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5 results for Front Desk Coordinator in La Jolla Amago, CA

Front Desk Coordinator

Poway, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Position OverviewWe are seeking a dependable, organized, and customer-focused Front Desk Coordinator to join our manufacturing team in Poway. As the first point of contact for visitors, vendors, and employees, you will play a key role in creating a professional and welcoming environment while supporting daily administrative and office operations. The ideal candidate is proactive, detail-oriented, and enjoys working in a fast-paced industrial setting.Key Responsibilities<ul><li>Welcome and assist visitors, vendors, and customers in a professional manner</li><li>Answer and route incoming phone calls and emails</li><li>Manage visitor check-in procedures and maintain visitor logs</li><li>Coordinate incoming and outgoing mail, packages, and deliveries</li><li>Order and maintain office and breakroom supplies</li><li>Schedule conference rooms and assist with meeting preparation</li><li>Provide administrative support to operations, human resources, and management teams</li><li>Assist with filing, data entry, document preparation, and record management</li><li>Maintain a clean, organized, and professional reception area</li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-06-26T00:00:00Z

Front Office Coordinator

Encinitas, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Be the First Impression for a Busy Medical PracticeA multi-specialty medical office is seeking an experienced Front Office Coordinator to oversee daily front desk operations while creating a welcoming experience for patients, providers, and visitors. This role is perfect for someone who enjoys working in a fast-paced healthcare environment and takes pride in keeping office operations organized and running efficiently.You'll play an essential role in supporting both patients and clinical staff while ensuring the front office operates seamlessly each day.ResponsibilitiesPatient Services<ul><li>Greet and check in patients while providing exceptional customer service</li><li>Schedule appointments and coordinate provider calendars</li><li>Verify insurance eligibility and update patient demographics</li><li>Collect copays and process patient payments</li><li>Answer high-volume phone calls and direct inquiries appropriately</li></ul>Office Coordination<ul><li>Maintain electronic medical records and patient documentation</li><li>Coordinate referrals, authorizations, and medical records requests</li><li>Assist physicians and clinical staff with administrative support</li><li>Monitor front office workflow and identify opportunities to improve efficiency</li><li>Ensure HIPAA compliance and patient confidentiality standards are maintained</li></ul>
2026-07-01T00:00:00Z

Accounting Coordinator

San Diego, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for an Accounting Coordinator to support branch-level financial and administrative operations. This long-term contract position is ideal for someone who can manage accounting records, payment activity, and document handling with accuracy and consistency while collaborating closely with internal teams. The role combines day-to-day transactional support with audit readiness, record maintenance, and banking-related responsibilities in an organized office environment. Responsibilities: • Coordinate daily banking activities, including preparing deposits, retrieving financial statements, and distributing supporting records to the appropriate stakeholders. • Administer payment processing tasks by producing outbound checks, compiling required backup documentation, and ensuring timely mailing of financial materials. • Maintain fraud-prevention controls by handling Positive Pay-related activities and monitoring check stock to support secure disbursement operations. • Record payment activity in internal eligibility or accounting systems and review vendor claim information to help keep reporting current and accurate. • Prepare and update recurring vendor reports, tracking logs, and other operational records needed for financial oversight and follow-up. • Manage incoming and outgoing mail by scanning, routing, and organizing documents for multiple team members across both electronic and physical filing systems. • Support retention and compliance efforts by keeping documentation complete, accessible, and properly filed for internal review and external audit requests. • Provide administrative assistance for accounting workflows, including special mailings such as tax-related correspondence and state filing documentation. • Fulfill periodic in-office responsibilities, including at least one on-site workday each week, to handle materials and processes that require physical office support.
2026-06-22T00:00:00Z

Accounting Coordinator

Fallbrook, CA
onsite
Temporary / Contract
26.5 - 30.5 USD / Hourly
A growing agriculture and distribution company in Fallbrook is looking for an Accounting Coordinator to join its collaborative finance team. This position is ideal for someone who enjoys variety in their day and wants to build experience across accounts payable, accounts receivable, reconciliations, and financial reporting.If you're highly organized, enjoy working with numbers, and take pride in maintaining accurate financial records, we'd love to connect with you.ResponsibilitiesAccounting Operations<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare daily deposits and apply customer payments</li><li>Perform account reconciliations and resolve discrepancies</li><li>Maintain general ledger support schedules</li><li>Assist with month-end close activities and journal entries</li></ul>Financial Administration<ul><li>Prepare financial reports and spreadsheets for leadership</li><li>Maintain vendor and customer account records</li><li>Support annual audits and documentation requests</li><li>Collaborate with multiple departments to ensure financial accuracy</li></ul>
2026-06-30T00:00:00Z

Receptionist - Financial Firm

La Jolla, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position OverviewWe are seeking a professional and highly organized Receptionist to serve as the first point of contact for our growing financial firm in La Jolla. This individual will provide exceptional client service while supporting the daily administrative operations of the office. The ideal candidate is detail-oriented, personable, and thrives in a professional, client-focused environment.Key Responsibilities<ul><li>Greet clients and visitors with professionalism and warmth</li><li>Answer and direct incoming phone calls promptly and courteously</li><li>Schedule appointments and manage calendars for advisors</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Process incoming and outgoing mail, packages, and deliveries</li><li>Assist with document preparation, scanning, filing, and data entry</li><li>Coordinate conference room scheduling and meeting logistics</li><li>Support administrative projects and office operations as needed</li><li>Maintain confidentiality of client information and company records</li></ul>
2026-06-26T00:00:00Z