<p>Our client, a reputable leader in the construction sector, is seeking an experienced Operations Manager to oversee daily business and field activities. This role is ideal for a results-driven professional with a passion for efficiency and quality who wants to play a crucial part in delivering exceptional construction projects.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead and manage day-to-day operations across multiple construction projects, ensuring timelines, budgets, and safety standards are met.</li><li>Supervise project managers, site supervisors, and field staff for optimal team performance and productivity.</li><li>Develop and implement operational processes and best practices to streamline workflow and maximize resource utilization.</li><li>Collaborate with executive leadership on strategic planning, performance goals, and operational growth initiatives.</li><li>Monitor project costs, material procurement, scheduling, and equipment maintenance.</li><li>Enforce all company safety policies, regulatory guidelines, and compliance standards.</li><li>Track key performance metrics and prepare reports for senior management.</li><li>Foster positive relationships with vendors, subcontractors, clients, and internal team members.</li><li>Identify areas for operational improvement and execute solutions as needed.</li></ul><p><br></p>
<p>Our client is seeking an experienced Senior Administrative Assistant to support our executive team in Del Mar, CA. In this high-visibility role, you will manage complex calendars, coordinate meetings and travel, prepare presentations, and serve as a critical point of contact for internal and external stakeholders. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and enjoys taking initiative.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to senior leadership</li><li>Manage high-volume calendars, schedule meetings, and coordinate logistics</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Liaise with internal teams and external partners, ensuring seamless communication</li><li>Coordinate domestic and international travel arrangements</li><li>Maintain confidential records and handle sensitive information</li><li>Support special projects and departmental initiatives as assigned</li><li>Organize events, meetings, and team activities</li></ul><p><br></p>
<p>Our client—a leading innovator in San Diego’s biotechnology sector—is seeking an accomplished, proactive, and highly detail-oriented Senior Executive Assistant to support their executive leadership (C-suite and senior management team). This vital role will drive executive productivity, ensure efficient operations, and facilitate effective communication within a fast-paced, research-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to top executives, including extensive calendar management, international travel coordination, meeting logistics, and the preparation of confidential correspondence.</li><li>Prepare and manage board materials, high-level presentations, investor communications, and scientific documentation.</li><li>Act as a key liaison between executives and internal teams, external partners, board members, and regulatory agencies to ensure clarity, timeliness, and alignment.</li><li>Organize and execute complex events such as board meetings, investor presentations, and industry conferences, overseeing all logistics and materials.</li><li>Maintain strict confidentiality with sensitive information, including business strategies, intellectual property, financial, and personnel files.</li><li>Support the onboarding of scientific and administrative staff at the executive level, ensuring seamless integration into ongoing projects.</li><li>Contribute to operational excellence by recommending and implementing process improvements, digital tools, and workflow automation methods.</li><li>Manage multiple cross-functional projects and initiatives, balancing shifting priorities with resourcefulness and professionalism.</li></ul><p><br></p>
<p>The OT Security Analyst is responsible for overseeing operational technology systems, device inventories, and related cybersecurity controls across a diverse portfolio of properties. This role focuses on safeguarding smart‑building technologies, lighting controls, parking systems, and core building management systems (BMS).</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Operational Technology (OT) Asset & Inventory Management</strong></p><ul><li>Support the development and execution of an OT asset management program.</li><li>Maintain accurate tracking of hardware, software, firmware versions, and lifecycle status.</li><li>Identify unauthorized devices or applications and coordinate remediation to ensure only approved assets operate within the environment.</li><li>Oversee and optimize OT discovery tools and integrations with configuration management databases (CMDBs).</li></ul><p><strong>Cybersecurity Governance & Risk Management</strong></p><ul><li>Evaluate cybersecurity risks associated with OT systems, including those introduced by external vendors, contractors, or third‑party service providers.</li><li>Participate in OT risk assessments to identify threats, vulnerabilities, and potential impacts on critical operations.</li><li>Contribute to the refinement of security procedures, policies, user‑access workflows, and MFA requirements.</li></ul><p><strong>Network Architecture & Segmentation</strong></p><ul><li>Collaborate with technical teams to design and review network segmentation approaches, including micro segmentation and isolation of OT networks from IT environments.</li><li>Assist in documenting security controls and supporting materials for network and infrastructure teams.</li></ul><p><strong>Cross‑Functional Collaboration</strong></p><ul><li>Work closely with IT teams, engineering partners, and operations personnel to ensure alignment between security requirements and operational needs.</li><li>Help drive continuous improvements in OT security posture and system documentation.</li></ul>
<p>Position Overview</p><p>Robert Half is seeking a reliable and detail-driven Property Coordinator to support daily operations for a commercial real estate firm. This role plays a key part in maintaining efficient property operations by assisting property managers with administrative tasks, tenant relations, and vendor coordination across a portfolio of commercial assets.</p><p>This opportunity is ideal for someone who enjoys balancing administrative responsibilities with hands-on coordination in a fast-paced real estate environment.</p><p>Responsibilities</p><ul><li>Support Property Managers with day-to-day operational and administrative tasks</li><li>Coordinate service requests, maintenance issues, and vendor scheduling</li><li>Track leases, renewals, insurance certificates, and compliance documentation</li><li>Assist with tenant onboarding, move-ins, and ongoing tenant communications</li><li>Process invoices, service contracts, and vendor documentation for approval</li><li>Maintain property databases, files, and reporting tools with accurate information</li><li>Assist with monthly reports, operational summaries, and budget tracking</li><li>Schedule inspections, walkthroughs, and meetings for property management staff</li><li>Act as a liaison between tenants, vendors, and internal departments</li><li>Provide general office and project support as needed</li></ul><p><br></p>
We are looking for a detail-oriented Contracts Administrator to join our team on a long-term contract basis in San Diego, California. In this role, you will play a crucial part in managing and organizing contract-related activities, ensuring compliance with company policies, and providing administrative support. This position is ideal for someone who thrives in a structured environment and excels at multitasking.<br><br>Responsibilities:<br>• Prepare, review, and process contracts, amendments, renewals, and terminations with accuracy and efficiency.<br>• Monitor and track contract milestones, deadlines, and expirations to ensure timely actions.<br>• Maintain well-organized digital and physical contract files while updating databases regularly.<br>• Coordinate the approval and signature process using tools such as DocuSign or similar e-signature platforms.<br>• Verify that contract terms comply with company policies and regulatory standards.<br>• Support audits by retrieving and validating required contract documentation.<br>• Assist in vendor onboarding and monitor contract compliance to address discrepancies.<br>• Generate and update logs, reports, and dashboards to provide leadership with necessary insights.<br>• Collaborate with legal and finance teams to resolve any issues or inconsistencies within contracts.
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p>Our client, a leading organization in the biotech sector, is actively seeking an HR Manager to drive HR strategy and support company growth. This is a unique opportunity to join an innovative and rapidly evolving industry, where you’ll champion employee engagement, compliance, and talent development within a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee all HR functions, including recruitment, onboarding, performance management, and workforce planning</li><li>Develop and implement HR policies and procedures tailored to the biotech sector</li><li>Ensure compliance with employment laws, industry regulations, and safety standards</li><li>Manage employee relations, resolve conflicts, and promote a positive work culture</li><li>Lead benefits administration, compensation analysis, and talent retention initiatives</li><li>Support leadership with organizational development, succession planning, and team-building efforts</li><li>Monitor HR metrics and produce reports for executive leadership</li><li>Coordinate training programs on industry standards and professional development</li></ul><p><br></p>
<p>A well-established construction company in Fallbrook is looking for an <strong>Administrative Assistant</strong> to support office operations and field teams. This position blends traditional administrative duties with operational coordination, making it a great fit for someone who enjoys variety and working closely with multiple teams. You’ll serve as a central point of contact between the office and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support daily office operations and project teams</li><li>Assist with scheduling, job tracking, and documentation</li><li>Prepare reports, spreadsheets, and project files</li><li>Answer phones and coordinate communication with clients and vendors</li><li>Assist with payroll support, timecard tracking, and invoicing</li><li>Maintain accurate records and organized filing systems</li><li>Support management with administrative and clerical tasks</li></ul>
<p><strong>Position Overview:</strong></p><p> We are seeking a detail-oriented File Clerk / Document Scanner to support our clients tax firm during the busy tax season. This is a seasonal; contract role focused on high-volume back-office operations. The ideal candidate is organized, efficient, and comfortable handling large amounts of confidential documentation in a fast-paced environment. This role would start early February and go till April 15th! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Scan, index, and upload high volumes of tax and financial documents into internal systems</li><li>Accurately file physical and electronic records according to established procedures</li><li>Organize, label, and maintain client files to ensure easy retrieval</li><li>Perform quality checks to ensure scanned documents are complete, legible, and correctly categorized</li><li>Handle sensitive and confidential client information with discretion and professionalism</li><li>Support administrative and back-office tasks as needed during peak season</li><li>Maintain a clean and organized work area</li></ul><p><br></p>
<p>t Robert Half, our mission is to connect talented professionals with leading organizations to drive business growth and operational excellence. We are seeking an experienced Operations Manager to oversee daily business activities, improve processes, and lead teams to meet organizational goals.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Plan, direct, and coordinate business operations to ensure efficiency and productivity</li><li>Manage budgets, processes, and resource allocation</li><li>Develop and implement operational policies and procedures</li><li>Identify opportunities for process improvement and cost reduction</li><li>Lead, train, and mentor staff; foster a culture of collaboration and high performance</li><li>Monitor key performance indicators and generate regular operational reports</li><li>Ensure compliance with company standards and regulatory requirements</li><li>Support cross-functional projects and manage vendor relationships</li></ul><p><br></p>
We are looking for an experienced Accounting Manager/Supervisor to lead critical financial operations in Rancho Santa Margarita, California. This role involves overseeing both Accounts Receivable and Accounts Payable functions, ensuring smooth monthly closings, and driving improvements in financial processes. The ideal candidate will bring expertise in accounts reconciliation and collections while managing a small team in a fast-paced environment.<br><br>Responsibilities:<br>• Lead and oversee Accounts Receivable and Accounts Payable functions, ensuring efficiency and accuracy.<br>• Fully manage the monthly financial close process, including preparation and review of journal entries.<br>• Address and resolve aged receivables and reconciliation discrepancies to maintain financial integrity.<br>• Drive collection efforts and implement strategies to improve cash flow and reduce outstanding balances.<br>• Collaborate with cross-functional teams to enhance financial operations and reporting.<br>• Supervise and mentor a small team, fostering growth and accountability within the department.<br>• Prepare and analyze consolidated balance sheets and financial statements for audits and reporting.<br>• Ensure compliance with relevant accounting standards and company policies.<br>• Develop and refine processes to introduce greater structure and efficiency in financial operations.
We are looking for an experienced Human Resources Business Partner to join our team in San Diego, California. In this role, you will act as a strategic advisor to business leaders, aligning HR strategies with organizational goals to drive performance and foster a positive work environment. This position offers an exciting opportunity to make a meaningful impact by managing talent, supporting employee development, and ensuring compliance with HR policies and practices.<br><br>Responsibilities:<br>• Collaborate with department leaders to design and implement HR strategies that align with business objectives.<br>• Provide expert advice on organizational design, workforce planning, and succession planning to enhance efficiency and growth.<br>• Handle employee relations matters, including conflict resolution, investigations, and disciplinary actions, ensuring fair and consistent outcomes.<br>• Analyze HR data and trends to identify areas for improvement and support informed decision-making.<br>• Partner with Talent Acquisition to oversee recruitment efforts and ensure seamless onboarding processes.<br>• Administer benefits enrollment for new hires and annual open enrollment, ensuring compliance and accuracy.<br>• Lead performance management initiatives and oversee employee development programs to promote career growth.<br>• Ensure adherence to employment regulations and company policies, mitigating legal risks.<br>• Drive change management initiatives and support organizational transitions to maintain productivity and morale.<br>• Perform additional duties as assigned to support HR and business goals.
<p>Are you passionate about supporting teams and fostering a positive, inclusive workplace? Join our nonprofit organization in San Diego, CA as a Human Resources Generalist and help us advance our mission through top-tier HR leadership. We are a purpose-driven nonprofit committed to making a meaningful impact in our community. Our dedicated team thrives in a collaborative environment, focused on accountability, service, and diversity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer day-to-day HR functions, including onboarding, benefits enrollment, and personnel records management</li><li>Advise staff and managers on HR policies, procedures, and best practices</li><li>Support recruitment, talent acquisition, and retention initiatives</li><li>Support employee relations, conflict resolution, performance management, and engagement activities</li><li>Coordinate training, development programs, and compliance-related initiatives</li><li>Maintain HRIS and ensure confidentiality of sensitive employee information</li><li>Ensure compliance with local, state, and federal labor regulations</li><li>Assist with payroll and leave administration</li></ul><p><br></p>
<p>We are seeking an experienced and highly strategic Human Resources Director to serve as the head of our HR department. This is a hands-on leadership role responsible for driving HR strategy, ensuring compliance, and building a high-performing, engaged workforce. The ideal candidate is decisive, confident, and able to provide actionable guidance to senior management while managing a growing HR team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead and manage the HR department (team of 7).</li><li>Serve as a trusted advisor to senior management, providing clear recommendations and rationale for HR initiatives.</li><li>Develop and implement HR strategies aligned with organizational goals.</li><li>Ensure compliance with California employment laws and regulations, as well as applicable union agreements.</li><li>Oversee all HR functions including recruitment, onboarding, performance management, employee relations, benefits administration, and talent development.</li><li>Partner with leadership to foster a positive organizational culture and support workforce engagement and retention initiatives.</li><li>Own HR decision-making and accountability; provide guidance with confidence and clarity.</li></ul><p><strong>Why Join Us:</strong></p><ul><li>Lead HR in a rapidly growing nonprofit that is expanding its programs and impact across the community.</li><li>Play a key role in shaping the organization’s culture and talent strategy during an exciting period of growth.</li><li>Collaborate with a passionate leadership team dedicated to innovation and mission-driven results.</li><li>Competitive compensation and benefits in a supportive work environment.</li></ul>
We are looking for a detail-oriented Staff Accountant to join our team in San Diego, California. This role offers the opportunity to work on a variety of accounting tasks, including financial reporting, compliance, and operational support. The ideal candidate will bring strong analytical skills and a commitment to maintaining accuracy in financial records.<br><br>Responsibilities:<br>• Prepare and post journal entries while maintaining general ledger accounts to support accurate monthly close processes.<br>• Reconcile bank accounts, credit card statements, and other balance sheet accounts to ensure financial accuracy.<br>• Manage documentation related to accounts payable, purchasing, and treasury functions.<br>• Assist in preparing monthly, quarterly, and annual financial statements, including budget vs. actual variance analysis.<br>• Provide detailed documentation and schedules for both internal and external audits.<br>• Ensure compliance with company accounting policies and assist with tax filings and regulatory reporting.<br>• Maintain accurate records for 1099s and other compliance-related documentation.<br>• Process vendor invoices and employee expense reimbursements efficiently and accurately.<br>• Support payroll activities, including processing and reconciling payroll sub-ledgers to the general ledger.<br>• Respond promptly to requests for financial information from management and auditors.
<p>We are looking for an experienced and detail-oriented TA Coordinator to join our team on a contract basis in San Diego, California. In this role, you will play a pivotal part in managing high-volume interview scheduling and ensuring seamless coordination across various departments and time zones. This is an excellent opportunity to contribute to a dynamic environment and support recruitment efforts for corporate roles.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule interviews globally, managing multiple stages and formats across different time zones.</p><p>• Handle high-volume scheduling, arranging 50+ interviews per week for various corporate teams such as engineering, product design, and customer success.</p><p>• Collaborate with recruiters and hiring managers to ensure smooth interview processes.</p><p>• Troubleshoot technical issues related to tools like Zoom and Outlook to minimize disruptions.</p><p>• Execute administrative tasks, including system audits and data management, as needed.</p><p>• Maintain flexibility and adaptability to address changing priorities and urgent scheduling needs.</p><p>• Support project work and other administrative duties to ensure operational efficiency.</p><p>• Communicate effectively with internal and external stakeholders to confirm interview details and resolve scheduling conflicts.</p>
<p>A growing construction and development company in San Marcos is seeking a proactive <strong>Executive Assistant</strong> to support executive leadership and operational teams. This role combines traditional executive support with project coordination and requires someone who is comfortable working in a fast-paced, deadline-driven environment. The Executive Assistant will play a key role in keeping leadership organized and ensuring smooth communication across departments and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage executive calendars, meetings, and schedules</li><li>Coordinate internal and external meetings with project managers, vendors, and clients</li><li>Prepare reports, meeting agendas, and executive summaries</li><li>Assist with contract documentation, change orders, and project files</li><li>Track deadlines, permits, and compliance documentation</li><li>Support leadership with follow-ups and task coordination</li><li>Maintain organized digital and physical records</li><li>Serve as a communication bridge between office and field teams</li></ul>
<p>Job Description</p><p>Robert Half is partnering with a well-established commercial real estate firm to identify a detail-oriented and proactive Property Coordinator. This role provides administrative and operational support to property management teams and ensures the day-to-day functions of assigned commercial properties run smoothly.</p><p>The ideal candidate is highly organized, customer-service focused, and experienced in supporting property management operations in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to Property Managers for a portfolio of commercial properties</li><li>Coordinate maintenance requests, vendor services, and work orders; follow up to ensure timely completion</li><li>Assist with lease administration, including tracking expirations, COIs, and critical dates</li><li>Prepare and distribute tenant communications, notices, and correspondence</li><li>Support invoice processing, coding, and tracking in property management systems</li><li>Maintain accurate property records, files, and documentation</li><li>Assist with budgeting, reporting, and monthly property packages as needed</li><li>Schedule inspections, meetings, and vendor access to properties</li><li>Serve as a point of contact for tenants, vendors, and internal teams, providing professional and responsive customer service</li><li>Support special projects and additional administrative tasks as assigned</li></ul><p><br></p>
<p><strong>Job Description</strong></p><p>Our client, a fast-paced hospitality organization, is seeking a Bilingual Recruiting Coordinator (Spanish/English) to support high-volume hiring across hourly and salaried roles. This position plays a critical role in ensuring a smooth, candidate-focused recruiting process while partnering closely with hiring managers and HR leadership.</p><p>The ideal candidate is highly organized, communicative, and comfortable working in a dynamic environment where priorities can shift quickly. Experience supporting frontline or hospitality hiring is strongly preferred.</p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate and support full-cycle recruiting activities for high-volume hospitality roles</li><li>Schedule interviews, phone screens, and hiring events while maintaining clear communication with candidates and hiring managers</li><li>Serve as a primary point of contact for Spanish- and English-speaking candidates, ensuring an inclusive and positive candidate experience</li><li>Assist with onboarding coordination, pre-employment paperwork, background checks, and offer letter administration</li><li>Maintain accurate candidate records within the ATS and ensure compliance with internal hiring processes</li><li>Support job postings, candidate outreach, and recruiting campaigns as needed</li><li>Partner with HR and operations teams to meet hiring timelines and workforce needs</li></ul><p><br></p>
<p>The Client Service Specialist supports HOA Property Management clients by delivering high-quality banking and payment-related service. This role is critical to client satisfaction and retention, providing front-line support for account inquiries, transactions, research, and basic technical assistance within a fast-paced, deadline-driven environment.</p><p>Key Responsibilities</p><ul><li>Provide front-line client support via inbound phone calls</li><li>Assist HOA Property Management clients with payment and depository research, statements, and account inquiries</li><li>Process monetary transactions and account maintenance accurately and timely</li><li>Provide website navigation assistance and low-level technical support for proprietary HOA platforms</li><li>Resolve client disputes using sound judgment and knowledge of banking policies</li><li>Meet established service level agreements (SLAs) and manage time-sensitive requests, including fraud intake</li><li>Maintain strong knowledge of banking products, services, and internal procedures</li><li>Communicate clearly and professionally with clients and internal teams</li><li>Follow all applicable policies, procedures, and regulatory requirements</li></ul><p><br></p>
<p>Our client, a dedicated and mission-driven nonprofit organization, is seeking a proactive and detail-oriented Administrative Assistant to join their team. This is an excellent opportunity to make a meaningful impact while supporting a passionate group committed to positive community change.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including scheduling, correspondence, and file management.</li><li>Coordinate meeting logistics, prepare agendas, and document minutes.</li><li>Support fundraising and outreach initiatives with database updates, donor communications, and event logistics.</li><li>Manage office supplies, equipment, and liaise with vendors as needed.</li><li>Assist with budget tracking, invoice processing, and financial reporting tasks.</li><li>Serve as the first point of contact for visitors, donors, and volunteers—delivering exceptional customer service.</li><li>Maintain digital and paper records in compliance with organizational policies.</li><li>Perform other administrative duties as assigned to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>Our client, a leading construction firm in La Jolla CA is seeking a highly skilled Senior Executive Assistant to provide comprehensive administrative support to executive leadership. This role requires a experienced professional adept at managing complex priorities, ensuring operational efficiencies, and representing the firm both internally and externally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the full spectrum of executive-level administrative tasks, including intricate calendar management, scheduling meetings across multiple projects, and coordinating extensive travel arrangements.</li><li>Prepare, review, and finalize presentations, reports, contracts, compliance documents, and correspondence for clients, partners, and internal teams.</li><li>Serve as a primary point of contact between executives, staff, clients, vendors, and subcontractors, ensuring effective and professional communication.</li><li>Support project management operations by tracking deadlines, scheduling site visits and inspections, and assisting with permitting documentation.</li><li>Coordinate and help facilitate company events, executive meetings, safety trainings, and milestone celebrations.</li><li>Handle confidential information and sensitive documentation with utmost discretion and professionalism.</li><li>Identify and drive process improvements through adoption of technology and workflow automation within administrative functions.</li><li>Assist in onboarding new team members, maintaining updated records, and ensuring compliance with company and industry standards.</li></ul>
<p>Our client, a well-established organization in San Diego, CA, is seeking a knowledgeable and resourceful Human Resources Generalist to join their team. This role offers a unique opportunity to support multiple HR functions, drive employee engagement, and help shape a positive workplace culture.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the recruitment and onboarding process for new hires</li><li>Administer benefits and compensation programs</li><li>Support employee relations, performance management, and conflict resolution</li><li>Maintain HR records and ensure compliance with company policies and local regulations</li><li>Assist in developing, implementing, and improving HR policies and procedures</li><li>Coordinate training, development, and employee engagement initiatives</li></ul><p><br></p>
