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72 results for Office Assistant in Lake Forest, CA
- Los Angeles, CA
- onsite
- Temporary / Contract
- 24 - 26 USD / Hourly
- <p>A well-known organization located in Beverly Hills is seeking an Administrative Assistant on a contract to hire basis. In this role, you will be responsible for a variety of administrative tasks including data entry, heavy filing, conducting research, inputting check numbers, and assisting with special projects as needed. The ideal candidate will be highly organized, detail oriented, and comfortable handling a high volume of administrative work with accuracy and efficiency.</p><p><br></p><p>Robert Half is looking for a professional who has strong Microsoft Office Suite skills and can thrive in a fast-paced environment while maintaining excellent attention to detail. This is a long-term temporary opportunity with strong potential to become a permanent position for the right candidate. Our client offers </p><p>a 35-hour work week, free parking, excellent benefits, and room for growth. </p>
- 2026-11-10T00:00:00Z
- Pasadena, CA
- onsite
- Temporary / Contract
- 28 - 30 USD / Hourly
- <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
- 2026-11-04T00:00:00Z
- Beverly Hills, CA
- onsite
- Temporary / Contract
- 40 - 48 USD / Hourly
- <p>A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects.</p><p><br></p><p>Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.</p>
- 2026-10-29T00:00:00Z
- Costa Mesa, CA
- onsite
- Temporary / Contract
- 45.6 - 52.8 USD / Hourly
- We are looking for an experienced Executive Assistant to support senior leadership in a high-visibility contract position based onsite in Costa Mesa, California. This five-week assignment requires someone who can manage schedules, coordinate meetings and travel, and communicate effectively in both written and verbal interactions. The ideal candidate is organized, discreet, and confident handling day-to-day executive support in a fast-paced office environment.<br><br>Responsibilities:<br>• Manage complex calendars for executive leadership, including scheduling internal and external meetings and adjusting priorities as needs change.<br>• Coordinate travel logistics such as itineraries, bookings, and related arrangements to ensure smooth executive travel plans.<br>• Prepare for meetings by organizing agendas, tracking schedules, and attending sessions to capture key details and support follow-up actions.<br>• Draft clear handwritten and written correspondence for clients, business contacts, and personal outreach on behalf of executives.<br>• Serve as a dependable onsite partner by handling daily administrative needs with strong judgment and attention to presentation.<br>• Use Microsoft Office and Zoom to create documents, manage communications, and support virtual and in-person meetings effectively.
- 2026-11-12T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 30 - 30 USD / Hourly
- <p>We are looking for an experienced <strong>Executive Assistant </strong>to provide high-level support to the Executive Director for <strong>Non-Profit</strong> in California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, handle sensitive matters with discretion, and help maintain smooth day-to-day executive operations. The role offers the chance to work closely with senior leadership while contributing to board coordination, administrative planning, and cross-functional projects in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the Executive Director’s schedule by coordinating appointments, prioritizing requests, and ensuring daily activities run efficiently.</p><p>• Arrange domestic and international travel plans, prepare itineraries, and oversee related logistics to support business needs.</p><p>• Support<strong> Board of Directors</strong> activities by organizing meetings, preparing agendas and materials, documenting minutes, and following up on action items.</p><p>• Process expense reports, track invoices, and assist with administrative documentation to maintain accurate records and timely submissions.</p><p>• Coordinate executive meetings, draft correspondence, and prepare presentations or reports for leadership discussions and decision-making.</p><p>• Serve as a reliable point of contact for internal and external stakeholders while maintaining discretion and confidentiality.</p><p>• Assist with special projects and operational assignments that require strong organization, sound judgment, and independent follow-through.</p>
- 2026-10-20T00:00:00Z
- Gardena, CA
- onsite
- Temporary / Contract
- 37 - 41 USD / Hourly
- We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. <br> Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
- 2026-11-02T00:00:00Z
- Azusa, CA
- onsite
- Temporary to Hire
- 32 - 44 USD / Hourly
- We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders.<br><br>Responsibilities:<br>• Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently.<br>• Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule.<br>• Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly.<br>• Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups.<br>• Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders.<br>• Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized.<br>• Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials.<br>• Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned.<br>• Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures.<br>• Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
- 2026-11-11T00:00:00Z
- Alhambra, CA
- onsite
- Temporary / Contract
- 28 - 30 USD / Hourly
- <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
- 2026-11-04T00:00:00Z
- La Costa, CA
- onsite
- Temporary / Contract
- 34 - 40 USD / Hourly
- <p>A growing real estate development firm is seeking an experienced Executive Assistant to support its senior leadership team. This position is ideal for someone who enjoys being the organizational backbone of a business, can anticipate executive needs, and is comfortable handling confidential information while keeping daily operations on track.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, appointments, and scheduling priorities.</li><li>Coordinate travel arrangements, meeting logistics, and executive itineraries.</li><li>Prepare presentations, reports, correspondence, and meeting materials.</li><li>Track project deadlines, follow-up items, and leadership action plans.</li><li>Process expense reports, invoices, and corporate credit card reconciliations.</li><li>Coordinate communications between executives, vendors, clients, and internal departments.</li><li>Maintain confidential records and provide general administrative support.</li></ul>
- 2026-11-10T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 100000 - 150000 USD / Yearly
- <p>We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly</p><p>• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details</p><p>• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change</p><p>• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions</p><p>• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs</p><p>• Maintain clear communication across internal and external contacts to support executive priorities</p>
- 2026-11-11T00:00:00Z
- Santa Ana, CA
- onsite
- Permanent / Full Time
- 70000 - 90000 USD / Yearly
- We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture.<br><br>Responsibilities:<br>• Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice.<br>• Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness.<br>• Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review.<br>• Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized.<br>• Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures.<br>• Manage document handling and file organization within the firm’s document management platform and other office technologies.<br>• Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records.<br>• Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
- 2026-11-06T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 70000 - 100000 USD / Yearly
- <p><strong>Looking to join a modern, growing litigation firm where your career can continue to evolve?</strong></p><p><br></p><p>Our client, a <strong>tech-forward civil litigation firm in Irvine</strong>, is seeking a <strong>Legal Assistant with 3+ years of litigation experience</strong> to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.</p><p>This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment.</p><p><br></p><p>What You'll Do</p><ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul><p>What They're Looking For</p><ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul><p>Why This Firm?</p><ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul><p>Schedule</p><ul><li><strong>Onsite daily – Irvine</strong></li></ul><p>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.</p><p><strong>Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.</strong></p>
- 2026-10-16T00:00:00Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 90000 - 110000 USD / Yearly
- <p>If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.</p><p>Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team.</p><p><br></p><p>The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.</p><p>This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.</p><p>Responsibilities</p><ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul><p>Qualifications</p><ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul><p>Why Consider This Opportunity?</p><ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul><p>Benefits</p><ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul><p>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.</p><p>Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
- 2026-10-30T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- <p>A rapidly growing fintech company in East Los Angeles is looking for an Office Assistant to support their team on a contract basis. </p><p>You’ll be responsible for greeting guests and clients, ordering and restocking office supplies, assisting with outbound and inbound mail and provide back up clerical support to multiple teams. </p>
- 2026-10-30T00:00:00Z
- Rialto, CA
- onsite
- Temporary / Contract
- 18.2115 - 23 USD / Hourly
- <p>We are looking for an Accounting Assistant to support accounts receivable operations for a manufacturing organization in San Bernardino, California. This is a Contract position expected to last approximately two months, with the potential to continue based on business needs. The person in this role will help keep customer account activity current, manage a steady flow of financial data, and provide dependable administrative support in a fast-paced office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a group of customer accounts and keep receivable records accurate and up to date.</p><p>• Review incoming payment information, enter transactions efficiently, and maintain organized financial documentation.</p><p>• Follow up on outstanding balances through light collection activity on a regular weekly basis.</p><p>• Perform high-volume data entry with close attention to accuracy and timeliness.</p><p>• Assist with invoice coding and support day-to-day administrative tasks related to accounting operations.</p><p>• Use QuickBooks Desktop to process and track accounts receivable activity, with training available as needed.</p><p>• Apply basic Excel skills to enter, update, and verify accounting data and account details.</p>
- 2026-11-11T00:00:00Z
- San Marcos, CA
- onsite
- Temporary / Contract
- 22 - 28 USD / Hourly
- <p>Our recruiting team is searching for an Accounting Assistant to support the accounts receivable and cash management functions of an established distribution organization. This role is ideal for someone who enjoys working with customer accounts, researching payment discrepancies, and keeping financial records organized. The Accounting Assistant will work closely with the AR team to ensure incoming payments are properly applied, customer balances are accurate, and outstanding items are addressed in a timely manner. This is a hands-on position with room to build additional accounting experience.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Apply incoming customer payments, including checks, ACH transfers, and wire transactions.</li><li>Assist with daily cash applications and payment posting.</li><li>Review customer account activity and research unapplied cash or payment discrepancies.</li><li>Prepare and distribute customer invoices and account statements.</li><li>Assist with account reconciliations and aging report updates.</li><li>Follow up internally regarding short payments, missing remittance details, and billing corrections.</li><li>Maintain accurate customer account records and payment documentation.</li><li>Support the preparation of AR reports and month-end reconciliations.</li><li>Assist with general accounting projects and administrative duties as needed.</li></ul>
- 2026-11-10T00:00:00Z
- Glendale, CA
- onsite
- Temporary / Contract
- 20 - 21 USD / Hourly
- <p>Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.</p><p>Bookkeeping:</p><p>· Assist in maintaining accurate and up-to-date financial records.</p><p>· Record daily transactions, including accounts payable and accounts receivable entries.</p><p>Invoice Processing:</p><p>· Process and verify invoices from vendors.</p><p>· Ensure proper coding and documentation before submitting invoices for approval.</p><p>Expense Reconciliation:</p><p>· Reconcile credit card statements and receipts.</p><p>· Verify and reconcile employee expense reports with receipts and company policies.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain organized and well-documented records for easy retrieval.</p><p>Assist with Financial Reporting:</p><p>· Support the preparation of financial reports, including income statements and balance sheets.</p><p>· Provide necessary information and documentation for financial audits.</p><p><br></p>
- 2026-11-04T00:00:00Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- We are looking for a detail-oriented Accounting Assistant to support day-to-day accounting and back-office operations for a growing team in Carlsbad, California. This is a Long-term Contract opportunity with a part-time schedule, offering hands-on exposure to core accounting processes and the chance to contribute to special projects. The role is best suited for someone who enjoys accurate, manual financial work, stays organized in a busy environment, and is eager to build experience across multiple accounting functions.<br><br>Responsibilities:<br>• Manage weekly accounts payable activity by entering and reviewing vendor invoices, including freight and manufacturer billing, while helping maintain accurate accounts receivable records.<br>• Support month-end accounting activities by assisting with reconciliations, reviewing financial data, and completing routine close-related tasks.<br>• Audit credit card transactions by downloading statements, checking expense details, assigning proper general ledger coding, and resolving manual sync or categorization issues.<br>• Assist with sales order administration by entering orders, monitoring fulfillment progress, and coordinating related vendor billing updates.<br>• Use NetSuite to maintain financial records, process transactions, and support reporting accuracy across accounting workflows.<br>• Contribute to back-office improvement initiatives by helping organize processes, strengthening separation of duties, and participating in special projects as needed.<br>• Work closely with accounting and operations stakeholders to keep financial and order-related information current and well documented.
- 2026-11-12T00:00:00Z
- Encinitas, CA
- onsite
- Temporary / Contract
- 23 - 26 USD / Hourly
- <p>Robert Half is looking for an organized Accounting Assistant to join a growing finance department and provide support across several areas of the accounting function. This is a great opportunity for someone with a foundation in accounting who is looking to expand their experience while working alongside an established accounting team. The ideal candidate is comfortable handling transactional accounting responsibilities, enjoys working with numbers, and takes pride in maintaining accurate financial records. This position will provide exposure to accounts payable, general ledger activity, reconciliations, and month-end support.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with entering vendor invoices, reviewing supporting documentation, and verifying proper account coding.</li><li>Process employee expense reports and assist with corporate credit card reconciliations.</li><li>Prepare and maintain basic journal entries and supporting schedules.</li><li>Assist with bank, credit card, and general ledger account reconciliations.</li><li>Research invoice discrepancies, duplicate payments, and missing documentation.</li><li>Maintain organized digital accounting files and vendor records.</li><li>Assist with monthly close activities, including accrual support and account documentation.</li><li>Communicate with internal departments and vendors regarding outstanding accounting questions.</li><li>Provide general administrative support to the accounting team as needed.</li></ul>
- 2026-11-10T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- We are looking for an Office Services Associate to support daily back-office operations and provide high-quality service to internal and client-facing teams. This is a Contract position suited for someone who thrives in a fast-moving work setting and can balance administrative support, document handling, and service coordination with accuracy and discretion. The ideal candidate brings strong communication skills, sound judgment, and the ability to keep multiple workflows moving efficiently while maintaining a dependable presence.<br><br>Responsibilities:<br>• Coordinate day-to-day office support activities across functions such as copy and print services, mail handling, document intake, reception, hospitality, and other administrative service areas as needed.<br>• Guide workflow for assigned service lines by prioritizing incoming requests, distributing tasks effectively, and helping ensure deadlines are met in a busy environment.<br>• Produce, scan, copy, and organize physical and electronic documents with close attention to quality, completeness, and confidentiality.<br>• Support mailroom operations by receiving, sorting, distributing, and processing inbound and outbound deliveries in a timely and accurate manner.<br>• Assist with front-desk and phone coverage, including answering a multi-line phone system, directing inquiries, and providing courteous assistance to employees and visitors.<br>• Monitor service standards and help reinforce established procedures, policy compliance, and consistent execution of office processes among team members.<br>• Handle sensitive business materials with discretion while maintaining organized records and dependable administrative support across departments.<br>• Identify service issues, resolve routine operational problems independently, and escalate more complex matters when additional leadership support is needed.
- 2026-11-09T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 23 - 25 USD / Hourly
- <p>Robert Half is looking for a part-time Administrative Assistant to support daily front office operations for our client located in Hollywood. This is a contract position suited for someone who is personable, responsive, and comfortable handling a heavy volume of phone calls. The ideal candidate brings a detail-oriented approach, communicates warmly with callers and visitors, and stays organized while managing multiple priorities in a business casual office environment. This is a contract position that will start immediately, and will end in February of 2027. The schedule is Monday-Friday from 12pm-4pm.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming phone calls by answering promptly, directing inquiries to the appropriate contacts, and providing courteous front-line support.</p><p>• Perform data entry and general administrative tasks with accuracy and attention to detail.</p><p>• Coordinate day-to-day office support activities to keep workflow moving smoothly during afternoon and early evening hours.</p><p>• Respond quickly to changing needs and handle routine requests with sound judgment and efficiency.</p><p>• Maintain clear communication with team members regarding messages, call activity, and office support needs.</p>
- 2026-11-11T00:00:00Z
- Irvine, CA
- onsite
- Temporary / Contract
- 26.6 - 30.8 USD / Hourly
- We are looking for a detail-oriented Project Assistant to support construction operations in Irvine, California. This Long-term Contract position will focus on project accounting, subcontractor documentation, payroll coordination, and administrative support across active jobs. The ideal candidate brings strong construction industry experience and can keep financial records, compliance materials, and project paperwork organized in a fast-paced environment.<br><br>Responsibilities:<br>• Process a large volume of payables for construction projects while confirming billing details align with project documentation and approved costs.<br>• Examine vendor and subcontractor invoices, validate purchase orders and change-related charges, and apply accurate cost coding before submission.<br>• Partner with project teams to clear approval delays, research billing variances, and follow through on payment-related issues.<br>• Maintain subcontractor files by organizing agreements, insurance records, notices, lien documentation, and other required compliance materials.<br>• Track payment support items such as schedules of values, accrual data, invoices, and release documents to help ensure timely disbursements.<br>• Gather and review craft employee time records, confirm labor classifications and coding, and coordinate corrections with field leadership as needed.<br>• Support monthly financial close activities by preparing accrual information and ensuring accounting submissions are complete and on schedule.<br>• Keep project records current, including purchase orders, contract changes, correspondence, and files needed for audits, reporting, and closeout.<br>• Assist with final project administration by coordinating reconciliations, collecting outstanding documentation, and helping prepare final payment packages.
- 2026-11-11T00:00:00Z
- Irvine, CA
- onsite
- Temporary / Contract
- 25.3365 - 29.337 USD / Hourly
- We are looking for a detail-oriented Project Assistant to support construction project operations in Irvine, California. This Long-term Contract position focuses on project accounting, subcontractor documentation, payroll coordination, and administrative support across active jobs. The ideal candidate will bring strong construction industry experience and the ability to manage deadlines, financial records, and communication with internal teams, vendors, and subcontractors.<br><br>Responsibilities:<br>• Process a large volume of project-related payables by reviewing invoices and confirming alignment with contract terms, purchase orders, approved changes, and cost codes.<br>• Partner with project managers, engineers, vendors, and subcontractors to resolve billing issues, secure approvals, and keep payment activity on schedule.<br>• Maintain complete accounts payable files, monitor open items and vendor statements, and assist with reconciliations to support accurate financial records.<br>• Organize and update subcontractor documentation, including agreements, insurance records, change documentation, notices, and lien release materials required for payment.<br>• Track subcontractor billing details such as schedules of values, accrual information, invoices, and closeout paperwork while following compliance requirements.<br>• Collect and review craft employee time records, validate hours and job classifications, and coordinate with field leadership to address payroll discrepancies before submission.<br>• Support month-end financial activities by preparing subcontractor accrual information and coordinating with project and accounting teams for timely reporting.<br>• Maintain orderly project files for correspondence, purchase orders, subcontracts, change records, and audit support documentation.<br>• Assist with project closeout activities, including final payment coordination, reconciliations, required releases, and follow-up on outstanding items.<br>• Identify administrative or accounting inconsistencies and help improve processes that strengthen project documentation and reporting accuracy.
- 2026-11-12T00:00:00Z
- Costa Mesa, CA
- onsite
- Temporary to Hire
- 33.25 - 38.5 USD / Hourly
- We are looking for a detail-oriented Project Assistant to support a busy team in Costa Mesa, California within the defense manufacturing industry. This contract opportunity with permanent potential is well suited for someone who thrives in a fast-moving environment and enjoys keeping projects, schedules, and daily operations organized. The role will partner closely with stakeholders to coordinate administrative and project-related activities while adapting to evolving team priorities.<br><br>Responsibilities:<br>• Coordinate calendars, schedule meetings, and organize conference room arrangements to support daily team operations.<br>• Maintain project rosters, track updates, and keep records accurate and accessible for internal stakeholders.<br>• Assist with timeline management by monitoring deadlines, following up on action items, and helping teams stay on schedule.<br>• Provide administrative and project coordination support across multiple assignments in a fast-paced environment.<br>• Prepare, scan, organize, and distribute project documentation using Microsoft Office and internal business systems.<br>• Support scheduling and coordination activities related to project execution, including master schedule updates where needed.<br>• Communicate with team members and partners to ensure meetings, materials, and project logistics are aligned.<br>• Contribute to evolving processes and tools as the team grows and operational needs expand.
- 2026-11-12T00:00:00Z
- Santa Fe Springs, CA
- onsite
- Temporary to Hire
- 33 - 43 USD / Hourly
- We are looking for a Project Assistant to support scheduling coordination, service planning, and day-to-day operational alignment for field-based work in California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving environment, enjoys balancing multiple priorities, and can keep teams informed and organized. The person in this role will help connect operational needs with technician availability, maintain accurate scheduling records, and contribute to efficient service delivery.<br><br>Responsibilities:<br>• Organize and adjust daily and long-range schedules for field personnel across multiple service areas to support customer commitments and operational priorities.<br>• Match technician availability with incoming work demand, including service visits, preventive maintenance, and project-related assignments.<br>• Update scheduling details, service records, and assignment changes within Salesforce and other tracking tools to keep information accurate and current.<br>• Communicate revised timelines, priority updates, and assignment changes to technicians, supervisors, and operations partners.<br>• Work closely with local leadership to help maintain appropriate coverage levels and address staffing gaps before they affect service delivery.<br>• Review schedule overlaps, resource constraints, and conflicting appointments, then recommend practical solutions to improve workflow.<br>• Monitor open service needs and contribute to planning activities that support workload balancing and resource forecasting.<br>• Prepare reports and maintain documentation related to scheduling activity, workload trends, and operational support efforts.<br>• Assist with process improvement efforts tied to workforce coordination, scheduling efficiency, and project support activities.
- 2026-11-06T00:00:00Z