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48 results for Human Resource Assistant in Jersey City, NJ

Human Resources (HR) Assistant

Bronx, NY
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support daily HR operations for a Real Estate & Property organization in Bronx, New York. This is a Contract, part-time, on-site opportunity for someone who is organized, discreet, and comfortable handling a wide range of administrative and employee-related tasks. The person in this role will help keep personnel records accurate, assist with onboarding and recruitment activities, and provide dependable coordination across core HR functions. Responsibilities: • Maintain accurate employee files in both digital and paper formats, ensuring records are updated, organized, and handled with appropriate confidentiality. • Provide administrative support for hiring and onboarding activities, including preparing materials, coordinating background checks, and assisting with orientation logistics. • Respond to routine HR questions from employees and direct more complex issues to the appropriate team members as needed. • Draft, organize, and distribute HR-related communications through email, internal delivery, mail services, and other approved channels. • Help coordinate meetings, training sessions, benefits presentations, employee engagement efforts, and other departmental events. • Keep HR forms and candidate documentation readily available, complete, and properly filed for day-to-day department use. • Perform data entry and general office support tasks that contribute to smooth and efficient HR operations. • Assist with additional HR projects and administrative assignments based on departmental priorities and business needs.
2026-06-11T00:00:00Z

Human Resources (HR) Manager

New York, NY
onsite
Permanent / Full Time
150000 - 175000 USD / Yearly
We are looking for an experienced Human Resources leader to oversee core people operations in New York, New York. This role will guide benefits, compensation, HR systems, and employee support while helping ensure consistent and compliant practices across U.S. and Canadian teams. The ideal candidate brings strong operational judgment, deep knowledge of cross-border HR programs, and the ability to create a reliable, positive experience for employees and managers alike. Responsibilities: • Lead daily HR operations with a focus on benefits, compensation administration, employee support, and efficient people processes. • Manage the organization’s HRIS platform, maintaining accurate employee records and improving the experience for both staff and managers. • Administer U.S. and Canadian benefit plans, including health coverage, retirement offerings, and leave programs. • Collaborate with payroll and compliance partners to support adherence to employment requirements and reporting obligations in the U.S. and Canada. • Respond to employee questions related to policies, benefits, and HR programs, providing clear guidance and timely follow-up. • Partner with leadership and finance teams on compensation planning, including merit reviews, bonus administration, and broader pay practices. • Support performance management activities and other people programs designed to strengthen engagement and organizational effectiveness. • Contribute to HR initiatives such as open enrollment, policy updates, onboarding improvements, and other operational projects as needed.
2026-05-27T00:00:00Z

Human Resources (HR) Manager

Flushing, NY
onsite
Permanent / Full Time
120000 - 130000 USD / Yearly
We are looking for an experienced Human Resources (HR) Manager to guide people operations and administrative functions for a multi-line business environment in Flushing, New York. This position works closely with senior leaders to strengthen organizational structure, support business goals, and foster a workplace that values compliance, accountability, and employee engagement. The role combines strategic planning with day-to-day execution across HR programs, office administration, and risk oversight. Responsibilities: • Lead the development of HR programs and organizational practices that support performance management, employee growth, and operational consistency. • Collaborate with executives and department leaders to connect staffing priorities and departmental plans with financial targets and long-term business objectives. • Build workforce planning approaches that help the organization scale effectively while maintaining productivity and resource alignment. • Oversee HR and administrative policies to ensure business units operate in accordance with labor requirements and applicable regulatory standards. • Manage employee relations matters, provide guidance on workplace concerns, and support formal reviews or investigations when necessary. • Maintain accurate HR documentation, procedures, and internal controls to reduce legal exposure and strengthen day-to-day compliance. • Direct office administration activities and monitor workplace practices that promote safety, efficiency, and strong operational support. • Support benefits administration, onboarding processes, and HR systems usage to improve the employee experience and maintain reliable personnel records.
2026-06-08T00:00:00Z

Sr. Human Resources Manager

Jamesburg, NJ
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
benefits:<ul><li>hybrid</li><li>Medical, Dental, Vision</li><li>401(k)</li><li>PTO</li><li>Holidays</li></ul>Our client in the Monroe area is looking for a Sr. HR Manager for their team. This role will be supporting North America (2000+ employees) and managing an HR team. This role is a key partner to leadership, responsible for driving employee relations, managing complex HR matters, and leading a high-performing HR team. Depending on experience, the range of this role is between $130-150k base. Key Responsibilities<ul><li>Lead and manage employee relations matters, including handling complaints involving supervisors and peer conflicts across branch locations</li><li>Conduct and oversee workplace investigations, ensuring fair and consistent resolution</li><li>Drive performance management processes, including coaching leaders on disciplinary actions and employee development</li><li>Provide oversight and guidance on benefits and payroll, with exposure to Canadian processes considered a plus</li><li>Partner with leadership to support organizational effectiveness and promote a positive workplace culture </li></ul>
2026-06-03T00:00:00Z

Human Resources & Payroll Administrator

New York, NY
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Robert Half is working with a luxury retailer to hire a Payroll & Human Resources Associate to support their U.S. operations. This role reports directly to senior human resources leadership and serves as the primary owner of payroll processing for approximately 100 employees across boutique locations, while also supporting HR operations, onboarding, benefits administration, and compliance initiatives. Primary Duties: <ul><li>Own payroll preparation and processing support across U.S. retail boutiques using ADP Workforce Now (required)</li><li>Review and validate weekly timecards for non-exempt employees, including PTO usage and overtime tracking</li><li>Manage commission calculations, monthly bonuses, and compensation adjustments</li><li>Process new hire entries, terminations, and final pay calculations</li><li>Support off-cycle payroll processing as needed</li><li>Audit payroll registers prior to submission and ensure data accuracy</li><li>Monitor overtime trends and flag inconsistencies aligned with operational needs</li><li>Ensure compliance with internal commission structures and payroll policies</li><li>Coordinate onboarding administration and employee documentation</li><li>Prepare offer letters and onboarding communications</li><li>Maintain accurate employee files and HRIS records</li><li>Support benefits enrollment communications and timelines</li><li>Assist employees with benefits-related questions and escalations</li><li>Coordinate background and reference checks</li><li>Maintain organizational charts and internal HR reporting tools</li><li>Liaise with third-party benefits providers and insurance partners</li><li>Assist with new hire setup coordination (equipment access, system setup support)</li><li>Respond to employee inquiries related to PTO, payroll, and benefits</li><li>Support performance review cycles and annual HR initiatives</li><li>Assist with annual benefits renewals</li><li>Support compliance reporting (EEO, OSHA, state requirements)</li><li>Assist with 401(k) testing and Form 5500 audit preparation</li><li>Track workers’ compensation incidents and reporting requirements</li><li>Provide administrative recruiting support when needed</li></ul>
2026-06-02T00:00:00Z

HR Coordinator

Orangeburg, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an HR Administrator to support a compliance-focused records review initiative near Orangeburg, New York. This Contract position will play a key role in helping the HR team examine employment eligibility documentation, resolve record issues, and keep files accurate and audit ready. The ideal candidate brings strong organizational skills, sound judgment when handling sensitive information, and the ability to manage detailed administrative work efficiently. Responsibilities:• Review Form I-9 documentation to confirm completeness, accuracy, and alignment with federal compliance standards.• Organize and update employee records while maintaining clear, well-documented audit trails for all corrections.• Work closely with HR partners to identify missing information, inconsistencies, and documentation gaps requiring follow-up.• Track remediation activities and monitor outstanding items to help ensure timely resolution of record issues.• Maintain strict confidentiality when handling employee data and sensitive compliance-related materials.• Support high-volume administrative tasks tied to document verification, filing, and record maintenance.• Assist with E-Verify-related activities when needed and help confirm supporting documentation is properly retained.
2026-06-11T00:00:00Z

HR Coordinator

Princeton, NJ
remote
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an organized HR Coordinator to join our team on a contract basis. This position supports a wide range of human resources activities, including employee onboarding, compliance tracking, benefits coordination, reporting, and internal communications. The role is well suited for someone who can manage confidential information carefully, respond to employee questions with professionalism, and keep multiple HR processes running smoothly. Responsibilities: • Oversee employment eligibility documentation by reviewing Form I-9 records, addressing missing information, and helping maintain compliance with federal requirements. • Update and maintain employee information in the HRIS, process status changes, and support data integrity through routine audits and reporting. • Prepare and distribute HR communications, including onboarding materials, policy notices, benefits updates, and company-wide announcements using mail merge and related tools. • Assist with benefits administration by responding to employee questions, supporting open enrollment activities, and coordinating with external benefits partners when needed. • Help administer onboarding activities, including candidate screening coordination, documentation tracking, and new employee communication. • Support HR compliance efforts by maintaining required records, assisting with policy-related updates, and coordinating labor law posting requirements across work locations. • Maintain the company holiday schedule and communicate calendar updates and observances to employees across locations. • Create HR reports, presentations, and organizational chart updates while keeping departmental files and records accurate and audit-ready. • Provide day-to-day administrative support for the HR team, including organizing invoices, tracking documentation, and resolving routine employee inquiries.
2026-06-12T00:00:00Z

HR Coordinator

Piscataway, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized HR Coordinator to support key human resources activities for a well-established company in Piscataway, New Jersey. This Long-term Contract position will assist with employee onboarding, documentation management, compliance-related processes, and administrative coordination for HR leadership. The ideal candidate brings strong attention to detail, a service-oriented approach, and the ability to manage multiple priorities in a fast-paced setting. Responsibilities:• Provide day-to-day administrative assistance to HR leadership, including calendar support, document preparation, and follow-up on departmental tasks.• Coordinate onboarding activities for new hires by preparing paperwork, tracking pre-employment steps, and helping ensure a smooth start to employment.• Maintain accurate and organized personnel records while supporting updates and audits of employee files.• Help facilitate background screening and related hiring documentation in alignment with company policies and timelines.• Support HR projects by gathering information, tracking progress, and assisting with implementation of department initiatives.• Enter and update employee information in HR systems to help keep records current and reliable.• Assist with compliance-focused processes by monitoring required documentation and helping maintain adherence to HR policies and regulations.
2026-06-12T00:00:00Z

HR Coordinator

Bayside, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an HR Coordinator to support core human resources operations for a healthcare organization in Bayside, New York. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing onboarding activities, compliance documentation, and employee records with accuracy. The role will partner with internal teams to help create a smooth hiring and onboarding experience while maintaining consistent HR administrative support. Responsibilities: • Coordinate pre-employment and onboarding activities for new hires, ensuring required documents are collected, reviewed, and completed on time. • Manage background screening steps and follow up with candidates, hiring teams, and vendors to keep hiring processes moving efficiently. • Maintain employee information in HR systems and update records with a high level of accuracy and confidentiality. • Support day-to-day HR administrative functions, including preparing employment documentation and tracking key onboarding milestones. • Monitor compliance-related requirements and help ensure personnel files and hiring records align with organizational and regulatory standards. • Communicate clearly with candidates and internal stakeholders to answer questions and provide status updates throughout the onboarding process. • Assist with HR reporting, audit preparation, and record verification as needed to support operational readiness.
2026-06-11T00:00:00Z

HR Coordinator

New York, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an HR Coordinator to support essential people operations for a real estate and property organization in New York, New York. This Long-term Contract position focuses on delivering a smooth onboarding experience, maintaining accurate HR records, and helping ensure compliance across key employment processes. The ideal candidate is organized, detail-oriented, and comfortable coordinating background screening, employee documentation, and HR system updates in a fast-paced environment. Responsibilities: • Coordinate onboarding activities for new employees, ensuring employees complete required documentation and receive a positive start-to-work experience. • Manage background screening workflows and follow up on outstanding items to help keep staffing timelines on track. • Maintain employee data within HR systems and verify that personnel records remain accurate, current, and properly organized. • Support day-to-day HR administration by preparing employment documents, responding to routine inquiries, and tracking key process steps. • Assist with compliance-related tasks by reviewing forms, monitoring deadlines, and helping align HR practices with company policies and regulations. • Partner with internal stakeholders to communicate onboarding status, resolve documentation issues, and support a seamless onboarding process. • Generate and update HR reports, logs, and trackers to provide visibility into onboarding progress and administrative activities.
2026-06-12T00:00:00Z

HR Coordinator

New York, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for an HR Coordinator to help manage core human resources operations and provide dependable administrative support across the organization in New York, New York. This position plays a key role in maintaining accurate personnel information, supporting employee lifecycle activities, and helping the team stay aligned with company policies and employment requirements. The ideal candidate is organized, responsive, and comfortable handling multiple priorities in a fast-moving environment. Responsibilities: • Manage employee files and HR information systems to keep records accurate, current, and well organized. • Coordinate onboarding and separation activities so new hires and departing employees experience a smooth and compliant process. • Support benefits-related administration by responding to employee questions and working with external providers when needed. • Help organize performance review schedules, employee training activities, and programs that strengthen engagement across teams. • Produce HR reports, organizational charts, and supporting documentation for leadership and operational needs. • Monitor adherence to workplace policies and employment regulations while assisting with audit preparation and follow-up activities. • Track employee leave and time-off programs, including vacation, sick time, and other approved absences. • Assist with year-end HR and payroll-related reporting, including tax documentation and related compliance tasks. • Facilitate pre-employment screening steps and oversee I-9 documentation coordination for incoming employees. • Provide administrative support to senior leaders, including assistance with scheduling, documentation, and related coordination tasks.
2026-06-04T00:00:00Z

HR Specialist

New York, NY
remote
Temporary / Contract
32 - 36 USD / Hourly
We are looking for an HR Specialist to support a short-term Contract assignment with a technology company in New York, New York. This one-month opportunity is ideal for someone who can manage core HR administrative work, maintain accurate employee information, and provide dependable support across HR systems and documentation. The role requires strong organization, comfort working with digital records, and the ability to handle time-sensitive tasks with accuracy and professionalism. Responsibilities:• Maintain and organize employee records, ensuring HR documentation is complete, current, and securely stored within file management systems.• Support day-to-day HR administrative activities, including data entry, document tracking, and coordination of routine personnel updates.• Update and review employee information in HRIS platforms such as Workday HCM to promote data accuracy and consistency.• Assist with processing HR transactions and monitoring records within the human resources management system.• Prepare, format, and manage HR-related documents, spreadsheets, and communications using Google Workspace tools.• Audit digital files and system entries to identify missing information, resolve discrepancies, and improve record accuracy.• Contribute to project-based HR efforts over the one-month engagement, including system-related administrative tasks
2026-06-09T00:00:00Z

Workplace Hospitality Associate

New York, NY
onsite
Temporary / Contract
19 - 19.5 USD / Hourly
We are looking for a Hospitality Associate to provide dependable day-to-day support for workplace hospitality operations in New York, New York. This Long-term Contract opportunity is ideal for someone who takes pride in maintaining organized shared spaces, delivering attentive service, and helping meetings run smoothly. The person in this role will contribute to pantry upkeep, beverage station maintenance, and event support while ensuring a welcoming environment for employees and guests. Responsibilities: • Replenish pantry areas with essential hospitality items such as cups, utensils, napkins, coffee supplies, and related stock to keep shared spaces fully prepared throughout the day. • Inspect, clean, and maintain office coffee equipment to promote proper function, cleanliness, and a consistent experience for staff and visitors. • Prepare conference rooms and common areas for meetings by arranging refreshments, setting out beverages, and coordinating the placement of catered items. • Receive and organize food and beverage deliveries, confirming items are placed appropriately and ready in advance of scheduled meetings or events. • Monitor hospitality inventory levels and communicate restocking needs to help prevent shortages of frequently used supplies. • Maintain a neat and well-organized appearance across pantry and beverage service areas by addressing spills, clutter, and general upkeep promptly. • Provide general support to the hospitality team as needed to help daily service activities operate efficiently and without disruption.
2026-06-09T00:00:00Z

Hospitality Associate

New York, NY
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a Hospitality Associate to support daily front-of-house and meeting space operations. This contract position is ideal for someone who enjoys creating a welcoming, well-organized environment and can manage room readiness, catering support, and service coordination effectively. The role requires strong communication skills, attention to detail, and the ability to handle competing priorities throughout the day. Responsibilities: • Prepare meeting and conference spaces based on the day’s schedule, including arranging furniture, setting up audiovisual equipment, and coordinating food and beverage service • Restore rooms promptly after meetings by clearing materials, resetting layouts, and ensuring any rented items are returned to external providers when needed • Keep kitchen, pantry, and catering areas neat, stocked, and ready for ongoing office use • Track catering and hospitality inventory levels and help maintain sufficient supplies for daily operations • Work with vendors and internal stakeholders to support seamless delivery of hospitality services and meeting support • Monitor shared spaces throughout the day to maintain a well-kept appearance and address service needs quickly • Balance multiple room setups, service requests, and time-sensitive tasks while meeting established deadlines
2026-06-10T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-08T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands. Responsibilities: • Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks. • Digitize and organize documents through scanning and indexing to maintain accurate and accessible records. • Prepare, copy, and assemble case-related materials and other office documents for internal and external use. • Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner. • Enter information into office systems with a high level of accuracy and attention to detail. • Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support. • Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
2026-06-12T00:00:00Z

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Ronkonkoma, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a Children’s Care Management team in New York. This Long-term Contract position is ideal for someone who enjoys keeping office operations organized, managing records accurately, and providing a welcoming experience for clients, visitors, and staff. The role combines front-desk support, administrative coordination, and data management within a healthcare environment. Success in this position requires discretion and the ability to handle multiple priorities with care. Responsibilities: • Organize and maintain client files by creating new records, archiving inactive charts, tracking stored documents, and keeping the file room orderly and accessible. • Process documentation by filing paper forms, scanning records, and uploading materials into electronic systems to keep information complete and current. • Prepare and send client correspondence as requested, ensuring mailings are accurate and completed on time. • Welcome clients, visitors, and partner organizations in a courteous manner while maintaining a clean, organized, and inviting reception area. • Manage incoming and outgoing calls efficiently, directing inquiries appropriately and providing responsive customer service. • Enter and update information in electronic health record platforms, including demographic details, assignments, and progress-related documentation. • Review records for accuracy and completeness, including assessments, releases, insurance details, and supporting eligibility documentation. • Verify Medicaid coverage and complete, audit, and submit daily encounter logs to reflect services and activities accurately. • Monitor office and program resources such as supplies, outreach materials, postage, shredding services, kitchen items, keys, and department vehicle coordination. • Communicate urgent client matters, facility concerns, and operational issues to supervisors, and participate in staff meetings, trainings, and occasional evening or weekend support as needed.
2026-06-11T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a meticulous Administrative Assistant to support our team! In this role, you will handle a variety of administrative tasks, ensuring the office operates smoothly and efficiently. Responsibilities:• Serve as the primary point of contact at the front desk, delivering excellent customer service and maintaining a conscientious demeanor.• Maintain cleanliness and orderliness in shared spaces, including the front desk and conference rooms.• Coordinate meetings and schedules using Microsoft Outlook to support multiple departments.• Adapt to shifting priorities and multitask efficiently in a fast-paced environment.• Take initiative to identify and address administrative needs without direct supervision.• Provide receptionist duties, including greeting visitors and handling incoming calls.• Collaborate with various departments to ensure seamless communication and support.• Assist with ad hoc tasks as needed to contribute to overall office functionality.
2026-06-12T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This long-term contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of front-desk support, phone communication, and clerical tasks. The person in this role will help keep administrative workflows running smoothly by managing information accurately and providing attentive support to internal teams and visitors. Responsibilities: • Manage day-to-day administrative activities to maintain an efficient and well-organized office environment. • Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts. • Welcome visitors and provide front-desk coverage while maintaining a courteous and attentive presence. • Enter, update, and review data in office records and systems with a high level of accuracy and attention to detail. • Prepare, organize, and maintain documents, files, and other administrative materials for easy access and compliance. • Support staff with scheduling, routine correspondence, and general coordination of office needs. • Assist with clerical processes that help the team stay on track with daily priorities and administrative deadlines.
2026-06-09T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a real estate and property organization in Brooklyn, New York. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing front-desk interactions while keeping administrative tasks on track. The person in this role will help maintain smooth communication, accurate records, and an efficient office environment. Responsibilities: • Welcome visitors, provide front-desk support, and ensure a positive experience for callers and guests. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner. • Perform a range of administrative tasks such as scheduling, filing, document preparation, and general office coordination. • Enter, update, and maintain information in company records with a strong focus on accuracy and completeness. • Support day-to-day office operations by organizing paperwork, tracking routine tasks, and assisting team members as needed. • Monitor administrative workflows and help keep internal processes running efficiently across the office.
2026-06-05T00:00:00Z

Administrative Assistant

Fairfield, NJ
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are seeking a detail-oriented Administrative Assistant with a background or degree in Library Science to support a residential property management team in Fairfield, New Jersey. This is a contract-to-permanent opportunity ideal for someone who thrives in a structured environment, enjoys keeping operations organized, and takes pride in delivering excellent service to residents and visitors.This role will begin with core administrative responsibilities and gradually expand to include additional coordination and support related to leasing and resident documentation.Key Responsibilities:<ul><li>Maintain accurate and well-organized electronic and physical records, including scanning, filing, and document management</li><li>Assist residents with move-in materials and prepare onboarding paperwork to ensure a seamless experience</li><li>Create and distribute resident-related materials, such as parking permits, pet documentation, and other forms</li><li>Provide front desk coverage as needed, including welcoming visitors and directing inquiries appropriately</li><li>Respond to incoming calls and emails with professionalism, delivering attentive and courteous customer service</li><li>Enter and update data in internal systems and spreadsheets to ensure records remain current and accessible</li><li>Support the property management team with administrative tasks, with the potential to grow into lease-related coordination</li><li>Utilize Microsoft Office tools to manage correspondence, maintain records, and support daily operations</li></ul>
2026-06-11T00:00:00Z

Administrative Assistant

Hackensack, NJ
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support property management operations in New Jersey. This is a Contract position created to provide coverage and maintain smooth day-to-day administrative support during a scheduled absence. The role is well suited to someone who can step in quickly, learn established procedures, and deliver organized, reliable assistance in a real estate property and facilities management environment. Responsibilities: • Provide front-line administrative support for property management activities, ensuring daily tasks are handled accurately and on schedule. • Step in during a coverage period and maintain continuity for office operations with minimal disruption. • Participate in a scheduled training period to become familiar with workflows, documentation practices, and team expectations before assuming full duties. • Organize records, correspondence, and routine administrative materials to support efficient property office operations. • Coordinate calendars, communications, and general office follow-up to keep priorities moving forward. • Assist with routine reporting, file maintenance, and data entry related to property administration tasks. • Respond professionally to internal and external inquiries and direct requests to the appropriate contacts when needed.
2026-06-12T00:00:00Z

Administrative Assistant

Purchase, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an administrative assistant in the White Plains area for a contract position. This candidate will provide temporary support to internal teams by handling day-to-day administrative functions and ensuring smooth office operations. They will need to step in to assist during busy periods, staff gaps, or special projects, offering flexibility while maintaining efficiency in fast-paced environments.
2026-06-01T00:00:00Z

Administrative Assistant

Pleasantville, NY
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Pleasantville, New York. This contract opportunity is ideal for someone who enjoys keeping workstreams on track, handling front-line communication, and maintaining accurate records. The role calls for a detail-oriented team member who can balance administrative priorities while providing dependable support to the team. Responsibilities:• Manage incoming phone calls effectively, direct inquiries to the appropriate contacts, and ensure callers receive timely assistance.• Enter, update, and maintain business information in internal records with a strong focus on accuracy and completeness.• Support day-to-day administrative activities such as scheduling, document preparation, filing, and coordination of office tasks.• Assist with bookkeeping-related functions by using QuickBooks to organize financial records and process routine entries.• Monitor and organize office documentation so materials are easy to access and current.• Communicate with internal team members and external contacts to help keep administrative processes moving efficiently.
2026-06-09T00:00:00Z