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14 results for Office Services Specialist in Laguna Niguel, CA

Office Services Associate

Newport Beach, CA
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a dedicated Office Services Associate to join our team in Newport Beach, California. This is a Contract position that involves delivering essential office support services in a calm, detail-oriented environment. You will play a key role in maintaining day-to-day office operations, ensuring a welcoming atmosphere, and providing exceptional service to clients and staff. Responsibilities: • Greet clients and visitors, ensuring a positive first impression. • Prepare and distribute daily bulletins to keep the office informed. • Restock pantry and supply closets to maintain a well-equipped workspace. • Assist with opening doors and addressing basic office needs. • Perform light reprographic tasks, with more extensive work sent offsite. • Ensure common areas are clean, organized, and presentable. • Provide general administrative support to attorneys and secretaries as needed. • Coordinate with remote support teams for additional tasks and assistance. • Adapt to new office systems and processes with provided training.
2026-04-15T00:00:00Z

Office Services Associate

Irvine, CA
onsite
Temporary
19 - 20 USD / Hourly
Position summaryThe Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed.Job duties* denotes an essential function- *Utilize appropriate logs for all office services work.- *Ensure that job tickets are properly filled out before beginning work.- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.- *Follow procedures to run jobs in proper order.- *Communicate with supervisor or client on job or deadline issues.- *Meet contracted deadlines for accepting completing and delivering all work.- *Troubleshoot basic equipment problems.- Be able to lift up to 50 lbs. on a regular basis.- Prioritize workflow.- Performs Quality Assurance on own and work of others.- Load machines with various paper toner supplies.- Answer telephone emails and place service calls when needed.- Interact with clients in person over the phone or electronically.- Adhere to Williams Lea policies in addition to client site policies.- Use equipment and supplies in a cost-efficient manner.
2026-04-10T00:00:00Z

Office Services Supervisor (Law Firm)

Los Angeles, CA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for an experienced Office Manager on a contract basis for a team based in Santa Monica, CA. You will oversee daily office operations, ensuring smooth and efficient functioning of all office services. This position requires strong organizational skills, leadership capabilities, and the ability to thrive in a fast-paced environment. Responsibilities:• Supervise and guide department staff, assigning tasks, monitoring workflow, and ensuring team accountability.• Oversee scheduling, attendance, and performance management, including approving employee timesheets.• Coordinate food and beverage arrangements for meetings, depositions, and firm events, ensuring all setups are refreshed and properly maintained.• Maintain cleanliness and organization across all kitchen and conference room areas, including stocking supplies and operating dishwashers.• Manage inventory levels for beverages, snacks, utensils, and other supplies, placing replenishment orders as needed.• Perform opening and closing duties, ensuring all conference rooms and back-of-house areas are prepared for upcoming events.• Provide relief coverage for reception and office services roles as needed, including full-day support during staff absences.• Handle administrative tasks such as payroll processing, expense reporting, and maintaining records of office activities.• Operate and manage reprographics equipment for high-volume copying and printing needs.
2026-04-13T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-04-07T00:00:00Z

Office Admin

Seal Beach, CA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Admin to join our team in Seal Beach, California. This role will involve providing essential administrative support to ensure smooth operations within our non-profit organization. As part of a long-term position, you will play a key role in managing records, assisting with membership processes, and delivering excellent service to residents and staff. Responsibilities: • Process membership transfers, maintain resident databases, and handle stock ownership documentation. • Greet visitors and respond to inquiries in a friendly and attentive manner. • Coordinate inspection requests and collaborate with various departments to ensure timely processing. • Prepare financial demands and manage payments in coordination with finance and escrow teams. • Distribute welcome packets, identification cards, and other essential items to new stockholders. • Issue replacement identification cards and manage service passes for eligible individuals. • Maintain accurate records for shareholders and assist in preparing year-end mail-out packets. • Support Mutual annual meetings and assist with pet registration and caregiver pass documentation. • Perform inventory management tasks, including maintaining supply levels and generating reports. • Provide backup assistance to the Copy Supply department as needed.
2026-04-17T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-04-07T00:00:00Z

Office Assistant

El Toro, CA
onsite
Contract / Temporary to Hire
18.2115 - 23 USD / Hourly
We are looking for an organized and detail-oriented Office Assistant to join our team in Foothill Ranch, California. In this Contract to permanent position, you will play a critical role in ensuring the smooth functioning of daily office operations while providing excellent support to clients and internal teams. This is an on-site, permanent role requiring proficiency in administrative tasks and customer service. Responsibilities: • Welcome visitors and clients warmly, maintaining a detail-oriented and organized front desk environment. • Process customer orders accurately and track them through internal systems to ensure timely delivery. • Enter and verify order details in company databases, ensuring all information is correct and up-to-date. • Collaborate with internal teams to resolve any discrepancies related to orders or customer information. • Organize and maintain both digital and physical files for clients, orders, and administrative records. • Utilize G Suite tools, including Gmail, Google Docs, and Google Sheets, for communication and recordkeeping. • Create, edit, and format documents using Microsoft Word for internal and client-related purposes. • Perform basic data entry and generate reports using Microsoft Excel. • Handle general administrative tasks to support daily office operations. • Respond to inbound phone calls and manage clerical duties such as scanning and document organization.
2026-04-16T00:00:00Z

Office Coordinator

Carlsbad, CA
onsite
Temporary
24 - 30 USD / Hourly
Some offices run quietly in the background — others are full of movement, ideas, shifting priorities, and constant collaboration. In those environments, organization isn’t optional — it’s what keeps everything from falling apart.Robert Half is hiring on behalf of a growing creative agency in Carlsbad that is looking for an Office Coordinator to help bring structure and consistency to a fast-moving, people-driven environment. This isn’t just a “front desk” role — it’s the central point that connects teams, keeps operations flowing, and ensures the day-to-day experience in the office feels seamless. You’ll be the person people turn to when they need something handled, solved, or organized. Whether it’s coordinating meetings, managing supplies, or supporting leadership, your role will directly impact how smoothly the entire office runs. Key Responsibilities<ul><li>Coordinate daily office operations and administrative tasks</li><li>Manage office supplies, vendors, and service providers</li><li>Support scheduling, meetings, and internal coordination</li><li>Assist with onboarding logistics and new hire setup</li><li>Maintain organization across files, systems, and common areas</li><li>Handle general office communication and requests</li><li>Support leadership with administrative needs</li><li>Ensure a welcoming and organized office environment</li></ul>
2026-04-09T00:00:00Z

Office Coordinator

San Clemente, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an Office Coordinator to join our team in San Clemente, California. In this long-term contract role, you will play a vital part in ensuring the smooth operation of daily office activities, supporting cross-functional teams, and contributing to organizational efficiency. This position offers an opportunity to work in a dynamic environment while leveraging your administrative expertise to make a meaningful impact. Responsibilities: • Manage daily administrative tasks, including scheduling meetings, maintaining calendars, organizing records, and preparing reports. • Oversee office supplies and break room inventory to ensure a clean, organized, and well-stocked workspace. • Greet visitors, manage the reception area, and address inquiries with professionalism and friendliness. • Support the HR team by maintaining employee records and assisting with HR-related documentation. • Coordinate logistics for meetings, conferences, and company-wide events, ensuring seamless execution. • Collaborate with various departments to facilitate cross-functional projects and initiatives. • Maintain accurate records, databases, and documentation to support organizational processes. • Process credit card transactions and employee expense reports with attention to detail. • Undertake special projects such as organizing events, enhancing employee engagement, or improving workflows. • Perform additional tasks as assigned to support the overall efficiency of the office.
2026-04-15T00:00:00Z

Office Svcs Coordinator

Irvine, CA
onsite
Temporary
21 - 22 USD / Hourly
We are looking for an organized and detail-oriented Office Services Coordinator to provide comprehensive administrative support for a dynamic team in Irvine, California. In this role, you will handle a variety of office tasks, ensuring smooth operations and efficient workflow. This is a long-term contract position with the potential for extension or conversion based on business needs. Responsibilities: • Process vouchers accurately and on time for various transactions. • Prepare and reconcile expense reports, including tracking and submitting receipts. • Provide administrative support for contracts, including documentation tracking and coordination with stakeholders. • Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting. • Manage electronic document signing processes using DocuSign, including tracking and filing completed documents. • Support minor marketing tasks and assist in organizing internal or client-facing events. • Coordinate and schedule meetings for brokers, ensuring timely communication and availability. • Prepare marketing materials, including printing and binding collateral for presentations and client meetings. • Perform general administrative duties to support the team’s daily operations.
2026-03-27T00:00:00Z

Accounting Specialist

Monterey Park, CA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Specialist to join our team in Monterey Park, California. In this role, you will manage various accounting functions, including accounts payable, accounts receivable, and billing tasks. This is a long-term contract position offering stability and growth opportunities within the import/export industry. Responsibilities: • Process and manage accounts payable and accounts receivable transactions accurately and efficiently. • Reconcile accounts to ensure accuracy and resolve discrepancies in a timely manner. • Assist with daily invoice processing, posting, and tracking to maintain financial records. • Support month-end and year-end closing activities, including journal entries and credit card applications. • Collaborate with team members to maintain a seamless workflow within the accounting department. • Ensure compliance with company policies and accounting regulations in all financial processes. • Identify and implement process improvements to enhance efficiency in accounting operations. • Provide clerical support as needed, contributing to various administrative tasks within the department. • Assist in preparing financial reports and documentation for internal and external audits. • Maintain accurate records and ensure data integrity across all accounting systems.
2026-04-13T00:00:00Z

Accounting Specialist

Downey, CA
onsite
Contract / Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Accounting Specialist to join our team in Downey, California. In this Contract to permanent position, you will play a key role in managing financial transactions, ensuring accurate record-keeping, and assisting with payroll and reporting tasks in a fast-paced, structured environment. If you are someone who thrives on precision and enjoys contributing to a mission-driven organization, we encourage you to apply. Responsibilities: • Process accounts payable, payroll, and other financial transactions efficiently and accurately. • Review and reconcile invoices, ensuring proper coding and financial data integrity. • Investigate and resolve discrepancies related to accounting, payroll, and budget records. • Monitor and track budgets, providing timely financial reports to support operations. • Maintain organized and accurate records within accounting systems. • Assist in internal audits and ensure adherence to organizational policies and procedures. • Collaborate with teams to improve accounting workflows and maintain compliance. • Provide support for payroll processing and ensure timely completion. • Generate reports and summaries to aid in financial decision-making processes.
2026-04-17T00:00:00Z

Office Coordinator — Manufacturing / Operations

Elfin Forest, CA
onsite
Temporary
23 - 29 USD / Hourly
In operational environments, there’s always something moving — orders being processed, shipments going out, teams coordinating across departments. What ties it all together is strong internal organization. A well-established manufacturing company in San Marcos is hiring an Office Coordinator to support administrative operations tied to production, logistics, and internal communication. This role is ideal for someone who enjoys being part of a structured environment where their work has a direct impact on day-to-day operations. This position plays a key role in keeping information flowing between departments. The right candidate will be detail-oriented, reliable, and comfortable juggling multiple responsibilities. Key Responsibilities<ul><li>Support daily office and administrative operations</li><li>Assist with scheduling, documentation, and coordination</li><li>Maintain records related to orders, shipments, and operations</li><li>Communicate with internal teams and vendors</li><li>Organize files, reports, and documentation</li><li>Support logistics and operational workflows</li><li>Assist with data tracking and reporting</li><li>Handle general office tasks as needed</li></ul>
2026-04-09T00:00:00Z

Legal Operations Manager

El Segundo, CA
onsite
Temporary
40 - 55 USD / Hourly
We are working with a leading medical device company to find a Legal Operations Manager to join their El Segundo team on a contract-to-hire basis. This individual plays a critical role in supporting the efficiency, execution, and impact of the Legal Department. This role partners with Legal leadership and attorneys to drive day-to-day operational excellence, manage projects and initiatives (including cross-functional activities), and support the delivery of legal services to business partners. Responsibilities:· Manage, execute, and strategize regarding legal operations projects and initiatives, including process improvements and technology implementations that are cross‑functional in nature.· including oversight of projects, programs, processes, and/or technology initiatives that are cross-functional in nature Support attorneys and Legal leadership with project planning, milestone tracking, timelines, and execution related to Legal’s strategic initiatives.· Manage and optimize legal tools and systems (e.g., matter management, contract lifecycle management, e‑billing).· Support the development and maintenance of metrics, dashboards, and operational reporting to improve business visibility into Legal’s workload, performance, and priorities.· Coordinate training for Legal team members and business partners on systems, tools, and processes as needed.· Manage outside counsel and legal vendors to promote efficiency, consistency, and cost containment.· Support Legal Department’s annual budgeting and forecasting activities, including tracking department spend. · Assist with communications and change management for Legal initiatives, including new tools, processes, or policies, for the Legal Department and beyond.· Over time, contribute to more strategic planning, long‑term roadmap development, and department‑level initiatives, as experience and familiarity with the business grow.· Other tasks as assigned. Details:<ul><li>Contract-to-hire</li><li>2 days on site in El Segundo, 3 days remote</li><li>Full time 40-hour work week</li><li>Starts immediately</li></ul>
2026-04-14T00:00:00Z