9 Results for Office Manager Jobs in Kalamazoo, MI

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Office Manager

Kalamazoo, Michigan
onsite
Permanent / Full Time
50000 - 57000 USD / Yearly
We are looking for an Office Manager to support daily business operations and create an organized, welcoming workplace in Kalamazoo, Michigan. This position blends administrative coordination, front-desk support, and office resource management to keep the office running efficiently. The ideal candidate is detail-oriented, dependable, and comfortable handling both vendor-related tasks and routine financial administration. Responsibilities: • Oversee day-to-day office activities to ensure workflows remain organized, efficient, and responsive to business needs. • Manage front desk interactions by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Coordinate the purchasing of office materials and work with vendors to keep essential supplies available at all times. • Track inventory levels for administrative resources and restock items proactively to avoid operational disruptions. • Process accounts payable tasks, including reviewing invoices, organizing payment documentation, and supporting timely disbursements. • Maintain office records, files, and general administrative documentation in a clear and accessible manner. • Support internal staff with routine administrative needs and help resolve office-related issues as they arise.
2026-08-28T00:00:00Z

Accounting Office Manager

Caledonia, Michigan
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
We are looking for an experienced Accounting Office Manager to support daily administrative and financial operations in Michigan. This position blends hands-on office coordination with core accounting support, making it ideal for someone who is organized, adaptable, and comfortable balancing multiple priorities. The right candidate will help keep the workplace running smoothly while contributing to accounts payable, month-end activities, and front-office support. Responsibilities: • Oversee day-to-day office operations to maintain an organized, efficient, and detail-oriented work environment. • Manage accounts payable activities, including reviewing invoices, preparing payments, and keeping records accurate and up to date. • Assist with month-end closing tasks by organizing financial documentation and supporting routine accounting processes. • Coordinate purchasing for office materials and monitor inventory levels to ensure essential supplies are always available. • Provide front-desk and receptionist support by greeting visitors, handling incoming calls, and directing inquiries appropriately. • Perform a range of administrative duties such as filing, scheduling, document preparation, and general office coordination. • Support accounting-related work by maintaining records, reconciling information, and assisting with routine financial reporting tasks. • Step in where needed across office and administrative functions to help the team meet shifting business demands.
2026-09-10T00:00:00Z

Administrative Assistant

Kalamazoo, Michigan
onsite
Temporary to Hire
18.2115 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations for a university environment in Kalamazoo, Michigan. This contract position with potential for a permanent opportunity is ideal for someone who enjoys keeping an office organized, assisting faculty and staff, and ensuring administrative processes run smoothly. The role offers a blend of front-office coordination, event support, and operational follow-through in a collaborative academic setting. This role is 100% onsite, M-F, 8am-5pm. Responsibilities:• Manage day-to-day administrative activities to keep the office running efficiently and professionally.• Order and monitor office supplies to maintain appropriate inventory levels and support departmental needs.• Provide oversight and guidance to student workers, helping assign tasks and monitor completion of routine duties.• Assist faculty with technology and media-related requests by coordinating support for rooms, audiovisual needs, help desk questions, and facility-related concerns.• Maintain and organize syllabus records and departmental documentation with accuracy and consistency.• Support scheduled events by confirming logistics, verifying arrangements, and ensuring details are in place ahead of time.• Coordinate smaller meetings or events as needed, including communication, scheduling, and preparation of materials.• Track projects and administrative follow-up items to help ensure deadlines and priorities remain on schedule.• Answer inbound calls and respond to general inquiries in a courteous and service-focused manner.• Perform data entry and other clerical tasks with a high level of accuracy and attention to detail.
2026-09-28T00:00:00Z

Administrative Assistant

Grand Rapids, Michigan
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for an Administrative Assistant to join a non-profit organization in Grand Rapids, Michigan in a contract-to-permanent capacity. This position supports housing-focused programs by combining administrative coordination, participant support, and compliance-driven documentation in a mission-centered environment. The ideal candidate is organized, compassionate, and comfortable balancing office tasks, communication, and detailed recordkeeping while helping individuals and families access stable housing resources. Responsibilities: • Coordinate daily administrative activities that support housing assistance programs, including scheduling, document preparation, and front-desk or phone support. • Meet with individuals and families to gather information, review circumstances, and help determine program eligibility and service priorities. • Assist participants with housing searches by explaining program guidelines, reviewing income and rent information, and supporting the leasing process. • Provide practical guidance on tenant expectations, conflict prevention, and communication with landlords to encourage successful housing placements. • Act as a point of contact among participants, property managers, community partners, and service providers to help resolve issues and maintain productive relationships. • Track participant information, maintain complete case records, and prepare required monthly, quarterly, and annual reports in alignment with funding and regulatory standards. • Coordinate supportive services, workshops, and coaching activities that encourage self-sufficiency, employment readiness, and long-term housing stability. • Monitor housing units for program suitability and quality expectations, and help ensure services follow agency policies and external compliance requirements. • Participate in team meetings, training sessions, and continuous improvement efforts, including recommending updates to service procedures and documentation practices.
2026-09-28T00:00:00Z

Accounting Manager

Charlotte, Michigan
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Our client is seeking an experienced and hands-on Accounting Manager to lead and oversee the day-to-day operations of the Accounts Payable and Accounts Receivable functions. This is an excellent opportunity for an accounting professional who enjoys leading transactional accounting teams, improving processes, and ensuring the accuracy and efficiency of the company’s cash inflows and outflows. The Accounting Manager will play a key role in developing staff, strengthening internal controls, and partnering with leadership to improve financial operations. What You’ll Do<ul><li>Provide leadership and oversight for the Accounts Payable and Accounts Receivable functions</li><li>Lead, mentor, and develop AP and AR team members</li><li>Ensure timely and accurate processing of vendor invoices, payments, customer invoices, cash applications, and collections</li><li>Monitor AP and AR aging and work with the team to resolve outstanding issues</li><li>Oversee customer collections and help establish effective processes for managing past-due accounts</li><li>Ensure vendors and suppliers are paid accurately and on time</li><li>Review and improve processes, workflows, and internal controls within the AP and AR functions</li><li>Identify opportunities for automation and increased efficiency</li><li>Assist with month-end close activities, including account reconciliations and accruals</li><li>Review key balance sheet accounts and support the accuracy of financial records</li><li>Partner with operations, purchasing, sales, and other internal departments to resolve billing, payment, and customer account issues</li><li>Develop and monitor key performance metrics for the AP and AR teams</li><li>Assist with audit requests and provide supporting documentation as needed</li><li>Participate in special projects and other accounting initiatives</li></ul>For immediate consideration call Jimmy Tunney at 517-657-8054.
2026-09-22T00:00:00Z

Accounting Manager

Grand Rapids, Michigan
onsite
Temporary / Contract
40 - 60 USD / Hourly
We are looking for an experienced Accounting Manager to support a manufacturing operation in Grand Rapids, Michigan. This Long-term Contract position requires a hands-on, detail-oriented individual who can strengthen day-to-day accounting processes, improve financial visibility, and provide practical oversight in a fast-paced, high-volume environment. The role is fully onsite and is expected to begin with a heavier workload before transitioning into a steadier ongoing rhythm. You will partner with leadership to identify opportunities for improvement across accounting and finance while helping maintain accurate reporting and stronger controls. Responsibilities:• Oversee core accounting activities, including general ledger maintenance, journal entries, account reconciliations, and month-end close procedures.• Review and improve accounts payable workflows to establish stronger controls, resolve processing issues, and support reliable vendor payment practices.• Prepare timely and accurate financial statements and management reports that help leadership assess performance across key areas of the business.• Manage expense classification and allocation processes, ensuring transactions are assigned appropriately across business classes and reporting categories.• Analyze financial results for different operating lines and help clarify profitability, cost trends, and margin performance.• Support the transition of accounting data and workflows across QuickBooks, Shoptech, and JobBOSS where needed, while maintaining reporting accuracy and continuity.• Partner with internal stakeholders to identify process improvements that increase efficiency, strengthen accounting discipline, and reduce manual effort.• Provide practical accounting leadership in a high-volume manufacturing setting, helping balance immediate operational demands with longer-term financial improvements.
2026-09-28T00:00:00Z

Accounting Manager

Jenison, Michigan
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for an Accounting Manager to lead the financial operations of a growing manufacturer of injection molding equipment in Jenison, Michigan. This role oversees core accounting activities while supporting business performance through accurate reporting, cost analysis, and financial planning. The ideal candidate brings strong ownership, sound judgment, and the ability to manage both day-to-day accounting tasks and broader operational finance responsibilities in a multi-site environment. Responsibilities: • Lead the monthly and annual close processes, ensuring financial records are accurate, timely, and aligned with reporting requirements. • Prepare and review financial statements, budgets, and variance analyses to provide leadership with clear insight into business performance. • Manage general accounting activities, including general ledger oversight, balance sheet reconciliations, and actual cost tracking. • Oversee accounts payable, accounts receivable, payroll, and customer account setup while maintaining strong internal financial controls. • Support inventory, purchasing, and other operational accounting needs as business demands require. • Maintain banking relationships and coordinate matters related to credit facilities, including lines of credit and letters of credit. • Contribute to decisions involving employee benefits, insurance programs, and retirement plan administration. • Monitor credit-related activities and help evaluate customer creditworthiness to support sound financial risk management.
2026-09-16T00:00:00Z

Executive Assistant

Portage, Michigan
onsite
Temporary to Hire
17.4135 - 22 USD / Hourly
We are looking for a highly organized Executive Assistant to support senior leadership. This contract opportunity is ideal for someone who thrives in a fast-paced office environment, manages competing priorities with discretion, and communicates confidently with internal and external stakeholders. The role combines executive support, office coordination, and administrative assistance across areas such as scheduling, travel planning, documentation, and operational follow-through. This role is 100% onsite, M-F 10am-4pm. Responsibilities:• Oversee executive calendars by arranging appointments, prioritizing commitments, and keeping leadership informed of upcoming deadlines and changes.• Organize travel logistics for executives and leadership team members, including itineraries, reservations, and related scheduling details.• Prepare business materials such as reports, presentations, correspondence, agreements, and other business documents for leadership review and use.• Coordinate meetings from start to finish by scheduling attendees, assembling materials, documenting key discussion points, and sharing follow-up actions.• Maintain orderly digital and physical records while safeguarding sensitive company, employee, and payroll information.• Support office operations through supply coordination, equipment oversight, vendor communication, and assistance with assigned administrative projects.• Assist with onboarding administration by collecting new employee documents, maintaining personnel files, and helping track required employment records.• Provide administrative support for payroll and operations by gathering time records, verifying information, and helping monitor compliance-related deadlines.• Serve as a reliable point of contact for leaders, employees, clients, vendors, and external agencies while ensuring timely and accurate communication.
2026-09-29T00:00:00Z

Executive Assistant

Kalamazoo, Michigan
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in a fast-paced, highly visible role. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong judgment, technical skills, discretion, and the ability to keep priorities organized in a small company environment. The person in this role will help maintain executive efficiency, coordinate internal activities, and provide dependable administrative support across business operations. This role is 100% onsite, M-F 8am-5pm with possible needs for times outside of that. Responsibilities:• Manage a complex executive calendar, align priorities, and proactively adjust schedules to keep leadership on track for meetings and key business activities.• Arrange and oversee company events and internal functions, ensuring logistics are handled smoothly from planning through execution.• Prepare meeting notes and maintain clear records of discussions, decisions, and follow-up actions.• Support purchasing activities by serving as backup for order-related administrative tasks when needed.• Review and submit employee and business expense documentation through Expensify with accuracy and timeliness.• Scan, upload, categorize, and maintain electronic files so important documents remain accessible and well organized.• Work with spreadsheets and administrative data related to HR and payroll, providing light reporting support as required.• Use Microsoft Office applications and Microsoft Teams daily to communicate, track information, and support overall office operations.• Provide supplemental assistance with HR-related administrative work while maintaining strict confidentiality around sensitive company information.
2026-09-29T00:00:00Z

9 results for Office Manager in Kalamazoo, MI