12 results for Administrative Assistant in Kapolei, HI

Administrative Assistant

Honolulu, HI
onsite
Temporary
24 - 30 USD / Hourly
We are looking for a skilled Administrative Assistant to join a educational organization in Honolulu, Hawaii on a contract basis. In this role, you will play a vital part in supporting daily office operations and ensuring the smooth functioning of administrative tasks. This position offers an opportunity to contribute to meaningful projects while utilizing your organizational and communication skills. To apply for this role, please call us at (808) 531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Draft and prepare thorough correspondence, reports, and other documentation as needed.• Coordinate and collaborate with various departments to ensure seamless communication and workflow.• Provide support for fundraising initiatives by assisting with planning and execution.• Conduct research to gather relevant data and information for projects and reports.• Assist in organizing and managing events, including logistics and planning.• Compile and generate accurate reports to support organizational decision-making.• Perform general administrative duties such as filing, faxing, scanning, typing, and data entry.• Manage inbound calls and provide prompt and courteous responses to inquiries.• Maintain organized records and ensure all documentation is up-to-date.• Support office operations and contribute to the efficiency of administrative processes.
2026-02-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 24 USD / Hourly
We have an upcoming role for a proactive Administrative Assistant for our Property Management team. This role is key to supporting daily operations, interacting with tenants and vendors, and ensuring efficient office communications. The ideal candidate is detail-oriented and excels at delivering professional customer service over the phone and in person. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer and direct incoming calls, providing prompt and courteous service to tenants, vendors, and prospective clients.</li><li>Greet visitors, schedule appointments, and maintain calendars for property managers.</li><li>Assist with the preparation and distribution of leases, notices, and other property documentation.</li><li>Support processing of maintenance requests and follow up with tenants and vendors.</li><li>Maintain accurate records and digital files related to property contracts, invoices, and correspondence.</li><li>Coordinate with property managers on rent collection, late payment notices, and tenant communications.</li><li>Order office supplies and manage inventory.</li><li>Assist with organizing property inspections, move-in/move-out activity, and other logistics.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
21 - 23 USD / Hourly
Join our mission-driven non-profit for an upcoming Administrative Assistant opportunity. In this role you will be supporting outreach, development, and program operations. The successful candidate will be professional, compassionate, and adept at managing diverse administrative tasks, with the ability to interact positively with donors, clients, and volunteers over the phone and in person. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer incoming phone calls, routing inquiries to appropriate departments and ensuring all contacts receive friendly, helpful assistance.</li><li>Greet visitors and coordinate scheduling of meetings, events, and program activities.</li><li>Prepare correspondence, reports, mailings, and meeting agendas.</li><li>Maintain donor, client, and volunteer databases with attention to confidentiality.</li><li>Assist with organizing fundraising events, outreach efforts, and board meetings.</li><li>Order and maintain office supplies and materials.</li><li>Support grant application processing and tracking.</li><li>Provide administrative support to leadership, staff, and committees.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 25 USD / Hourly
We are hiring an Administrative Assistant to help a healthcare team in a non-clinical setting for an upcoming need. This role supports patient services, medical staff, and office operations, contributing to a positive environment for all visitors and team members. Exceptional phone etiquette and customer service skills are essential. Responsibilities:<ul><li>Answer and triage incoming calls from patients, family members, and providers, delivering excellent service and accurate information.</li><li>Schedule appointments, manage calendars, and coordinate meeting logistics for administrative and clinical staff.</li><li>Maintain and update patient and staff records in electronic health systems.</li><li>Greet patients and visitors, supporting check-in and check-out processes.</li><li>Handle confidential documents and follow HIPAA guidelines.</li><li>Assist with billing inquiries, insurance verification, and processing forms.</li><li>Order office and medical supplies as needed.</li><li>Support other administrative operations as assigned.</li></ul>
2026-03-27T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary
27 - 29 USD / Hourly
We are searching for a highly organized and proactive Executive Assistant to support senior leadership within a leading hospitality organization in Honolulu. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. Preference will be given to Hawaii residents due to the nature of the work and onsite requirements. Applicants should be able to reliably commute or reside within the Honolulu region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Primary Responsibilities:<ul><li>Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare correspondence, reports, and presentations for internal and external stakeholders.</li><li>Serve as a liaison between executives and internal departments, guests, and external partners.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage office supplies, process invoices, and assist with expense reporting.</li><li>Organize and support logistics for onsite/offsite meetings and events.</li><li>Anticipate needs and proactively solve administrative challenges as they arise.</li></ul>
2026-03-19T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a motivated and professional Executive Assistant to support senior leadership within a fast-paced legal environment. This position plays a critical role in managing communications, supporting daily operations, and fostering efficient workflow. The ideal candidate excels in providing exceptional customer service and demonstrates strong phone etiquette. If you would like more details or to explore qualified candidates for your upcoming legal-focused Executive Assistant opportunity, please connect with our team today by calling us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Responsibilities:<ul><li>Answer and direct incoming phone calls promptly; provide outstanding customer service to clients, legal professionals, and partners.</li><li>Manage executive calendars, schedule meetings, and coordinate internal/external appointments.</li><li>Prepare legal documents, correspondence, and presentations; ensure high standards of accuracy and confidentiality.</li><li>Organize and maintain files, both electronic and physical, meeting compliance standards for record-keeping.</li><li>Facilitate communication between attorneys, clients, and staff members.</li><li>Arrange travel, process expense reports, and support logistics for conferences or court-related travel.</li><li>Assist in client onboarding, collect relevant information, and process documentation as required.</li><li>Monitor deadlines and assist with case management tasks as assigned.</li></ul>
2026-03-27T00:00:00Z

Part-Time Administrative Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
23 - 24 USD / Hourly
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a crucial role in ensuring smooth office operations and providing excellent administrative support to various projects. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently. To apply for this role please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments.• Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained.• Provide support with light accounting duties, including processing invoices and tracking expenses.• Prepare price quotes and assist with project-related documentation as needed.• Coordinate and oversee various office projects, ensuring deadlines and quality standards are met.• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.• Maintain organized filing systems and ensure proper documentation for administrative processes.• Collaborate with team members to ensure operational efficiency and address any administrative needs.
2026-03-10T00:00:00Z

Administrative & Marketing Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
20 - 24 USD / Hourly
As a recruiter with Robert Half, we are excited to be hiring on behalf of a leading company in Honolulu, Hawaii for an Administrative/Executive Assistant with HR and Marketing responsibilities. This dynamic contract opportunity has the potential for permanent placement based on strong performance. In this multifaceted role, you’ll bring together your strengths in executive support, human resources, and marketing coordination to ensure seamless office operations and help drive company initiatives. We are looking for team members who are detail-oriented, proactive, and thrive in a collaborative, fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support, including calendar management, travel arrangements, meeting logistics, and coordination of sensitive communications for senior leadership.</li><li>Partner with HR to manage onboarding, process payroll, maintain employee records, and support confidential HR functions.</li><li>Assist marketing efforts by preparing presentations, updating marketing collateral, managing email campaigns, coordinating events, and supporting social media content.</li><li>Oversee and maintain organized filing systems for both administrative and HR documentation.</li><li>Support daily office needs, ensuring supplies are stocked and facilities run smoothly; provide receptionist support and event logistics as needed.</li><li>Troubleshoot process issues, recommend workflow improvements, and help implement best practices across departments.</li><li>Manage inbound calls, coordinate project timelines, and ensure timely follow-up on key tasks.</li><li>Enter, track, and analyze data with a focus on accuracy and confidentiality.</li></ul>Preferred Qualifications:<ul><li>Prior experience supporting executives and/or HR teams</li><li>Exposure to marketing support duties, such as digital or event marketing</li><li>Strong organizational skills, attention to detail, and ability to juggle multiple priorities</li><li>Commitment to maintaining confidentiality and professionalism</li></ul>Preference will be given to candidates currently residing in Hawaii, due to the nature of the work. To be considered, please contact us today at 808-531-0800. This is a fantastic opportunity to work with a well-regarded local employer and advance your career in a supportive, growth-oriented environment.
2026-03-20T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is essential in ensuring the office is prepared for regulatory inspections and maintaining a high standard of organization. The position offers an opportunity to contribute to critical operations while showcasing your organizational and communication skills. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Welcome and direct inspectors and visitors with courtesy and respect.• Organize and maintain readily accessible office documentation, including policies, licenses, and logs.• Ensure the office remains clean and compliant with regulatory standards.• Act as the primary point of contact for leadership during inspection activities.• Perform clerical tasks such as scanning documents, answering calls, and handling correspondence.• Support the team by maintaining accurate records and assisting with administrative duties.• Collaborate with staff to address any immediate needs during inspections.• Uphold the integrity and reputation of the organization during interactions with external parties.
2026-03-06T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Temporary
25 - 29 USD / Hourly
Our team is seeking a dedicated and detail-oriented Legal Assistant to support a busy real estate law practice in Honolulu. As a central part of our legal services team, you will provide a high level of administrative and client support, ensuring efficient office operations and excellent client experiences. Preference will be given to Hawaii residents due to the nature of the work and onsite requirements. Applicants should be able to reliably commute or reside within the Honolulu region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Key Responsibilities:<ul><li>Answer and manage multi-line phone systems, taking detailed messages and directing calls professionally and efficiently.</li><li>Deliver exceptional customer service to clients, vendors, and visitors both in person and over the phone.</li><li>Prepare, proofread, and format legal documents, correspondence, and reports.</li><li>Organize and maintain confidential client files, records, and case documentation.</li><li>Schedule meetings, maintain calendars, and coordinate appointments for attorneys.</li><li>Assist with document filing, court submissions, and other office administrative tasks as assigned.</li></ul>
2026-03-19T00:00:00Z

General Office Clerk

Honolulu, HI
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a reliable and detail-oriented General Office Clerk to join our manufacturing team. The successful candidate will play a vital role in supporting administrative operations, facilitating communication, and helping maintain an organized office environment. This position requires strong phone skills and a commitment to delivering outstanding customer service to internal staff, clients, and visitors. If you’re ready to add a dependable General Office Clerk to your manufacturing operations, connect with our team to learn more about this upcoming opportunity! Call us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally, ensuring prompt and helpful customer service to suppliers, clients, and employees.</li><li>Greet visitors and assist with front-desk duties, including managing sign-in procedures and addressing inquiries.</li><li>Perform data entry tasks for inventory records, purchase orders, and shipment logs.</li><li>Maintain filing systems for invoices, shipping documents, and compliance paperwork.</li><li>Assist with scheduling meetings, distributing memos, and supporting coordination with manufacturing and warehouse teams.</li><li>Monitor and order office supplies to ensure adequate inventory.</li><li>Process incoming and outgoing mail, including packages and shipments.</li><li>Support general office tasks, such as photocopying, scanning, and faxing.</li></ul>
2026-03-27T00:00:00Z

Legal Secretary/Assistant

Honolulu, HI
onsite
Permanent
45000 - 60000 USD / Yearly
Legal Secretary/Assistant Opportunity – Prestigious Law Firm Are you a detail-oriented professional with a passion for the legal field? Robert Half is currently recruiting for a Legal Secretary/Assistant on behalf of a well-respected law firm located in Honolulu. This dynamic role offers exposure to a variety of legal matters and the opportunity to support an esteemed partner or collaborate with several associates, depending on your experience. For more information, please contact Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Provide comprehensive administrative support, including calendar and appointment management, scheduling meetings, and processing correspondence.</li><li>Draft, edit, and proofread legal documents such as pleadings, contracts, briefs, and other materials.</li><li>Organize and maintain legal documentation, both digital and physical, ensuring confidentiality and compliance with firm protocols.</li><li>Conduct research to support case preparation and court filings and compile relevant case documentation.</li><li>Serve as a liaison with clients, witnesses, and court personnel, representing the firm with professionalism and discretion.</li><li>Oversee billing processes: record billable hours, prepare invoices, and maintain accurate financial records.</li><li>Coordinate travel arrangements and accommodations for attorneys as needed.</li><li>Manage office supplies and interface with vendors to support smooth office operations.</li></ul>
2026-03-27T00:00:00Z