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51 results for Receptionist Administrative Assistant in Jersey City, NJ

Receptionist

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping the reception area organized. The person in this role will help ensure visitors and callers receive prompt, courteous assistance while supporting general administrative needs. Responsibilities: • Greet visitors and provide a friendly, detail-oriented front desk experience upon arrival. • Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts. • Handle inbound inquiries efficiently and relay accurate messages when team members are unavailable. • Maintain an orderly reception area and help present a welcoming office environment. • Provide part-time front desk coverage while supporting routine administrative and clerical tasks. • Coordinate visitor check-in procedures and assist with basic office communications as needed.
2026-07-17T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking a professional, customer-focused Front Desk / Office Services Coordinator to support daily office operations and provide a welcoming experience for clients, applicants, and visitors. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is comfortable working on a computer for most of the day, enjoys helping others, and is eager to learn new systems and tools. Based on general knowledge.Key Responsibilities<ul><li>Answer and direct incoming calls to the appropriate personnel or voicemail.</li><li>Greet clients, applicants, and visitors in a professional and friendly manner.</li><li>Issue visitor passes and parking validations while following security procedures.</li><li>Schedule and prepare meeting and conference rooms, including setup, catering coordination, and arranging technology needs.</li><li>Request building maintenance and housekeeping services as needed.</li><li>Perform general clerical duties, including distributing faxes, sorting packages, and ordering office supplies.</li><li>Track incoming and outgoing mail, packages, and freight, and arrange messenger services when necessary.</li><li>Coordinate hospitality services for guests, including transportation, tickets, and reservations.</li><li>Follow established procedures to resolve routine issues and support office operations.</li><li>Complete assigned tasks accurately by following defined processes under supervision and guidance.</li></ul>
2026-07-27T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking a professional, customer-focused Front Desk / Office Services Coordinator to support daily office operations and provide a welcoming experience for clients, applicants, and visitors. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is comfortable working on a computer for most of the day, enjoys helping others, and is eager to learn new systems and tools. Based on general knowledge.Key Responsibilities<ul><li>Answer and direct incoming calls to the appropriate personnel or voicemail.</li><li>Greet clients, applicants, and visitors in a professional and friendly manner.</li><li>Issue visitor passes and parking validations while following security procedures.</li><li>Schedule and prepare meeting and conference rooms, including setup, catering coordination, and arranging technology needs.</li><li>Request building maintenance and housekeeping services as needed.</li><li>Perform general clerical duties, including distributing faxes, sorting packages, and ordering office supplies.</li><li>Track incoming and outgoing mail, packages, and freight, and arrange messenger services when necessary.</li><li>Coordinate hospitality services for guests, including transportation, tickets, and reservations.</li><li>Follow established procedures to resolve routine issues and support office operations.</li><li>Complete assigned tasks accurately by following defined processes under supervision and guidance.</li></ul>
2026-07-27T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a client site in New York, NY This Long-term Contract position is ideal for someone who can manage communications, protect confidential information, and provide dependable administrative support in a fast-paced office setting. The right candidate will bring strong customer service skills, sound judgment, and the ability to coordinate multiple priorities while maintaining an organized presence. Responsibilities:• Welcome visitors and serve as the first point of contact, ensuring a courteous and welcoming experience for guests, clients, and staff.• Operate a multi-line phone system, direct incoming calls accurately, and relay messages promptly to the appropriate contacts.• Receive, sort, and distribute mail, packages, and deliveries while keeping front-desk and office support activities running smoothly.• Prepare, handle, and safeguard sensitive records and confidential materials with a high level of discretion.• Coordinate with managers and client contacts to address scheduling questions, service requests, and deadline-related concerns.• Provide administrative and office support as needed, including assistance with routine branch or site tasks and special assignments.• Maintain an orderly reception area and support efficient day-to-day office operations in a well-organized environment
2026-07-27T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
An organization within the sports industry is seeking a professional and polished Receptionist to provide front desk support at its newly opened Playa Vista facility. This contract role will serve as the first point of contact for guests, players, and visitors, ensuring a welcoming and highly professional experience. The contract will last around 5-6 weeks and is onsite Monday - Friday, hours 8AM - 5PM. Responsibilities:<ul><li>Greet and assist visitors, guests, and players</li><li>Manage visitor check-in procedures and waiver documentation</li><li>Answer and direct incoming phone calls</li><li>Maintain front desk operations and provide general administrative support</li><li>Ensure a professional, discreet, and confidential environment at all times</li></ul>
2026-08-06T00:00:00Z

Receptionist

Parsippany, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a highly organized Receptionist to support daily front-desk operations and administrative coordination in Parsippany, New Jersey. This Long-term Contract position is ideal for someone who communicates professionally, manages multiple priorities with accuracy, and enjoys supporting teams across several business functions. The role will serve as a central point of contact for visitors, callers, mail flow, supply coordination, and a range of office projects while maintaining strong attention to detail. Responsibilities: • Greet incoming visitors and manage a busy multi-line phone system, directing calls promptly to the appropriate executives and departments. • Coordinate meeting support tasks, including arranging food service for office events and maintaining shared scheduling through Outlook calendars with administrative team members. • Purchase, organize, and distribute office materials for the Parsippany office and multiple related properties, while also overseeing weekly kitchen and pantry restocking. • Receive, sort, and route incoming mail, overnight packages, and outbound shipments for several departments, ensuring timely delivery and proper tracking. • Process utility bill documentation by scanning, printing, filing, and organizing records by service type and property for ongoing reporting needs. • Submit submetering information to external vendors, distribute resulting tenant invoice documents, and maintain related tracking spreadsheets for internal teams. • Review historical utility and invoice data, identify inconsistencies, and communicate findings to Accounting and Property Management stakeholders. • Prepare and update Excel-based budget worksheets for assigned properties, including entering financial data, maintaining file links, and recording monthly actuals by account. • Provide administrative support for special assignments such as broker list updates, proposal assistance, check distribution, file labeling, records maintenance, contract comparisons, and data entry into internal purchasing or risk management systems.
2026-08-03T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations. This role is ideal for a dependable, detail-oriented individual who can manage multiple priorities, communicate effectively, and provide attentive front-office and administrative support. The position requires sound judgment, strong organizational ability, and a high level of discretion when handling sensitive information. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and in an organized manner. • Welcome visitors, answer incoming calls, and respond to routine inquiries with a service-oriented approach. • Prepare, format, and distribute correspondence, reports, and other business documents using Microsoft Office applications. • Maintain accurate records, update data entries, and organize files to support smooth access to information. • Coordinate calendars, meetings, and general scheduling needs for the team as required. • Assist with reception and front-desk coverage while ensuring a positive experience for clients and internal stakeholders. • Handle confidential documents and information with discretion and appropriate care. • Provide general clerical and operational support across administrative functions as business needs evolve.
2026-07-28T00:00:00Z

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-07T00:00:00Z

Administrative Assistant

Clifton, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position near Clifton, New Jersey. This role focuses on keeping order processing and documentation organized, ensuring customer requests are entered accurately, and maintaining smooth administrative workflow. The ideal candidate is detail-oriented, comfortable handling office coordination tasks, and confident working with QuickBooks and related administrative systems. Responsibilities:• Enter customer orders into company systems with a high level of accuracy and attention to detail.• Prepare invoices, shipping paperwork, and supporting order documents using QuickBooks and other internal platforms.• Organize, print, and assemble documentation needed for order fulfillment and administrative processing.• Answer inbound calls professionally and direct inquiries or provide routine assistance as needed.• Support front-office and receptionist activities to help maintain efficient day-to-day operations.• Perform data entry and record updates to keep customer and order information current and accurate.
2026-08-04T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-28T00:00:00Z

Administrative Assistant

Stamford, CT
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Stamford, Connecticut. This Long-term Contract opportunity is ideal for someone who enjoys keeping workflows organized, handling detailed administrative tasks, and providing dependable support in a busy on-site environment. The role will contribute to purchasing, invoicing, record maintenance, and customer-related administration while helping the team stay efficient and responsive. Responsibilities: • Coordinate purchasing support by preparing and tracking purchase-related documentation and following up on order activity. • Enter large volumes of information into company systems with a high level of accuracy and consistency. • Record and monitor timesheet details to help maintain organized and up-to-date workforce records. • Maintain part usage logs and ensure sign-out records remain current and properly documented. • Assist with payment processing and prepare invoice-related information for accurate customer billing. • Create and update customer profiles in internal systems to support smooth account setup and recordkeeping. • Receive incoming parts, unpack shipments, and route materials promptly to the appropriate technicians. • Provide general administrative and front-office support to help day-to-day operations run smoothly. • Learn internal software tools as needed, including company platforms used for operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Greenwich, Connecticut. This Contract position is ideal for someone who enjoys keeping schedules organized, handling communication professionally, and maintaining accurate administrative records. The role requires strong coordination skills, a customer-focused approach, and the ability to manage multiple tasks with accuracy and efficiency. Responsibilities: • Coordinate calendars and arrange appointments to ensure meetings and daily activities run smoothly • Manage incoming and outgoing email communication with professionalism and timely follow-up • Enter, update, and maintain data in internal systems with a high level of accuracy • Provide front-line administrative support by responding to questions and assisting internal or external contacts • Review and process approved invoices while keeping documentation organized and up to date • Support general office administration by preparing materials, tracking tasks, and maintaining orderly records
2026-08-04T00:00:00Z

Administrative Assistant

Port Chester, NY
onsite
Temporary to Hire
20 - 24 USD / Hourly
About the OpportunityRobert Half is partnering with a respected nonprofit organization in Port Chester, NY to identify an organized and professional Administrative Assistant for a contract assignment. This role will provide essential administrative and clerical support to the organization's staff and leadership team while helping ensure efficient daily operations.This is an excellent opportunity for an administrative professional who enjoys supporting a mission-driven organization and thrives in a collaborative office environment. Responsibilities<ul><li>Answer and route incoming phone calls, emails, and visitor inquiries</li><li>Provide administrative support to department leaders and program staff</li><li>Schedule meetings, appointments, and conference room reservations</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain accurate electronic and physical filing systems</li><li>Perform data entry and update organizational databases and records</li><li>Coordinate office supplies and assist with inventory management</li><li>Process incoming and outgoing mail and deliveries</li><li>Assist with event planning, meeting logistics, and community outreach activities</li><li>Prepare meeting materials, agendas, and presentation packets</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-08-04T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

Farmingdale, NY
remote
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Customer Support Specialist to support daily operations for a remote customer-focused team based in New York. This position is ideal for someone who is comfortable managing a high volume of inbound communication while keeping records accurate and administrative tasks organized. The right candidate brings strong e-commerce experience, sound judgment, and the ability to deliver detail-oriented support in a fast-paced environment. Responsibilities:• Manage a large volume of incoming calls and respond to customer inquiries with efficiency.• Provide day-to-day administrative support by organizing information, updating records, and maintaining accurate documentation.• Enter and verify data in internal systems to ensure customer and operational information remains current and reliable.• Handle front-line support duties by directing requests, resolving routine issues, and escalating more complex matters when needed.• Assist with office-related coordination tasks that help keep remote administrative processes running smoothly.• Support e-commerce customer interactions by addressing order-related questions and helping maintain a positive service experience.
2026-08-05T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
27.7115 - 34 USD / Hourly
Robert Half is seeking a detail-oriented and organized Construction Administrator to provide administrative support for construction projects from initiation through completion. The Construction Administrator will assist project managers, coordinate documentation, maintain project records, process contracts and invoices, and ensure effective communication between clients, subcontractors, suppliers, and internal teams. Key Responsibilities Provide administrative support to project managers and construction teams.Prepare, organize, and maintain project files, contracts, permits, and other documentation.Process purchase orders, subcontract agreements, change orders, and invoices.Track project schedules, budgets, and document deadlines.Coordinate meetings, prepare agendas, and record meeting minutes.Communicate with clients, subcontractors, vendors, and consultants regarding project documentation and updates.Maintain accurate records of correspondence, RFIs (Requests for Information), submittals, and project reports.Monitor insurance certificates, subcontractor compliance, and project documentation requirements.Prepare reports, spreadsheets, and other project-related documents.Support project closeout by organizing warranties, manuals, and final documentation.Ensure confidentiality and accuracy of company and project records.
2026-07-31T00:00:00Z

Administrative Assistant

Hoboken, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support undergraduate student life operations in Hoboken, New Jersey. This is a Contract position in a university setting, ideal for someone who enjoys balancing front-office support, customer service, and administrative coordination in a busy campus environment. The role is fully onsite and offers the opportunity to assist students, staff, and campus partners while helping manage financial and operational activities for student organizations. Responsibilities: • Provide front-desk and office support by greeting students, employees, and visitors and directing inquiries professionally. • Handle administrative and data entry tasks related to purchasing activity for student organizations and departmental needs. • Review and reconcile purchasing card charges, reimbursements, and other financial records with accuracy and timeliness. • Maintain organized records for vendor paperwork, agreements, insurance documents, and related compliance materials. • Use university systems such as Workday and Concur to submit purchase requests, process transactions, and monitor approvals. • Respond to questions from student organizations regarding spending procedures, contracts, and purchasing documentation. • Assist with budget tracking and help monitor financial activity across a large volume of student organization transactions. • Support the planning and execution of campus events and provide administrative assistance on special projects as needed.
2026-08-05T00:00:00Z

Administrative Assistant

Colts Neck, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support a busy legal practice focused on real estate based in Monmouth County. This permanent, on-site role offers the opportunity to work closely with attorneys and staff while gaining practical experience across document coordination, client communication, and case file management. The ideal candidate brings strong organizational skills, sound judgment, and a meticulous approach to handling time-sensitive administrative work. Responsibilities:• Create and revise letters, forms, and legal paperwork to support attorneys and client matters.• Review incoming information for accuracy and completeness, preparing intake materials and identifying missing details when needed.• Partner with internal document support staff to keep files, deliverables, and deadlines moving efficiently.• Communicate with clients through initial outreach and follow-up messages, ensuring timely and thorough correspondence.• Assemble and distribute loan and closing documentation for client review, signature, and processing.• Maintain accurate records in spreadsheets and internal systems, including updates to case and transaction data.• Organize legal files from opening through closing, including scanning, uploading, and maintaining electronic records.• Examine signed documents, wire-related materials, and post-closing items to confirm completeness and track outstanding requirements.• Coordinate administrative logistics such as calendar scheduling, appointment management, shipping preparation, and general office support for legal staff.
2026-07-23T00:00:00Z

Administrative Assistant

Wyckoff, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily business operations in New Jersey through a broad mix of administrative related tasks. This contract position with the potential to become permanent is ideal for someone who is highly organized, detail-oriented, and comfortable managing sensitive records, coordinating with external partners, and keeping office processes running smoothly. The role offers the opportunity to contribute across multiple functions while providing dependable operational support to the team. Responsibilities:• Coordinate employee onboarding and offboarding activities, ensuring records, documentation, and related administrative steps are completed accurately and on time.• Maintain personnel tracking documents, prepare pay-related records, and support payroll processing for staff in coordination with domestic and international payroll partners.• Review compensation details and employee expense submissions, then organize approved items for timely monthly payment.• Assist with tax and registration matters by working with external specialists on corporate and state filings, payroll tax reporting, and new state tax ID setup for new employees.• Prepare monthly cashbooks, reconcile intercompany charges, and issue invoices while monitoring billing activity and outstanding receivables.• Examine incoming invoices, update financial trackers, and upload payment information to banking platforms as needed.• Oversee compliance-related logs and documentation, respond to information requests from banks and clients, and support audit preparation activities.• Coordinate required training schedules for new team members and recurring refresher sessions for existing staff.• Complete recurring business surveys, process insurance renewals, perform callback verifications, and handle the day-to-day administrative needs of the office.
2026-08-03T00:00:00Z

Administrative Assistant

Randolph, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance.The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly.Responsibilities<ul><li>Manage day-to-day office operations and administrative activities</li><li>Serve as the primary point of contact for vendors, service providers, and insurance brokers</li><li>Coordinate and assist with annual commercial insurance renewals and related documentation</li><li>Maintain Certificates of Insurance (COIs) and other business records</li><li>Order office supplies and oversee facility-related needs</li><li>Answer incoming calls, emails, and correspondence</li><li>Welcome visitors and provide professional front-office support</li><li>Coordinate calendars, meetings, appointments, and travel arrangements</li><li>Provide executive and personal assistant support to the Owner</li><li>Assist with company events, special projects, and operational initiatives</li><li>Maintain organized files, records, and administrative documentation</li><li>Prepare reports, track projects, and support leadership as needed</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-07-15T00:00:00Z

Administrative Assistant

New York, NY
remote
Temporary / Contract
22 - 24 USD / Hourly
<ul><li>Provide heavy administrative support.</li><li>Process orders and related documentation.</li><li>Manage speaker agreements using existing templates.</li><li>Track signatures and ensure completed agreements are returned.</li><li>Review, edit, and clean up PowerPoint presentations and slide decks.</li><li>Perform basic database entry and maintenance </li><li>Monitor and respond to shared inbox inquiries.</li><li>Answer incoming phone calls and general inquiries.</li><li>Support the organization's education certificate program by: </li><li>Responding to participant questions.</li><li>Verifying program completion.</li><li>Issuing certificates.</li><li>Assist with document management using Adobe Acrobat.</li></ul>
2026-08-06T00:00:00Z

Administrative Assistant

New Rochelle, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy team in New Rochelle, New York in a contract capacity with potential for a permanent role. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and delivering responsive service to customers. The ideal candidate is comfortable managing multiple priorities, communicates professionally, and works efficiently in a fast-moving environment. Responsibilities: • Coordinate appointments and meetings by managing team calendars and confirming scheduling details. • Prepare accurate proposals, correspondence, and other administrative documents with a high degree of accuracy. • Respond to inbound customer calls and provide courteous, timely support while directing inquiries appropriately. • Enter, update, and maintain records and office information in spreadsheets and internal systems. • Support daily office operations by organizing workflow, tracking tasks, and ensuring follow-up items are completed. • Work closely with team members to help manage call volume of approximately 25 customer inquiries per day. • Assist with general customer service needs by answering questions and helping resolve routine issues. • Contribute to a productive office environment by handling multiple administrative priorities with strong attention to detail.
2026-08-07T00:00:00Z

Medical Receptionist

Lawrenceville, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-08-08T00:00:00Z

Senior Administrative Assistant

White Plains, NY
remote
Temporary / Contract
32 - 35 USD / Hourly
Robert Half is seeking a detail-oriented Benefits Administrator for a remote contract opportunity supporting an organization based in White Plains, NY. This role is ideal for an HR professional with experience administering employee benefit programs, maintaining accurate records, and providing exceptional employee support. The Benefits Administrator will serve as a key resource for benefits-related inquiries and ensure the smooth execution of benefits enrollment, changes, and compliance activities. Position OverviewThe Benefits Administrator will be responsible for the day-to-day administration of employee benefits programs, including health, dental, vision, retirement, and leave of absence plans. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage sensitive employee information with confidentiality. Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Coordinate new hire enrollments, qualifying life event changes, and annual open enrollment processes.</li><li>Serve as the primary point of contact for employees regarding benefits questions and eligibility requirements.</li><li>Maintain and update employee benefits records within HRIS and benefits administration systems.</li><li>Process employee benefit elections, terminations, and status changes accurately and in a timely manner.</li><li>Partner with benefits vendors and insurance carriers to resolve employee issues and ensure effective service delivery.</li><li>Assist with leave administration, including FMLA, disability, and other employee leave programs.</li><li>Audit benefits data and records to ensure accuracy and compliance with company policies and applicable regulations.</li><li>Generate reports related to benefits enrollment, participation, and compliance requirements.</li><li>Support HR team initiatives and participate in process improvement efforts related to benefits administration.</li><li>Maintain confidentiality of employee information and sensitive records.</li></ul>
2026-08-07T00:00:00Z