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9 results for Office Specialist in Kapolei, HI

Office Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are seeking an onsite Office Assistant to support a property management team in Hawaii. This role requires prior phone experience, a strong ability to answer phones, and a service-oriented approach when assisting tenants, vendors, and staff. Hawaii residents are strongly preferred. To learn more, please call Kenji Nakano at 808.452.0265. Responsibilities<ul><li>Answer phones and respond to general office inquiries</li><li>Route calls related to maintenance, leasing, and tenant concerns</li><li>Assist with scheduling appointments and service requests</li><li>Maintain records, files, and office documentation</li><li>Support correspondence, data entry, and reporting</li><li>Help coordinate vendor communication and office logistics</li><li>Provide general administrative support to the property team</li></ul>
2026-06-20T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Temporary to Hire
25.3365 - 29.337 USD / Hourly
We are looking for a Legal Assistant to support a busy law firm. This contract opportunity is ideal for someone who excels at organizing documents, coordinating schedules, and providing dependable administrative support in a legal setting. The position calls for strong judgment, accuracy, and the ability to handle confidential matters while keeping pace with multiple priorities. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Draft, revise, and finalize legal documents, letters, and internal materials with careful attention to formatting and accuracy.• Coordinate attorney schedules by arranging meetings, tracking court appearances, and monitoring important deadlines.• Organize and maintain both digital and paper records to ensure files remain complete, accessible, and up to date.• Prepare supporting materials, assemble case-related packets, and assist with time-sensitive document processing.• Manage high-volume word processing, filing, and document handling in a fast-moving legal office environment.• Use NetDocuments and related systems to store, retrieve, and manage electronic legal files efficiently.• Communicate effectively with attorneys, staff, clients, and outside contacts regarding scheduling and administrative matters.• Provide broader office and administrative assistance as needed to help the legal team operate smoothly.
2026-07-07T00:00:00Z

Legal Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 29 USD / Hourly
We are offering a contract employment opportunity for a Legal Administrative Assistant in Honolulu, Hawaii. This role is central to operations in the legal industry where you will be expected to provide comprehensive support to attorneys and contribute to the efficient operation of our legal department. The ideal Legal Administrative Assistant candidate will perform a variety of tasks including legal research, drafting documents, managing case files, and communicating with clients and external parties. Responsibilities:• Conduct comprehensive legal research and draft various legal documents such as pleadings, motions, briefs, and other related documents.• Manage, organize, and maintain case files and documents ensuring all paperwork is accurate and current.• Communicate effectively with clients, witnesses, court personnel, and other external parties to gather information and schedule appointments.• Coordinate and schedule meetings, hearings, depositions, and other legal proceedings.• Prepare, manage, and file legal documents with courts, administrative agencies, and other relevant entities.• Assist in trial preparation tasks such as organizing exhibits, witness lists, and trial binders.• Maintain the confidentiality of sensitive information and adhere to the ethical standards of the legal profession.• Provide administrative support to attorneys including managing calendars, answering phone calls, and handling correspondence.• Stay updated on changes in laws, regulations, and legal procedures relevant to the practice area.• Perform other duties as assigned to ensure the efficient operation of the legal department.
2026-06-26T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an Administrative Assistant to provide contract support for an education-focused organization in Honolulu, Hawaii. This position will help leadership stay organized by handling clerical tasks, preparing clear documents, and maintaining accurate records across key administrative activities. The role is well suited for someone who pays close attention to accuracy, is comfortable working with office technology, and is able to manage multiple priorities in a fast-paced environment. Responsibilities:• Provide day-to-day administrative support to leadership, including general clerical work and document preparation.• Organize, assemble, and maintain accreditation-related materials so records are complete and easy to access.• Enter information into established templates and verify supporting documentation for accuracy across multiple workstreams.• Maintain and update an active strategic planning document in Google Docs, keeping edits structured, current, and clearly tracked.• Create, revise, and format business documents using Word, Excel, Canva, and Google Docs.• Assist with office coordination tasks such as responding to inbound calls and supporting front-desk administrative needs.• Use approved AI tools when appropriate to improve efficiency in document development and routine administrative work.
2026-07-07T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are seeking an onsite Administrative Assistant to support daily office operations for a busy construction company in Hawaii. This role requires strong phone experience, confidence answering multi-line phones, and the ability to provide professional service to clients, vendors, and internal teams. Hawaii residents are strongly preferred for this onsite position. To learn more, please call Kenji Nakano at 808.452.0265. Responsibilities<ul><li>Answer and route incoming phone calls with professionalism and urgency</li><li>Greet visitors and support front-office communication needs</li><li>Schedule meetings, appointments, and service calls</li><li>Prepare correspondence, reports, and general administrative documents</li><li>Maintain filing systems, office records, and supply inventory</li><li>Coordinate with project teams, vendors, and subcontractors</li><li>Assist with data entry, invoice tracking, and general office support</li></ul>
2026-06-20T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 25 USD / Hourly
A growing construction company in Honolulu is seeking an Administrative Assistant to support daily office operations. This onsite role is ideal for someone who is organized, professional, and able to manage multiple priorities in a fast-paced environment. Preference given to Hawaii residents due to onsite work requirements and onboarding process. Please call Kenji Nakano to submit your resume at 808.452.0265. Responsibilities:<ul><li>Provide administrative support to office staff and management</li><li>Answer phones and direct calls appropriately</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare correspondence, reports, and other documents</li><li>File, scan, and maintain organized records</li><li>Assist with general office tasks and special projects as needed</li></ul>
2026-06-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a highly organized onsite Administrative Assistant to support executive leadership and project activities for a mission-driven non-profit organization in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who can manage shifting priorities, communicate clearly, and keep administrative operations running smoothly in a fast-paced environment. The role works closely with senior leadership and project stakeholders while contributing to efforts that expand access to quality care across diverse and underserved communities. Success in this position requires sound judgment, attention to detail, cultural awareness, and a proactive approach to supporting multiple initiatives. Preference will be given to Oahu residents due to the nature of this opportunity. Responsibilities:• Manage complex calendars for executive leadership and project team members, ensuring appointments, deadlines, and scheduling changes are handled accurately.• Arrange meetings from start to finish, including coordinating logistics, preparing agendas or supporting documents, and recording clear meeting notes.• Draft, revise, and format clear and accurate communications such as letters, reports, memoranda, and instructional materials for internal and external audiences.• Organize, maintain, and retrieve electronic and paper records so project and administrative documents remain accurate and accessible.• Process incoming and outgoing mail and distribute materials promptly to the appropriate recipients.• Prepare, assemble, and print packets, presentations, and other materials needed for meetings, projects, and leadership updates.• Provide administrative support for project activities by tracking tasks, responding to requests, and helping keep multiple priorities on schedule.• Assist with basic account tracking and routine bookkeeping activities under leadership guidance.• Set up and support virtual meetings using Zoom and similar tools to ensure sessions run efficiently for participants.
2026-06-30T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 25 USD / Hourly
An onsite Administrative Assistant is needed to support a healthcare office in Hawaii. The ideal candidate will have prior phone experience, be comfortable answering a high volume of calls, and deliver courteous service to patients, staff, and business partners. Hawaii residents are preferred for this onsite opportunity. To learn more, please call Kenji Nakano at 808.452.0265. Responsibilities<ul><li>Answer phones and direct calls to the appropriate departments</li><li>Schedule appointments and maintain calendars</li><li>Support patient-facing and administrative communication</li><li>Prepare forms, correspondence, and internal documents</li><li>Maintain accurate records and assist with data entry</li><li>Monitor office supplies and support daily office workflow</li><li>Provide general clerical and operational support</li></ul>
2026-06-20T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
28 - 29 USD / Hourly
We are hiring an onsite Executive Assistant to support senior leadership within a financial services organization in Hawaii. This role requires excellent phone experience, polished communication skills, and the ability to answer and manage calls with professionalism and discretion. Hawaii residents are strongly preferred. To learn more, please call Kenji Nakano at 808.452.0265. Responsibilities<ul><li>Answer and screen phone calls for executives</li><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare reports, presentations, and executive correspondence</li><li>Coordinate internal and external communications</li><li>Track deadlines, priorities, and follow-up items</li><li>Organize confidential files and business records</li><li>Support executive meetings and administrative projects</li></ul>
2026-06-20T00:00:00Z