-11-04T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A healthcare company is looking for an Administrative Assistant to support daily operations across multiple programs. This Administrative Assistant plays a key role in keeping administrative processes organized, responsive, and efficient while working closely with operational leadership and program teams. The Administrative Assistant brings strong coordination skills, sound judgment with confidential information, and the flexibility to assist across locations and events as business needs evolve. Key Responsibilities:• Coordinate schedules, arrange meetings and conference calls, and capture clear meeting notes to support follow-up actions.• Draft, format, and distribute clear communications, internal documents, reports, and forms in a timely manner.• Maintain organized digital records and shared files using business applications such as Teams, SharePoint, and contract management platforms.• Monitor office supply levels, place orders, compare vendor options, and help track inventory to ensure uninterrupted operations.• Process incoming and outgoing mail, prepare check request documentation, and submit materials to the finance team for review and payment handling.• Reconcile company credit card activity by gathering receipts, matching transactions, and organizing supporting bank statement documentation.• Assist program managers with administrative tracking for equipment upkeep, service schedules, and specialty disposal pickups.• Support event logistics by coordinating requests, updating monthly calendars, and traveling between sites when on-site administrative assistance is needed.• Uphold confidentiality standards, follow organizational procedures, and contribute to reports, presentations, and other operational materials as assigned. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-11-06T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.What You’ll Do:<ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
2026-11-02T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

42 results for Receptionist in Lake Forest, CA