12 results for 20 Hours Part Time Executive Assistant in La Jolla Amago, CA

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for an experienced Part-Time Administrative Assistant to join our team in San Diego, California. This role is ideal for someone who thrives in a dynamic office environment and has a background in nonprofit organizations. As part of a long-term contract position, you will play a key role in ensuring smooth daily operations while supporting our team effectively. Responsibilities: • Provide general administrative support by managing schedules, handling correspondence, and maintaining records. • Answer and direct inbound calls professionally, ensuring excellent communication and customer service. • Perform data entry tasks with accuracy and attention to detail to maintain organized office systems. • Greet visitors and manage receptionist duties to ensure a welcoming atmosphere. • Coordinate office activities, including scheduling meetings and organizing events. • Assist with preparing reports and presentations as needed. • Maintain inventory of office supplies and reorder items to ensure operational efficiency. • Support the executive director and other team members with special projects or tasks. • Ensure compliance with organizational policies and procedures in all administrative activities.
2026-03-27T00:00:00Z

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary
20 - 22 USD / Hourly
We are seeking a detail-oriented and reliable Part-Time Administrative Assistant to support daily office operations within the education/non-profit industry. This role is ideal for someone who is organized, proactive, and enjoys working in a fast-paced environment while managing multiple priorities. This is a contract opportunity running from April-August. Key Responsibilities<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Manage calendars, appointments, and meeting coordination</li><li>Respond to emails, phone calls, and internal communications in a timely and professional manner</li><li>Maintain and organize digital and physical records</li><li>Assist with document preparation, reporting, and correspondence</li><li>Support team members with special projects and operational tasks</li><li>Order office supplies and manage inventory as needed</li><li>Ensure accuracy and confidentiality of sensitive information</li></ul>
2026-03-25T00:00:00Z

Part-Time Senior Administrative Assistant

San Diego, CA
onsite
Temporary
27 - 30 USD / Hourly
A leading nonprofit organization seeks a Part-Time Senior Administrative Assistant to partner closely with the Executive Assistant and leadership team. This highly visible role will provide advanced administrative and board support, ensuring smooth operations and exceptional service to board members and stakeholders. Key Responsibilities:<ul><li>Prepare and distribute board packets and meeting correspondence.</li><li>Coordinate, schedule, and manage meetings (primarily via Zoom), ensuring accurate logistics and timely communications.</li><li>Serve as a liaison for board members and external consultants, delivering a high level of professionalism and service.</li><li>Support the Executive Assistant with:</li><li>Calendar management and meeting scheduling</li><li>Managing email communications and correspondence</li><li>Coordinating travel arrangements as needed</li><li>Maintain confidentiality and exhibit professionalism in all interactions.</li><li>Provide administrative support for multiple board of directors totaling more than 30 members.</li><li>Board meetings are highly visible and central to the organization’s success.</li></ul>Schedule & Work Arrangements:<ul><li>Immediate need for a part-time contractor (20–25 hours per week)</li><li>Flexible schedule: Monday–Thursday, between 8:00 AM – 5:30 PM (no Friday work required; organization operates on a 9/80 calendar)</li><li>Remote or on-site options may be considered depending on organizational needs</li><li>This is a contract position with the potential for permanent conversion. If converted, the role would become full-time and requires availability for full time work down the line</li></ul>
2026-04-01T00:00:00Z

Executive Assistant

Valley Center, CA
onsite
Temporary
33 - 37 USD / Hourly
Exceptional executives rely on exceptional partners behind the scenes. Our recruiting team is partnering with a rapidly growing North County San Diego company that is seeking a highly polished Executive Assistant to support the CEO and senior leadership team. This is not a typical administrative role — it is a high-impact position that requires discretion, strategic thinking, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted right hand to leadership, managing complex schedules, coordinating high-level communications, and ensuring that critical priorities remain organized and on track. This individual will operate at the center of the organization’s operations, interacting with executives, clients, and internal teams daily. For candidates who thrive in fast-paced environments and take pride in enabling leadership to operate at their highest level, this role offers a rare opportunity to make a meaningful impact.Responsibilities<ul><li>Manage complex executive calendars and travel arrangements</li><li>Prepare executive-level presentations and reports</li><li>Coordinate leadership meetings and company initiatives</li><li>Manage confidential communications and documentation</li><li>Act as liaison between executives and internal departments</li></ul>
2026-03-16T00:00:00Z

Executive Assistant

Valley Center, CA
onsite
Temporary
33 - 36 USD / Hourly
The best Executive Assistants don’t just manage schedules — they manage priorities, protect time, and create leverage for leadership. A growing organization is seeking a highly capable Executive Assistant to support senior leadership in a fast-paced, high-performance environment. This role requires someone who can operate with discretion, precision, and strong business judgment while handling complex scheduling, communication, and coordination responsibilities.Key Responsibilities<ul><li>Manage complex executive calendars, travel, and scheduling priorities</li><li>Prepare presentations, reports, and executive-level communications</li><li>Coordinate high-level meetings, agendas, and follow-ups</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with discretion and professionalism</li><li>Support strategic initiatives and special projects</li></ul>
2026-03-27T00:00:00Z

Executive Assistant

San Diego, CA
remote
Temporary
19.7885 - 22.913 USD / Hourly
About the Role We are seeking a highly organized, proactive Executive Assistant to support the Executive Director and help manage day-to-day operations. This is a part-time, remote position ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is comfortable handling a mix of administrative, communications, and project-based tasks. Flexibility and responsiveness are key, as some needs may arise on short notice.Key Responsibilities<ul><li>Calendar & Scheduling SupportCoordinate meetings, appointments, and event logistics</li><li>Assist with large-scale scheduling (e.g., coordinating attendance and preferences for annual events and conferences)</li><li>Inbox & Communication ManagementHelp organize, prioritize, and manage the Executive Director’s inbox</li><li>Monitor and respond to inquiries from shared inboxes (e.g., general info email)</li><li>Ensure timely follow-up and clear communication</li><li>Event & Administrative SupportAssist with planning and coordination for organizational events</li><li>Track RSVPs, collect attendee information, and support logistics</li><li>Data & CRM ManagementInput and maintain data in spreadsheets and CRM systems (EveryAction)</li><li>Ensure data accuracy and organization across platforms</li><li>Content & CommunicationsSupport social media posting, often on short notice</li><li>Update website content, including posting news, updates, and announcements</li><li>Media & Research TrackingMonitor and track media mentions of the organization and Executive Director</li><li>Maintain organized records of news clippings and relevant coverage</li><li>File & Document ManagementOrganize and maintain shared folders and internal documentation systems</li><li>General Administrative & Project SupportAssist with ad hoc projects and tasks as they arise</li><li>Provide flexible support across various operational needs</li></ul>
2026-03-30T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary
25 - 30 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior executives. In this role, you will manage schedules, coordinate travel plans, and assist with administrative tasks to ensure efficient operations. This is a long-term contract position based in San Diego, California. Responsibilities: • Maintain and organize executives’ calendars, ensuring all meetings and appointments are scheduled accurately. • Arrange and coordinate detailed travel plans, including flights, accommodations, and transportation. • Prepare and submit expense reports in a timely and precise manner. • Facilitate executive meetings by handling logistics, preparing agendas, and ensuring smooth execution. • Monitor and manage communication through tools like HubSpot, responding to inquiries and prioritizing tasks. • Schedule appointments and manage deadlines to ensure all projects are completed on time. • Provide administrative support, including document preparation and correspondence. • Act as a liaison between executives and other departments, ensuring clear communication and collaboration.
2026-03-16T00:00:00Z

Executive Assistant – Higher Education

Elfin Forest, CA
onsite
Temporary
32 - 36 USD / Hourly
Our client is hiring an Executive Assistant to provide high-level administrative support within a respected higher education institution in San Diego. Universities and academic organizations rely heavily on experienced administrative professionals who can support leadership teams, coordinate complex schedules, and ensure that operational and academic priorities remain organized and aligned. Key Responsibilities<ul><li>Manage executive calendars, meetings, and scheduling coordination</li><li>Prepare reports, presentations, and executive communications</li><li>Coordinate meetings with faculty, administrators, and external partners</li><li>Maintain confidential documents and administrative records</li><li>Assist with institutional events and leadership initiatives</li><li>Provide high-level administrative support to senior leadership</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant – Private Office

Rancho Santa Fe, CA
onsite
Temporary
28 - 36 USD / Hourly
Some administrative roles are about managing tasks. Others are about managing expectations, details, and environments where precision matters. A private office environment in Rancho Santa Fe is seeking a highly polished Administrative Assistant to support day-to-day operations, scheduling, and coordination within a professional, high-touch setting. This role requires a unique combination of discretion, organization, and attention to detail, along with the ability to anticipate needs and maintain a seamless environment. This position is ideal for someone who takes pride in their work, communicates thoughtfully, and understands the importance of professionalism in every interaction. The Administrative Assistant will help coordinate schedules, manage communications, and ensure that operations run smoothly behind the scenes. Candidates who thrive in this role are often those who are proactive, detail-oriented, and naturally inclined toward organization and follow-through. Key Responsibilities<ul><li>Manage calendars, scheduling, and coordination of appointments</li><li>Handle correspondence, emails, and administrative communication</li><li>Maintain organized records, files, and documentation systems</li><li>Coordinate vendors, services, and logistical arrangements</li><li>Assist with event planning and meeting coordination</li><li>Support day-to-day administrative operations with precision</li><li>Ensure a high level of confidentiality and professionalism</li></ul>
2026-03-30T00:00:00Z

Human Resources Assistant

San Marcos, CA
onsite
Temporary
25 - 27 USD / Hourly
This position offers an excellent opportunity for an early-career HR professional who is eager to gain exposure to a wide range of human resources functions. The HR Assistant will play an important role in supporting the HR team with administrative processes, employee documentation, and internal communication while ensuring that HR systems and records remain accurate and organized. Human Resources departments often manage sensitive information and complex administrative processes, which means that attention to detail, organization, and confidentiality are essential in this role. The HR Assistant will help ensure that employee records are maintained properly, onboarding processes run smoothly, and HR initiatives are supported effectively. Our client is seeking someone who enjoys working with people, staying organized, and contributing to a collaborative work environment. Candidates who are interested in growing within the HR field and building a long-term career in human resources will find this position to be an excellent foundation.Key Responsibilities<ul><li>Maintain and update employee records and HR documentation</li><li>Assist with onboarding coordination for new hires</li><li>Schedule interviews and support recruitment activities</li><li>Prepare HR reports, employee communications, and internal documents</li><li>Assist with benefits administration and HR data entry</li><li>Support HR team with employee engagement and internal programs</li><li>Maintain confidentiality when handling employee information</li><li>Provide general administrative support to the HR department</li></ul>
2026-03-17T00:00:00Z

Human Resources (HR) Assistant

Escondido, CA
onsite
Temporary
22 - 26 USD / Hourly
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Escondido, California. In this long-term contract role, you will play a key part in supporting the daily operations of the HR department, ensuring smooth processes and compliance with organizational standards. This position is ideal for someone passionate about HR administration and eager to contribute to a mission-driven non-profit environment. Responsibilities: • Handle daily HR administrative tasks, including maintaining employee records and organizing necessary documentation. • Facilitate the onboarding process by preparing offer letters, scheduling orientations, and ensuring all required paperwork is completed. • Conduct and manage pre-employment background checks, verifying results and addressing any follow-up requirements with candidates or vendors. • Coordinate new employee logistics, such as system access setup, equipment requisitions, and first-day arrangements. • Maintain accurate and compliant HR files while safeguarding confidentiality and adhering to company policies. • Provide assistance to the HR team by responding to employee inquiries and supporting various HR-related projects. • Ensure proper documentation and tracking for HR activities to support organizational goals and audits. • Collaborate with team members to improve HR processes and enhance employee experiences.
2026-03-30T00:00:00Z

Human Resources Assistant – Hospitality Group

Carlsbad, CA
onsite
Temporary
22 - 28 USD / Hourly
Our client, a well-established hospitality group in Oceanside, is hiring a Human Resources Assistant to support their growing HR department. As hospitality organizations continue to expand throughout coastal North County, maintaining strong internal HR operations has become increasingly important to ensuring a positive employee experience and consistent workforce support across multiple locations.The Human Resources Assistant will play an important role in supporting the administrative and operational functions of the HR team. Hospitality environments are often fast paced and employee-driven, which makes organized and responsive HR support essential to maintaining smooth daily operations. This role provides valuable exposure to many foundational areas of human resources including employee documentation, onboarding coordination, internal communication, and HR record management. Our client is seeking a dependable and detail-oriented professional who understands the importance of maintaining confidentiality while working with sensitive employee information. The ideal candidate will enjoy staying organized, supporting team members across multiple departments, and helping ensure that HR processes remain efficient and accurate. This position offers a strong opportunity for individuals who are interested in building long-term experience within human resources while working in a collaborative and people-focused industry.Key Responsibilities<ul><li>Assist the HR department with administrative and operational tasks</li><li>Maintain employee records and HR documentation in an organized and confidential manner</li><li>Support onboarding coordination for new team members</li><li>Prepare HR reports, employee correspondence, and internal documents</li><li>Assist with scheduling interviews and coordinating hiring activities</li><li>Provide general administrative support to the HR team</li></ul>
2026-03-09T00:00:00Z