15 results for Workplace Coordinator in Irvine, CA

Workplace Coordinator (Part Time/Onsite)

Beverly Hills, CA
onsite
Temporary
22 - 26 USD / Hourly
Client is looking to onboard a great part-time Workplace Coordinator supporting two office locations (Los Angeles – 90045 and Beverly Hills – 90210). This is a hands-on, high-visibility role ideal for someone who is friendly, reliable, and at the beginning of their career looking to gain strong office and operations experience.Schedule:<ul><li>Part-time: 3 weekdays per week</li><li>Start times vary by site: 6:00 AM, 7:00 AM, or 8:00 AM</li></ul>Key Responsibilities:<ul><li>Open and prepare the office daily, ensuring spaces are clean, organized, and fully operational</li><li>Serve as the primary point of contact for workplace needs and employee support</li><li>Greet employees and visitors, creating a welcoming and positive environment</li><li>Coordinate office services including mail, deliveries, and vendor management</li><li>Maintain inventory of office and kitchen supplies; place orders as needed</li><li>Support conference room setup, meetings, and onsite events</li><li>Partner with facilities and property management on maintenance requests</li><li>Ensure adherence to workplace policies and safety standards</li><li>Assist with onboarding support and general administrative tasks</li></ul>
2026-03-18T00:00:00Z

Human Resources Coordinator

Vista, CA
onsite
Temporary
26 - 32 USD / Hourly
A fast-growing company is seeking a Human Resources Coordinator to support recruiting, onboarding, and HR operations. This role is highly process-driven and detail-oriented, ideal for someone looking to grow their career in HR while gaining exposure to multiple functional areas.Key Responsibilities<ul><li>Coordinate interview scheduling and candidate communication</li><li>Support onboarding, new hire paperwork, and orientation</li><li>Maintain employee records and HR documentation</li><li>Assist with recruitment tracking and applicant systems (ATS)</li><li>Prepare HR reports, metrics, and internal communications</li><li>Support employee engagement initiatives and HR projects</li><li>Ensure accuracy and organization of HR data</li></ul>
2026-03-18T00:00:00Z

Human Resources (HR) Coordinator

Pasadena, CA
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a detail-oriented and organized Human Resources (HR) Coordinator to join our team. This role focuses on managing administrative HR tasks while ensuring compliance and accuracy in employee records and processes. As this is a remote long-term contract position, it offers an excellent opportunity to contribute to a dynamic HR environment and support various HR functions. Key Responsibilities:• Maintain and update employee records, ensuring compliance with relevant laws and regulations.• Process staff change notices accurately and within designated timeframes.• Conduct audits to ensure compliance across HR and payroll departments.• Handle state unemployment insurance form submissions efficiently.• Assist with employee terminations by managing exit paperwork and related documentation.• Respond to employee inquiries and resolve issues promptly through the HR ticketing system.• File documentation appropriately in employee records and maintain organized systems.• Prepare correspondence and reports as requested by HR leadership.• Perform background checks and ensure occupational health requirements are met.• Support HR compliance projects and contribute to process improvements. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-03-19T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Contract / Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for an experienced Office Engineer to join a dynamic team supporting the Terminal 5 renovation project at Los Angeles World Airports. This challenging role involves working onsite in Los Angeles, California, on a high-profile project encompassing the demolition and complete reconstruction of a terminal headhouse and concourse. This is a contract position, offering a multi-year opportunity to contribute to a significant infrastructure development. Responsibilities:• Oversee and manage project documentation, including RFIs, submittals, and change orders.• Maintain logs and records using PMWeb and other document management systems.• Coordinate effectively with contractors, design teams, and field personnel to ensure smooth operations.• Facilitate meetings, prepare reports, and monitor schedules and cost tracking.• Ensure compliance and organization of all project records and documentation.• Support construction management activities in an active airport environment.• Assist the project management team with documentation and operational coordination.• Contribute to the successful execution of a complex terminal renovation project.Administrative Coordinator – Cost Accounting SupportSchedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday) Experience Required: 5+ years administrative experiencePosition SummaryThis position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.Key Responsibilities<ul><li>Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.</li><li>Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.</li><li>Prepare, route, and track budgetary memos and requests.</li><li>Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.</li><li>Gather statistical and operational data and compile reports for internal use.</li><li>Prepare spreadsheets, graphical reports, and narrative reports as directed.</li><li>Verify collected data, including matching supplier invoices to file records.</li><li>Maintain and organize shared electronic files and document repositories.</li><li>Draft general correspondence and administrative reports.</li><li>Scan and archive documents and reports.</li><li>Manage incoming calls, take messages, and route inquiries appropriately.</li><li>Receive, sort, and distribute mail.</li><li>Maintain an organized workspace and filing system.</li><li>Support team initiatives and collaborate with internal stakeholders to advance organizational goals.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-03-10T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary
31 - 37 USD / Hourly
Administrative Coordinator – Cost Accounting SupportSchedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday) Experience Required: 5+ years administrative experiencePosition SummaryThis position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.Key Responsibilities<ul><li>Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.</li><li>Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.</li><li>Prepare, route, and track budgetary memos and requests.</li><li>Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.</li><li>Gather statistical and operational data and compile reports for internal use.</li><li>Prepare spreadsheets, graphical reports, and narrative reports as directed.</li><li>Verify collected data, including matching supplier invoices to file records.</li><li>Maintain and organize shared electronic files and document repositories.</li><li>Draft general correspondence and administrative reports.</li><li>Scan and archive documents and reports.</li><li>Manage incoming calls, take messages, and route inquiries appropriately.</li><li>Receive, sort, and distribute mail.</li><li>Maintain an organized workspace and filing system.</li><li>Support team initiatives and collaborate with internal stakeholders to advance organizational goals.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-03-10T00:00:00Z

Office Svcs Coordinator

Ontario, CA
onsite
Temporary
20 - 23.5 USD / Hourly
We are looking for a motivated Office Services Coordinator to join our team in Ontario, California. As part of a close-knit and fast-paced work environment, this role involves supporting various administrative and operational tasks while ensuring high attention to detail. This is a long-term contract position with the potential to grow within the organization, offering an excellent opportunity to gain experience in the real estate industry. Responsibilities: • Provide administrative support to a team of professionals, ensuring tasks are completed efficiently and accurately. • Proofread, format, and edit documents, including templates and redlined materials, to maintain quality standards. • Assist with event setup and takedown, ensuring smooth execution of office events. • Act as a backup for reception desk duties, welcoming guests and managing inquiries. • Manage multiple tasks simultaneously, prioritizing responsibilities in a fast-paced environment. • Use Microsoft Office Suite to create presentations, reports, and correspondence. • Coordinate the distribution of internal and external marketing materials. • Conduct research and gather documentation to support operational and financial tasks. • Maintain calendars and schedule appointments for team members. • Support ad hoc administrative tasks and collaborate with the operations team as needed.
2026-02-19T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Contract / Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced Freight Forwarding Logistics Coordinator to join our team in Torrance, California. In this Contract to permanent position, you will play a pivotal role in overseeing shipping operations, coordinating logistics, and ensuring smooth distribution processes. Your expertise will contribute to maintaining high standards of customer service and operational efficiency. Responsibilities:• Manage daily logistics operations, including scheduling and tracking shipments to ensure timely delivery.• Coordinate with shipping carriers and customs to facilitate the movement of goods.• Monitor inventory levels and liaise with distribution teams to meet demand requirements.• Resolve shipping issues or delays while maintaining effective communication with clients and vendors.• Ensure compliance with customs regulations and other relevant shipping policies.• Collaborate with various departments to streamline logistics processes and improve efficiency.• Prepare and maintain accurate shipping documentation, including invoices and customs forms.• Address customer inquiries related to shipments and provide timely updates.• Analyze logistics data to identify trends and areas for improvement.• Support the implementation of logistics initiatives to optimize overall performance.
2026-03-19T00:00:00Z

Accounting Coordinator

North Hollywood, CA
onsite
Permanent
60000 - 70000 USD / Yearly
Accounting CoordinatorLocation: North Hollywood, CA (On-site)Our client, a growing manufacturing firm in the North Hollywood area, is seeking a detail-oriented and proactive Accounting Coordinator to support accounting, administrative, and operational functions. This role is ideal for a candidate who enjoys wearing multiple hats, thrives in a fast-paced environment, and is looking for long-term growth within a stable and expanding organization.The Accounting Coordinator will play a key role in day-to-day financial operations while also supporting HR, customer service, and production teams to ensure smooth business processes.Key Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions accurately and on time</li><li>Prepare customer invoices, track payments, and maintain organized financial documentation</li><li>Assist with account reconciliations and ensure data accuracy within accounting systems</li><li>Maintain vendor and customer accounts, addressing inquiries and resolving discrepancies</li><li>Organize office records and support daily administrative operations</li><li>Coordinate schedules, documentation, and internal communications for leadership and staff</li><li>Support HR-related functions, including onboarding, employee recordkeeping, and compliance documentation</li><li>Partner with production and operations teams to ensure accurate data entry for inventory and order processing</li><li>Provide responsive customer service by handling inquiries, processing orders, and updating order statuses</li><li>Utilize Microsoft Office (Excel, Word, Outlook) to prepare reports, spreadsheets, and correspondence</li></ul>Qualifications:<ul><li>Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred</li><li>2+ years of experience in accounting coordination, bookkeeping, or office administration</li><li>Working knowledge of AP/AR and basic accounting principles</li><li>Strong attention to detail and organizational skills</li><li>Ability to multitask and prioritize in a dynamic manufacturing environment</li><li>Proficient in Microsoft Office; experience with accounting or ERP systems is a plus</li><li>Strong communication and customer service skills</li><li>Eagerness to learn and grow within a team-oriented company</li></ul>Why Join?<ul><li>Join a growing manufacturing company with long-term stability</li><li>Opportunity to gain exposure across accounting, HR, and operations</li><li>Supportive team environment with room for professional development</li><li>Hands-on role with increasing responsibility as the company grows</li></ul> For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013344697. email resume to [email protected]
2026-02-27T00:00:00Z

Project Coordinator

Yorba Linda, CA
onsite
Contract / Temporary to Hire
30.4 - 35.2 USD / Hourly
We are looking for a skilled Project Coordinator to join our team in Yorba Linda, California. In this Contract to permanent position, you will oversee and manage installation projects, ensuring seamless coordination between customers, subcontractors, and internal teams. This role requires strong organizational skills, attention to detail, and the ability to maintain positive relationships with all stakeholders. Responsibilities: • Coordinate installation activities for assigned projects to exceed customer expectations. • Serve as a resource for sales representatives by providing accurate pricing and scheduling information for installations. • Conduct pre-sale job site visits to identify potential challenges and ensure comprehensive project quoting. • Review incoming orders to identify and manage projects effectively. • Collaborate with sales representatives, subcontractors, and other internal teams to ensure smooth project execution. • Attend project startup meetings, fostering strong communication and relationships with customers, contractors, and other involved parties. • Maintain an up-to-date electronic installation schedule for the district. • Oversee district installations, including product delivery, equipment needs, and resolving on-site issues. • Monitor subcontractor performance, ensuring compliance with quality standards, safety protocols, and project deadlines. • Perform cost control activities such as reviewing subcontractor invoices to manage project budgets effectively.
2026-03-18T00:00:00Z

Project Coordinator

Torrance, CA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a proactive and detail-oriented Project Coordinator to join our team on a long-term contract basis in Torrance, California. This position is ideal for someone with a passion for marketing and project management, particularly within the retail industry. You will play a key role in organizing and coordinating various initiatives, ensuring smooth execution and effective collaboration across departments. Responsibilities: • Coordinate and oversee marketing projects, including digital content creation and trade show preparations. • Assist in the organization of photo shoots, catalog production, and sourcing model talent. • Proofread and edit monthly newsletters for both internal and external distribution. • Collaborate with different departments to ensure seamless communication and project execution. • Manage tasks and timelines using project management tools, such as Wrike or similar software. • Support digital marketing efforts by working closely with content creators. • Maintain an organized workflow and handle multiple priorities effectively. • Contribute ideas and provide assistance in graphic design projects, if applicable. • Ensure all deliverables meet quality standards and deadlines.
2026-03-16T00:00:00Z

Promotions Coordinator

Torrance, CA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a highly organized and detail-oriented Promotions Coordinator to join our team on a contract basis in Torrance, California. In this role, you will play a crucial part in supporting tennis programs by managing order processing, inventory tracking, and shipping coordination. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working collaboratively to ensure smooth operations. Responsibilities: • Process product orders for tennis programs, ensuring accuracy and efficiency. • Monitor and manage inventory levels to maintain organized and up-to-date records. • Coordinate shipping logistics to guarantee timely and accurate delivery of products to athletes and partners. • Communicate with internal teams and external stakeholders to address order-related inquiries and provide updates. • Maintain thorough documentation of orders, inventory details, and shipping records. • Collaborate with other departments to resolve issues related to inventory and shipments. • Ensure compliance with established processes and guidelines for order and inventory management. • Assist in improving workflows and identifying opportunities for operational efficiency.
2026-03-19T00:00:00Z

Operations Coordinator

San Luis Rey, CA
onsite
Temporary
28 - 32 USD / Hourly
Behind every efficient organization is a strong operational foundation. We are recruiting for an Operations Coordinator to join a fast-growing company in North County San Diego that is scaling its internal operations. This role sits at the center of daily business activity and helps ensure teams stay aligned, organized, and productive. The Operations Coordinator will help streamline workflows, coordinate projects across departments, and support leadership with key operational initiatives. This position is ideal for a highly organized professional who enjoys problem solving, improving processes, and helping teams work more efficiently.Responsibilities<ul><li>Coordinate cross-department projects and operational initiatives</li><li>Maintain internal reporting and documentation</li><li>Support scheduling and team coordination</li><li>Assist with process improvements and workflow tracking</li><li>Communicate with internal teams to ensure project alignment</li></ul>
2026-03-16T00:00:00Z

Recruiting Coordinator

Los Angeles, CA
onsite
Temporary
28 - 33 USD / Hourly
We are looking for a dedicated Recruiting Coordinator to join our team in Century City. This is a long-term contract position that requires a proactive individual with a passion for talent acquisition and organizational excellence. In this role, you will play a key part in supporting the Early Career Recruiting Team by managing various aspects of the recruitment process and contributing to intern program logistics. Responsibilities:• Oversee the tracking and management of a high volume of candidates and applicants.• Conduct reference checks to ensure candidate suitability.• Create and publish job descriptions to attract top talent.• Process new hires efficiently using Workday.• Provide responsive support to applicants throughout their recruitment, hiring, and onboarding journey.• Actively source and engage with candidates who have relevant experience for future opportunities.• Collaborate with recruiters to develop and maintain a robust talent pipeline.• Assist in the execution of comprehensive recruiting strategies alongside recruiters.• Take part in planning and managing logistics for the summer internship program.• Support the recruiting team with special projects, key initiatives, and various ad hoc tasks.
2026-03-06T00:00:00Z

Clinic Coordinator

Los Angeles, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Clinic Coordinator to support the operations of a neurosurgery office in Los Angeles, California. This contract position offers the opportunity to work alongside a skilled neurosurgeon and a detail-oriented healthcare team in a fast-paced clinical environment. The ideal candidate will excel in administrative tasks, patient care coordination, and communication while ensuring the smooth functioning of daily operations. Key Responsibilities:• Schedule patient appointments, follow-ups, and medical procedures efficiently.• Facilitate communication between patients, the neurosurgeon, and other healthcare providers.• Maintain patient records with accuracy and confidentiality, adhering to clinic standards.• Verify insurance coverage, handle authorizations, and assist patients with billing inquiries.• Organize clinic operations, including managing supplies, preparing exam rooms, and coordinating the provider’s calendar.• Answer multi-line phone systems and provide concierge-level service to patients and visitors.• Perform administrative duties to support the neurosurgery team, including data entry and file organization.• Utilize electronic medical records systems and Microsoft Office tools to enhance workflow.• Ensure a welcoming and detail-oriented environment for all patients and visitors.• Assist with miscellaneous operational tasks as needed to support the clinic’s efficiency. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-03-18T00:00:00Z

Bilingual Spanish Clinic Coordinator

Los Angeles, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a dedicated Bilingual Spanish Clinic Coordinator to join a neurosurgery office in Los Angeles, California on Thursday from 8 - 5 pm. This part-time position involves providing vital administrative and patient support to ensure seamless clinic operations. If you excel in multitasking, have exceptional organizational skills, and enjoy contributing to a detail-oriented healthcare environment, this role is an excellent opportunity. Responsibilities:• Schedule and manage patient appointments, follow-ups, and medical procedures efficiently.• Facilitate clear communication between patients, the neurosurgeon, and other healthcare professionals.• Maintain accurate and confidential patient records in compliance with clinic protocols.• Verify insurance coverage, process authorizations, and assist patients with billing inquiries.• Oversee clinic operations, including supply management, exam room preparation, and coordinating the provider’s daily schedule.• Provide administrative support to the neurosurgery team, ensuring timely completion of tasks.• Handle incoming calls on a multi-line phone system and deliver exceptional customer service.• Organize and maintain files, ensuring easy access to necessary documentation.• Monitor and manage electronic medical record systems and ensure data entry accuracy.
2026-03-13T00:00:00Z