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13 results for Office Specialist in Issaquah, WA

Office Manager

Pacific, WA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a dedicated and detail-oriented Office Manager to join our team in Pacific, WA. In this role, you will oversee essential office operations, including bookkeeping, payroll, human resources, and contract administration. This is a fantastic opportunity to contribute to an established company while managing various financial and administrative functions. Compensation & Benefits:<ul><li>Salaried $80k - $100k depending on experience</li><li>Paid Medical, Dental, and Vision insurance</li><li>Paid Holidays, Vacation and Sick Leave</li></ul>Responsibilities:<ul><li>Supervise administrative staff, ensuring smooth and efficient day‑to‑day operations of a two‑person front office.</li><li>Maintain accurate bookkeeping records, including the general ledger, balance sheet, and profit and loss statements.</li><li>Prepare and file monthly sales tax reports and support year‑end tax compilation activities.</li><li>Manage accounts payable and receivable, including contract and work‑order billing as well as vendor payments.</li><li>Oversee payroll processing for both weekly and bi‑weekly schedules, ensuring compliance with prevailing wage and union reporting requirements.</li><li>Administer installation and maintenance contracts through cloud‑based construction platforms such as Textura, Procore, and GCPay.</li><li>Manage medical and general liability insurance programs, ensuring proper documentation and regulatory compliance.</li><li>Oversee employee benefits administration, onboarding, training, certifications, and ongoing operational compliance.</li><li>Leverage advanced Excel capabilities, including macro‑driven spreadsheets, for reporting and data management.</li></ul>
2026-04-14T00:00:00Z

Office Services Associate

Seattle, WA
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative and operational services for a client site. This long-term contract opportunity is ideal for someone with strong office support experience, a service-focused approach, and the flexibility to assist with copy, mail, hospitality, and general workplace tasks. The role requires sound judgment, attention to detail, and the ability to keep work moving efficiently in a fast-paced environment. Responsibilities: • Manage day-to-day back-office support activities, including document reproduction, mail handling, scanning, and intake services across physical and digital workflows. • Review service requests for completeness, track assignments through appropriate logs, and organize incoming work to maintain accuracy and timely delivery. • Coordinate priorities effectively to meet committed turnaround times, and communicate promptly with clients or leadership when issues may affect deadlines. • Perform routine quality checks on completed work to ensure output meets service expectations and established standards. • Resolve basic equipment issues when possible and restock paper, toner, and other machine supplies to keep operations running smoothly. • Assist with conference room tidiness, office supply replenishment, and other workplace support tasks as needed. • Provide additional front-of-house or service-line assistance, such as reception, hospitality, or audio/visual support, based on business needs. • Handle confidential materials with discretion and follow workplace procedures and policies in all assigned duties.
2026-04-20T00:00:00Z

Office Service Associate

Seattle, WA
onsite
Temporary
19 - 23 USD / Hourly
We are looking for an Office Service Associate to join our team on a contract basis in Seattle, WA. This role involves supporting daily office operations, including document management, mailroom tasks, and assisting with various office services. The ideal candidate will ensure smooth and efficient service delivery while maintaining a high level of professionalism. Responsibilities:• Manage document scanning and reprographic tasks, ensuring accuracy and timely completion.• Organize and distribute mail, including both physical and digital correspondence.• Support hospitality services, such as assisting with meeting setup and reception duties.• Operate and maintain audio/visual equipment for events and presentations.• Handle multi-line phone systems to provide effective communication and support.• Perform general office duties to maintain a well-functioning environment.• Collaborate with team members to ensure seamless delivery of services.• Uphold quality standards and follow company procedures in all operations.
2026-04-20T00:00:00Z

General Office Clerk

Seattle, WA
onsite
Temporary
22 - 25 USD / Hourly
We are looking for a dependable General Office Clerk to provide on-site administrative and document support for a revenue team based in Seattle, Washington. This Long-term Contract position is ideal for someone who works well independently, manages multiple clerical tasks efficiently, and maintains strong coordination with colleagues who primarily work remotely. The role focuses on accurate document handling, timely mail and fax processing, and consistent operational support to keep daily workflows moving smoothly. Responsibilities: • Manage weekly printing and mailing activities, including scheduled outgoing collection correspondence at the start of the week. • Prepare and organize charity-related letters for timely distribution in accordance with internal procedures. • Review returned mail connected to legacy accounts and direct materials to the appropriate team or workflow. • Receive incoming physical correspondence from patients and vendors and ensure each item is handled promptly and accurately. • Scan paper documents into the required electronic format and forward them to remote team members for follow-up action. • Monitor fax activity, sort incoming documents, and escalate time-sensitive items that require immediate attention. • Maintain strong communication with the work-from-home revenue support team while independently overseeing on-site clerical operations. • Adjust quickly between competing priorities such as mail handling, scanning, fax distribution, and general administrative support. • Assist with document-processing activities tied to changes in vendor-related or operational workflows when needed.
2026-04-20T00:00:00Z

Legal Assistant

Everett, WA
onsite
Permanent
65000 - 78000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Everett, Washington. In this role, you will provide essential support to attorneys by managing legal documents, court filings, and case timelines. If you thrive in a fast-paced legal environment and have a keen eye for detail, we encourage you to apply. Responsibilities: • Prepare, edit, and format a variety of legal documents, including pleadings, motions, discovery requests, subpoenas, and correspondence. • Assist attorneys with case management throughout all phases, from initial filing to trial and post-judgment proceedings. • Coordinate the service of process and maintain accurate records of proof of service. • Perform electronic filing in state and federal courts, including appellate courts, adhering to all procedural requirements. • Draft and manage litigation calendars, ensuring all court deadlines, hearings, depositions, and trials are tracked effectively. • Ensure compliance with court rules, local regulations, and judge-specific guidelines. • Organize and maintain both electronic and physical case files for easy access and retrieval.
2026-04-10T00:00:00Z

Administrative Assistant

Auburn, WA
onsite
Temporary
22 - 25 USD / Hourly
DescriptionRobert Half is hiring an Administrative Assistant to provide specialized clerical and administrative support in a court or legal environment. Responsibilities encompass a wide variety of activities associated with case processing, requiring technical knowledge and the ability to maintain strict confidentiality of all official matters. This role demands impartiality and professionalism at all times.Responsibilities:<ul><li>Review incoming documents for completeness, verify accuracy and consistency with applicable statutes, and process according to established procedures.</li><li>Assist customers, attorneys, and agencies by explaining court procedures, identifying required forms, and responding to inquiries about the judicial process.</li><li>Issue warrants, summons, subpoenas, notices, and other legal documents as ordered; file and record legal documents with appropriate officials and agencies.</li><li>Input case information into court database systems; track, log, and monitor case activity; prepare court calendars and assemble case documentation for hearings.</li><li>Verify and process receipts for legal financial obligations including bail, fines, and fees; post cash receipts according to accounting procedures.</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Seattle, WA
remote
Temporary
22 - 25 USD / Hourly
We are looking for a dedicated Administrative Assistant to provide virtual support to a nonprofit organization based in Seattle, Washington. This part-time contract role requires up to 10 hours of work per week through the end of June. The position offers flexible scheduling and involves assisting with administrative tasks that contribute to the organization's mission of supporting children’s initiatives. Responsibilities: • Coordinate and manage calendars, including scheduling virtual meetings and events. • Perform basic administrative duties to support day-to-day operations. • Utilize online calendaring tools to ensure efficient scheduling and organization. • Communicate effectively with team members in a remote work environment. • Provide prompt responses to inbound calls and inquiries. • Maintain accurate records and perform data entry tasks as needed. • Assist with receptionist duties, including handling virtual correspondence. • Collaborate with team members to support mission-driven projects focused on children’s initiatives.
2026-04-16T00:00:00Z

Administrative Assistant

Shelton, WA
onsite
Temporary
22 - 25 USD / Hourly
DescriptionRobert Half is hiring an Administrative Assistant to provide specialized clerical and administrative support in a court or legal environment. Responsibilities encompass a wide variety of activities associated with case processing, requiring technical knowledge and the ability to maintain strict confidentiality of all official matters. This role demands impartiality and professionalism at all times.Responsibilities:<ul><li>Review incoming documents for completeness, verify accuracy and consistency with applicable statutes, and process according to established procedures.</li><li>Assist customers, attorneys, and agencies by explaining court procedures, identifying required forms, and responding to inquiries about the judicial process.</li><li>Issue warrants, summons, subpoenas, notices, and other legal documents as ordered; file and record legal documents with appropriate officials and agencies.</li><li>Input case information into court database systems; track, log, and monitor case activity; prepare court calendars and assemble case documentation for hearings.</li><li>Verify and process receipts for legal financial obligations including bail, fines, and fees; post cash receipts according to accounting procedures.</li></ul>
2026-04-20T00:00:00Z

Executive Assistant

Kent, WA
onsite
Temporary
37 - 40 USD / Hourly
DescriptionRobert Half is seeking a polished and proactive Executive Assistant to provide high-level administrative support to senior leadership. This contract role is ideal for experienced professionals with exceptional organizational abilities.Responsibilities:<ul><li>Manage complex calendars, scheduling, and travel arrangements for executives.</li><li>Prepare correspondence, presentations, and reports on behalf of leadership.</li><li>Coordinate meetings, agendas, and follow-up action items.</li><li>Handle confidential information with the utmost discretion.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li></ul>
2026-04-20T00:00:00Z

Executive Assistant

Bothell, WA
onsite
Contract / Temporary to Hire
35 - 55 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support the CEO of a well-established organization in Bothell. This contract opportunity has the potential to become permanent and is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive operations running smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to handle shifting priorities in a dynamic setting. Responsibilities:• Manage executive calendars, prioritize scheduling needs, and ensure meetings are arranged efficiently across changing priorities.• Coordinate domestic and business travel plans, including itineraries, reservations, and schedule adjustments as needed.• Prepare meeting logistics for leadership, including scheduling, materials coordination, and follow-up support.• Record and organize meeting notes, action items, and key decisions to help maintain accountability and alignment.• Provide day-to-day administrative support to executives, handling correspondence, documentation, and routine coordination tasks.• Serve as a central point of communication for executive-related matters, helping streamline internal and external interactions.• Track deadlines, appointments, and upcoming commitments to help leadership stay organized and prepared.
2026-04-20T00:00:00Z

Executive Assistant

Tacoma, WA
onsite
Temporary
37 - 40 USD / Hourly
DescriptionRobert Half is seeking a polished and proactive Executive Assistant to provide high-level administrative support to senior leadership. This contract role is ideal for experienced professionals with exceptional organizational abilities.Responsibilities:<ul><li>Manage complex calendars, scheduling, and travel arrangements for executives.</li><li>Prepare correspondence, presentations, and reports on behalf of leadership.</li><li>Coordinate meetings, agendas, and follow-up action items.</li><li>Handle confidential information with the utmost discretion.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li></ul>
2026-04-20T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for a detail-oriented and meticulous Executive Assistant to provide exceptional support to a Board of Trustees in Seattle, Washington. In this long-term contract role, you will manage key administrative and logistical tasks, ensuring seamless operations and fostering a positive experience for board members. This position requires a proactive and organized individual who thrives in a fast-paced environment. Responsibilities: • Prepare comprehensive meeting agendas and accurately document and distribute minutes for all Board sessions, including public meetings. • Oversee the coordination of monthly board meetings, managing invitations, travel arrangements, and processing stipends promptly. • Anticipate the needs of board members, delivering exceptional hospitality and a high standard of conduct in all interactions and event logistics. • Support the planning and execution of key Board events such as retreats, annual conferences, trustee recruitment, and celebrations for outgoing members. • Assist with onboarding new trustees and handle logistics for Board-related events, including graduations and public receptions. • Manage and safeguard sensitive Board-related information, including confidential financial data and stipend administration. • Develop, refine, and document Standard Operating Procedures (SOPs) to streamline Board administration and support. • Facilitate effective communication between the Board and other stakeholders, scheduling meetings and coordinating interview logistics with prospective trustees.
2026-04-20T00:00:00Z

Executive Assistant

Bellevue, WA
onsite
Contract / Temporary to Hire
44 - 62 USD / Hourly
We are looking for a highly organized, proactive, and experienced Executive Assistant to provide top-notch support to an executive leadership team in Bellevue, Washington. In this contract-to-permanent role, you will play a critical part in managing schedules, coordinating travel, and ensuring smooth operations across various executive functions. This position offers an excellent opportunity to work closely with decision-makers and contribute to a dynamic and growing team. Responsibilities:• Maintain and manage executive calendars, ensuring meetings and appointments are scheduled efficiently.• Coordinate and book complex travel arrangements, including flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.• Handle document management tasks, including production, filing, and retrieval of important records.• Assist with planning and executing corporate events, from logistics to vendor coordination.• Manage and build relationships with vendors to ensure timely delivery of services.• Provide project management support by tracking deadlines, progress, and deliverables.• Act as a liaison between executives and internal teams, ensuring clear communication and follow-up.• Draft and edit correspondence, reports, and presentations as needed.• Monitor and prioritize incoming requests to ensure executives' time is allocated effectively.
2026-04-17T00:00:00Z