Office Services Specialist Jobs in La Jolla Amago, CA

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Office Manager

La Jolla, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client, a growing property management company, is seeking an organized and proactive Office Manager to oversee daily administrative operations and support a fast-paced office environment. This role is ideal for a detail-oriented professional who can manage office procedures, coordinate vendor and tenant-related communications, support leadership, and help ensure smooth day-to-day business operations. The ideal candidate is resourceful, highly organized, and comfortable balancing multiple priorities while delivering excellent internal and external service. Key Responsibilities:<ul><li>Oversee daily office operations and ensure efficient administrative workflows</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate schedules, meetings, and general office communications</li><li>Support leadership with administrative tasks, reporting, and special projects</li><li>Assist with tenant, vendor, and client communication in a professional and timely manner</li><li>Maintain records, files, and documentation with a high degree of accuracy</li><li>Help coordinate invoices, service requests, work orders, and other property management-related paperwork</li><li>Monitor office policies and procedures and identify opportunities for process improvement</li><li>Support onboarding and general administrative needs for office staff as needed</li></ul>
2026-11-04T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Our client, an innovative and fast-growing technology company, is seeking an experienced Office Manager to oversee daily office operations and help create an organized, efficient, and collaborative workplace. This role is ideal for a proactive professional who thrives in a dynamic environment and can balance administrative leadership with hands-on operational support. The Office Manager will play a critical role in supporting internal teams, coordinating office procedures, managing vendor relationships, and ensuring the workplace runs smoothly. The ideal candidate is highly organized, resourceful, and able to anticipate needs in a fast-paced, evolving business setting. Key Responsibilities:<ul><li>Oversee day-to-day office operations to ensure an efficient and well-functioning workplace</li><li>Manage office supplies, equipment, and facilities needs</li><li>Coordinate with vendors, service providers, and building management</li><li>Support onboarding logistics for new hires, including workspace setup and office orientation</li><li>Assist with scheduling meetings, internal events, and team activities</li><li>Maintain office policies, procedures, and administrative systems</li><li>Partner with leadership and cross-functional teams to support operational initiatives</li><li>Help manage budgets, expense tracking, and invoice processing related to office operations</li><li>Serve as a point of contact for employees regarding office support and administrative needs</li><li>Identify opportunities to improve processes and enhance workplace efficiency</li></ul>
2026-11-04T00:00:00Z

Office Manager

Carlsbad, CA
onsite
Temporary / Contract
38 - 43 USD / Hourly
A growing engineering and environmental consulting firm is looking for an Office Manager to oversee daily office operations and provide administrative support across multiple departments. This is a great opportunity for someone who enjoys taking ownership, improving processes, and keeping a busy office organized and running efficiently. Key Responsibilities:<ul><li>Oversee daily office operations, administrative procedures, and front-office activities.</li><li>Coordinate office schedules, supplies, equipment, and vendor relationships.</li><li>Support onboarding, employee records, and general HR administration.</li><li>Assist with invoice processing, expense tracking, and office budget monitoring.</li><li>Coordinate meetings, company events, and internal communications.</li><li>Maintain office policies, records, and administrative documentation.</li><li>Identify opportunities to improve workflows and streamline office processes.</li><li>Serve as the primary point of contact for building management and office-related needs.:</li></ul>
2026-11-10T00:00:00Z

Office Manager

San Clemente,, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations for a large residential community in San Clemente, California. This Contract position will play a key role in coordinating administrative functions, property support activities, vendor relationships, and resident service needs while helping maintain a high standard across shared spaces and facilities. The ideal candidate is comfortable balancing office management duties with project tracking, communication, and customer service in a fast-paced environment. Responsibilities: • Coordinate daily office and community support operations to help maintain shared amenities, parks, and common areas in line with established expectations. • Manage relationships with outside vendors, contractors, and service partners by monitoring performance, confirming service quality, and supporting contract adherence. • Collect pricing, evaluate proposals, and assist with service agreement administration, including support for bid requests and contract documentation. • Track maintenance activities, reserve projects, and improvement initiatives, helping ensure timelines, updates, and related records remain current. • Perform routine site reviews and walkthroughs to identify maintenance concerns, follow up on action items, and support overall community appearance. • Oversee work order flow and resident service requests, coordinating timely responses and helping drive issue resolution. • Prepare operational reports, budget-related materials, cost comparisons, and meeting documentation for leadership and Board review. • Share updates with residents, management, and Board members regarding ongoing projects, service matters, and community information. • Provide administrative support for community meetings and events while handling front office tasks such as reception coverage, office supply management, and basic accounts payable support.
2026-11-05T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus. What You’ll Do<ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul>
2026-10-26T00:00:00Z

Office Assistant

Santee, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position OverviewOur client, a manufacturing company, is seeking a dependable and organized Office Assistant to support daily administrative operations and ensure the office runs efficiently. This individual will assist with data entry, document management, phone coverage, filing, and general office coordination while supporting various departments, including operations, production, and customer service. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced manufacturing environment.Key Responsibilities<ul><li>Provide general administrative support to ensure smooth day-to-day office operations.</li><li>Answer incoming phone calls, respond to inquiries, and direct calls to the appropriate departments.</li><li>Perform data entry and maintain accurate records, spreadsheets, and internal databases.</li><li>Organize, file, scan, and maintain documents, invoices, purchase orders, and other business records.</li><li>Assist with processing orders, preparing paperwork, and maintaining accurate customer and vendor information.</li><li>Support shipping, receiving, and production teams with administrative documentation and recordkeeping as needed.</li><li>Coordinate office supplies, place orders, and maintain an organized office environment.</li><li>Assist with scheduling meetings, managing calendars, and coordinating internal communications.</li><li>Communicate professionally with vendors, customers, and internal team members to address routine questions and requests.</li><li>Assist with special projects and additional administrative tasks as assigned.</li></ul>
2026-10-23T00:00:00Z

Office Assistant - Part Time

San Marcos, CA
onsite
Temporary / Contract
17 - 23 USD / Hourly
Looking for a part-time opportunity where organization and reliability make a real difference? A growing San Marcos business is seeking a friendly, detail-oriented Office Assistant to help keep daily office operations on track. This position is ideal for someone who enjoys a variety of administrative tasks, can work independently, and wants a consistent part-time schedule in a professional environment.What You’ll Do:<ul><li>Answer incoming calls, greet visitors, and direct inquiries to the appropriate team members.</li><li>Organize incoming mail, packages, and document deliveries.</li><li>Scan, file, and maintain accurate electronic and paper records.</li><li>Enter information into spreadsheets and internal systems.</li><li>Monitor office supplies and coordinate replenishment orders.</li><li>Assist with scheduling meetings and maintaining shared calendars.</li><li>Prepare basic correspondence, labels, and internal documents.</li><li>Support invoice processing and route paperwork for approval.</li><li>Keep common areas and reception spaces organized.</li><li>Provide general administrative assistance to the team as needed.</li></ul>
2026-11-02T00:00:00Z

Accounting Specialist

Oceanside, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
A public-sector organization is seeking an Accounting Specialist to support daily financial operations, maintain accurate accounting records, and assist with departmental financial transactions. This opportunity is ideal for someone who enjoys structured accounting work, follows established procedures, and takes pride in accuracy and accountability.The person in this role will work with finance and administrative staff to process transactions, reconcile records, and ensure documentation is complete. Candidates with experience in municipal government, public agencies, education, or other regulated environments are encouraged to apply.Key Responsibilities<ul><li>Process accounts payable and accounts receivable transactions in accordance with established procedures.</li><li>Review invoices, purchase orders, reimbursement requests, and supporting documentation for accuracy.</li><li>Assist with payroll and timekeeping records, including researching discrepancies.</li><li>Reconcile financial transactions, cash receipts, and departmental account balances.</li><li>Enter accounting data and maintain accurate electronic records.</li><li>Review transactions for coding errors, missing approvals, and duplicate entries.</li><li>Prepare routine financial summaries, spreadsheets, and departmental reports.</li><li>Respond to internal questions regarding payment status and transaction documentation.</li><li>Maintain organized records for audits and financial reviews.</li><li>Coordinate with other departments to resolve discrepancies and obtain missing information.</li><li>Assist with month-end processes and special accounting projects as assigned.</li></ul>
2026-10-23T00:00:00Z

Receptionist Front Desk, Visitor Experience & Office Suppo

Encinitas, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
First impressions matter, and this role is ideal for someone who enjoys creating a welcoming, organized, and professional office environment. A growing professional services firm is seeking a personable Receptionist to serve as the first point of contact for clients, visitors, and business partners. Beyond answering phones, this position offers the opportunity to support daily office operations and keep the team running smoothly.What You’ll Do:<ul><li>Welcome visitors, clients, and vendors while maintaining a polished front-desk experience.</li><li>Answer incoming calls, direct inquiries, and relay messages promptly.</li><li>Manage conference room calendars and coordinate meeting logistics.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain reception areas, office supplies, and shared spaces.</li><li>Assist with document preparation, scanning, filing, and data entry.</li><li>Coordinate visitor check-ins and notify employees of arrivals.</li><li>Provide administrative support to internal departments as needed.</li><li>Help organize office events, team meetings, and client visits.</li><li>Maintain accurate contact lists and other office records.</li></ul>
2026-10-28T00:00:00Z

9 results for Office Services Specialist in La Jolla Amago, CA