36 results for Office Assistant in La Jolla Amago, CA

Office Manager

Fallbrook, CA
onsite
Temporary
36 - 40 USD / Hourly
In a project-driven environment, organization is everything. A growing construction company is hiring an Office Manager to oversee administrative operations, support project teams, and ensure that documentation, scheduling, and communication stay aligned across multiple active projects. This is a role for someone who thrives in fast-paced, deadline-driven environments and knows how to keep moving pieces under control.Key Responsibilities<ul><li>Coordinate office operations and project-based administrative workflows</li><li>Manage project documentation, contracts, and compliance records</li><li>Support communication between field teams, vendors, and leadership</li><li>Oversee scheduling, reporting, and office coordination</li><li>Track project timelines and administrative deliverables</li><li>Ensure organization across multiple active projects</li></ul>
2026-03-27T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary
30 - 35 USD / Hourly
Join our client at a dynamic construction company as an Office Manager, where you’ll play an essential role in keeping our operations running smoothly. We’re seeking a detail-oriented and proactive professional to manage daily office functions, support project teams, and help maintain an efficient, productive work environment. Key Responsibilities:<ul><li>Oversee day-to-day office operations, including supplies, equipment, and facility maintenance.</li><li>Coordinate schedules, meetings, and communications for executives and project managers.</li><li>Support HR with onboarding, timekeeping, and compliance documentation.</li><li>Manage vendor relationships, service contracts, and office budget tracking.</li><li>Monitor, organize, and file project documents, invoices, and records.</li><li>Implement and refine office policies and procedures, ensuring a safe and organized workspace.</li><li>Serve as the first point of contact for clients, visitors, and team members.</li><li>Assist with special projects and support cross-functional teams as needed.</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
22 - 25 USD / Hourly
Our client is seeking a detail-oriented and proactive Administrative Assistant to join their organization. This is an excellent opportunity for someone with outstanding organizational skills who enjoys supporting teams and contributing to the overall efficiency of office operations. Key Responsibilities:<ul><li>Provide high-level administrative and clerical support to staff and management</li><li>Manage calendars, schedule meetings, and coordinate events</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain and organize files, records, and office supplies</li><li>Greet and assist visitors, answer phones, and respond to inquiries professionally</li><li>Support data entry and office workflow processes</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
22.5 - 24 USD / Hourly
Our client in the nonprofit sector is seeking an experienced and motivated Administrative Assistant to help drive their mission forward. This important role supports daily office operations, assists team members, and ensures organizational efficiency in a purpose-driven environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for multiple team members.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations related to nonprofit initiatives.</li><li>Handle incoming calls, emails, and visitor inquiries with professionalism and empathy.</li><li>Maintain filing systems, manage donor and organization records, and support database management.</li><li>Assist with expense reporting, invoice processing, and basic budget tracking.</li><li>Support project coordination and facilitate communication between departments.</li><li>Order supplies, track inventories, and ensure smooth office operations.</li><li>Perform other administrative tasks as needed to further the organization’s objectives.</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Our company is currently seeking a detail-oriented, proactive Administrative Assistant to support daily office operations. This is an excellent opportunity for candidates with strong organizational and multitasking skills who are looking to advance their administrative career. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Answer and direct phone calls, greet visitors, and provide general administrative support.</li><li>Maintain filing systems, both electronic and physical.</li><li>Assist with expense reporting and invoice processing.</li><li>Support project coordination and facilitate communication between departments.</li><li>Order office supplies and monitor inventory levels.</li><li>Perform other tasks and projects as assigned to ensure efficient office operations.</li></ul>
2026-03-31T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
25 - 27 USD / Hourly
About the Organization: Our client is a dynamic investment firm focused on delivering exceptional financial services and solutions to individual and institutional clients. They are seeking a highly organized Administrative Assistant to provide critical support to their team and ensure smooth day-to-day operations.Role Overview: The Administrative Assistant will support executives, financial advisors, and team members by managing administrative tasks, coordinating schedules, and maintaining accurate records. This role requires exceptional attention to detail, discretion, and professionalism in a fast-paced financial environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and team members, including calendar management and meeting coordination.</li><li>Draft, proofread, and format correspondence, reports, and client-facing documents.</li><li>Manage incoming calls, emails, and client inquiries with professionalism and discretion.</li><li>Maintain organized filing systems and ensure sensitive documents are handled confidentially.</li><li>Assist with onboarding new clients and coordinating internal workflows.</li><li>Support ad hoc projects, presentations, and reports as needed.</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
25 - 28 USD / Hourly
Our client, a respected nonprofit organization, is seeking a dedicated and detail-oriented Administrative Assistant to support their mission-driven team. This is an excellent opportunity for a proactive professional who thrives in a collaborative work environment and is passionate about making a positive impact in the community. Key Responsibilities:<ul><li>Provide high-level administrative support to directors and program staff, including calendar management, meeting coordination, and document preparation.</li><li>Handle day-to-day office operations: answering phones, managing correspondence, organizing files, and maintaining office supplies.</li><li>Assist with event planning and logistics, including scheduling, registrations, and vendor communication.</li><li>Draft and edit donor letters, reports, presentations, and other organizational communications.</li><li>Manage confidential information with discretion and integrity.</li><li>Track invoices, process expense reports, and support basic bookkeeping tasks.</li><li>Support fundraising initiatives and help maintain donor databases.</li><li>Coordinate travel arrangements and accommodations as needed.</li><li>Contribute to a positive, mission-centric team culture.</li></ul>
2026-03-31T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary
34 - 38 USD / Hourly
Our company is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This is a pivotal role that requires professionalism, discretion, and exceptional attention to detail. Responsibilities:<ul><li>Manage executive calendars, coordinate meetings, and arrange travel logistics.</li><li>Prepare, review, and distribute executive communications, reports, and presentations.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle confidential information responsibly and professionally.</li><li>Support project management and assist with the coordination of high-priority initiatives.</li><li>Maintain accurate records and filing systems.</li><li>Oversee administrative processes and streamline office operations for efficiency.</li><li>Assist with expense reports, invoicing, and budget tracking.</li><li>Perform other duties as assigned to support executive leadership.</li></ul>
2026-04-03T00:00:00Z

Executive Assistant

Valley Center, CA
onsite
Temporary
33 - 36 USD / Hourly
The best Executive Assistants don’t just manage schedules — they manage priorities, protect time, and create leverage for leadership. A growing organization is seeking a highly capable Executive Assistant to support senior leadership in a fast-paced, high-performance environment. This role requires someone who can operate with discretion, precision, and strong business judgment while handling complex scheduling, communication, and coordination responsibilities.Key Responsibilities<ul><li>Manage complex executive calendars, travel, and scheduling priorities</li><li>Prepare presentations, reports, and executive-level communications</li><li>Coordinate high-level meetings, agendas, and follow-ups</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with discretion and professionalism</li><li>Support strategic initiatives and special projects</li></ul>
2026-03-27T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary
25 - 30 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior executives. In this role, you will manage schedules, coordinate travel plans, and assist with administrative tasks to ensure efficient operations. This is a long-term contract position based in San Diego, California. Responsibilities: • Maintain and organize executives’ calendars, ensuring all meetings and appointments are scheduled accurately. • Arrange and coordinate detailed travel plans, including flights, accommodations, and transportation. • Prepare and submit expense reports in a timely and precise manner. • Facilitate executive meetings by handling logistics, preparing agendas, and ensuring smooth execution. • Monitor and manage communication through tools like HubSpot, responding to inquiries and prioritizing tasks. • Schedule appointments and manage deadlines to ensure all projects are completed on time. • Provide administrative support, including document preparation and correspondence. • Act as a liaison between executives and other departments, ensuring clear communication and collaboration.
2026-03-16T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary
37 - 40 USD / Hourly
Our client is a well-established organization in the property management sector, seeking a highly skilled Executive Assistant to provide advanced administrative support to senior leadership. This position is ideal for an experienced professional who thrives in a fast-paced environment and is eager to play a vital role in enabling executive efficiency and organizational success. Key Responsibilities:<ul><li>Manage complex calendars, coordinate meetings, and organize domestic and international travel arrangements for C-level executives</li><li>Prepare, review, and edit correspondence, reports, presentations, and confidential documents</li><li>Facilitate communication between executives, management, tenants, vendors, and stakeholders</li><li>Plan and execute company events, board meetings, and property visits</li><li>Oversee expense reporting, invoice coding, and document management</li><li>Track critical deadlines, contract dates, and support compliance processes</li><li>Maintain discretion in handling sensitive information and high-level priorities</li><li>Assist with special projects and operational procedures to enhance organizational effectiveness</li></ul>
2026-04-03T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary
35 - 40 USD / Hourly
Our client, an innovative leader in the biotechnology sector, is seeking an experienced Executive Assistant to support senior leadership. This is a dynamic, fast-paced opportunity to join an organization focused on advancing scientific innovation and driving results. Key Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, ensuring seamless calendar, email, and travel management.</li><li>Organize meetings (onsite/virtual), prepare agendas, take minutes, and follow up on action items.</li><li>Draft, proof, and edit correspondence, presentations, and reports, including confidential business and scientific materials.</li><li>Liaise with internal teams and external partners to coordinate projects and maintain effective communication.</li><li>Prepare materials and logistics for board meetings, industry conferences, and special events.</li><li>Manage expense reports, purchase orders, and invoice processing with attention to detail.</li><li>Uphold strict confidentiality and exercise good judgment in all interactions.</li></ul>
2026-04-03T00:00:00Z

Office Coordinator

Carlsbad, CA
onsite
Temporary
24 - 30 USD / Hourly
Some offices run quietly in the background — others are full of movement, ideas, shifting priorities, and constant collaboration. In those environments, organization isn’t optional — it’s what keeps everything from falling apart.Robert Half is hiring on behalf of a growing creative agency in Carlsbad that is looking for an Office Coordinator to help bring structure and consistency to a fast-moving, people-driven environment. This isn’t just a “front desk” role — it’s the central point that connects teams, keeps operations flowing, and ensures the day-to-day experience in the office feels seamless. You’ll be the person people turn to when they need something handled, solved, or organized. Whether it’s coordinating meetings, managing supplies, or supporting leadership, your role will directly impact how smoothly the entire office runs. Key Responsibilities<ul><li>Coordinate daily office operations and administrative tasks</li><li>Manage office supplies, vendors, and service providers</li><li>Support scheduling, meetings, and internal coordination</li><li>Assist with onboarding logistics and new hire setup</li><li>Maintain organization across files, systems, and common areas</li><li>Handle general office communication and requests</li><li>Support leadership with administrative needs</li><li>Ensure a welcoming and organized office environment</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant – Private Office

Rancho Santa Fe, CA
onsite
Temporary
28 - 36 USD / Hourly
Some administrative roles are about managing tasks. Others are about managing expectations, details, and environments where precision matters. A private office environment in Rancho Santa Fe is seeking a highly polished Administrative Assistant to support day-to-day operations, scheduling, and coordination within a professional, high-touch setting. This role requires a unique combination of discretion, organization, and attention to detail, along with the ability to anticipate needs and maintain a seamless environment. This position is ideal for someone who takes pride in their work, communicates thoughtfully, and understands the importance of professionalism in every interaction. The Administrative Assistant will help coordinate schedules, manage communications, and ensure that operations run smoothly behind the scenes. Candidates who thrive in this role are often those who are proactive, detail-oriented, and naturally inclined toward organization and follow-through. Key Responsibilities<ul><li>Manage calendars, scheduling, and coordination of appointments</li><li>Handle correspondence, emails, and administrative communication</li><li>Maintain organized records, files, and documentation systems</li><li>Coordinate vendors, services, and logistical arrangements</li><li>Assist with event planning and meeting coordination</li><li>Support day-to-day administrative operations with precision</li><li>Ensure a high level of confidentiality and professionalism</li></ul>
2026-03-30T00:00:00Z

Office Manager — Professional Services

Carlsbad, CA
onsite
Temporary
28 - 35 USD / Hourly
📍 Carlsbad, CA Office environments rely on strong organization and coordination — where structure, communication, and consistency keep everything running efficiently.A professional services firm in Carlsbad is hiring an Office Manager to oversee daily administrative operations and support the broader team. This role is ideal for someone who enjoys ownership, organization, and creating structure within a busy office. This position manages everything from office coordination to vendor relationships and internal processes. The right candidate will be dependable, proactive, and comfortable handling a wide range of responsibilities. Key Responsibilities<ul><li>Oversee daily office operations and administrative functions</li><li>Manage supplies, vendors, and office logistics</li><li>Support accounting tasks such as invoicing and expense tracking</li><li>Coordinate schedules, meetings, and internal communication</li><li>Maintain organized systems for files, records, and documentation</li><li>Assist leadership with administrative and operational needs</li><li>Support onboarding and general HR-related coordination</li><li>Ensure a smooth and efficient office environment</li></ul>
2026-04-01T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary
26.5 - 28 USD / Hourly
Our client is an innovative leader in the biotechnology sector, seeking a highly skilled Senior Administrative Assistant to support executive and departmental operations. This is an excellent opportunity for an experienced administrative professional to contribute to a fast-paced team driving scientific advancements and business growth. Key Responsibilities:<ul><li>Provide advanced administrative support to executives and management, including complex calendar management, travel arrangements, and meeting coordination.</li><li>Prepare, proofread, and edit reports, presentations, and correspondence with meticulous attention to detail.</li><li>Liaise with internal teams, vendors, and external stakeholders to ensure alignment on project timelines and deliverables.</li><li>Manage and maintain confidential records, compliance documents, and departmental files.</li><li>Assist with onboarding new staff, processing invoices, and monitoring budgets and expenses.</li><li>Coordinate logistics for large meetings, conferences, and industry events.</li><li>Support implementation of departmental policies, procedures, and continuous improvement initiatives.</li></ul>
2026-04-03T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary
22 - 23 USD / Hourly
Position Overview: Robert Half is seeking a compassionate and detail-oriented Receptionist on behalf of our client, a mission-driven nonprofit organization. This individual will serve as the first point of contact for clients, community members, and partners, playing a key role in creating a welcoming and supportive environment while ensuring smooth front office operations.Key Responsibilities:<ul><li>Greet clients, visitors, and community members with professionalism, empathy, and respect</li><li>Answer and direct incoming phone calls, emails, and inquiries in a timely manner</li><li>Provide general information about programs, services, and resources offered by the organization</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Manage incoming and outgoing mail, deliveries, and office supplies</li><li>Assist with scheduling appointments, meetings, and use of shared spaces</li><li>Perform administrative tasks including data entry, filing, and document preparation</li><li>Support client intake processes and maintain accurate records while ensuring confidentiality</li><li>Collaborate with program staff to ensure client needs are addressed efficiently</li><li>Assist with special events, outreach efforts, and other administrative projects as needed</li></ul>
2026-04-03T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary
20 - 23 USD / Hourly
We are looking for an experienced and detail-oriented Receptionist to join our team on a contract basis in San Diego, California. In this role, you will serve as the first point of contact for staff and visitors, ensuring a welcoming and detail-oriented environment. This position involves a variety of administrative and organizational tasks to support daily office operations. Responsibilities: • Manage the front desk by greeting and assisting visitors and staff in a friendly and detail-oriented manner. • Coordinate office space reservations and ensure meeting areas are properly maintained. • Restock office supplies and place orders as needed to maintain inventory. • Assist with organizing and supporting internal events, including catered lunches and celebrations. • Perform general office tasks such as answering multi-line phone systems and routing calls appropriately. • Collaborate with various teams to provide ad hoc administrative support. • Ensure the reception area remains tidy and presentable at all times. • Act as a point of contact for inquiries and offer solutions to minor office-related issues. • Maintain a detail-oriented demeanor while interacting with employees at all levels of the organization. • Support operational leaders with assigned tasks as needed.
2026-03-31T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary
22 - 24 USD / Hourly
Our company is seeking a professional and personable Receptionist to be the welcoming face of our office. The ideal candidate will thrive in a fast-paced environment, demonstrate strong communication skills, and provide exceptional customer service to all visitors and callers. Responsibilities:<ul><li>Greet and assist visitors in a friendly and professional manner.</li><li>Answer, screen, and direct incoming calls promptly.</li><li>Manage appointment scheduling and maintain meeting room calendars.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Provide general administrative support including data entry, filing, and document management.</li><li>Maintain a tidy and organized front desk and reception area.</li><li>Assist with office supply inventory and ordering.</li></ul>
2026-04-03T00:00:00Z

Receptionist

La Jolla, CA
onsite
Temporary
21 - 24 USD / Hourly
Our client is a mission-driven nonprofit organization, focused on creating a positive impact in the community. They are seeking a friendly and professional Receptionist to serve as the welcoming face and voice of the organization. This is a great opportunity for someone who is passionate about helping others and thrives in a collaborative environment. Key Responsibilities:<ul><li>Greet and assist all visitors, clients, and stakeholders with warmth and professionalism</li><li>Answer and direct incoming calls and emails, ensuring timely and accurate communication</li><li>Manage the front desk area, maintain a clean and organized reception space, and monitor guest check-in and security procedures</li><li>Support office operations, including scheduling meetings, managing calendars, and coordinating conference rooms</li><li>Process incoming and outgoing mail and deliveries</li><li>Assist with data entry, filing, and other administrative tasks as needed</li><li>Provide general support to staff and contribute to special projects and events</li></ul>
2026-04-03T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary
20 - 22 USD / Hourly
Our client is a reputable organization in the education sector, seeking a professional and friendly Receptionist to provide excellent front-desk service and administrative support. This is an ideal opportunity for an organized individual who enjoys a fast-paced environment and values supporting students, staff, and visitors. Key Responsibilities:<ul><li>Greet and assist students, parents, staff, and visitors with warmth and professionalism</li><li>Answer and direct incoming calls, emails, and inquiries to the appropriate personnel</li><li>Manage front-desk operations, including maintaining a clean and organized reception area</li><li>Schedule appointments, coordinate meeting rooms, and maintain calendars</li><li>Process incoming and outgoing mail and deliveries</li><li>Support administrative tasks such as data entry, filing, and preparing documents</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Assist with various projects and school events as needed</li></ul>
2026-04-09T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary
20.5 - 22 USD / Hourly
Our client is seeking a friendly and professional Receptionist to serve as the first point of contact for visitors and callers. This role is ideal for individuals who thrive in fast-paced environments and excel in customer service and organizational skills. Responsibilities:<ul><li>Greet and assist visitors, providing excellent customer service.</li><li>Answer, screen, and direct incoming phone calls promptly and professionally.</li><li>Manage appointment scheduling and maintain meeting room calendars.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Provide general administrative support, including data entry, filing, and document management.</li><li>Maintain a tidy and organized front desk and reception area.</li><li>Assist with office supply inventory and ordering as needed.</li></ul>
2026-04-09T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary
21 - 23 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our client's team (tech industry) on a contract basis in San Diego, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and organized office environment. This position is ideal for someone who thrives in a fast-paced setting and enjoys providing excellent customer service. Responsibilities:• Answer and manage a multi-line phone system, directing calls to the appropriate departments or individuals.• Welcome and assist visitors with a friendly and detail-oriented approach.• Schedule appointments and maintain an organized calendar for office activities.• Coordinate and arrange lunches or refreshments for meetings and events.• Handle email correspondence, responding promptly and courteously to inquiries.• Perform data entry tasks, ensuring accuracy and attention to detail.• Organize and maintain physical and digital files for easy access.• Utilize Microsoft Office applications, including Word, Excel, and Outlook, to complete daily tasks.• Support general office operations and provide assistance to team members as needed.
2026-04-10T00:00:00Z

Legal Secretary

San Diego, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Secretary to join an established firm in San Diego, California. This role involves providing comprehensive support to attorneys, primarily focusing on litigation and some transactional tasks. The ideal candidate will bring professionalism, strong organizational skills, and a keen attention to detail. Responsibilities:• Provide administrative support to a team of attorneys, with a primary focus on assisting two partners.• Prepare and manage legal documents, including pleadings, discovery materials, and transactional paperwork.• Coordinate and maintain calendars using Outlook to schedule meetings, deadlines, and court dates.• Conduct transcription and dictation tasks accurately and efficiently.• Organize and oversee document management processes to ensure accessibility and accuracy.• Perform e-filing for both state and federal courts in California.• Proofread and edit legal documents for accuracy and grammar.• Utilize word processing tools to draft and format documents as needed.• Ensure effective communication and collaboration with attorneys and support staff to meet deadlines.
2026-03-17T00:00:00Z

Legal Secretary

San Diego, CA
onsite
Permanent
75000 - 85000 USD / Yearly
LEGAL SECRETARY ROLE - FULLY ON SITE IN DOWNTOWN SAN DIEGO About the RoleThis firm is seeking a polished, detail‑oriented Legal Secretary with strong litigation experience in California state and federal courts. This role supports multiple attorneys with a balanced caseload and offers stability, strong mentorship, and an excellent work environment. Key Responsibilities<ul><li>Prepare, format, and revise legal documents (pleadings, motions, discovery, TOAs/TOCs)</li><li>E‑file in state and federal courts (California and Federal CM/ECF)</li><li>Maintain attorney calendars, deadlines, and reminders (CompuLaw or firm system; training offered)</li><li>Schedule hearings, depositions, mediations, and client meetings</li><li>Handle document management, proofreading, redlining, and administrative support</li><li>Process expenses, time entries, and assist with billing as needed</li><li>Provide reliable support for trial prep, filings, and case logistics</li></ul>Compensation & Benefits<ul><li>Salary: $85K–$105K DOE</li><li>Schedule: 40‑hour week; onsite or hybrid depending on firm</li><li>Benefits: Medical/dental/vision, 401(k), PTO, paid holidays</li><li>Perks: Paid parking, professional development, supportive firm culture</li></ul>
2026-03-24T00:00:00Z