7 Results for Records Manager Jobs in Irvine, CA

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Records Associate

Los Angeles, California
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a Records Associate to support records operations in a corporate law firm setting in Los Angeles, California. This Long-term Contract position is ideal for someone who takes pride in accuracy, confidentiality, and responsive service while managing physical and electronic files. The role works closely with internal teams and external partners to maintain organized records, complete scanning and retrieval requests, and ensure information is handled in line with firm policies. Responsibilities: • Manage the full lifecycle of client and matter files, including setting up new records, updating existing files, and preparing closed materials for storage or destruction. • Enter and maintain accurate information in records databases while monitoring file activity, locations, and status changes. • Organize, label, shelve, relocate, and retrieve files to support timely responses to internal and client-related requests. • Process incoming records and ensure documents are filed correctly under the appropriate client matters. • Carry out daily scanning tasks, review image quality, and save documents into the document management system with proper indexing and profiling. • Coordinate scanning, retrieval, and records-related projects with other departments, team members, and outside vendors. • Use barcode scanning tools and tracking logs to monitor file movement across internal offices and off-site storage locations. • Support retention and confidentiality standards by following records procedures, managing shred bin activity, and handling sensitive information with discretion. • Research client and matter details across firm systems and provide additional records support as business needs require.
2026-09-17T00:00:00Z

Collections Clerk

Carlsbad, California
onsite
Temporary / Contract
25 - 27 USD / Hourly
A healthcare organization in Carlsbad is looking for a Collections Clerk to support its accounts receivable team. This position is ideal for someone who is detail-oriented, comfortable working with account balances, and confident communicating with customers and insurance-related contacts.The Collections Clerk will help keep receivables moving by reviewing aging reports, researching outstanding balances, making follow-up calls, and ensuring account activity is documented accurately.What You’ll Do:<ul><li>Review aging reports and identify accounts requiring follow-up</li><li>Contact customers regarding outstanding balances</li><li>Follow up on unpaid invoices and unresolved account balances</li><li>Document collection activity and customer communications</li><li>Research payment discrepancies and account history</li><li>Review account documentation to determine outstanding amounts</li><li>Coordinate with billing and AR teams to resolve issues</li><li>Assist with payment posting and account adjustments</li><li>Track collection activity and promised payments</li><li>Prepare and update aging reports</li><li>Escalate disputed or complex accounts appropriately</li><li>Maintain accurate customer account records</li><li>Assist with account reconciliations</li><li>Respond to customer questions regarding balances and payments</li><li>Support the broader accounting team with AR projects</li></ul>
2026-09-22T00:00:00Z

Contract Manager

Garden Grove, California
onsite
Permanent / Full Time
110000 - 135000 USD / Yearly
Contract Manager – Construction - Garden Grove, CA Our client, a national construction company, is seeking an experienced Contract Manager to support construction and engineering operations. This is a management role that will oversee the contracting process and personnel and work closely with business leaders on contract review, negotiation, risk management, and vendor agreements. Large-scale commercial construction contracts experience is required. Data center experience is a plus. Responsibilities<ul><li>Manage and review construction contracts, change orders, releases, service agreements, and vendor contracts.</li><li>Partner with business leaders, Procurement, and Legal on contract negotiations and risk.</li><li>Prepare contract redlines, revisions, and amendments.</li><li>Manage and support other contracts personnel.</li><li>Interpret contract terms and identify potential business and legal risks.</li><li>Maintain contract templates and processes.</li><li>Ensure contracts are reviewed and completed within required timelines.</li></ul>
2026-09-21T00:00:00Z

IT Manager

Laguna Hills, California
onsite
Temporary / Contract
50 - 60 USD / Hourly
We're looking for a hands-on IT Manager to take ownership of our entire IT environment. This role is ideal for someone who enjoys being the go-to IT expert, supporting employees, managing Microsoft 365 and cloud technologies, strengthening cybersecurity, and driving technology improvements across the business. You'll have the opportunity to make a direct impact while working independently and partnering with leadership to ensure a secure, reliable, and scalable IT operation. This role is FULLY ONSITE in Laguna Hills, CA What You'll Do<ul><li>Manage and support Microsoft 365, Entra ID, Exchange Online, Teams, SharePoint, and OneDrive.</li><li>Administer user accounts, licensing, access permissions, and employee onboarding/offboarding.</li><li>Manage Windows endpoints, device deployments, patching, and endpoint security.</li><li>Provide day-to-day IT support for office and remote employees.</li><li>Maintain network, firewall, VPN, and infrastructure systems.</li><li>Implement cybersecurity best practices, access controls, MFA, and vulnerability remediation.</li><li>Coordinate with technology vendors and manage IT assets and software licensing.</li><li>Identify opportunities to improve security, efficiency, and user experience across the organization.</li></ul>
2026-09-19T00:00:00Z

Office Manager

Los Angeles, California
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in California. This contract position with potential for a long-term opportunity is ideal for someone who can keep the office running efficiently while providing front-desk support and coordinating essential business services. The role includes managing supplies, assisting with accounts payable activities, and handling HR-related administrative tasks in a detail-focused office environment. Responsibilities: • Oversee day-to-day office administration to ensure an efficient and well-organized workplace • Coordinate the purchasing of office materials and replenish inventory before shortages affect operations • Track and maintain supply levels, vendor orders, and general office resource availability • Support accounts payable processes by organizing invoices, preparing documentation, and assisting with payment workflows • Greet visitors, answer incoming calls, and serve as the first point of contact for the office • Provide administrative support for HR activities such as record maintenance, onboarding coordination, and document handling
2026-09-24T00:00:00Z

Office Manager

Pasadena, California
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-09-17T00:00:00Z

Office Manager

Fullerton, California
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and proactive Office Manager to support daily operations and deliver an excellent client experience in our California office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with client interaction in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment, and a service-focused approach to keeping the office running efficiently. Responsibilities: • Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person. • Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings. • Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments. • Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members. • Update client information within office systems and help ensure records remain accurate and current. • Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience. • Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up. • Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace. • Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information.
2026-09-08T00:00:00Z

7 results for Records Manager in Irvine, CA