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16 results for Office Specialist in Kapolei, HI

General Office Clerk

Kapolei, HI
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations for a recreation-focused department in Hawaii. This contract position is ideal for someone who enjoys providing front-desk assistance, organizing records, and helping community members, guests, and vendors with care. The role combines customer-facing service with clerical support, requiring strong accuracy, communication, and multitasking skills in a fast-paced office environment. To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Welcome residents, visitors, and service providers at the front desk and provide courteous assistance with department-related questions and requests.• Manage check-ins for programs, classes, and facility access while confirming eligibility, registration status, or membership details as needed.• Coordinate bookings for shared amenities and recreation spaces, ensuring reservation information is recorded accurately and communicated clearly.• Maintain organized files, rosters, and database records, updating department information with a high degree of precision.• Provide administrative support to department leadership by preparing correspondence, assembling documents, and assisting with event-related logistics.• Create and distribute community-facing materials such as announcements, flyers, and program communications in a clear and consistent format.• Support enrollment and collect payments for recreation activities, events, and classes while following established procedures.• Handle incoming and outgoing mail, package distribution, and departmental deliveries, and help monitor office and recreation supply inventory.• Respond to resident concerns and general inquiries with diplomacy, escalating more complex matters to the appropriate team member when necessary.• Protect confidential resident and organizational information while carrying out additional clerical and office support tasks as assigned.
2026-07-31T00:00:00Z

General Office Clerk

Honolulu, HI
onsite
Temporary / Contract
20 - 20 USD / Hourly
A local nonprofit organization is seeking a General Office Clerk to assist with administrative support, customer service, and office operations. This position offers an opportunity to contribute to programs that support the local community. To learn more and apply for this opportunity please call Kenji Nakano at 808.452.0265. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Answer and direct incoming phone calls</li><li>Provide front office customer service to visitors and clients</li><li>Perform filing, scanning, and data entry tasks</li><li>Maintain accurate records and documentation</li><li>Assist with mail processing and office correspondence</li><li>Support program staff with administrative projects</li><li>Prepare reports and other office documents</li><li>Maintain organized office files</li></ul>
2026-07-31T00:00:00Z

General Office Clerk

Honolulu, HI
onsite
Temporary / Contract
20 - 22 USD / Hourly
The General Office Clerk is responsible for providing clerical and administrative support to ensure efficient office operations. This position requires strong attention to detail, reliability, and excellent customer service skills. We are looking for a General Office Clerk to assist with daily office operations in a professional services environment. Preference will be given to Hawaii residents due to onsite work requirements. To call us at 808-531-0800. Job Responsibilities<ul><li>Answer and transfer incoming phone calls</li><li>Perform filing, scanning, and data entry</li><li>Process incoming and outgoing mail</li><li>Maintain office records and documentation</li><li>Assist with scheduling and administrative tasks</li><li>Support staff with clerical duties</li><li>Maintain organized office systems</li></ul>
2026-07-11T00:00:00Z

General Office Clerk

Honolulu, HI
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable General Office Clerk to support daily administrative operations in Honolulu, Hawaii. This is a Contract position suited for someone who works accurately, stays organized, and takes initiative when handling time-sensitive clerical tasks. The person in this role will spend a significant portion of the day coordinating student bus pass records while also assisting with a range of office support activities. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Maintain and organize student documentation to ensure records are accurate, current, and easy to retrieve.• Provide clerical support by filing paperwork, making copies, scanning documents, and preparing materials for office use.• Enter information into office systems with a high level of accuracy and consistency.• Review documents for completeness and follow up on missing or unclear details when needed.• Keep physical and digital files in order so staff can access information efficiently.• Assist with general back-office tasks and provide administrative support as priorities shift throughout the day.
2026-07-21T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 26 USD / Hourly
A growing law office is seeking a Legal Assistant to support attorneys with administrative and case management duties. Preference will be given to Hawaii residents due to the onsite nature of the position. The Legal Assistant provides administrative and clerical support to attorneys while ensuring accurate case management and client communication. Candidates should possess strong organizational skills and maintain confidentiality. To apply for this role, please call us at 808-531-0800. Job Responsibilities<ul><li>Answer and route client phone calls</li><li>Schedule consultations, hearings, and meetings</li><li>Prepare and organize legal documents and correspondence</li><li>Maintain case files and client records</li><li>Assist with court filings and document management</li><li>Communicate with clients, courts, and vendors</li><li>Support attorneys with administrative tasks</li></ul>
2026-07-11T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Temporary to Hire
25.3365 - 29.337 USD / Hourly
We are looking for a Legal Assistant to support a busy law firm. This contract opportunity is ideal for someone who excels at organizing documents, coordinating schedules, and providing dependable administrative support in a legal setting. The position calls for strong judgment, accuracy, and the ability to handle confidential matters while keeping pace with multiple priorities. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Draft, revise, and finalize legal documents, letters, and internal materials with careful attention to formatting and accuracy.• Coordinate attorney schedules by arranging meetings, tracking court appearances, and monitoring important deadlines.• Organize and maintain both digital and paper records to ensure files remain complete, accessible, and up to date.• Prepare supporting materials, assemble case-related packets, and assist with time-sensitive document processing.• Manage high-volume word processing, filing, and document handling in a fast-moving legal office environment.• Use NetDocuments and related systems to store, retrieve, and manage electronic legal files efficiently.• Communicate effectively with attorneys, staff, clients, and outside contacts regarding scheduling and administrative matters.• Provide broader office and administrative assistance as needed to help the legal team operate smoothly.
2026-07-21T00:00:00Z

Document Preparation Specialist

Honolulu, HI
onsite
Temporary / Contract
27 - 33 USD / Hourly
Robert Half is seeking an experienced Document Preparation Specialist to support mortgage operations by managing loan document configuration, testing, compliance reviews, and system-related documentation processes. This role plays a critical part in ensuring mortgage loan documents and disclosures are accurate, compliant, and properly configured within loan origination systems. The ideal candidate will have strong mortgage operations experience, excellent attention to detail, and the ability to troubleshoot document and workflow issues. To apply, please call Alfredo at 808-204-8058. Responsibilities<ul><li>Configure, test, and maintain mortgage loan documents and disclosures within loan origination systems.</li><li>Ensure accurate data mapping, business rules, and document generation functionality.</li><li>Review disclosure-related audit findings and assist with corrective action plans.</li><li>Investigate and resolve document, workflow, and system-related issues.</li><li>Perform system testing, quality assurance, and regression testing for updates and enhancements.</li><li>Partner with compliance, operations, technology teams, and third-party vendors to support document integrity.</li><li>Maintain documentation of configurations, testing results, procedures, and issue resolutions.</li><li>Monitor regulatory changes impacting mortgage disclosures and loan documentation.</li><li>Provide support for document-related inquiries and process improvement initiatives.</li><li>Utilize Microsoft Excel to track issues, testing results, and compliance activities. </li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily operations for a busy property management company. This position requires excellent customer service, administrative, and communication skills. Due to the onsite nature of the role, preference will be given to Hawaii residents. To apply, please call us at 808-531-0800. Job Responsibilities<ul><li>Answer and direct incoming phone calls from tenants, vendors, and property owners</li><li>Greet visitors and provide administrative support to the office</li><li>Schedule appointments, inspections, and maintenance requests</li><li>Maintain tenant and property records</li><li>Prepare correspondence, reports, and lease-related documents</li><li>Coordinate with maintenance vendors and contractors</li><li>Process invoices and assist with office filing</li></ul>
2026-07-11T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 25 USD / Hourly
The Healthcare Administrative Assistant serves as an administrative resource for patients, providers, and staff. Responsibilities include handling phone communications, scheduling, record maintenance, and assisting with daily clinic operations. We are seeking a Healthcare Administrative Assistant to support clinic operations and patient services. This onsite role requires strong organizational skills and a commitment to providing excellent customer service. Hawaii residents are preferred. To apply for this role, please call us at 808-531-0800. Job Responsibilities<ul><li>Answer and route incoming patient phone calls</li><li>Schedule appointments and maintain calendars</li><li>Verify patient information and update records</li><li>Manage administrative correspondence and documentation</li><li>Assist with patient check-in and office support</li><li>Coordinate with healthcare providers and staff</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-07-11T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support a busy healthcare office in Honolulu. This position is responsible for providing administrative support, managing front office operations, and delivering outstanding customer service to patients, vendors, and staff. To learn more and apply for this opportunity please call Kenji Nakano at 808.452.0265. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Answer and direct incoming phone calls professionally and efficiently</li><li>Greet patients, visitors, and vendors</li><li>Maintain electronic and paper records with accuracy</li><li>Schedule appointments and coordinate calendars</li><li>Prepare correspondence, reports, and administrative documents</li><li>Assist with data entry and record management</li><li>Support office staff with daily administrative tasks</li><li>Order office supplies and maintain inventory</li><li>Handle incoming and outgoing mail</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

Wahiawa, HI
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Hawaii. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing front-desk support, and handling a variety of clerical tasks with accuracy. The person in this role will help maintain efficient workflow by managing communications, preparing documents, and supporting routine office activities. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Manage day-to-day administrative activities to help the office run smoothly and efficiently.• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Perform front-desk and reception support, including greeting guests and maintaining a welcoming office presence.• Enter, update, and maintain information in office records and databases with a high level of accuracy.• Prepare, format, and revise documents, spreadsheets, and correspondence using Microsoft Word and Excel.• Monitor email communications and calendars through Microsoft Outlook to support timely follow-up and coordination.• Organize files, records, and general administrative materials to ensure information is easy to access and up to date.
2026-07-28T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented onsite Administrative Assistant to support daily office operations for an insurance organization in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively, and handling a variety of support tasks with accuracy. The role will involve coordinating schedules, preparing documentation, maintaining records, and assisting with benefit-related administrative work in a fast-paced environment. To apply for this role, please call us at 808-531-0800. Responsibilities:• Manage day-to-day administrative support activities to help maintain efficient office operations.• Place and receive calls to collect needed information and provide timely follow-up on requests.• Prepare, organize, and maintain physical and electronic files for easy access and accurate recordkeeping.• Draft and distribute clear written communications, including letters, emails, and other correspondence.• Support benefits-related administrative tasks by gathering information and assisting with documentation.• Create routine and ad hoc reports by compiling data and presenting information clearly.• Coordinate calendars, meetings, and appointments to support team scheduling needs.• Enter, update, and review data in office systems to ensure completeness and accuracy.• Perform additional clerical and administrative duties as assigned to support business priorities.
2026-07-30T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 22 USD / Hourly
The Administrative Assistant will play a key role in supporting organizational operations and program activities. This individual will serve as a primary point of contact for visitors and callers while helping ensure administrative functions run smoothly. A community-focused nonprofit organization is seeking an Administrative Assistant to provide administrative support and assist with donor, volunteer, and program coordination. Preference will be given to Hawaii residents due to onsite requirements. To submit your resume please call us at 808-531-0800. Job Responsibilities<ul><li>Answer incoming phone calls and respond to general inquiries</li><li>Assist with scheduling meetings and community events</li><li>Maintain donor, volunteer, and program records</li><li>Prepare correspondence, reports, and presentations</li><li>Support fundraising and outreach initiatives</li><li>Order office supplies and maintain filing systems</li><li>Assist with data entry and administrative projects</li></ul>
2026-07-11T00:00:00Z

Administrative Assistant

Kapolei, HI
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for an Administrative Assistant to support recreation department operations in Hawaii. This contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping schedules, records, and communications organized. The role involves working closely with residents, visitors, vendors, and internal staff to ensure daily administrative activities run smoothly and efficiently. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To learn more about this role, please call us at 808-531-0800. Responsibilities:• Welcome residents, visitors, and service providers at the front desk and deliver courteous, attentive assistance with day-to-day requests.• Manage participant check-ins for programs, classes, and facility access while confirming eligibility, memberships, or usage permissions when needed.• Coordinate bookings for shared amenities and recreation spaces, ensuring reservation details are recorded accurately and communicated clearly.• Maintain organized resident information, attendance lists, and departmental records with strong attention to accuracy and confidentiality.• Provide administrative support to recreation leadership by preparing correspondence, organizing documents, and assisting with event-related logistics.• Create and distribute notices, flyers, and other community-facing materials to keep residents informed about upcoming activities and updates.• Support registration and payment-related tasks for programs and events, helping ensure transactions are processed correctly.• Handle department mail, package distribution, incoming deliveries, and supply ordering while monitoring inventory levels for office and recreation materials.• Respond to resident questions or concerns with professionalism and escalate more complex issues to the appropriate team member when necessary.
2026-07-30T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 24 USD / Hourly
An established property management company is seeking an Administrative Assistant to provide office support, assist with tenant communications, and coordinate administrative functions. This role requires strong organizational and customer service skills. To learn more and apply for this opportunitiy please call Kenji Nakano at 808.452.0265. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Answer incoming phone calls and respond to tenant inquiries</li><li>Provide administrative support to property managers</li><li>Schedule appointments, inspections, and meetings</li><li>Maintain tenant and vendor records</li><li>Assist with preparing reports, notices, and correspondence</li><li>Organize files and update databases</li><li>Process incoming documents and mail</li><li>Support various office projects as needed</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
27 - 28 USD / Hourly
The Executive Assistant provides comprehensive administrative support to executives by managing communications, schedules, and business operations. The ideal candidate demonstrates professionalism, discretion, and exceptional organizational skills. An established business organization is seeking an Executive Assistant to provide high-level support to senior leadership. Due to the onsite requirements of this role, preference will be given to Hawaii residents. To apply for this role, please call us at 808-531-0800. Job Responsibilities<ul><li>Answer and screen executive phone calls</li><li>Manage complex calendars and meeting schedules</li><li>Coordinate travel arrangements and itineraries</li><li>Prepare reports, presentations, and correspondence</li><li>Organize meetings and take meeting minutes</li><li>Maintain confidential information and records</li><li>Support special projects and executive initiatives</li></ul>
2026-07-11T00:00:00Z