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9 results for Project Assistantcoordinator in Laguna Niguel, CA

Project Coordinator

El Segundo, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are seeking a highly organized Administrative Project Coordinator to support our Value-Added Products team. This role is ideal for an administrative professional who excels at managing timelines, coordinating documentation, tracking project deliverables, and supporting communication between internal teams, international manufacturing partners, vendors, and customers.The position is heavily focused on administrative coordination, project tracking, documentation management, pricing support, and logistics administration. The successful candidate will be responsible for ensuring projects move smoothly from concept through commercialization by maintaining accurate records, coordinating information, and keeping stakeholders aligned on key deadlines and deliverables.Administrative & Project Support<ul><li>Provide administrative support for multiple product development and commercialization projects simultaneously.</li><li>Maintain project timelines, trackers, status reports, and action-item logs to ensure deadlines are met.</li><li>Coordinate meetings, prepare agendas, document meeting notes, and distribute follow-up action items.</li><li>Organize and maintain project files, customer records, specifications, presentations, and supporting documentation.</li><li>Monitor project milestones and proactively follow up with stakeholders regarding outstanding deliverables.</li></ul>Documentation & Logistics Administration<ul><li>Manage high-volume documentation related to international shipments, freight forwarding, customs compliance, tariffs, product specifications, and customer submissions.</li><li>Coordinate and track product samples, ensuring accurate documentation, shipment processing, delivery tracking, and customer receipt confirmation.</li><li>Maintain records related to production schedules, shipping timelines, certifications, packaging specifications, and regulatory documentation.</li><li>Assist with preparation and review of commercial invoices, packing lists, freight documentation, and other shipment-related paperwork.</li><li>Support communication with freight forwarders, vendors, factories, and logistics partners to ensure timely execution of shipments and projects.</li></ul>Pricing & Commercial Support<ul><li>Coordinate pricing requests and gather information from internal teams to support customer proposals and new business opportunities.</li><li>Assist with maintaining pricing files, cost worksheets, customer submissions, and proposal documentation.</li><li>Ensure customer-facing materials are accurate, complete, and submitted according to established timelines.</li><li>Support preparation of customer presentations, sell sheets, and commercialization materials.</li></ul>Cross-Functional Coordination<ul><li>Serve as an administrative liaison between Sales, Marketing, Operations, Supply Chain, R&D, Finance, international factory partners, and customers.</li><li>Facilitate communication between stakeholders to ensure project updates, requests, and approvals are completed efficiently.</li><li>Follow up on outstanding tasks and help drive projects forward through strong organization and attention to detail.</li><li>Provide regular project status updates and reporting to leadership.</li></ul>
2026-06-18T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for a part-time Office Assistant to join a compassionate team in Cerritos, California in a Contract to Permanent position. This role supports daily office operations by assisting visitors, organizing records, coordinating schedules, and helping maintain accurate administrative processes. The ideal candidate brings strong clerical skills, a detail-oriented communication style, and the ability to handle sensitive interactions with care and respect. Responsibilities: • Welcome visitors, respond to incoming questions, and provide courteous front-office support. • Help guests locate property areas and offer clear directions when needed. • Coordinate appointments and assist with arranging service-related schedules, including burial planning with funeral homes. • Prepare customer documentation, support payment collection activities, and organize daily work and service orders. • Create and maintain both physical and electronic files for customers and decedents while entering accurate information into internal databases. • Manage filing, sort and distribute mail, and assist with proofreading and general administrative tasks. • Keep the lobby and office presentable by restocking materials, tidying shared spaces, and monitoring basic supply levels. • Track headstone deliveries and placements, and communicate with customers regarding missing markers or related updates. • Participate in staff meetings and provide administrative support across departments as needed.
2026-06-18T00:00:00Z

Part-Time Administrative & Financial Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Higher Education Institution | 20 Hours per WeekOur client, a well-respected higher education institution, is seeking a highly organized and detail-oriented Administrative & Financial Coordinator to provide critical departmental support during a leave of absence. This is an excellent opportunity for a professional who enjoys balancing administrative operations, financial coordination, procurement activities, and stakeholder support within a collaborative academic environment.The selected candidate will serve as a key resource for departmental operations, helping ensure continuity of business processes, financial compliance, and administrative efficiency. This role requires strong experience with Workday, financial reconciliations, budgeting, procurement, and invoice processing, along with the ability to work independently while supporting multiple priorities.Key ResponsibilitiesFinancial Administration & Reconciliations<ul><li>Perform regular Workday reconciliations to ensure financial accuracy and compliance.</li><li>Monitor departmental budgets and assist with budget tracking, forecasting, and reporting activities.</li><li>Review and reconcile financial transactions, account balances, and departmental expenditures.</li><li>Generate reports and assist leadership with financial data analysis as needed.</li></ul>Accounts Payable & Expense Management<ul><li>Process and track invoices for payment in accordance with institutional policies and procedures.</li><li>Review and process employee expense reports for accuracy and compliance.</li><li>Coordinate with vendors, internal departments, and finance teams to resolve payment discrepancies.</li><li>Maintain accurate financial documentation and records.</li></ul>Procurement & Purchasing Support<ul><li>Support procurement and purchasing activities, including requisition preparation and purchase order processing.</li><li>Coordinate with vendors regarding quotes, pricing, orders, and delivery schedules.</li><li>Ensure procurement activities comply with organizational policies and budget requirements.</li><li>Track purchases and maintain procurement records.</li></ul>Administrative Operations<ul><li>Maintain office supply inventory and coordinate replenishment to support departmental operations.</li><li>Provide general administrative support, including document management, scheduling assistance, and records maintenance.</li><li>Assist with special projects and departmental initiatives as assigned.</li><li>Serve as a resource for internal stakeholders regarding administrative and financial processes.</li></ul>Student Worker Coordination<ul><li>Support recruitment efforts for student workers.</li><li>Assist with onboarding, scheduling, and administrative coordination of student employees.</li><li>Maintain documentation and records related to student worker employment.</li></ul>
2026-06-09T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
Our client is seeking a highly organized and proactive Administrative Coordinator to support daily office operations and provide administrative assistance to leadership and internal teams. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping operations running smoothly. Key Responsibilities:<ul><li>Provide administrative support to leadership and department teams</li><li>Coordinate calendars, meetings, appointments, and travel arrangements as needed</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain organized filing systems, records, and office documentation</li><li>Serve as a point of contact for internal staff, clients, and vendors</li><li>Assist with office operations, supply management, and general administrative workflows</li><li>Support scheduling, project tracking, and follow-up on key deliverables</li><li>Coordinate meetings, events, and internal communications</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-06-10T00:00:00Z

Administrative Coordinator

Del Mar, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an experienced Administrative Coordinator to support front-desk operations and day-to-day office administration for a financial services firm in California. This is a contract-to-permanent opportunity that is fully onsite, offering the chance to contribute to a detail-oriented, client-focused environment while supporting both internal teams and a high-touch service model. The role is ideal for someone who brings strong organizational skills, a dependable work ethic, and a welcoming communication style to every interaction. Responsibilities: • Welcome visitors and manage front-desk activities, ensuring a courteous and detail-oriented experience for clients, guests, and staff. • Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately. • Maintain organized physical and digital records, including filing, scanning, archiving, and responding to document retrieval requests. • Coordinate everyday office support tasks such as distributing supplies, replenishing inventory, and processing incoming and outgoing mail and shipments. • Assist with preparation for meetings by arranging rooms, organizing materials, and supporting setup and cleanup needs. • Provide administrative support for recurring projects, including printed materials, year-end recordkeeping, and additional assignments as business needs arise. • Help coordinate team meal orders and assist with occasional office or facilities-related requests. • Collaborate with other administrative team members to provide coverage and maintain smooth daily operations across the office.
2026-06-16T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-06-04T00:00:00Z

Admin Assistant

Los Angeles, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Administrative Support Duration: Temporary Assignment (June 2026 – October 2026)Position OverviewA nonprofit organization is seeking an Administrative Support professional to provide direct support to the Chief Compliance Officer/General Counsel. This role is ideal for someone with prior experience supporting attorneys, legal teams, or executives in a professional office environment. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information.Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare meeting agendas, minutes, correspondence, and other administrative documents</li><li>Maintain filing systems and organize electronic and physical records</li><li>Process invoices, timesheets, and expense tracking</li><li>Route contracts and other documents for signatures and execution</li><li>Assist with subpoenas, liens, document requests, and legal documentation</li><li>Support meeting, event, and training logistics</li><li>Provide administrative assistance to executive leadership as needed</li><li>Communicate professionally with internal departments, Board members, and external stakeholders</li></ul>
2026-06-19T00:00:00Z

Admin Assistant

Los Angeles, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Administrative Support (Legal Department)Duration: Temporary Assignment (June 2026 – October 2026)Position OverviewA nonprofit organization is seeking an Administrative Support professional to provide direct support to the Chief Compliance Officer/General Counsel. This role is ideal for someone with prior experience supporting attorneys, legal teams, or executives in a professional office environment. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information.Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare meeting agendas, minutes, correspondence, and other administrative documents</li><li>Maintain filing systems and organize electronic and physical records</li><li>Process invoices, timesheets, and expense tracking</li><li>Route contracts and other documents for signatures and execution</li><li>Assist with subpoenas, liens, document requests, and legal documentation</li><li>Support meeting, event, and training logistics</li><li>Provide administrative assistance to executive leadership as needed</li><li>Communicate professionally with internal departments, Board members, and external stakeholders</li></ul>
2026-06-12T00:00:00Z

Administrative Coordinator (Contract)

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A growing professional services firm in Cardiff-by-the-Sea is seeking an Administrative Coordinator to provide temporary support during a period of organizational growth. This role will serve as the operational hub for the office, helping leadership stay organized while supporting multiple departments with administrative projects and coordination efforts. This is an excellent opportunity for someone who enjoys variety in their workday and can confidently manage competing priorities in a fast-paced environment.Responsibilities<ul><li>Coordinate calendars, meetings, and conference room scheduling</li><li>Prepare reports, presentations, and internal communications</li><li>Assist with project tracking and deadline management</li><li>Support document preparation, filing, and record retention</li><li>Coordinate travel arrangements and meeting logistics</li><li>Serve as a point of contact for vendors and external partners</li><li>Assist leadership with special projects and administrative initiatives</li></ul>
2026-06-04T00:00:00Z