We are looking for a skilled Senior Administrative Assistant to join our team in Brea, California. This contract-to-permanent position offers the opportunity to work in a dynamic environment, supporting key personnel and contributing to the smooth operation of the department. If you are seeking a role with growth potential and a positive company culture, this may be the perfect fit for you.<br><br>Responsibilities:<br>• Coordinate and manage calendars for department managers using Microsoft Outlook.<br>• Arrange welcome lunches and events for new team members within the department.<br>• Process expense reports for managers using Concur software.<br>• Provide administrative support to the organization and IT Director during the Executive Assistant's absence.<br>• Maintain accurate documentation and organize files to ensure seamless access and retrieval.<br>• Assist in preparing reports, presentations, and other materials as needed.<br>• Communicate effectively with internal teams and external stakeholders to address inquiries and provide updates.<br>• Handle general office duties, such as ordering supplies and managing correspondence.<br>• Ensure tasks and deadlines are met efficiently while maintaining high-quality standards.
<p>Robert Half is seeking a Senior Administrative Assistant with 5+ years of experience in logistics and transportation. The ideal Senior Administrative Assistant will be a self-starter with strong technical skills. The Senior Administrative Assistant plays a vital role in ensuring the smooth operation of our office by delivering high-level administrative and organizational support to both staff and leadership. This is an excellent opportunity for a proactive, detail-oriented professional seeking a dynamic and collaborative work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and office support, including answering phone calls, managing internal and external meeting schedules, handling vendor relations, and receiving and directing visitors with professionalism and warmth.</li><li>Perform high-quality word processing; create, maintain, and analyze spreadsheets, reports, and presentations using Microsoft Office Suite and similar software platforms.</li><li>Maintain and manage company social media platforms, technical databases, electronic files, and official records to ensure accessibility and integrity.</li><li>Support employees and executives with special projects, troubleshoot technology needs and challenges, and coordinate travel arrangements and expense reporting as needed.</li><li>Contribute to a positive office culture by assisting with event planning, organizing resources, and fostering efficient communication across teams.</li></ul><p><br></p><p>Our team values reliability, initiative, and a collaborative spirit. If you thrive in a fast-paced environment and are eager to make a meaningful impact, we encourage you to apply!</p><p><br></p>
<p>A mission-driven nonprofit serving youth programs across San Diego is looking for a <strong>highly organized Administrative Assistant</strong> to support leadership and program coordinators. This position is ideal for someone who wants meaningful work, thrives in a community-focused setting, and enjoys being part of a team that makes a difference. This role supports outreach, scheduling, donor relations, and internal communications.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars for program leads and coordinate community workshops</li><li>Prepare meeting agendas, attendance logs, program packets, and outreach materials</li><li>Serve as the main point of contact for parents, volunteers, and partnering organizations</li><li>Help organize events, fundraisers, and volunteer activities</li><li>Maintain donor records, input contributions, and generate receipt letters</li><li>Support HR and payroll documentation handling as needed</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in the mid-Wilshire area. This contract to permanent position offers an opportunity to support a dynamic non-profit organization by performing a variety of essential administrative tasks. The ideal candidate will bring strong organizational skills and a proactive approach to managing office operations. Previous experience working with donations and grants is ideal. This company offers a hybrid work environment. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage incoming calls with care, directing inquiries to the appropriate team members or departments.</p><p>• Perform accurate data entry tasks to maintain up-to-date and organized records.</p><p>• Oversee daily administrative operations, ensuring smooth office workflows and processes.</p><p>• Act as the first point of contact for visitors, providing a welcoming and attentive reception experience.</p><p>• Coordinate schedules, appointments, and meetings for staff and leadership.</p><p>• Prepare, proofread, and distribute correspondence and reports as needed.</p><p>• Assist in maintaining office supplies and equipment, ensuring resources are available when required.</p><p>• Support event planning and logistics for organizational activities and meetings.</p><p>• Handle confidential information with discretion, maintaining high standards of conduct.</p><p>• Collaborate with team members to enhance efficiency and address administrative challenges.</p>
<p>A growing company in San Diego is seeking a polished and resourceful <strong>Executive Assistant</strong> to support the C-Suite. This individual will handle confidential information, manage complex scheduling, and act as an extension of leadership in a professional setting.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage executive calendars, coordinate travel, and handle meeting logistics</li><li>Prepare presentations, reports, and correspondence on behalf of leadership</li><li>Serve as a liaison between executives, internal staff, and external partners</li><li>Assist with meeting follow-ups, action items, and strategic coordination</li><li>Support event planning, board materials, and special projects as needed</li></ul>
<p>Are you passionate about making a difference in your community? Our nonprofit organization is searching for a dedicated Administrative Assistant to help support our mission-driven team. This is an exciting opportunity to play a critical role in advancing programs that impact lives.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative support including managing calendars, handling correspondence, and organizing meetings and events.</li><li>Maintain database records, track donations, and prepare reports for internal and external stakeholders.</li><li>Assist with communications—draft emails, create newsletters, and update website or social media as needed.</li><li>Help coordinate volunteer activities and support fundraising initiatives.</li><li>Liaise with board members, donors, community partners, and program staff to ensure organizational needs are met.</li><li>Perform general office duties such as ordering supplies, filing, and maintaining a welcoming environment for guests and staff.</li></ul><p><br></p>
<p>A growing professional services firm in North County is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations, project needs, and internal team workflow. This role is perfect for someone who enjoys structure, thrives in a fast-paced environment, and is skilled at balancing competing priorities while maintaining a calm, polished presence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily administrative tasks including scheduling, document preparation, scanning, filing, and data entry</li><li>Draft, proofread, and format client-facing emails, proposals, and internal memorandums</li><li>Assist managers with project coordination, deadline tracking, and follow-up communication</li><li>Maintain and update internal databases, spreadsheets, logs, and digital files</li><li>Support the onboarding process by preparing new hire packets, collecting documentation, and coordinating training schedules</li><li>Process incoming mail, outgoing correspondence, and courier shipments</li><li>Order office supplies, track inventory, and communicate with vendors as needed</li><li>Assist with expense reports, invoice processing, and basic accounting support</li><li>Maintain a clean, organized, and professional office environment</li><li>Provide additional support for special projects, events, and department initiatives</li></ul>
<p>Robert Half is partnering with a fast-growing biotech company in San Diego seeking a proactive and detail-oriented <strong>Administrative Assistant</strong>. This role supports daily office operations, cross-functional teams, and scientific staff, making it an excellent opportunity for someone who enjoys a dynamic, fast-paced environment within the life sciences industry.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to scientific, operations, and leadership teams.</li><li>Manage calendars, schedule meetings, coordinate conference rooms, and assist with travel arrangements.</li><li>Prepare documents, reports, and presentations with high accuracy and professionalism.</li><li>Assist with data entry, document control, and maintaining internal filing systems (digital and physical).</li><li>Support onboarding activities for new hires, including preparing badges, equipment, and paperwork.</li><li>Help coordinate company events, trainings, and cross-team communications.</li><li>Manage incoming/outgoing mail, packages, and vendor deliveries.</li><li>Monitor office supply inventory and coordinate purchase orders as needed.</li><li>Maintain confidentiality while handling sensitive information and research-related documentation.</li></ul><p><br></p>
<p>A boutique creative and digital agency in Encinitas is seeking a <strong>dynamic Office Manager</strong> to support internal culture, administrative needs, and agency workflow. This person will be the go-to resource for the team, supporting executives, coordinating company events, and ensuring the office environment runs smoothly.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage office operations, ordering supplies, coordinating vendors, and maintaining workspace organization</li><li>Assist executives with calendars, travel, project coordination, and internal communication</li><li>Coordinate team events, creative meetings, offsite activities, and onboarding</li><li>Manage client intake documentation and assist with project setup</li><li>Prepare basic reports, presentations, and client-facing materials</li><li>Serve as a culture ambassador—ensuring collaboration, engagement, and positive team dynamics</li></ul>
<p>Our client in Carlsbad is looking to bring on an organized and proactive <strong>Office Coordinator</strong> to support daily operations and ensure the office runs smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the “go-to” person, and can juggle multiple tasks with ease.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors and serve as the primary point of contact for incoming calls and walk-ins</li><li>Maintain office supply inventory, coordinate vendor services, and assist with facility needs</li><li>Prepare company-wide communications, assist with scheduling, and support leadership with administrative tasks</li><li>Help coordinate small events, meetings, and employee engagement activities</li><li>Assist AP/AR teams with light administrative tasks as needed</li></ul>
We are looking for a detail-oriented and proactive Recruiting Coordinator to join our team in Long Beach, California. In this contract to permanent role, you will play a pivotal part in managing high-volume staffing efforts for catering, bartending, and event services. This position requires someone who can thrive in a fast-paced environment, ensuring seamless recruitment, onboarding, and scheduling processes to meet operational needs effectively.<br><br>Responsibilities:<br>• Source and screen candidates for catering, bartending, and event staff positions, ensuring alignment with organizational needs.<br>• Schedule and coordinate interviews, maintaining an organized pipeline of potential team members.<br>• Oversee onboarding processes, including compliance documentation and training sessions.<br>• Collaborate with operational teams to anticipate and fulfill staffing requirements for upcoming events.<br>• Maintain a reliable roster of on-call and part-time staff to support fluctuating event demands.<br>• Ensure all staffing assignments are communicated clearly and completed within deadlines.<br>• Monitor applicant tracking systems to keep candidate information accurate and up-to-date.<br>• Handle high-volume recruitment efforts with efficiency and attention to detail.<br>• Build and nurture strong relationships with candidates to foster engagement and retention.
We are looking for an organized and detail-oriented Office Services Coordinator to provide comprehensive administrative support for a dynamic team in Irvine, California. In this role, you will handle a variety of office tasks, ensuring smooth operations and efficient workflow. This is a long-term contract position with the potential for extension or conversion based on business needs.<br><br>Responsibilities:<br>• Process vouchers accurately and on time for various transactions.<br>• Prepare and reconcile expense reports, including tracking and submitting receipts.<br>• Provide administrative support for contracts, including documentation tracking and coordination with stakeholders.<br>• Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting.<br>• Manage electronic document signing processes using DocuSign, including tracking and filing completed documents.<br>• Support minor marketing tasks and assist in organizing internal or client-facing events.<br>• Coordinate and schedule meetings for brokers, ensuring timely communication and availability.<br>• Prepare marketing materials, including printing and binding collateral for presentations and client meetings.<br>• Perform general administrative duties to support the team’s daily operations.
<p>A well-known hospitality group headquartered in Encinitas is searching for an energetic, people-centered <strong>HR Coordinator</strong> who enjoys a fast-paced environment, high daily interaction, and supporting multiple restaurant locations at once. This is a great fit for someone who thrives on multitasking and enjoys helping frontline teams.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for employee HR questions across multiple restaurant locations</li><li>Manage onboarding, new hire packets, I-9 verification, and e-verify processes</li><li>Support recruitment efforts by posting jobs, reviewing applications, tracking candidates, and scheduling interviews</li><li>Assist with payroll-related updates (position changes, wage adjustments, tip pooling documentation)</li><li>Maintain confidential personnel files and HR compliance logs</li><li>Track safety training, food handler cards, ServSafe certifications, and required renewals</li><li>Help coordinate employee recognition events, team-building activities, and retention initiatives</li><li>Support the HR Manager with investigations, documentation, and corrective action preparation</li></ul><p><br></p>
<p><strong>Job Title</strong>: Accounting Supervisor / Finance Manager </p><p><strong>Position Overview</strong>: We are seeking a highly organized and detail-oriented Accounting Supervisor / Finance Manager to support the Controller in all aspects of financial management, including accounting, auditing, budgeting, and tax-related activities. This role plays a key part in maintaining accurate financial records, preparing monthly financial statements, and providing insights to support organizational decision-making. The ideal candidate will bring a strong accounting background, experience with inventory control, and the ability to lead and support cross-functional teams within a dynamic, fast-paced environment. </p><p><br></p><p><strong> Key Responsibilities: </strong></p><ul><li>Financial Operations & Reporting Assist in the preparation of monthly financial statements, forecasts, and financial analysis for all departments. </li><li>Analyze financial data and monitor budget vs. actual performance; provide recommendations to ensure budgetary goals are met. </li><li>Prepare bi-monthly month-to-date reports and key statistics summaries, including annual event tracking. </li><li>Reconcile general ledger accounts, including receivables, payables, bank statements, and expense accounts. </li><li>Support special projects and financial analysis tasks assigned by the Controller. </li><li>Inventory & Systems Management Oversee inventory control processes, including system design, implementation, monitoring, and reporting (e.g., HUB Purchase Order System). </li><li>Ensure accurate reconciliation of daily event settlements, including revenue and labor batch reviews (e.g., CE Daily Batch). </li><li>Team Oversight & Collaboration Supervise the Purchasing Manager, including hiring, training, performance evaluations, and ongoing detail oriented development. </li><li>Provide backup support to AP and AR processes as needed. Partner with the Financial Analyst to ensure effective reporting, analytics, and communication with operational teams. </li><li>Serve as the point of contact for liability claims in collaboration with the Director of Security. </li><li>Client & Internal Support Respond to client billing inquiries and ensure timely resolution. </li><li>Participate in weekly Finance and cross-departmental meetings. Leverage knowledge of Microsoft 365 and Momentus (or similar ERP platforms) to support reporting and communication.</li></ul>
<p>We are looking for an experienced Senior Finance Manager to lead the accounting and financial operations of our NON-PROFIT ORGANIZATION located in Los Angeles, California. This role is integral to ensuring the institution's financial integrity, overseeing compliance with regulations, and driving operational efficiency. The ideal candidate will manage a small team and collaborate across departments, supporting key institutional events and providing strategic financial insights.</p><p><br></p><p>Responsibilities:</p><p>• Lead and oversee all accounting and financial reporting functions in alignment with GAAP and regulatory standards.</p><p>• Develop and implement processes to enhance departmental efficiency and reduce redundancies.</p><p>• Establish and regularly evaluate robust internal controls to safeguard assets and ensure accurate financial reporting.</p><p>• Prepare and analyze financial reports, including financial statements, budget comparisons, and compliance documents, ensuring timely communication to stakeholders.</p><p>• Support senior leadership in the annual budgeting process, reviewing financial plans and comparing them to actual results.</p><p>• Provide real-time financial analysis and strategic recommendations to aid decision-making.</p><p>• Ensure compliance with institutional policies, local, state, and federal laws, and current accounting practices.</p><p>• Manage the accounting for restricted funds such as grants, endowments, and other program funds.</p><p>• Oversee financial activities related to grants, ensuring alignment with budgets throughout the grant periods.</p><p>• Collaborate with various departments and provide financial support during audits, board meetings, and accreditation visits.</p>
<p>The Executive Assistant is responsible for providing high-level administrative support to senior executives within the financial services industry, managing communications, coordinating meetings and travel arrangements, and ensuring smooth day-to-day operations. Candidates should demonstrate strong organizational skills, attention to detail, and a high degree of professionalism, along with prior experience supporting 1-2 C-Suite executives at once.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, and confidential correspondence.</li><li>Liaise with clients, partners, and cross-functional teams.</li><li>Support the execution of process improvements across the executive office.</li><li>Assist with event planning, board meetings, and investor communications.</li><li>Contribute to workflow automation and digital process efficiencies.</li><li>Anticipate executive needs and proactively resolve administrative challenges.</li></ul><p><br></p>
<p>Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a unique opportunity to partner with innovators working at the forefront of scientific advancement, ensuring executives can focus on high-impact initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage busy calendars, coordinate meetings, and facilitate conference logistics</li><li>Prepare and edit correspondence, presentations, and reports for internal and external stakeholders</li><li>Organize travel arrangements and process expense reports</li><li>Act as a liaison between executives, staff, board members, and external partners</li><li>Maintain confidential records, support project tracking, and ensure critical deadlines are met</li><li>Assist with event planning and high-level administrative projects as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.</p><p>• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.</p><p>• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.</p><p>• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.</p><p>• Maintain organized records, databases, and filing systems, both electronically and physically.</p><p>• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.</p><p>• Provide backup support for reception or other administrative functions when required.</p><p>• Assist in planning and executing staff appreciation events and organizational activities.</p><p>• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.</p><p>• Conduct research and compile data to support decision-making processes and departmental initiatives.</p>
<p>Our client, a dynamic and fast-growing organization in the technology sector, is seeking a proactive and highly organized Executive Assistant to support their executive leadership team. This is an excellent opportunity for an administrative professional who thrives in a fast-paced, innovative environment and is passionate about the tech industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.</li><li>Prepare and edit correspondence, communications, presentations, and reports.</li><li>Handle confidential information with discretion and professionalism.</li><li>Coordinate logistics for internal and external meetings, events, and conferences.</li><li>Manage expense reports and assist with budgeting tasks as needed.</li><li>Liaise with key stakeholders, both internally and externally, to support strategic initiatives.</li><li>Support workflow automation and contribute to process improvement projects, leveraging technology to enhance efficiency.</li><li>Perform other administrative tasks to ensure smooth daily operations.</li></ul><p><br></p>
<p>As Senior Executive Assistant to the CEO, you will play a key role in supporting the senior leadership of a rapidly growing biotech organization. You’ll manage high-level administrative responsibilities, facilitate strategic communications, and ensure seamless operations for the executive office. Discretion, proactive problem-solving, and a service-oriented mindset are essential in this visible role.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the CEO, including complex calendar management and confidential correspondence.</li><li>Coordinate board meetings, investor presentations, and company-wide events.</li><li>Prepare reports, draft communications, and manage sensitive documents.</li><li>Liaise with internal teams, external partners, and scientific collaborators.</li><li>Support workflow and process improvements, leveraging digital tools to boost efficiency.</li><li>Manage travel logistics, expense reporting, and executive scheduling.</li><li>Anticipate needs and proactively address administrative challenges in a fast-paced, evolving environment.</li></ul><p><br></p>
