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2 results for Office Services Specialist in La Jolla Amago, CA
- Fallbrook, California
- onsite
- Temporary / Contract
- 21.5 - 23.5 USD / Hourly
- <p>A professional services company in Fallbrook is looking for a polished, organized <strong>Front Office Receptionist</strong> to become the welcoming face of its office. This is more than simply answering phones — you’ll help create a smooth experience for clients and visitors while keeping the front office organized and supporting the broader administrative team. The ideal candidate is <strong>friendly, professional, dependable, and naturally organized</strong>. You should be comfortable greeting executives and clients, handling multiple incoming calls, coordinating visitors, and jumping in wherever the office needs support.</p><p><strong>What You’ll Do:</strong></p><ul><li>Welcome clients, visitors, vendors, and employees</li><li>Answer and route incoming phone calls</li><li>Manage the reception area and maintain a professional appearance</li><li>Monitor and respond to general office emails</li><li>Coordinate conference rooms and visitor schedules</li><li>Receive and distribute mail and packages</li><li>Assist with outgoing shipments and correspondence</li><li>Maintain office calendars and basic administrative records</li><li>Order office supplies and monitor inventory</li><li>Assist with meeting preparation and office events</li><li>Coordinate building access and visitor notifications</li><li>Provide administrative support to various departments</li><li>Prepare documents, scan files, and organize electronic records</li><li>Assist with scheduling and other office coordination tasks</li><li>Handle sensitive information professionally and confidentially</li></ul><p><br></p><p><br></p><p><br></p>
- 2026-09-21T00:00:00Z
- Encinitas, California
- onsite
- Temporary / Contract
- 22 - 24 USD / Hourly
- <p>A busy construction company is looking for a <strong>Receptionist & Office Coordinator</strong> who can keep the front office running smoothly while providing excellent service to customers, vendors, subcontractors, and employees. This role is ideal for someone who doesn't want to sit behind a front desk doing the same task all day. Along with reception responsibilities, you’ll assist with <strong>office coordination, scheduling, documentation, vendor communication, and general administrative projects.</strong></p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors and provide a professional first impression</li><li>Answer and direct incoming calls</li><li>Assist customers, vendors, subcontractors, and employees with general questions</li><li>Coordinate visitor arrivals and office access</li><li>Receive and distribute mail, packages, and deliveries</li><li>Maintain front-office organization</li><li>Assist with scheduling meetings and appointments</li><li>Coordinate conference rooms and shared office spaces</li><li>Maintain office supply inventory and place orders as needed</li><li>Assist with filing, scanning, copying, and document organization</li><li>Enter basic information into company systems</li><li>Assist project and administrative teams with paperwork</li><li>Track incoming documents from vendors and subcontractors</li><li>Help coordinate office events and employee communications</li><li>Provide general administrative support across the office</li><li>Take on special projects as needed</li></ul><p><br></p>
- 2026-09-21T00:00:00Z