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24 results for Recruiting Coordinator in Irvine, CA

Recruiter

Los Angeles, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for a highly motivated HR Recruiter to join our team in Commerce, California. This is a long-term contract position that offers an opportunity to manage the full recruitment cycle and support onboarding efforts. The role also includes the potential to transition into an HR Generalist position, providing a dynamic and growth-oriented career path. Responsibilities:• Manage the end-to-end recruitment process, including sourcing, interviewing, and hiring top talent.• Develop and maintain a pipeline of candidates with relevant experience through various sourcing strategies.• Conduct thorough interviews to assess candidates' skills, experience, and cultural fit.• Utilize applicant tracking systems to manage candidate data and streamline the recruitment process.• Collaborate with hiring managers to understand their staffing needs and provide strategic recruitment solutions.• Facilitate onboarding processes to ensure new hires are seamlessly integrated into the organization.• Support HR functions as needed, with the potential to transition into an HR Generalist role.• Maintain compliance with employment laws and company policies throughout the hiring process.• Build and nurture relationships with external partners and agencies to enhance talent acquisition efforts.• Provide regular updates and reports on recruitment metrics and progress.
2026-07-09T00:00:00Z

Recruiter

Torrance, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are looking for a Recruiter to support a high-volume hiring initiative for retail locations across the country from Torrance, California. This Contract position will focus on building stronger applicant pipelines for specialized store roles, including beauty and beverage-related sales positions. The person in this role will use creative sourcing strategies, strengthen local recruiting partnerships, and work closely with location-based HR contacts to help meet urgent staffing demands. Responsibilities:• Drive full-cycle recruiting activity for a fast-paced hiring project supporting multiple retail locations nationwide.• Expand candidate pipelines by identifying and developing new community-based and online recruiting channels.• Create, refresh, and manage job advertisements across LinkedIn and other relevant employment platforms to improve applicant flow.• Build outreach relationships with organizations such as beauty schools and other local talent sources to attract candidates with experience in relevant roles.• Partner with HR representatives at individual locations to align recruiting efforts with store-specific staffing priorities.• Source candidates proactively for retail sales positions, including beauty, spirits, wine, and tobacco-related roles.• Monitor recruiting activity and adjust outreach strategies to increase response rates and application volume.• Participate in occasional visits to the Torrance, California office while primarily working in a remote capacity.
2026-07-06T00:00:00Z

Recruiter

Long Beach, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are seeking a motivated and organized Part-Time Recruiter to support our hiring efforts by sourcing, screening, and coordinating candidates for open positions. This role is ideal for someone with strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Part-Time Recruiter will work closely with hiring managers to help attract and identify qualified talent.Key Responsibilities:<ul><li>Source candidates through job boards, social media, networking, referrals, and other recruiting channels</li><li>Review resumes and applications to identify qualified candidates</li><li>Conduct phone screens and initial candidate assessments</li><li>Schedule interviews and coordinate communication between candidates and hiring managers</li><li>Maintain accurate candidate records in the applicant tracking system</li><li>Post and update job openings across relevant platforms</li><li>Build and maintain talent pipelines for current and future hiring needs</li><li>Provide a positive candidate experience throughout the recruitment process</li><li>Assist with drafting job descriptions and interview questions</li><li>Support recruiting reports and hiring updates as needed</li></ul>
2026-07-14T00:00:00Z

Talent Acquisition Coordinator

Burbank, CA
onsite
Temporary / Contract
27 - 29.71 USD / Hourly
We are looking for a Talent Acquisition Coordinator to support recruiting operations and deliver an efficient, well-organized experience for candidates and hiring teams in California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, manages details with precision, and communicates confidently across all levels of an organization. The role requires sound judgment, strong organization, and the ability to balance multiple priorities while working both independently and collaboratively. *****NOTE The person isn't sourcing candidates, screening people, selling opportunities, or making hiring decisions. They're essentially the project manager and logistics coordinator behind the recruiting process. Responsibilities:• Coordinate interview scheduling and related logistics for candidates, recruiters, hiring managers, and leadership using Outlook, Zoom, and other scheduling tools.• Support day-to-day recruiting administration by maintaining accurate records, updating databases, and tracking hiring activity throughout the recruitment process.• Serve as a key point of contact for candidates, helping create a thoughtful and welcoming experience from initial scheduling through onboarding steps.• Prepare documents, reports, and correspondence in Microsoft Word and Excel while ensuring a high level of accuracy and confidentiality.• Assist with onboarding activities, pre-employment process coordination, and other pre-employment processes to keep hiring timelines on track.• Monitor multiple open tasks at once, resolve scheduling or process issues quickly, and escalate concerns when needed.• Partner with recruiters, hiring teams, and cross-functional stakeholders to maintain smooth communication and strong working relationships.• Contribute to special projects, reporting needs, and process support related to talent acquisition operations and workforce planning activities.
2026-07-01T00:00:00Z

Human Resources Coordinator

Vista, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half is partnering with a respected North County company that is seeking a Human Resources Coordinator to support a busy HR department. This position provides excellent exposure to recruiting, onboarding, employee engagement, benefits administration, and HR operations. The ideal candidate is highly organized, passionate about supporting employees, and eager to grow within the human resources field. This role offers mentorship from experienced HR leaders and exposure to a wide variety of employee-focused initiatives. Key Responsibilities<ul><li>Coordinate recruiting activities and interview schedules</li><li>Conduct new hire onboarding and orientation programs</li><li>Process employment documentation and employee status changes</li><li>Assist with benefits administration and open enrollment</li><li>Maintain personnel files and HR databases</li><li>Generate HR reports and metrics</li><li>Support employee engagement and company culture initiatives</li><li>Assist with training coordination and compliance documentation</li><li>Respond to employee questions regarding HR programs and policies</li><li>Provide administrative support to HR leadership</li></ul>
2026-07-08T00:00:00Z

Administrative Coordinator

Seal Beach, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Coordinator to join a non-profit organization in Seal Beach, California on a Contract basis. In this entry-level role, you will provide administrative, governance, and operational support for assigned community associations while helping maintain responsive service for residents, board members, and internal partners. This opportunity is ideal for someone who is organized, detail-oriented, and comfortable balancing communications, scheduling, records management, and day-to-day office coordination in a fast-moving environment. Responsibilities: • Organize board and association meetings by managing schedules, preparing agendas, assembling materials, and coordinating related communications. • Record accurate meeting notes, document decisions, and maintain well-structured files for follow-up and reference. • Support annual meetings, elections, and other governance activities by ensuring required documentation and timelines are properly managed. • Maintain calendars, trackers, and administrative processes to keep assignments, deadlines, and action items on schedule. • Monitor records for assigned associations and coordinate updates so files remain complete, accurate, and accessible. • Work with internal departments and external service providers to help address operational requests and administrative matters. • Prepare written communications for residents, board members, and stakeholders regarding community policies, procedures, and routine updates. • Provide reception and inbound call support as needed, responding professionally to inquiries and directing requests appropriately. • Assist with compliance-related notices, postings, and documentation while handling sensitive information with professionalism and discretion.
2026-07-15T00:00:00Z

Administrative Coordinator

Culver City, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Coordinator to support daily business operations in California. This Contract position is ideal for someone who excels at keeping schedules organized, managing communications, and ensuring administrative tasks are handled efficiently. The role requires a detail-oriented individual who can coordinate priorities, respond to inbound inquiries, and provide dependable support across a fast-paced work environment. Responsibilities: • Manage calendars and arrange meetings, appointments, and schedule changes to keep daily operations running smoothly. • Respond to inbound calls, direct inquiries appropriately, and relay important information in a timely manner. • Provide administrative support for routine office activities, documentation, and internal coordination needs. • Organize scheduling logistics for team members, including confirming availability and updating calendar commitments. • Maintain accurate records, track action items, and help ensure follow-up tasks are completed on time. • Assist with general coordination across departments to support efficient communication and workflow continuity.
2026-07-15T00:00:00Z

HR Coordinator

Los Angeles, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Seeking a Human Resources Coordinator to support daily HR operations in a fast-paced hospital environment. This individual will assist with onboarding, employee relations, compliance, HRIS maintenance, recruitment coordination, and personnel administration while delivering exceptional service to employees and leadership.Key Responsibilities<ul><li>Coordinate all aspects of the new hire process, including onboarding, orientation, background checks, and pre-employment documentation.</li><li>Maintain employee personnel files and ensure compliance with federal, state, hospital, and accreditation requirements.</li><li>Process employee status changes, new hires, transfers, promotions, and terminations within the HRIS.</li><li>Assist with recruitment activities, including interview scheduling, candidate communication, and offer coordination.</li><li>Track licenses, certifications, health clearances, and mandatory training requirements.</li><li>Respond to employee questions regarding policies, benefits, payroll, leave of absence, and HR procedures.</li><li>Support benefits administration, open enrollment, and leave management.</li><li>Generate HR reports and maintain confidential employee records.</li><li>Assist with audits, regulatory compliance, and special HR projects.</li><li>Partner with managers and department leaders to support day-to-day HR operations.</li></ul>
2026-07-13T00:00:00Z

HR Coordinator

Los Angeles, CA
onsite
Temporary to Hire
22 - 26 USD / Hourly
We are looking for an organized HR Coordinator to support daily human resources operations for a healthcare organization. This HR Coordinator position is ideal for someone who enjoys balancing employee support, administrative coordination, and accurate record management in a fast-paced environment. The role will contribute to onboarding, recruitment logistics, compliance documentation, and general HR department support while helping maintain a welcoming experience for employees and candidates. Key Responsibilities:• Support the day-to-day administrative needs of the human resources team, including responding to inquiries and directing requests to the appropriate contacts.• Maintain employee information and HR system records with a strong focus on accuracy, confidentiality, and timely updates.• Assist with onboarding and separation processes by preparing paperwork, organizing personnel files, and ensuring required documentation is complete.• Coordinate recruiting activities by scheduling interviews, monitoring candidate progress, and helping keep hiring workflows on track.• Manage employment-related records such as I-9 forms and personnel documents in accordance with established compliance standards.• Perform clerical and office support tasks, including scanning, filing, copying, mailing, and preparing routine documents.• Help facilitate HR programs and processes by supporting performance review activities, internal communications, and reporting needs.• Arrange meetings, calendars, and other HR-related appointments while keeping department activities organized and efficient.• Contribute to audit readiness and policy compliance by maintaining orderly, current, and accessible records.• Provide additional administrative assistance and complete special projects as assigned to support departmental priorities. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-07-14T00:00:00Z

HR Coordinator

Irvine, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized HR Coordinator to support daily human resources operations for a Contract position based in Irvine, California. This role is ideal for someone with at least 1 year of experience who can manage onboarding activities, maintain accurate employee records, and help ensure compliance with HR policies and procedures. The successful candidate will work across core administrative processes, assist with candidate screening coordination, and support the effective use of HRIS tools in a fast-paced environment. Responsibilities: • Coordinate the onboarding process for new hires, ensuring documents, timelines, and communications are completed accurately and on schedule. • Manage screening activities and follow up on outstanding items to help move candidates efficiently through pre-employment steps. • Maintain employee information within HRIS platforms and verify that records remain current, complete, and properly organized. • Provide day-to-day administrative support for HR operations, including document handling, status tracking, and response to routine employee inquiries. • Assist with compliance-related tasks by preparing files, monitoring required documentation, and helping uphold established HR procedures. • Partner with internal stakeholders to support hiring and employee administration activities while maintaining confidentiality and attention to detail.
2026-07-15T00:00:00Z

HR Coordinator

Santa Ana, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an HR Coordinator to support onboarding activities for an onsite team in California. This long-term contract opportunity is ideal for someone who is organized, responsive, and comfortable guiding candidates through pre-employment steps. The person in this role will help keep onboarding workflows moving by coordinating screenings, answering candidate questions, and maintaining clear updates for internal stakeholders. Responsibilities: • Coordinate pre-employment activities by guiding candidates through onboarding steps and ensuring required actions are completed on time. • Review background screening results and follow up as needed to support a smooth onboarding process. • Assist candidates with questions related to onboarding documentation, next steps, and pre-start requirements. • Help applicants identify testing locations and complete required drug and alcohol screenings. • Maintain accurate status updates in HR systems and share timely progress reports with internal teams. • Support day-to-day HR administration connected to new employee processing and onboarding coordination. • Use platforms such as Workday and HireRight to monitor onboarding activity and document progress. • Work onsite on a regular schedule in California while helping the team manage onboarding needs during the contract period.
2026-07-15T00:00:00Z

Logistics Coordinator

Carlsbad, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Join a company that's passionate about helping people live healthier lives. A rapidly growing health and wellness company is looking for a Logistics Coordinator to oversee inventory movement, coordinate shipments, and ensure products are delivered efficiently to customers nationwide. This is an exciting opportunity for someone who enjoys fast-paced operations, cross-functional collaboration, and being part of a company experiencing significant growth. ResponsibilitiesSupply Chain & Logistics<ul><li>Coordinate inbound and outbound domestic shipments</li><li>Communicate with freight carriers, warehouses, and third-party logistics providers</li><li>Monitor inventory transfers and shipping schedules</li><li>Track purchase orders and delivery timelines</li><li>Resolve shipping discrepancies and transportation issues</li></ul>Operations Support<ul><li>Maintain inventory and logistics records within ERP systems</li><li>Prepare shipping reports and inventory updates</li><li>Partner with purchasing, customer service, and warehouse teams</li><li>Assist with continuous process improvement initiatives</li></ul>
2026-06-30T00:00:00Z

Accounting Coordinator

North Hollywood, CA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Accounting CoordinatorLocation: North Hollywood, CA (On-site)Our client, a growing manufacturing firm in the North Hollywood area, is seeking a detail-oriented and proactive Accounting Coordinator to support accounting, administrative, and operational functions. This role is ideal for a candidate who enjoys wearing multiple hats, thrives in a fast-paced environment, and is looking for long-term growth within a stable and expanding organization.The Accounting Coordinator will play a key role in day-to-day financial operations while also supporting HR, customer service, and production teams to ensure smooth business processes.Key Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions accurately and on time</li><li>Prepare customer invoices, track payments, and maintain organized financial documentation</li><li>Assist with account reconciliations and ensure data accuracy within accounting systems</li><li>Maintain vendor and customer accounts, addressing inquiries and resolving discrepancies</li><li>Organize office records and support daily administrative operations</li><li>Coordinate schedules, documentation, and internal communications for leadership and staff</li><li>Support HR-related functions, including onboarding, employee recordkeeping, and compliance documentation</li><li>Partner with production and operations teams to ensure accurate data entry for inventory and order processing</li><li>Provide responsive customer service by handling inquiries, processing orders, and updating order statuses</li><li>Utilize Microsoft Office (Excel, Word, Outlook) to prepare reports, spreadsheets, and correspondence</li></ul>Qualifications:<ul><li>Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred</li><li>2+ years of experience in accounting coordination, bookkeeping, or office administration</li><li>Working knowledge of AP/AR and basic accounting principles</li><li>Strong attention to detail and organizational skills</li><li>Ability to multitask and prioritize in a dynamic manufacturing environment</li><li>Proficient in Microsoft Office; experience with accounting or ERP systems is a plus</li><li>Strong communication and customer service skills</li><li>Eagerness to learn and grow within a team-oriented company</li></ul>Why Join?<ul><li>Join a growing manufacturing company with long-term stability</li><li>Opportunity to gain exposure across accounting, HR, and operations</li><li>Supportive team environment with room for professional development</li><li>Hands-on role with increasing responsibility as the company grows</li></ul> For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013344697. email resume to [email protected]
2026-06-17T00:00:00Z

Accounting Coordinator

Fallbrook, CA
onsite
Temporary / Contract
26.5 - 30.5 USD / Hourly
A growing agriculture and distribution company in Fallbrook is looking for an Accounting Coordinator to join its collaborative finance team. This position is ideal for someone who enjoys variety in their day and wants to build experience across accounts payable, accounts receivable, reconciliations, and financial reporting.If you're highly organized, enjoy working with numbers, and take pride in maintaining accurate financial records, we'd love to connect with you.ResponsibilitiesAccounting Operations<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare daily deposits and apply customer payments</li><li>Perform account reconciliations and resolve discrepancies</li><li>Maintain general ledger support schedules</li><li>Assist with month-end close activities and journal entries</li></ul>Financial Administration<ul><li>Prepare financial reports and spreadsheets for leadership</li><li>Maintain vendor and customer account records</li><li>Support annual audits and documentation requests</li><li>Collaborate with multiple departments to ensure financial accuracy</li></ul>
2026-06-30T00:00:00Z

Medical Referral Coordinator

Los Angeles, CA
onsite
Temporary / Contract
21.29 - 25.12 USD / Hourly
A Hospital in Los Angeles is in the need of a Medical Referral Coordinator. The Medical Referral Coordinator is responsible for managing all patient referrals to specialists, diagnostic testing, and outside healthcare providers. This role ensures timely and accurate coordination of referrals, prior authorizations, and follow-up, while maintaining excellent communication with patients, providers, and insurance companies. The Medical Referral Coordinator plays a key role in supporting continuity of care and enhancing the patient experience. ESSENTIAL DUTIES AND RESPONSIBILITIES:• Receive, review, and process all provider referral requests.• Verify patient insurance eligibility and benefits related to referrals and authorizations.• Obtain prior authorizations from insurance companies as required.• May schedule referral appointments directly on behalf of patient, as needed.• Track and follow up on referrals to confirm appointment completion and ensure receipt of consult/specialty notes in a timely manner. • Ensure referrals are addressed and closed in a timely manner, as determined in relevant policies and procedures.• Ensure that patient's primary care chart is up to date with information on specialist consults, hospitalizations, ER visits and community organization related to their health.• Coordinates with clinical team on patient inquiries regarding referral.• Maintain accurate and up-to-date referral logs and documentation in the electronic health record (EHR). • Responsible to audit information entered in EHR to ensure compliance with capturing necessary data as required by reporting agencies (i.e. Meaningful Use, etc.).• Communicate with providers regarding referral status, barriers, or delays.• Communicate with Supervisor when unable to process all referrals or follow-ups to avoid delays.• Serve as a patient advocate by providing education and guidance regarding referral processes and answer patient questions and address concerns.• Ensure compliance with requirements of HIPAA, OSHA, other application regulations and all agency/clinic policies and protocols.• Complete and comply with all mandatory trainings• Participate in staff meetings, agency meetings, planning meetings, and other meetings as needed.• Prepare and submit monthly reports of activities as requested.• Identify and utilize cultural and community resources. Establish and maintain relationships with identified service providers. • Participate in quality improvement initiatives related to referral management, providing feedback and suggestions to streamline processes and enhance patient care.
2026-07-14T00:00:00Z

Accounting and Administrative Coordinator

Cypress, CA
onsite
Permanent / Full Time
58240 - 66560 USD / Yearly
We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly. Responsibilities: • Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities. • Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records. • Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities. • Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through. • Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed. • Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications. • Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination. • Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.
2026-07-02T00:00:00Z

HR Recruiter

Monrovia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Robert Half is searching for Human Resources Recruiters for local ongoing opportunities. If you are looking to advance your career in recruitment, please apply today. · Source candidates using a variety of search methods to build a robust candidate pipeline· Screen candidates by reviewing resumes and job applications, and performing phone screenings· Take ownership of candidate experience by designing and managing itDevelop job postings, job descriptions, and position requirements· Perform reference checks as need· Facilitate the offer process by extending the offer and negotiationg employment terms· Manage onboarding and new hire process· Stay abreast of recruiting trends and best practices· Manage the overall interview, selection, and closing process· Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations
2026-07-09T00:00:00Z

HR Recruiter

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Robert Half is searching for Human Resources Recruiters for local ongoing opportunities. If you are looking to advance your career in recruitment, please apply today. For immediate consideration apply today!· Source candidates using a variety of search methods to build a robust candidate pipeline· Screen candidates by reviewing resumes and job applications, and performing phone screenings· Take ownership of candidate experience by designing and managing itDevelop job postings, job descriptions, and position requirements· Perform reference checks as need· Facilitate the offer process by extending the offer and negotiationg employment terms· Manage onboarding and new hire process· Stay abreast of recruiting trends and best practices· Manage the overall interview, selection, and closing process· Ensure all screening, hiring, and selection is done in accordance with employment laws and regulations
2026-07-09T00:00:00Z

Clinic Coordinator

Los Angeles, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Clinic Coordinator to support a busy neurosurgery practice in Los Angeles, California. This Contract position is ideal for someone who brings a strong front-desk presence, sound administrative judgment, and a patient-centered approach to daily clinic operations. In this role, you will help create an organized experience for patients and providers by coordinating appointments, managing communication, and keeping essential records and workflows on track. The Clinic Coordinator must be bilingual in Spanish and English. Responsibilities:• Coordinate patient visits by arranging new appointments, return visits, and procedure scheduling while helping maintain an efficient daily calendar.• Serve as a central point of contact for patients, the neurosurgeon, and external healthcare offices to ensure timely and accurate communication.• Maintain patient documentation with a high level of accuracy and confidentiality in accordance with office and healthcare privacy standards.• Review insurance details, assist with authorization-related follow-up, and respond to routine billing questions from patients.• Support front-desk operations by answering calls, directing inquiries, and providing a courteous and welcoming experience for visitors.• Help keep the clinic prepared for daily operations by organizing supplies, assisting with exam room readiness, and monitoring administrative needs.• Perform data entry, file organization, and general office support tasks to keep records accessible and workflows running smoothly.• Provide additional administrative assistance to the neurosurgery team as priorities shift throughout the day.
2026-07-15T00:00:00Z

EDI Coordinator

Torrance, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-focused EDI Coordinator to join a restaurants and catering organization in Torrance, California. This contract opportunity with permanent potential will support the accuracy and efficiency of electronic order flow, invoicing, and issue resolution while partnering closely with operations, accounting, and customer contacts. The position is ideal for someone who can keep transactions organized, address exceptions quickly, and help maintain reliable service for customer accounts. Responsibilities: • Manage incoming electronic purchase orders, validate transaction details, and enter or update information accurately within internal systems. • Partner with operations staff to confirm product availability, coordinate fulfillment timing, and support shipment planning for customer orders. • Work alongside accounting to prepare billing records, issue invoices after delivery, and maintain complete supporting documentation. • Research order, shipment, inventory, and invoice variances, then take action to resolve problems with customers and internal teams. • Communicate with customers regarding order progress, delivery updates, confirmations, and follow-up on outstanding concerns. • Maintain organized records for orders, invoices, and shipment activity to support accuracy, reporting, and audit readiness. • Assist with EDI transaction troubleshooting to help ensure successful data exchange between customer platforms and company systems. • Contribute to process enhancements that improve order management, customer service responsiveness, and cross-functional coordination.
2026-07-08T00:00:00Z

Permit Coordinator

Rancho Palos Verdes, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Permit Coordinator to support permit administration activities for a local government organization in Rancho Palos Verdes, California. This Contract position is ideal for someone who can manage documentation, communicate clearly with the public and internal teams, and keep records organized in a fast-paced office setting. The role focuses on reviewing submissions, coordinating permit processing, and ensuring accurate administrative support across daily operations. Responsibilities: • Evaluate permit submissions and related materials to confirm they are complete and aligned with municipal requirements before further processing. • Administer routine permits across building, plumbing, mechanical, electrical, right-of-way, and public works categories with accuracy and timeliness. • Determine applicable permit charges, prepare billing documentation, receive payments, provide receipts, and maintain dependable financial tracking records. • Update and manage permit databases, electronic files, and departmental records to preserve accuracy, accessibility, and completeness. • Arrange inspections and serve as a communication link between applicants, inspectors, and City personnel throughout the permit process. • Prepare and maintain correspondence, reports, files, maps, plans, and other administrative documents that support department operations. • Respond to applicant inquiries by providing status information and notifying stakeholders when reviews or permits are ready for release. • Investigate inconsistencies in applications, records, and supporting documents and take appropriate steps to resolve outstanding issues. • Compile activity logs, statistical data, and periodic reports while also assisting with filing, mail handling, document preparation, and special assignments. • Work with internal departments and outside agencies to exchange permit-related information while safeguarding sensitive and confidential records.
2026-07-15T00:00:00Z

Employee Experience Coordinator

Vista, CA
onsite
Temporary / Contract
29 - 36 USD / Hourly
A rapidly growing manufacturing company is looking for an Employee Experience Coordinator to help support recruiting, onboarding, internal events, and employee engagement initiatives. This role combines Human Resources, office administration, and employee support into one highly collaborative position.You'll work alongside leadership to ensure employees have a seamless experience from their first interview through every stage of their career.ResponsibilitiesEmployee Engagement<ul><li>Coordinate employee recognition programs and company events</li><li>Assist with onboarding and orientation sessions</li><li>Maintain employee files and HR documentation</li><li>Support internal communications and training initiatives</li></ul>Administrative Support<ul><li>Schedule interviews and meetings</li><li>Prepare reports and presentations</li><li>Assist with HR projects and compliance tracking</li><li>Coordinate office operations and vendor communication</li></ul>
2026-06-29T00:00:00Z

Facilities Operations Coordinator

Los Angeles, CA
onsite
Temporary / Contract
26 - 31 USD / Hourly
We are seeking a dependable and organized Facilities Operations Coordinator to support the daily operations of a nonprofit organization's administrative offices. This onsite role is responsible for ensuring the facility remains safe, functional, and well maintained while coordinating vendors, managing office services, and supporting employees with day-to-day facility needs. The ideal candidate is proactive, customer service driven, and thrives in a fast-paced environment. Facilities coordinators in nonprofit environments commonly oversee vendor management, maintenance coordination, safety compliance, office operations, and administrative support. Key Responsibilities<ul><li>Coordinate daily facility operations and respond to maintenance requests.</li><li>Submit, monitor, and close work orders for building repairs and preventative maintenance.</li><li>Serve as the primary contact for janitorial, landscaping, HVAC, plumbing, electrical, and other service vendors.</li><li>Schedule vendor visits and ensure work is completed accurately and on time.</li><li>Conduct routine facility inspections to identify maintenance or safety concerns.</li><li>Maintain inventory of office, janitorial, and facility supplies.</li><li>Coordinate office moves, workstation setups, furniture installations, and conference room arrangements.</li><li>Support employee onboarding by preparing workstations and office equipment.</li><li>Process facilities invoices, purchase orders, and vendor documentation.</li><li>Maintain service contracts, maintenance records, warranties, and compliance documentation.</li><li>Assist with workplace safety programs, emergency preparedness, and OSHA compliance.</li><li>Coordinate fire inspections, alarm testing, and other required building inspections.</li><li>Support company meetings, training sessions, and special events by arranging room setups and logistics.</li><li>Partner with IT, HR, Finance, and leadership to support day-to-day operational needs.</li><li>Track facilities budgets, expenses, and vendor performance.</li><li>Recommend process improvements that enhance workplace efficiency and employee experience.</li><li>Perform additional administrative and facilities-related duties as assigned.</li></ul>
2026-07-14T00:00:00Z

Customer Service & Administrative Coordinator

Torrance, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a personable and detail-oriented Customer Service & Administrative Coordinator to support daily office activities and deliver a high level of service to customers in Torrance, California. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-line communication with administrative coordination in a fast-paced setting. The right candidate will bring strong organizational skills, professionalism, and the ability to keep records, orders, and office tasks running smoothly. Responsibilities: • Manage a variety of office support tasks such as maintaining files, entering information into databases, and organizing business documents for accuracy and accessibility. • Respond to customer questions by phone and email, provide order-related updates, and ensure timely follow-up to maintain a positive service experience. • Prepare and review shipping paperwork, assist with order fulfillment coordination, and help track outgoing deliveries to support smooth operations. • Update inventory records, maintain organized documentation, and assist with administrative activities connected to stock tracking and control. • Enter customer, order, and operational data into company systems with a high level of precision and consistency. • Work closely with internal teams to help resolve service issues, coordinate information, and support efficient day-to-day workflow. • Provide reception and general administrative assistance, including handling inbound calls and supporting special projects as business needs arise.
2026-07-09T00:00:00Z