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12 results for Office Services Specialist in Laguna Niguel, CA

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-06-17T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-06-04T00:00:00Z

General Office Clerk

Long Beach, CA
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support administrative and human resources-related office operations in Long Beach, California. This Contract position is ideal for someone who enjoys keeping records accurate, materials organized, and day-to-day clerical tasks moving efficiently. The role offers an opportunity to contribute to a local government environment by providing dependable back-office support and handling a variety of document-based assignments. Responsibilities: • Maintain paper and electronic records by filing, sorting, labeling, and retrieving documents as needed • Prepare informational pamphlets and other basic office materials for internal or public use • Provide clerical assistance to human resources staff with routine administrative tasks and document handling • Scan hard-copy files and ensure digital records are stored accurately and in an organized manner • Enter and update information in office records and tracking systems with a high level of accuracy • Support general back-office operations by organizing files, managing paperwork, and assisting with daily office needs
2026-06-17T00:00:00Z

Office Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A growing sports apparel and lifestyle brand in Encinitas is seeking an Office Administrative Assistant to support accounting operations, purchasing activities, and general office administration. This role is perfect for someone who enjoys a mix of administrative and accounting-related responsibilities while working in a creative and energetic business environment.The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple departments while maintaining accurate records and documentation. ResponsibilitiesAccounting & Purchasing Support<ul><li>Enter vendor invoices into the accounting system</li><li>Perform AP data entry and invoice coding</li><li>Assign General Ledger account codes accurately</li><li>Process and maintain purchase order records</li><li>Assist with vendor setup and documentation management</li><li>Reconcile invoice information and supporting documentation</li><li>Support month-end accounting processes and reporting</li></ul>Administrative & Office Operations<ul><li>Manage office supply ordering and inventory</li><li>Maintain filing systems and company documentation</li><li>Assist with data entry, reporting, and administrative projects</li><li>Coordinate incoming mail, shipping, and package distribution</li><li>Support leadership with scheduling and operational tasks</li><li>Assist with special projects across departments</li></ul>
2026-06-08T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-06-04T00:00:00Z

Office Support Coordinator (Contract)

Fallbrook, CA
onsite
Temporary / Contract
22.5 - 25.5 USD / Hourly
A family-owned distribution company is seeking an Office Support Coordinator to provide temporary administrative assistance during a major operational transition. This role will support customer communication, office administration, documentation management, and general business operations. The company is looking for someone dependable, highly organized, and capable of keeping daily office functions running smoothly.Essential Duties<ul><li>Answer and route incoming phone calls</li><li>Greet visitors and assist with front office operations</li><li>Manage filing, scanning, and electronic recordkeeping</li><li>Assist with data entry and report preparation</li><li>Coordinate office supply ordering and vendor communication</li><li>Support accounting, operations, and customer service teams with administrative tasks</li><li>Maintain organized documentation and office procedures</li></ul>
2026-06-04T00:00:00Z

Office Svcs Coordinator

Ontario, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an experienced and detail-oriented Office Services Coordinator to support a busy in-person office Ontario, California. This long-term contract opportunity is ideal for someone who thrives in a fast-moving corporate setting, enjoys working closely with a team, and takes pride in producing accurate, high-quality documents. The role combines administrative coordination, document preparation, front desk backup, and day-to-day operational support for a group of staff members. Responsibilities:• Prepare, revise, and proofread business documents, presentations, and other materials with a strong focus on formatting accuracy and consistency.• Provide administrative assistance to multiple team members by managing competing requests, typing correspondence, and helping keep office activities organized.• Serve as backup support for the reception area by welcoming visitors, answering general inquiries, and maintaining a courteous front-of-office presence.• Assist with meeting and event logistics, including room setup, breakdown, and coordination of materials needed for internal gatherings.• Support marketing and communication efforts by assembling proposal content, presentation documents, and other client-facing materials.• Handle a variety of operational and clerical tasks for the broader team, stepping in where needed to help maintain smooth daily workflow.• Use templates, redlines, and editing tools to update documents efficiently while preserving quality and brand standards.• Gather, organize, and distribute information and supporting documentation for internal use and external communications as requested.
2026-06-18T00:00:00Z

Administrative Office Assistant

Brea, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Administrative Office Assistant (Temp-to-Hire) Location: Brea, CA Schedule: Monday-Friday, 8:00 AM-5:00 PM (Onsite) Employment Type: Temporary-to-HireA well-established and highly respected CPA firm in Brea is seeking a dependable Administrative Office Assistant to join their team. This is an excellent opportunity for a professional who values stability, enjoys supporting a busy office environment, and takes pride in following through on responsibilities with accuracy and consistency.Key Responsibilities<ul><li>Answer and direct incoming phone calls in a professional manner</li><li>Greet clients and visitors while providing exceptional customer service</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule appointments and maintain calendars for accounting staff</li><li>Prepare, organize, scan, and file client documents and records</li><li>Assist with data entry and updating client information in company databases</li><li>Support tax season administrative projects and document management</li><li>Order and maintain office supplies and coordinate vendor requests</li><li>Assist with special projects and general office support as needed</li><li>Ensure confidentiality of client and financial information</li></ul> We are looking for someone who:<ul><li>Is dependable and committed to long-term employment</li><li>Consistently follows through on assigned tasks and responsibilities</li><li>Takes ownership of their work and pays close attention to detail</li><li>Thrives in a structured office environment</li><li>Is proactive, organized, and willing to assist wherever needed</li><li>Enjoys being part of a collaborative and professional team</li></ul>
2026-06-16T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for a part-time Office Assistant to join a compassionate team in Cerritos, California in a Contract to Permanent position. This role supports daily office operations by assisting visitors, organizing records, coordinating schedules, and helping maintain accurate administrative processes. The ideal candidate brings strong clerical skills, a detail-oriented communication style, and the ability to handle sensitive interactions with care and respect. Responsibilities: • Welcome visitors, respond to incoming questions, and provide courteous front-office support. • Help guests locate property areas and offer clear directions when needed. • Coordinate appointments and assist with arranging service-related schedules, including burial planning with funeral homes. • Prepare customer documentation, support payment collection activities, and organize daily work and service orders. • Create and maintain both physical and electronic files for customers and decedents while entering accurate information into internal databases. • Manage filing, sort and distribute mail, and assist with proofreading and general administrative tasks. • Keep the lobby and office presentable by restocking materials, tidying shared spaces, and monitoring basic supply levels. • Track headstone deliveries and placements, and communicate with customers regarding missing markers or related updates. • Participate in staff meetings and provide administrative support across departments as needed.
2026-06-18T00:00:00Z

Accounting Specialist

Los Angeles, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Accounting Specialist to support daily finance operations and serve as a reliable resource for employees and external partners in Los Angeles, California. This Long-term Contract position focuses on accounts payable administration, procurement coordination, expense oversight, and internal financial support across the organization. The ideal candidate brings strong organizational skills, sound accounting knowledge, and the ability to keep financial processes accurate, responsive, and well documented. Responsibilities: • Oversee the end-to-end accounts payable process, including receiving invoices, assigning accurate coding, routing items for authorization, and preparing payments on schedule. • Maintain and improve accounts payable workflows within the organization's financial platform to support timely processing and clear recordkeeping. • Coordinate purchasing for office and program needs by placing orders, monitoring vendor commitments, and helping secure cost-effective options that align with procurement guidelines. • Act as a finance point of contact for employees by assisting with reimbursements, travel-related requests, time reporting questions, and corporate card procedures. • Reconcile monthly credit card activity, gather supporting receipts from staff, and identify missing or incomplete documentation for finance leadership review. • Organize receipts, payroll support, invoices, and other required records so grant-related billing packages are complete and ready for submission. • Support the planning and budget tracking of employee engagement activities and internal team events. • Assist with recurring financial process trainings for staff and stakeholders to promote understanding of procedures and documentation requirements.
2026-06-12T00:00:00Z

Employee Experience & Office Manager

Escondido, CA
onsite
Temporary / Contract
33 - 40 USD / Hourly
A growing healthcare organization is hiring an Employee Experience & Office Manager to oversee office operations, employee engagement initiatives, onboarding coordination, and administrative leadership. This role combines elements of HR, operations, and office management and is ideal for someone who enjoys building culture while ensuring day-to-day operations run smoothly. The successful candidate will serve as a key liaison between employees, leadership, vendors, and external partners. ResponsibilitiesEmployee Experience & Engagement<ul><li>Coordinate employee onboarding and orientation programs</li><li>Plan employee recognition events, trainings, and engagement initiatives</li><li>Assist with recruiting coordination and workforce support activities</li><li>Serve as a resource for employee questions and office-related concerns</li></ul>Office & Administrative Leadership<ul><li>Manage office operations, facilities coordination, and vendor relationships</li><li>Oversee office budgets, supply management, and administrative processes</li><li>Support executive leadership with reporting and project coordination</li><li>Develop and maintain office policies and operational procedures</li></ul>Operational Support<ul><li>Coordinate company meetings, training sessions, and special events</li><li>Assist with HR compliance documentation and recordkeeping</li><li>Support departmental process improvement initiatives</li></ul>
2026-06-05T00:00:00Z

Legal Operations Manager

El Segundo, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are working with a leading medical device company to find a Legal Operations Manager to join their El Segundo team on a contract-to-hire basis. This individual plays a critical role in supporting the efficiency, execution, and impact of the Legal Department. This role partners with Legal leadership and attorneys to drive day-to-day operational excellence, manage projects and initiatives (including cross-functional activities), and support the delivery of legal services to business partners. Responsibilities:· Manage, execute, and strategize regarding legal operations projects and initiatives, including process improvements and technology implementations that are cross‑functional in nature.· including oversight of projects, programs, processes, and/or technology initiatives that are cross-functional in nature Support attorneys and Legal leadership with project planning, milestone tracking, timelines, and execution related to Legal’s strategic initiatives.· Manage and optimize legal tools and systems (e.g., matter management, contract lifecycle management, e‑billing).· Support the development and maintenance of metrics, dashboards, and operational reporting to improve business visibility into Legal’s workload, performance, and priorities.· Coordinate training for Legal team members and business partners on systems, tools, and processes as needed.· Manage outside counsel and legal vendors to promote efficiency, consistency, and cost containment.· Support Legal Department’s annual budgeting and forecasting activities, including tracking department spend. · Assist with communications and change management for Legal initiatives, including new tools, processes, or policies, for the Legal Department and beyond.· Over time, contribute to more strategic planning, long‑term roadmap development, and department‑level initiatives, as experience and familiarity with the business grow.· Other tasks as assigned. Details:<ul><li>Contract-to-hire</li><li>2 days on site in El Segundo, 3 days remote</li><li>Full time 40-hour work week</li><li>Starts immediately</li></ul>
2026-05-22T00:00:00Z