<p>Our client, a well-respected <strong>medical practice in Encinitas</strong>, is seeking a <strong>Medical Front Office Receptionist</strong> who will set the tone for patients the moment they walk in. This role combines administrative expertise with compassion and professionalism, ensuring that patients and families feel both welcomed and cared for. If you thrive in a role where details matter and empathy makes the difference, this is the perfect opportunity.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet patients warmly, check them in, and provide guidance on forms and procedures.</li><li>Manage phone lines — schedule appointments, handle inquiries, and route calls appropriately.</li><li>Verify insurance information, collect copays, and enter patient data accurately into the EHR system.</li><li>Collaborate with medical assistants, providers, and back-office staff to keep the daily schedule running smoothly.</li><li>Handle billing and patient account questions with professionalism.</li><li>Maintain a clean, organized, and welcoming front desk environment.</li><li>Uphold patient confidentiality in line with HIPAA regulations.</li></ul>
<p>Step into the world of healthcare where every interaction makes a difference. Our client, a highly respected <strong>healthcare and wellness practice</strong>, is seeking a <strong>Receptionist</strong> to be the heart of their front office. This role blends administrative expertise with compassion, ensuring patients feel welcome, supported, and cared for the moment they step through the door. In this role, you’re not just answering phones — you’re guiding patients through appointments, helping families navigate insurance details, and making sure providers have everything they need to deliver exceptional care.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet patients warmly, check them in, and provide clear instructions for their visit.</li><li>Answer phones, schedule appointments, and manage a busy provider calendar.</li><li>Verify insurance, process patient paperwork, and update electronic health records.</li><li>Coordinate with medical assistants, nurses, and providers to keep daily operations on track.</li><li>Handle billing inquiries with professionalism and tact.</li><li>Ensure the waiting area is clean, organized, and welcoming.</li><li>Maintain confidentiality in line with HIPAA regulations.</li></ul>
<p><strong>About the Company:</strong></p><p> Our client is an innovative leader in the medical device industry, committed to improving patient outcomes through cutting-edge technology. They foster a collaborative and high-performing culture that values excellence, innovation, and integrity.</p><p><strong>Position Overview:</strong></p><p> We are seeking a highly organized, proactive, and experienced Senior Executive Assistant to support the C-Suite. The ideal candidate will be a trusted partner who can anticipate needs, manage complex schedules, and ensure seamless operations for senior executives. This role requires discretion, professionalism, and the ability to thrive in a fast-paced, dynamic environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to C-Suite executives, including calendar management, travel arrangements, and expense reporting.</li><li>Coordinate and manage meetings, agendas, and executive communications with internal and external stakeholders.</li><li>Draft, edit, and proofread correspondence, presentations, and reports with a high level of accuracy and professionalism.</li><li>Serve as a liaison between executives, employees, and external partners, ensuring timely and effective communication.</li><li>Manage confidential and sensitive information with discretion.</li><li>Assist in preparing for board meetings, investor meetings, and other high-profile engagements.</li><li>Support special projects, events, and initiatives as assigned.</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth operations.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented and experienced Senior Administrative Assistant to provide high-level administrative support to our property management team. The ideal candidate will be proactive, organized, and capable of handling the dynamic administrative needs of a fast-paced work environment. From managing communication to supporting operational workflows, this role is critical in ensuring seamless property management operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and support scheduling and calendar management for property managers and leadership teams.</li><li>Prepare monthly reports, leasing updates, and correspondence for tenants, vendors, and property owners</li><li>Facilitate communication between tenants, vendors, and stakeholders, ensuring timely resolution of questions, complaints, or requests.</li><li>Maintain accurate records of contracts, leases, and financial documents while ensuring proper filing and safeguarding of sensitive information.</li><li>Assist with property-related billing, invoicing, and expense tracking, collaborating with accounting teams when necessary.</li><li>Prepare documents for internal and external meetings, including agendas, presentations, and minutes.</li><li>Serve as a liaison for vendor coordination, including scheduling service calls and managing vendor agreements.</li><li>Support team members with special projects, research, and event coordination as needed.</li></ul><p><br></p>
<p>Our client, a <strong>well-established construction company in Escondido</strong>, is seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support both field and office operations. This role blends traditional administrative responsibilities with exposure to payroll, invoicing, and project support, making it an excellent opportunity for someone eager to grow their career within the construction industry. The Administrative Assistant will serve as a key connection point between finance, estimating, and project teams, ensuring that the business runs smoothly from both an operational and financial perspective.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Provide administrative support for payroll processing, invoicing, and accounts receivable.</li><li>Assist with general bookkeeping functions, including data entry and reconciliations.</li><li>Support the estimating department with bid preparation, project documentation, and vendor communications.</li><li>Maintain digital and physical filing systems, ensuring records are accurate and accessible.</li><li>Coordinate schedules, meetings, and internal communications for project managers and leadership.</li><li>Handle phone calls, emails, and routine inquiries from vendors, clients, and subcontractors.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Assist with project management tasks to ensure deadlines and budgets are met.</li></ul>
<p>Our client, a well-established <strong>construction and development company</strong> known for its high-end commercial projects, is seeking a highly organized and dependable <strong>Administrative Assistant</strong> to support their fast-paced office operations. This is the perfect opportunity for someone who thrives on structure, precision, and teamwork — someone who can balance supporting field teams and executive staff with grace and professionalism. In this role, you’ll be the behind-the-scenes force that keeps operations running smoothly. You’ll assist with document control, coordinate project schedules, process invoices, and help maintain communication between contractors, vendors, and leadership. The team values initiative, attention to detail, and a positive “get it done” attitude.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Support daily administrative operations, including managing correspondence, scheduling meetings, and maintaining digital and physical filing systems.</li><li>Assist project managers with documentation, job costing, and permit tracking.</li><li>Prepare reports, proposals, and bid documents for new construction projects.</li><li>Coordinate vendor communication and assist with invoice processing and purchase orders.</li><li>Track project timelines and ensure deadlines are met.</li><li>Maintain office inventory and order supplies as needed.</li><li>Provide occasional support to accounting and HR teams with data entry or document preparation.</li></ul>
<p>Robert Half is partnering with a growing construction company seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and project teams. This position is ideal for a professional who thrives in a fast-paced, team-oriented environment and enjoys keeping projects and people organized.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to project managers, superintendents, and office staff.</li><li>Manage calendars, schedule meetings, and coordinate logistics for project activities.</li><li>Prepare, proofread, and distribute project documents, proposals, contracts, and reports.</li><li>Assist with data entry, invoice processing, purchase orders, and timekeeping.</li><li>Maintain organized digital and physical filing systems for project and compliance documentation.</li><li>Answer and direct phone calls, greet visitors, and handle general office correspondence.</li><li>Support HR and accounting functions as needed (onboarding, expense tracking, etc.).</li><li>Help ensure smooth communication between the office, field teams, and subcontractors.</li></ul><p><br></p>
<p>If you’re drawn to creativity, design, and a fast-paced, trend-savvy environment — this is the opportunity for you. Our client, an up-and-coming <strong>fashion and lifestyle brand in Solana Beach</strong>, is looking for a talented <strong>Administrative Assistant</strong> who can balance organization with flair. You’ll work closely with the operations and creative departments, assisting with everything from product inventory and sample coordination to event planning and influencer outreach. Every day will bring something new, and your ability to stay composed, communicative, and organized will make you indispensable.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Provide administrative support to executive and creative teams, managing calendars, meetings, and travel arrangements.</li><li>Coordinate product shipments, track inventory, and support wholesale orders.</li><li>Assist in preparing brand presentations, press materials, and lookbooks.</li><li>Handle correspondence with vendors, stylists, and marketing partners.</li><li>Maintain files, databases, and production timelines.</li><li>Support event planning and photo shoot logistics, ensuring smooth coordination.</li><li>Create reports and assist with expense tracking, purchase orders, and budget updates.</li><li>Help drive brand initiatives by staying organized, proactive, and collaborative.</li></ul>
<p>Are you a highly organized, detail-oriented professional with a knack for keeping things running smoothly? Our client is seeking an Administrative Assistant to provide essential support to their team by handling administrative tasks and ensuring day-to-day operations are carried out efficiently. If you thrive in a fast-paced environment and enjoy being a go-to resource, this role is a great fit for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>General Administrative Support:</strong> Provide day-to-day support to the team by managing schedules, handling correspondence, and coordinating meetings.</li><li><strong>Document Preparation:</strong> Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.</li><li><strong>Data Entry and Records Management:</strong> Maintain and update databases, track information, and ensure accurate record-keeping.</li><li><strong>Communication:</strong> Serve as a liaison for internal and external communications, handling email, managing incoming calls, and responding to inquiries.</li><li><strong>Office Coordination:</strong> Assist with ordering office supplies, managing inventory, and supporting routine tasks to ensure office efficiency.</li><li><strong>Event and Meeting Coordination:</strong> Coordinate logistics for meetings, events, and conferences, including catering, room setup, and technology needs.</li><li><strong>Support Projects:</strong> Partner with team members on special projects, providing administrative and organizational support when needed.</li></ul><p><br></p><p><br></p>
<p>Our client is looking for a skilled and detail-oriented Administrative Assistant to provide key support to our team. This position requires an organized and proactive individual capable of handling a variety of administrative duties in order to ensure the efficient day-to-day operations of the office. If you are a problem-solver who thrives in fast-paced environments and excels at multitasking, this role could be perfect for you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily administrative tasks, including scheduling, data entry, filing, and document preparation (Source: 2026 RH Salary Guide.xlsx).</li><li>Answer and direct incoming phone calls and emails professionally while providing general information to inquiries.</li><li>Prepare reports, presentations, and correspondence as needed.</li><li>Coordinate office meetings, including agenda creation, logistics, and follow-ups.</li><li>Organize and maintain office records, ensuring accuracy and ease of access.</li><li>Monitor and reorder office supplies as needed to support operational efficiency.</li><li>Collaborate with team members across departments to ensure smooth workflows.</li><li>Assist with special projects, event planning, or other administrative functions as required.</li></ul><p><br></p>
<p>Looking for an opportunity to take the next step in your administrative career? Robert Half is working with a fast-paced and dynamic company to find a detail-oriented Senior Administrative Assistant. This role is perfect for a proactive professional who excels at organization and thrives on helping organizations achieve their goals. If you have the skills and drive to deliver top-notch support, we invite you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage schedules, calendars, and appointments for senior executives to ensure effective time management.</li><li>Handle complex administrative tasks, including preparing reports, correspondence, and presentations.</li><li>Coordinate internal and external meetings, including booking travel and organizing meeting logistics.</li><li>Act as a liaison between executives, staff, and external stakeholders to facilitate seamless communication.</li><li>Process expense reports, invoices, and other financial documentation accurately and timely.</li><li>Manage sensitive and confidential information with discretion and professionalism.</li><li>Provide mentorship and guidance to junior administrative staff as needed.</li></ul><p><br></p>
<p>Are you a proactive and experienced administrative professional ready to take your organizational skills to the next level? Our client is seeking a Senior Administrative Assistant to provide high-level administrative support to executives and teams in a fast-paced environment. This role involves managing key tasks, coordinating projects, and ensuring that the office operates efficiently. If you’re detail-oriented, resourceful, and thrive under pressure, this is the perfect opportunity to shine!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Provide direct assistance to executives, including managing calendars, preparing reports, and handling confidential correspondence.</li><li><strong>Project Coordination:</strong> Assist with tracking projects, deadlines, and deliverables by working closely with cross-functional teams.</li><li><strong>Meeting Management:</strong> Schedule meetings, prepare agendas, and follow up on action items to ensure seamless communication.</li><li><strong>Document Preparation:</strong> Draft and proofread presentations, memos, and other professional documents.</li><li><strong>Event Planning:</strong> Coordinate logistics for internal meetings, off-sites, conferences, or team-building events.</li><li><strong>Office Operations:</strong> Maintain office supplies, process expense reports, and support day-to-day office functionality.</li><li><strong>Problem-Solving:</strong> Act as the go-to person for resolving administrative issues or prioritizing last-minute needs effectively.</li></ul><p><br></p><p><br></p>
<p>Robert Half is partnering with a reputable wealth management firm seeking a detail-oriented and professional Administrative Assistant to join their growing team. This role plays a vital part in supporting advisors, ensuring smooth daily operations, and providing an exceptional client experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to financial advisors and firm leadership.</li><li>Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials.</li><li>Handle incoming calls, emails, and client inquiries with professionalism and confidentiality.</li><li>Maintain accurate client records and assist with account documentation and compliance requirements.</li><li>Prepare correspondence, reports, and presentations as requested.</li><li>Support event coordination, client meetings, and internal team functions.</li><li>Assist with office management duties including ordering supplies, maintaining files, and processing mail.</li><li>Collaborate with internal departments to ensure seamless client service and operational efficiency.</li></ul><p><br></p>
<p>We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project managers, superintendents, and office staff with day-to-day administrative and project coordination tasks. The ideal candidate will have strong multitasking skills, excellent communication abilities, and a proactive approach to keeping construction projects running smoothly from the office side.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, superintendents, and other team members.</li><li>Prepare, process, and track project documentation, including contracts, submittals, change orders, RFIs, and purchase orders.</li><li>Assist with scheduling meetings, coordinating site visits, and maintaining project calendars.</li><li>Organize and maintain physical and electronic filing systems for project records, permits, and compliance documents.</li><li>Draft correspondence, reports, and meeting notes as needed.</li><li>Process invoices, expense reports, and timesheets; coordinate with accounting to ensure accuracy.</li><li>Serve as a point of contact for vendors, subcontractors, and clients regarding administrative and scheduling matters.</li><li>Monitor inventory and order office/construction supplies as needed.</li><li>Support HR and safety compliance efforts, including onboarding paperwork and training records.</li><li>Perform other administrative duties as assigned to ensure smooth office and project operations.</li></ul><p><br></p>
<p>Are you a highly organized and proactive professional with a passion for supporting leadership and managing operations? Our client is seeking a Senior Administrative Assistant to provide executive-level administrative support, ensuring smooth day-to-day operations in a dynamic and fast-paced environment. This position offers the opportunity to make a significant impact by streamlining processes and optimizing team productivity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Directly assist executives and leadership by managing calendars, coordinating meetings, and preparing reports and presentations.</li><li><strong>Correspondence Management:</strong> Handle incoming and outgoing communications, including emails, phone calls, and memos, with professionalism and discretion.</li><li><strong>Documentation:</strong> Prepare, proofread, and format documents, spreadsheets, and presentations while maintaining accurate and up-to-date records.</li><li><strong>Meeting Coordination:</strong> Schedule and organize meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.</li><li><strong>Office Organization:</strong> Oversee office-related tasks, such as maintaining supplies, managing contracts, and ensuring smooth office operations.</li><li><strong>Travel Logistics:</strong> Arrange domestic and international travel plans, including flights, accommodations, itineraries, and related expenses.</li><li><strong>Expense Reporting:</strong> Process expense reports and assist with budget tracking for internal teams and executives.</li><li><strong>Project Support:</strong> Collaborate with departments to track and facilitate projects, ensuring deadlines are met and goals are achieved.</li><li><strong>Confidentiality:</strong> Manage sensitive and confidential information with the utmost care and professionalism.</li></ul><p><br></p>
<p>We are partnering with a <strong>dynamic client in San Marcos</strong> that is seeking an experienced <strong>Administrative Coordinator</strong>. This position is designed for someone who thrives in fast-moving environments and enjoys coordinating complex logistics, multiple stakeholders, and time-sensitive projects. The Administrative Coordinator will be on-site during key project phases to manage installations, deliveries, and vendor communications. The ideal candidate has a background in <strong>administration, logistics, or project coordination</strong>, paired with strong communication and organizational skills.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Act as the primary on-site contact for installation days, vendor deliveries, and project setups.</li><li>Coordinate access, equipment needs, and schedules with internal teams, contractors, and external partners.</li><li>Maintain detailed field notes, shipment logs, photos, and site measurements.</li><li>Track project progress and provide daily updates to management.</li><li>Ensure all parties are aligned on timelines, responsibilities, and safety protocols.</li><li>Assist with administrative tasks including scheduling, documentation, and reporting.</li><li>Support multiple projects simultaneously with a focus on deadlines and accuracy.</li></ul>
