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6 results for Office Services Specialist in La Jolla Amago, CA

Office Manager

San Diego, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Robert Half is partnering with a growing construction company seeking an experienced and organized Office Manager to oversee daily office operations and support a fast-paced team. This is an excellent opportunity for a proactive professional who enjoys wearing multiple hats and helping keep projects and administrative functions running smoothly.Key Responsibilities:<ul><li>Manage day-to-day office operations and ensure an organized, efficient work environment.</li><li>Provide administrative support to leadership and project management teams.</li><li>Answer and direct incoming calls, greet visitors, and manage office correspondence.</li><li>Coordinate office supplies, equipment, vendors, and facility needs.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating travel as needed.</li><li>Process invoices, purchase orders, expense reports, and vendor documentation.</li><li>Maintain employee files and assist with onboarding new hires.</li><li>Support project teams with contract documentation, permits, insurance certificates, and other construction-related administrative tasks.</li><li>Prepare reports, spreadsheets, and presentations using Microsoft Office.</li><li>Maintain organized filing systems and ensure confidential information is handled appropriately.</li><li>Assist with additional administrative projects as assigned.</li></ul>
2026-07-27T00:00:00Z

Office Assistant

Rancho Santa Margarita, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of front-desk and clerical tasks. The role combines receptionist support, document management, data entry, and basic human resources assistance to help keep business activities running smoothly. Responsibilities: • Welcome visitors, manage front-desk activity, and provide attentive reception support throughout the day. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Scan, organize, and maintain paper and digital records to ensure documents are easy to retrieve and properly filed. • Perform general administrative work such as preparing correspondence, updating records, and supporting routine office operations. • Enter clerical and accounting-related information into internal records with close attention to accuracy and completeness. • Assist with basic HR-related administrative tasks, including document handling and support for employee record upkeep. • Monitor office workflows and help maintain an orderly workspace by completing time-sensitive support tasks as assigned.
2026-08-05T00:00:00Z

Front Office Receptionist

Solana Beach, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
A luxury hospitality company in North County is expanding its guest services team and is searching for a Front Office Receptionist who genuinely enjoys creating memorable first impressions.As the first point of contact for guests, clients, and visitors, you'll help set the tone for the entire customer experience. This position is perfect for someone who enjoys interacting with people, staying organized, and working in a polished, professional environment where hospitality and service are top priorities.Responsibilities<ul><li>Welcome guests and visitors with a warm, professional demeanor</li><li>Answer and direct a multi-line phone system</li><li>Coordinate appointments, meetings, and conference room schedules</li><li>Assist with guest check-in procedures and visitor management</li><li>Receive deliveries and distribute incoming mail</li><li>Maintain office supplies and reception area organization</li><li>Support administrative projects for management</li><li>Assist multiple departments with clerical and customer service needs</li></ul>
2026-07-29T00:00:00Z

Administrative & Data Entry Specialist

Valley Center, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
An established agricultural company in Valley Center is seeking a detail-oriented Administrative & Data Entry Specialist to assist with daily office operations, production reporting, and administrative support. This role is ideal for someone who enjoys working with data, maintaining organized records, and supporting multiple departments in a busy office environment. You'll play an important role in ensuring production information, inventory records, and operational documentation remain accurate while supporting accounting, purchasing, and operations teams.Responsibilities<ul><li>Enter production, inventory, and vendor information into company systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Process purchase orders and administrative documentation</li><li>Scan, file, and organize confidential business records</li><li>Answer incoming phone calls and assist visitors</li><li>Coordinate office supplies and general administrative support</li><li>Assist Accounting and Operations with data reconciliation projects</li><li>Support managers with special projects and reporting requests</li></ul>
2026-07-28T00:00:00Z

Legal Billing Specialist

La Jolla, CA
remote
Temporary to Hire
34 - 36 USD / Hourly
We are looking for a detail-oriented Legal Biller to join a legal organization in La Jolla, California in a contract capacity with permanent potential. This position supports the full billing cycle by preparing accurate invoices, coordinating electronic submissions, and addressing billing questions in a timely manner. The ideal candidate brings strong legal billing experience, sound judgment, and the ability to manage a high-volume workload while meeting client-specific requirements. Responsibilities: • Prepare, revise, and finalize prebills based on attorney direction, including tasks such as allocating charges among clients, applying retainer balances, and readying invoices for submission. • Process billable time and related charges for attorneys and paralegals in accordance with client billing instructions and firm standards. • Transmit invoices through electronic billing platforms and investigate submission rejections or technical issues until resolved. • Manage a substantial billing volume each cycle while maintaining accuracy, completeness, and timeliness. • Verify invoice details and supporting records to ensure all billing information is correct before release. • Research billing discrepancies, respond to inquiries, and provide practical solutions to resolve account-related concerns. • Apply client guidelines consistently, including requirements tied to rates, billing schedules, documentation, and cost controls. • Partner with the Billing Manager, billing team, and legal staff to address exceptions, coordinate priorities, and support billing-related projects. • Use billing software effectively, including troubleshooting system issues that affect invoice preparation or submission.
2026-07-29T00:00:00Z

Accounting Specialist

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with companies in the construction and manufacturing industries to identify Accounting Specialists for contract, contract-to-hire, and project-based opportunities. These roles are ideal for accounting professionals with experience supporting day-to-day accounting operations in fast-paced, operationally focused environments. Responsibilities:<ul><li>Support day-to-day accounting operations, including accounts payable, accounts receivable, and general ledger activities</li><li>Process vendor invoices, customer invoices, payments, and cash receipts</li><li>Prepare journal entries and assist with month-end close activities</li><li>Reconcile bank, credit card, and general ledger accounts</li><li>Review accounting records and resolve discrepancies</li><li>Assist with job costing, project accounting, inventory accounting, or cost tracking as applicable</li><li>Review purchase orders, invoices, and supporting documentation for accuracy</li><li>Assist with billing, collections, and payment processing</li><li>Maintain accurate vendor, customer, and financial records</li><li>Support financial reporting and accounting analysis</li><li>Assist with audits and special accounting projects as needed</li></ul>
2026-07-24T00:00:00Z