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6 results for Executive Assistant in Kent, WA

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-05-11T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
35 - 37.47 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position. This role is ideal for someone who excels in a fast-paced environment, manages competing priorities with sound judgment, and brings a strong, service-oriented approach to executive and board support. The position plays a central role in coordinating executive operations, leadership activities, and board-related logistics while handling sensitive information with discretion. Responsibilities: • Manage a demanding executive calendar by coordinating meetings, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments. • Arrange detailed travel logistics, create organized itineraries, and assemble briefing materials for meetings, events, and external engagements. • Act as a primary administrative contact for board-related activities, helping organize communications, meeting materials, and follow-up actions. • Draft clear correspondence, acknowledgements, and other written documents that support executive communications and organizational priorities. • Coordinate onsite logistics for board and leadership meetings by working closely with facilities, catering, and event support teams. • Monitor deadlines and shifting priorities, take initiative on urgent matters, and drive assignments through completion with minimal oversight. • Support senior leadership operations through meeting scheduling, agenda preparation, note coordination, and tracking of action items and deliverables. • Reconcile budget activity and credit card expenses, maintaining accurate records and timely reporting. • Uphold confidentiality when working with executives, board members, donors, and other key stakeholders. • Contribute to a collaborative workplace culture by promoting strong internal service standards and supporting equity and anti-racism efforts across the department.
2026-05-21T00:00:00Z

Legal Assistant

Everett, WA
onsite
Permanent / Full Time
65000 - 78000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Everett, Washington. In this role, you will provide essential support to attorneys by managing legal documents, court filings, and case timelines. If you thrive in a fast-paced legal environment and have a keen eye for detail, we encourage you to apply. Responsibilities: • Prepare, edit, and format a variety of legal documents, including pleadings, motions, discovery requests, subpoenas, and correspondence. • Assist attorneys with case management throughout all phases, from initial filing to trial and post-judgment proceedings. • Coordinate the service of process and maintain accurate records of proof of service. • Perform electronic filing in state and federal courts, including appellate courts, adhering to all procedural requirements. • Draft and manage litigation calendars, ensuring all court deadlines, hearings, depositions, and trials are tracked effectively. • Ensure compliance with court rules, local regulations, and judge-specific guidelines. • Organize and maintain both electronic and physical case files for easy access and retrieval.
2026-05-18T00:00:00Z

Bankruptcy Legal Assistant

Seattle, WA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
Legal Assistant – Bankruptcy & Receivership | Leading Mid-Size Law Firm (Seattle, WA)Robert Half is partnering with a respected mid-size law firm in Downtown Seattle to identify an experienced Legal Assistant with a strong background in bankruptcy and receivership. This firm offers a highly collaborative environment, competitive compensation, and an excellent benefits package.This role supports both bankruptcy and transactional attorneys, making it a great fit for a legal administrative professional who enjoys variety, thrives under competing deadlines, and brings a polished, proactive work style. Compensation & BenefitsThis firm offers a highly competitive package, including:<ul><li>Salary: $75,000 – $100,000 DOE</li><li>Hybrid work options</li><li>Full healthcare coverage (medical, dental, vision)</li><li>401(k) with employer contribution</li><li>Profit sharing</li><li>Annual bonuses</li><li>Transportation/ORCA coverage</li><li>11 paid holidays</li><li>Washington State paid sick leave</li><li>Additional firm‑wide benefits and perks</li></ul>Responsibilities<ul><li>Provide proactive administrative support to multiple attorneys; anticipate needs and help keep matters on track.</li><li>Prepare, revise, proofread, and format legal documents—including correspondence, memoranda, pleadings, agreements, and business documents—under time‑sensitive deadlines.</li><li>Conduct general research, including reviewing and applying court rules across jurisdictions.</li><li>Organize and maintain documents, information packets, presentations, exhibits, and case files (paper and electronic).</li><li>Open new matters and manage conflict check procedures.</li><li>Maintain attorney and client files, including electronic document management and email organization.</li><li>Route and process incoming mail with appropriate attachments and follow‑through.</li><li>Perform electronic court filings; maintain familiarity with applicable rules and deadlines.</li><li>Enter, review, and edit attorney time daily in 3E or similar billing software.</li><li>Assist with billing tasks such as reviewing and editing pre‑bills.</li><li>Support trial preparation, deposition scheduling, and coordination with court reporters.</li><li>Create motion and trial binders; arrange and track process service.</li><li>Collaborate with paralegals to maintain accurate file indexes and case files.</li></ul>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-04-25T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-oriented Office Manager to support daily operations at a storage and property facility in Seattle, Washington. This Contract position will play a central role in creating a clean, secure, and welcoming environment while assisting customers with rentals, account questions, and onsite needs. The ideal candidate brings strong administrative skills, sound judgment, and a proactive approach to keeping office and site activities running smoothly. Responsibilities: • Coordinate day-to-day office and site operations to promote a well-maintained, efficient, and customer-ready facility. • Welcome customers, respond to questions, and provide guidance on account details, rental options, and general service requests. • Lead tours of available units or spaces and assist customers through leasing documentation and related administrative steps. • Process daily payments, reconcile transactions, and support accurate financial recordkeeping for routine office activities. • Monitor office supply levels, place orders as needed, and maintain organized inventory for administrative operations. • Perform regular property checks to verify cleanliness, safety, security, and overall operational preparedness. • Work closely with onsite team members and leadership to address issues, improve workflows, and support business objectives. • Handle front desk and receptionist responsibilities, including directing visitors, answering calls, and managing basic office correspondence.
2026-05-21T00:00:00Z

Office Manager

Tacoma, WA
onsite
Temporary / Contract
25 - 29 USD / Hourly
We are looking for an experienced Office Manager to oversee day-to-day branch operations in Tacoma, Washington, supporting administrative, financial, and people-related functions within a busy office setting. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, can keep multiple workflows organized, and brings a hands-on approach to team coordination and operational support. The successful candidate will help maintain smooth office performance, uphold accuracy across key business processes, and work closely with leadership to strengthen efficiency and service levels. Responsibilities: • Direct daily office activities across administrative support, front desk coverage, and general branch coordination to keep operations running smoothly. • Supervise and assist staff members, organize schedules and coverage, and promote consistent execution of office procedures. • Manage high-volume billing and financial transactions, including invoice processing, accounts payable, accounts receivable, and payroll-related tasks with a strong focus on accuracy. • Support certified payroll activities and maintain organized records to meet client, contract, and compliance requirements. • Coordinate hiring, onboarding, and offboarding administration while partnering with leadership on employee-related documentation and workflow needs. • Maintain office supply inventory, place orders as needed, and ensure the workplace remains properly stocked and functional. • Handle reception responsibilities by greeting visitors, answering incoming communications, and directing requests to the appropriate teams. • Assist with audit preparation, contract documentation, and reporting activities to support operational compliance and readiness. • Identify process improvement opportunities and collaborate with management to enhance team performance, accountability, and efficiency.
2026-05-22T00:00:00Z