10 results for Workplace Coordinator in Jersey City, NJ

Administrative Coordinator

Piscataway, NJ
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for an experienced Administrative Coordinator to join our team. In this long-term contract position, you will provide essential administrative support, ensuring smooth operations and effective communication within the organization. This role is ideal for someone who excels in managing schedules, handling data, and maintaining an organized workflow. Responsibilities:• Coordinate and manage calendars to ensure efficient scheduling of appointments and meetings.• Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.• Support home health initiatives by maintaining records and coordinating necessary tasks.• Organize and prepare datasets for reporting and analysis purposes.• Create and utilize data visualizations to support decision-making processes.• Maintain detailed documentation to support organizational needs and compliance requirements.• Assist in planning and executing administrative projects to improve workflow efficiency.• Provide general administrative support, including managing correspondence and records.• Collaborate with team members to ensure seamless communication and task completion.
2026-02-09T00:00:00Z

Administrative Coordinator

New York, NY
onsite
Temporary
24.7 - 26 USD / Hourly
We are looking for a highly skilled Administrative Coordinator to join our team on a contract basis in New York, New York. In this role, you will provide executive-level support to senior leadership and investor relations teams, ensuring seamless administrative operations in a fast-paced capital markets environment. This is a fully onsite position that offers the opportunity to contribute to important organizational functions while working in a detail-oriented and dynamic setting. Responsibilities: • Coordinate and schedule investor meetings, ensuring all logistics are handled efficiently. • Create and edit presentations and reports for investor relations and senior leadership. • Manage conference room bookings and ensure meeting spaces are prepared appropriately. • Maintain organized office and investor files to support operational needs. • Provide executive support by managing calendars, schedules, and correspondence. • Oversee logistics related to office relocations, including floor assignments and move details. • Handle general administrative tasks to assist fundraising and investor relations activities.
2026-03-03T00:00:00Z

Administrative Coordinator

Princeton, NJ
onsite
Temporary
21 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support our team in Princeton, New Jersey. This long-term PART TIME contract position requires an individual who excels in communication, organization, and multitasking to ensure smooth daily operations. The role involves managing administrative tasks, coordinating schedules, and maintaining effective communication across departments. Responsibilities:• Manage daily office operations, including scheduling appointments and maintaining calendars.• Handle inbound calls and email correspondence with courtesy and efficiency.• Coordinate events, meetings, and other activities to ensure seamless execution.• Oversee multi-line phone system to address inquiries and direct calls appropriately.• Facilitate interdepartmental communication to ensure alignment and smooth workflow.• Prepare and organize documents, reports, and other materials as needed.• Maintain an orderly workspace and ensure adherence to office procedures.• Address administrative challenges and propose solutions to improve processes.• Assist with special projects and provide support to team members as required.
2026-03-05T00:00:00Z

Patient Care Coordinator

Woodbury, NY
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a dedicated Patient Care Coordinator to join our team. This Contract position requires a detail-oriented individual who excels in a fast-paced environment and possesses excellent organizational skills. As part of your role, you will be responsible for ensuring smooth patient experiences through effective scheduling and administrative support. Responsibilities:• Coordinate and manage patient appointment scheduling to optimize clinic workflows.• Maintain accurate and up-to-date medical records for all patients.• Assist patients with inquiries and provide guidance on processes and procedures.• Handle inventory management and ensure all supplies are readily available.• Prepare and process invoices accurately and in a timely manner.• Foster positive relationships with patients to improve retention and satisfaction.• Navigate complex situations with professionalism and effective problem-solving skills.• Perform multi-tasking duties efficiently in a dynamic and fast-paced environment.• Act as the primary contact for patient-facing interactions, ensuring a welcoming atmosphere.
2026-03-04T00:00:00Z

Operations Coordinator

Edison, NJ
onsite
Permanent
50000 - 55000 USD / Yearly
50,000 - 55,000 benefits include:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul> We are looking for an organized and detail-oriented Operations Coordinator to join our client's team in Edison, New Jersey. In this role, you will play a key part in ensuring the efficiency of daily operations while supporting the sales team and managing critical administrative tasks. Candidates should have strong excel skills and the ability to work collaboratively in a fast-paced environment. Responsibilities:• Enter and manage data with precision to ensure accuracy across all platforms.• Utilize advanced Microsoft Excel functions, including VLOOKUPs and Pivot Tables, to analyze and organize data effectively.• Provide administrative support to the sales team by handling paperwork, generating reports, and managing documentation.• Oversee order entry processes using internal systems to maintain smooth operations.• Assist with import and export documentation, ensuring compliance with relevant regulations.• Collaborate with team members to address operational needs and provide assistance where required.
2026-02-18T00:00:00Z

Operations Coordinator

New York, NY
onsite
Permanent
65000 - 85000 USD / Yearly
We are looking for an Operations Coordinator to manage and support live broadcast operations for sporting events in New York, New York. This role involves coordinating virtual graphics delivery, interacting with clients, and ensuring operational excellence during live productions. The ideal candidate thrives in high-pressure environments and has a keen eye for detail to deliver seamless broadcast experiences. Responsibilities: • Organize and oversee virtual graphics delivery for live sporting events, including scheduling staff, testing equipment, and handling logistics. • Provide direct support to freelance graphics operators during live broadcasts, addressing technical issues and ensuring smooth operations. • Monitor live productions, quickly identifying and resolving any issues that arise to prevent disruptions. • Collaborate with client production teams and internal departments to align on event needs and execution. • Participate in planning calls and provide updates on project progress while addressing last-minute changes effectively. • Train graphics operators on software tools and workflows to maintain high-quality on-air results. • Test proprietary software in controlled environments to identify bugs and suggest improvements. • Relay feedback and insights from live events to development and engineering teams to enhance tools and processes. • Work closely with the Operations team to share resources and optimize workflows. • Maintain professionalism and adaptability in fast-paced live broadcast scenarios.
2026-02-04T00:00:00Z

Facilities Coordinator 1

New York, NY
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a Facilities Coordinator to join our team on a contract basis in New York, New York. This role is ideal for someone who thrives in a dynamic environment, enjoys collaborating with clients and vendors, and is skilled at maintaining operational excellence. You will play a critical role in ensuring facilities are well-managed and tasks are executed efficiently. Responsibilities: • Coordinate and oversee the performance of multi-skilled team members to ensure timely and accurate task completion. • Develop strong working relationships with clients, landlords, vendors, and other stakeholders to maintain seamless operations. • Manage contractors on-site, ensuring adherence to performance standards and safety protocols. • Assist with vendor procurement and service acquisition processes to support facility needs. • Monitor financial workflows, including purchase orders and monthly accrual reports, with precision and efficiency. • Conduct regular site inspections, audits, and assessments to ensure compliance with safety procedures and building standards. • Support the implementation of risk management programs and business continuity plans to mitigate potential disruptions. • Maintain the facility in excellent condition, addressing issues promptly and proactively. • Prepare and deliver management reports, tracking Key Performance Indicators (KPIs) and Service Level Agreements (SLAs). • Facilitate disaster recovery planning and adherence to established incident escalation procedures.
2026-03-04T00:00:00Z

Front Desk Coordinator

Greenwich, CT
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a Front Desk Coordinator to join our team in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors while ensuring smooth operations at our front desk. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational skills and customer service expertise in a detail-oriented environment. Responsibilities:• Welcome visitors, including vendors, clients, and job applicants, ensuring they receive a positive first impression.• Direct guests to the appropriate individuals or offices and provide clear guidance as needed.• Maintain a clean and organized reception area to uphold a detail-oriented appearance.• Oversee conference room scheduling and readiness, including catering delivery for meetings.• Manage incoming deliveries and ensure proper distribution.• Enforce office security protocols by monitoring visitor access, maintaining a logbook, and issuing badges.• Handle various clerical tasks, such as answering calls and managing correspondence.
2026-03-05T00:00:00Z

Front Desk Coordinator

Paterson, NJ
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a dedicated and organized Front Desk Coordinator to join our team near Totowa, New Jersey. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient operations. This is a long-term contract position offering the opportunity to contribute to a dynamic and detail-oriented environment. Responsibilities:• Greet and assist visitors, providing a welcoming and detail-oriented atmosphere.• Manage incoming calls, directing them to the appropriate departments or individuals.• Organize and handle legal correspondence with attention to detail and confidentiality.• Maintain an orderly front desk area, ensuring all materials and supplies are readily available.• Coordinate scheduling and appointments to support the team’s daily operations.• Handle administrative tasks, including filing, data entry, and document management.• Respond promptly to inquiries and ensure accurate communication between departments.• Support various office activities to enhance overall workflow efficiency.• Collaborate with team members to address operational needs and challenges.• Uphold company policies and procedures in all front desk activities.
2026-03-04T00:00:00Z

Purchasing & Inventory Coordinator

Port Chester, NY
onsite
Temporary
25 - 38 USD / Hourly
Purchasing & Inventory CoordinatorReports to: Director, Sourcing & PlanningDepartment: Sourcing & PlanningPosition SummaryThe Purchasing & Inventory Coordinator supports the end‑to‑end purchasing lifecycle for assigned product lines, ensuring materials are ordered, received, and maintained accurately and on time. This role works closely with suppliers, internal operations, receiving teams, and Accounts Payable to maintain data integrity, resolve discrepancies, and optimize inventory levels. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast‑paced environment with multiple systems and stakeholders.Key Responsibilities<ul><li>Execute purchase order creation, updates, and maintenance across assigned product lines using the company’s manufacturing ERP system (ePic).</li><li>Monitor open orders and work closely with suppliers to ensure on‑time delivery and resolve delays or issues proactively.</li><li>Collaborate with Receiving and Accounts Payable to research and resolve invoice discrepancies, quantity mismatches, and documentation issues.</li><li>Maintain accurate purchase order data, material records, lead times, pricing, and supplier information.</li><li>Process vendor return requests (RMAs) promptly and track closure to ensure credit or replacement.</li><li>Monitor inventory levels and stock positions to support production and customer demand while minimizing excess and obsolete inventory.</li><li>Prepare and analyze Excel reports to support purchasing decisions, inventory planning, and supplier performance tracking.</li><li>Communicate effectively with cross‑functional teams including Sourcing, Planning, Operations, and Finance.</li><li>Support continuous improvement initiatives related to purchasing processes, data accuracy, and inventory management.</li></ul>
2026-02-26T00:00:00Z