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18 results for 20 Hours Part Time Executive Assistant in Jersey City, NJ

Executive Assistant

New York, NY
onsite
Temporary / Contract
36.1 - 38 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a services environment based in New York, New York. This Long-term Contract opportunity will support senior leadership through a mix of executive assistance and front desk coverage, requiring someone who can adapt quickly and maintain a strong presence in a fast-moving office. The ideal candidate is organized, resourceful, and confident managing shifting priorities while working closely with multiple stakeholders. Responsibilities: • Manage complex executive calendars, prioritize scheduling requests, and coordinate meetings across multiple stakeholders. • Arrange domestic and international travel plans, including itineraries, transportation, and related logistics. • Prepare and submit expense reports accurately and in a timely manner using designated expense management tools. • Reserve conference rooms and organize meeting logistics to ensure smooth day-to-day operations. • Provide reception coverage when needed by welcoming visitors, answering inquiries, and maintaining an organized front desk presence. • Offer backup administrative support to other executive assistants supporting senior leadership. • Respond quickly to changing business needs and step into additional administrative tasks as priorities shift. • Use Microsoft Office applications to create, update, and manage correspondence, documents, and meeting materials.
2026-04-30T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in a Contract position based in New York, New York. This role is ideal for someone who excels at keeping leadership schedules organized, managing complex travel logistics, and ensuring meetings run smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to handle changing priorities in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining an efficient daily agenda. • Arrange domestic and international travel, including flights, lodging, transportation, and detailed itineraries. • Coordinate all travel-related logistics and communicate updates promptly to ensure seamless executive movement. • Organize executive meetings by preparing schedules, confirming attendees, and supporting meeting readiness. • Serve as a key point of coordination for administrative activities, ensuring deadlines and commitments are tracked accurately. • Anticipate scheduling needs and adjust plans quickly to accommodate shifting business priorities.
2026-05-20T00:00:00Z

Executive Assistant

Princeton, NJ
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a PART TIME (19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.• Track action items and meeting deliverables to help ensure deadlines and commitments are met.
2026-05-21T00:00:00Z

Executive Assistant

Whippany, NJ
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leaders within a fast-paced food and food processing environment in Morristown, New Jersey. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage competing priorities, communicate effectively across a range of stakeholders, and maintain a high level of confidentiality. The role requires strong judgment, attention to detail, and the ability to keep executive operations running smoothly on a day-to-day basis. Responsibilities:• Oversee complex executive schedules by coordinating appointments, leadership meetings, and shifting priorities with accuracy and efficiency.• Arrange domestic and international travel plans, including itineraries, lodging, transportation, and related schedule updates.• Develop high-quality business documents such as reports, slide decks, meeting agendas, and supporting materials for leadership discussions.• Capture key discussion points during meetings and monitor action items to help ensure timely follow-through on next steps.• Serve as a central point of contact for communications with internal departments, external partners, clients, and vendors.• Manage sensitive business information with discretion while supporting executive-level correspondence and documentation.• Process expense submissions, assist with invoice-related administration, and handle a variety of general support tasks for leadership.• Contribute to special assignments and help organize events, coordinating logistics and details to support successful execution.
2026-05-18T00:00:00Z

Executive Assistant

Warren, NJ
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
Our client, a rapidly growing technology company, is seeking a highly organized and proactive Executive Assistant to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred. Position OverviewThe Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement. Salary is 85,000 - 110,000. Benefits include health insurance, 401k, and PTO Key Responsibilities<ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul>
2026-04-27T00:00:00Z

Executive Assistant

Neptune, NJ
remote
Temporary to Hire
57 - 64 USD / Hourly
We are looking for an Executive Assistant to serve as a strategic partner in a fast-paced, AI-enabled executive environment supporting senior leadership in New Jersey. This contract opportunity with potential for a permanent role is suited for someone who can turn complex, high-volume inputs into clear priorities, effective communications, and well-orchestrated execution. The role goes beyond traditional administrative support by emphasizing proactive planning, workflow design, and the use of AI tools to improve speed, accuracy, and decision readiness. Responsibilities: • Manage the executive calendar as a strategic planning tool, aligning meetings, priorities, and time blocks to support high-value business objectives. • Coordinate travel plans from start to finish, including itineraries, logistics, scheduling buffers, and meeting arrangements to ensure smooth executive movement. • Oversee incoming communications across multiple channels, organize urgent items, draft responses, and route matters to the right stakeholders for timely follow-through. • Prepare concise summaries, briefing materials, and action-oriented updates so leadership can review issues quickly and make informed decisions. • Track commitments, deadlines, and next steps across meetings and projects, ensuring open items are monitored through completion. • Improve day-to-day executive operations by building and refining AI-supported processes that streamline intake, prioritization, drafting, and task closure. • Partner with internal teams and external contacts to coordinate meetings, conference participation, introductions, and related executive engagements. • Support operational consistency by helping develop procedures, organizing complex activities, and assisting with cross-functional coordination as business needs evolve.
2026-05-22T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Executive Assistant to support leadership within a fast-paced investment advisory environment. This Contract position requires a highly organized, detail-oriented individual who can manage complex scheduling, coordinate executive-level logistics, and help maintain smooth day-to-day operations. The ideal candidate brings sound judgment, attention to detail, and the ability to handle competing priorities with discretion. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates. • Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance. • Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners. • Monitor changing priorities and adjust calendars and travel plans quickly to support business needs. • Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.
2026-05-01T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a Contract position. Based in New York, New York, this opportunity focuses on keeping executive priorities organized, ensuring meetings and travel plans run smoothly, and serving as a reliable point of coordination across internal and external contacts. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage multiple moving parts in a fast-paced environment. Responsibilities:• Oversee a complex executive calendar by arranging appointments, resolving scheduling conflicts, and aligning meeting priorities with business needs.• Create and organize meeting documentation, presentations, and background materials so leadership is well prepared for discussions and decisions.• Manage domestic and regional travel planning, including itineraries, transportation, accommodations, and schedule adjustments as needed.• Act as a central communication link for executives, coordinating professionally with both internal teams and external stakeholders.• Provide day-to-day administrative support
2026-05-21T00:00:00Z

Executive Assistant

Stamford, CT
onsite
Temporary / Contract
30 - 35 USD / Hourly
Executive AssistantWe are seeking a highly organized, proactive, and polished Executive Assistant to provide high-level support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and can manage multiple priorities with professionalism and discretion. The Executive Assistant will play a critical role in keeping executives organized, prepared, and focused on key business priorities. Based on general knowledge. Responsibilities<ul><li>Provide direct administrative support to senior executives</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, including itineraries and logistics</li><li>Prepare presentations, reports, correspondence, and other business documents</li><li>Screen calls, emails, and meeting requests, and prioritize communications appropriately</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Organize meetings, prepare agendas, and track follow-up items and action steps</li><li>Handle confidential information with a high degree of discretion and professionalism</li><li>Assist with expense reports, invoice processing, and other administrative tasks</li><li>Support special projects and help improve day-to-day operational efficiency</li><li>Anticipate executive needs and proactively resolve scheduling or administrative challenges</li></ul>Why Join Us<ul><li>Opportunity to work closely with senior leadership</li><li>High-impact role with visibility across the organization</li><li>Collaborative and professional team environment</li><li>Fast-paced position with variety and meaningful responsibility</li><li>Great opportunity for growth and continued career development</li></ul>
2026-05-14T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-05-22T00:00:00Z

Executive Assistant & Office Manager

Stamford, CT
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
We are seeking a highly organized and proactive Executive Assistant & Office Manager to support senior leadership while overseeing day-to-day office operations. This individual will serve as a key administrative partner to executives, helping manage schedules, communications, meetings, travel coordination, and operational workflows in a fast-paced professional environment. The ideal candidate is polished, detail-oriented, resourceful, and capable of balancing executive support responsibilities with hands-on office coordination. Bilingual Spanish/English communication skills are required for this role. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to senior leadership and cross-functional teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare presentations, reports, meeting materials, and executive correspondence</li><li>Track follow-up items and ensure timely completion of action items from meetings</li><li>Maintain confidential records, files, and sensitive business information</li><li>Serve as a liaison between leadership, employees, vendors, and external stakeholders</li><li>Support expense reporting and reimbursement processes through expense management systems</li></ul>Office Management & Operations<ul><li>Oversee daily office operations to maintain an organized and efficient workplace</li><li>Coordinate office vendors, suppliers, and service providers</li><li>Manage office supply inventory and purchasing processes</li><li>Process purchase orders and support administrative procurement activities</li><li>Assist with planning internal meetings, company events, and leadership gatherings</li><li>Identify opportunities to improve administrative and operational efficiencies</li><li>Support a collaborative and professional office environment</li></ul>
2026-05-07T00:00:00Z

Sr. Executive Assistant

Piscataway, NJ
onsite
Temporary / Contract
36 - 42 USD / Hourly
We are looking for a highly organized Sr. Executive Assistant to support senior leadership at a university setting in New Jersey. This Contract position requires a detail-oriented individual who can manage complex schedules, coordinate travel, and keep executive priorities moving efficiently in a fully onsite environment. The ideal candidate brings strong judgment, effective communication, and the ability to handle confidential matters with discretion. Responsibilities: • Oversee demanding executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments. • Arrange domestic and international travel, including transportation, lodging, and itinerary planning, while adapting quickly to changes. • Coordinate meeting logistics for executive sessions by securing spaces, confirming attendees, and distributing relevant materials. • Prepare presentations, correspondence, and other administrative documents using Microsoft Outlook and PowerPoint. • Track important deadlines, follow up on action items, and help maintain momentum on leadership initiatives. • Serve as a central point of contact for administrative coordination across internal teams and university stakeholders. • Support onsite executive operations by anticipating needs and managing high-priority requests with care.
2026-05-22T00:00:00Z

Part Time Bookkeeper / QuickBooks

Princeton, NJ
onsite
Temporary to Hire
25 - 30 USD / Hourly
Our client is seeking a dependable and detail-oriented Bookkeeper to support day-to-day accounting operations. The ideal candidate will have strong QuickBooks experience, excellent organizational skills, and the ability to manage multiple accounting functions in a fast-paced environment. Responsibilities: Maintain and manage financial records using QuickBooks Process accounts payable and accounts receivable transactions Perform bank and credit card reconciliations Prepare and post journal entries Assist with payroll processing and expense tracking Generate financial reports and assist with month-end close Monitor cash flow and maintain accurate general ledger records Support management with ad hoc accounting and administrative tasks Ensure accuracy and confidentiality of financial information
2026-05-19T00:00:00Z

Human Resources (HR) Assistant

Parsippany, NJ
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
Key Responsibilities· Support relationship-building efforts with target universities, including career centers, faculty members, research labs, and student organizations—especially those aligned with AI, data science, and embodied intelligence.· Assist in maintaining regular touchpoints with target schools through events, meetings, and collaborative activities.· Track campus engagement activities and outcomes to support long-term partnership strategies. · Support early talent recruiting programs focused on AI-related roles, including internships and full-time hiring.· Arrange, coordinate, and conduct campus and early talent events, including information sessions, tech talks, hackathons, research showcases, and virtual events.· Support end-to-end event logistics such as scheduling, registration, materials preparation, speaker coordination, and on-site or virtual support.<ul><li>Represent the company at campus recruiting events, career fairs, and community networking events to connect with emerging talent and elevate brand awareness.</li></ul>· Serve as a point of contact for students and early career candidates, ensuring timely, professional, and engaging communication before, during, and after events. <ul><li>Assist recruiters with early career hiring activities, including resume screening, interview scheduling, candidate tracking, and offer coordination.</li><li>Deliver an exceptional, consistent candidate experience by ensuring timely, transparent communication at every stage of the recruitment process.</li></ul> <ul><li>Collaborate with AI Research Center HR Business Partner, hiring managers, and global teams to support seamless execution of early talent programs.</li><li>Maintain accurate and up-to-date candidate, event, and program data in the application tracking system.</li></ul>
2026-05-20T00:00:00Z

Human Resources (HR) Assistant

Bronx, NY
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a busy HR team in New York on a Contract assignment. This fully onsite role will support day-to-day human resources operations with a focus on recruitment coordination, reporting, and high-volume administrative processing. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to work effectively with internal stakeholders in a fast-paced environment. Responsibilities: • Process a large volume of human resources transactions accurately and within established timelines. • Coordinate recruitment activities by supporting candidate movement, search-related documentation, and communication with internal hiring stakeholders. • Produce, update, and maintain HR reports, with regular use of data tracking and spreadsheet analysis. • Work closely with search committee members and other departments to provide timely updates and ensure smooth hiring workflows. • Review applicable state hiring guidelines and supporting clarifications to help maintain compliance throughout recruitment activities. • Assist with summer-session hiring by entering and managing manual employment data and related records. • Support compensation-related administrative tasks, including manual rate review and additional salary factor processing. • Provide guidance and process training to team members or stakeholders when needed. • Deliver attentive customer service while helping maintain a collaborative and responsive HR environment.
2026-05-08T00:00:00Z

Executive Assistant to CFO

Stamford, CT
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
A large, private equity-backed organization is seeking a highly polished and strategic Executive Assistant to support the Chief Financial Officer. This is not a traditional administrative support role — we are looking for a proactive business partner who can operate with a high level of discretion, anticipate needs before they arise, and serve as an extension of the CFO in a fast-paced, high-growth environment.The ideal candidate is exceptionally organized and detail-oriented, while also possessing strong business acumen, executive presence, and the ability to manage competing priorities with sound judgment and professionalism. This individual will play a critical role in helping drive efficiency, communication, and operational effectiveness across the executive office. Key Responsibilities<ul><li>Manage complex executive calendars, prioritizing meetings and ensuring alignment with shifting business priorities</li><li>Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting</li><li>Act as a strategic gatekeeper and liaison between the CFO and internal/external stakeholders, including senior leadership, investors, board members, and business partners</li><li>Prepare presentations, reports, meeting materials, and executive communications with a high degree of accuracy and professionalism</li><li>Track key initiatives, follow-ups, and deliverables to ensure deadlines and priorities are met</li><li>Assist in coordinating board meetings, leadership offsites, investor meetings, and other high-level events</li><li>Anticipate the needs of the CFO and proactively identify opportunities to improve processes, communication flow, and operational efficiency</li><li>Handle highly confidential information with discretion and professionalism</li><li>Support special projects and strategic initiatives as needed in a dynamic, fast-paced environment</li></ul>
2026-05-21T00:00:00Z

HR Assistant

Garden City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
Our client is seeking a detail-oriented HR Assistant to support the human resources team with daily administrative tasks and employee-related processes. This role is ideal for someone who is organized, proactive, and interested in building a career in human resources.Key Responsibilities:<ul><li>Assist with onboarding new hires and employee documentation</li><li>Maintain accurate employee records and HR files</li><li>Support benefits administration and payroll coordination</li><li>Schedule interviews, meetings, and training sessions</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Help prepare reports and update HR systems</li><li>Provide general administrative support to the HR department</li></ul>
2026-05-08T00:00:00Z

HR Assistant

Stamford, CT
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We’re seeking a motivated and people-focused HR Assistant to join our client's growing team. This is an excellent opportunity for someone early in their HR career who’s eager to learn, gain hands-on experience across multiple HR functions, and make a meaningful impact on employee experience.You may be coming from an internship, campus role, or your first professional position — what matters most is your organizational skills, curiosity, and genuine interest in supporting employees and solving problems.You’ll partner closely with the HR team to support day-to-day operations, recruitment coordination, onboarding, and employee documentation while helping ensure a smooth experience throughout the employee lifecycle. What You’ll Do HR Operations & Administration<ul><li>Maintain accurate employee files and HR documentation (digital and physical)</li><li>Assist with onboarding paperwork and system setup for new hires</li><li>Support offboarding processes, including terminations and exit documentation</li><li>Help ensure HR records remain compliant and up to date</li></ul>Recruiting Support<ul><li>Coordinate first-round interviews and communicate with candidates</li><li>Assist with job postings and applicant tracking</li><li>Help provide a positive candidate experience from initial contact through onboarding</li></ul>Employee Support<ul><li>Serve as a friendly first point of contact for basic HR questions</li><li>Assist employees with benefits enrollment, paperwork, and general inquiries</li><li>Help resolve routine employee issues by partnering with HR leadership</li></ul>General HR Support<ul><li>Assist with HR projects and initiatives as needed</li><li>Support internal communications related to HR programs or updates</li><li>Help maintain calendars, schedules, and reporting</li></ul>
2026-05-04T00:00:00Z