<p>Robert Half is seeking a detail-oriented <strong>Grant Specialist</strong> to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602.</p><p> </p><p><strong>Key Responsibilities</strong>:</p><p> </p><ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul><p> </p><p><br></p>
<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Woodland Hills, California. In this long-term contract role, you will provide essential support to the Director of Development, ensuring seamless operations and effective donor database management. This position offers a dynamic environment where your administrative expertise will be highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry tasks with a high level of accuracy to maintain and manage donor database records.</p><p>• Provide comprehensive administrative support to the Development department, including scheduling and calendar management.</p><p>• Respond to inbound calls professionally, addressing inquiries and redirecting them as needed.</p><p>• Coordinate and manage appointments, meetings, and events to ensure smooth daily operations.</p><p>• Collaborate with team members to enhance workflows and improve administrative processes.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Maintain organized records and files to support departmental needs.</p><p>• Handle correspondence and communications with donors and stakeholders effectively.</p><p>• Monitor deadlines and ensure timely completion of assigned tasks.</p><p>• Support additional administrative tasks to contribute to overall team efficiency.</p>
<p>We are looking for a detail-oriented Part Time Admin Services Coordinator to join our team on a contract basis in Los Angeles, California. In this role, you will provide vital support to the leasing department, ensuring smooth day-to-day operations while delivering exceptional customer service. This position requires strong organizational abilities and a proactive approach to handling administrative tasks efficiently. Hours for this role at e Tues, Weds, Thurs 8am-5pm</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive administrative support to the leasing department, including managing documentation and daily operations.</p><p>• Assist clients by conducting office tours and addressing inquiries professionally.</p><p>• Prepare, file, and upload essential documents such as proposals and Letters of Intent (LOIs).</p><p>• Maintain and update Excel spreadsheets while handling printing and distribution needs.</p><p>• Conduct market research to support departmental goals and decision-making.</p><p>• Schedule meetings and coordinate office activities to ensure seamless operations.</p><p>• Greet visitors and provide a welcoming experience while managing front desk responsibilities.</p><p>• Pay close attention to detail in all tasks to uphold high-quality standards.</p><p>• Utilize office equipment such as computers, copiers, scanners, and printers effectively.</p><p>• Perform additional administrative duties as required to support team objectives.</p>
We are looking for a driven and detail-oriented Account Manager to join our team in Brea, California. This Contract to permanent position offers a unique opportunity to grow within a dynamic environment while building expertise in sales, operations, and customer account management. Over the course of a structured development program, you will gain hands-on experience managing accounts, negotiating contracts, and collaborating across departments to ensure seamless delivery and customer satisfaction.<br><br>Responsibilities:<br>• Analyze demand forecasts and create import schedules that optimize cost, lead time, and capacity, while approving purchase orders within set limits.<br>• Negotiate rates and contracts with international suppliers and freight carriers, including setting payment terms, delivery agreements, and monitoring shipment progress.<br>• Collaborate with internal teams such as operations, marketing, product development, and accounting to ensure timely and budget-friendly delivery of customer orders.<br>• Manage assigned retail and wholesale accounts by overseeing sampling, production, import logistics, and fulfillment processes while addressing inquiries and driving account growth.<br>• Develop strategic sales proposals for prospective national retailers and present tailored solutions to senior buyers to expand market presence.<br>• Maintain accurate sales pipelines and pricing strategies, balancing revenue goals and profitability through margin analysis.<br>• Identify inefficiencies in operations and implement improvements to enhance performance, reduce costs, and elevate customer satisfaction.<br>• Provide leadership on continuous improvement projects, ensuring processes align with business objectives and deliver measurable results.<br>• Support business growth by crafting and executing initiatives to secure reorders and design account-specific development programs.
Robert Half is seeking an experienced Grant Manager to oversee the full lifecycle of grant management, from proposal development and submission to compliance and reporting. The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple projects simultaneously. If you are a results-driven detail oriented with expertise in research funding and nonprofit or organizational grant development, we encourage you to call our office 213.629.4602. Key Responsibilities: Oversee the grant application process, including identification of funding opportunities, proposal writing, and budgeting. Ensure compliance with all grant requirements, including reporting deadlines, financial tracking, and documentation. Develop timelines, action plans, and deliverables to meet funding objectives and deadlines. Liaise with funding agencies and build strong relationships with donors and stakeholders. Conduct post-award activities, including financial reconciliation, performance measurement, and workflow optimization. Monitor trends in grant funding and maintain a calendar of grant opportunities. Collaborate with internal teams (finance, program managers, development teams) to ensure alignment with organizational goals. Provide training and support for staff regarding policies and procedures related to grants administration.
<p>A growing construction and development firm in Oceanside is seeking a proactive and energetic <strong>Administrative Assistant</strong> to support project managers and office leadership. This role is ideal for someone who thrives in a fast-paced environment where organization and communication drive success. You’ll play a key role in keeping projects moving forward, ensuring documentation is accurate, and supporting both field and office operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Coordinate project documentation and maintain organized job files</li><li>Assist with scheduling meetings, site visits, and subcontractor coordination</li><li>Prepare proposals, contracts, and change order documentation</li><li>Track project timelines and assist with status reporting</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain office supplies and coordinate administrative logistics</li><li>Support accounting with invoice tracking and document collection</li></ul>
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This is a long-term contract position where you will play a vital role in supporting daily branch operations and ensuring smooth coordination across teams. The ideal candidate will possess strong organizational skills and adaptability to manage dynamic priorities effectively.<br><br>Responsibilities:<br>• Process and submit timesheets weekly, ensuring all payroll-related approvals and submissions are completed on time.<br>• Collaborate with field teams and management to accurately input daily time data for payroll processing.<br>• Assist the accounting team with billing tasks and perform data entry as needed.<br>• Maintain effective communication across departments to ensure smooth workflow and address operational needs.<br>• Adapt to shifting priorities and schedules to support field and operational demands.<br>• Handle incoming calls and provide receptionist support, ensuring attentive and prompt responses.<br>• Utilize Microsoft Excel and other tools to organize and manage administrative tasks efficiently.<br>• Support construction schedules through coordination and administrative duties.<br>• Ensure accurate documentation and record-keeping for payroll and billing processes.<br>• Provide assistance with special projects or tasks as assigned by managers.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Costa Mesa, California. This position is ideal for someone who thrives in a fast-paced environment and enjoys working with structured data, spreadsheets, and operational reporting. As a key part of the team, you will provide essential support across various departments, ensuring that processes run smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><ul><li>Create and update spreadsheets and tracking tools to facilitate day-to-day operational processes.</li><li>Gather, organize, and maintain reports related to sales, commissions, payroll entries, and other proprietary data.</li><li>Support the development of weekly reporting by providing calculations and data tracking in line with current reporting standards.</li><li>Optimize, standardize, and manage internal documents, SOPs, and shared team resources.</li><li>Deliver administrative support for management and various cross-functional teams.</li><li>Oversee project coordination activities, ensuring timely follow-up and completion of assigned initiatives.</li><li>Ensure operational data and files are accurately maintained and systematically organized.</li><li>Partner with different departments to address evolving priorities and support operational requirements.</li><li>Assist with commission calculations and handle data entry as needed.</li></ul>
<p>We are currently hiring a Bilingual (English/Spanish) Direct Support Professional to provide one-on-one support to individuals with developmental disabilities in the community.</p><p>This full-time, field-based position focuses on:</p><p>• Supporting clients in achieving goals outlined in their Individual Program Plan (IPP)</p><p>• Assisting with independent living skills and daily routines</p><p>• Promoting client dignity, safety, and autonomy</p><p>• Providing structured support in employment and community settings</p><p>• Maintaining accurate documentation and progress notes</p><p><br></p><p>Pay: $18–$20/hr</p><p>Location: Los Angeles area (90043)</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rancho Palos Verdes, California. In this role, you will provide essential administrative support, ensuring smooth daily operations and efficient communication within our organization. If you excel at multitasking, organization, and customer service, we encourage you to apply.<br><br>Responsibilities:<br>• Provide administrative support by managing schedules, coordinating meetings, and handling correspondence.<br>• Answer incoming calls with professionalism and direct inquiries to the appropriate departments.<br>• Perform accurate data entry to maintain and update organizational records.<br>• Handle receptionist duties, such as greeting visitors and managing front desk operations.<br>• Organize and maintain office files, ensuring easy access to important documents.<br>• Assist with preparing reports, presentations, and other business materials.<br>• Monitor office supplies and coordinate replenishment as needed.<br>• Support various administrative tasks to promote efficiency across the team.<br>• Collaborate with team members to ensure deadlines are met and projects are completed.<br>• Maintain confidentiality when handling sensitive information.
We are looking for a skilled Administrative Assistant to join our team in Pasadena, California. This Contract to permanent position is ideal for someone who thrives in a fast-paced office environment and excels at managing diverse administrative tasks. If you are dependable, detail-oriented, and organized, this is a great opportunity to contribute to a dynamic workplace.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth daily operations.<br>• Collaborate with internal departments and external vendors to coordinate logistics for office relocation.<br>• Manage scheduling, follow-ups, and other tasks related to relocation activities.<br>• Track deadlines and ensure timely completion of assigned duties.<br>• Communicate progress updates regularly to keep all stakeholders informed.<br>• Perform a variety of general office tasks, including data entry and receptionist duties.<br>• Respond promptly to inbound calls and inquiries, maintaining a detail-oriented demeanor.<br>• Adapt to shifting priorities and support additional tasks as needed.<br>• Maintain organization and accuracy in all administrative processes.
<p><strong>Now Hiring: Front Desk Rockstar / Office Assistant 🌟</strong></p><p> 📍 El Segundo | 🕗 Monday–Friday, 8:00 AM–5:00 PM | 💲$23/hour | 📅 Start Next Week – Through June (Long-Term Opportunity!)</p><p>Are you the kind of person who walks into a room and instantly lifts the energy? Do you love being around smart, motivated people and keeping things running smoothly? If you’re extremely social, bubbly, polished, and organized — we want to meet you!</p><p>Our client in El Segundo is looking for a dynamic Front Desk / Office Assistant to be the welcoming face and heartbeat of their office. This is an onsite role in a collaborative, high-energy environment with a fantastic team.</p><p>✨ What You’ll Be Doing:</p><ul><li>Greet guests and clients with warmth and professionalism</li><li>Manage front desk operations and incoming calls</li><li>Support daily office administrative tasks</li><li>Coordinate lunches (yes, lunch is provided on certain days 🙌)</li><li>Help keep the office organized, stocked, and running smoothly</li><li>Be the go-to person for creating a positive, welcoming vibe</li></ul><p> </p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team in Santa Fe Springs, California. This is a contract position that offers an excellent opportunity to contribute to administrative and operational tasks in a dynamic environment. The ideal candidate will thrive in a fast-paced setting and demonstrate exceptional attention to detail, organizational skills, and a collaborative attitude. Please note the hours for this role are 9am-3pm Monday-Friday</p><p><br></p><p>Responsibilities:</p><p>• Accurately input product, shipment, and inventory data into systems and spreadsheets.</p><p>• Update and maintain product pricing across relevant documents and platforms.</p><p>• Review and verify packing lists and shipment documents for accuracy before entering data.</p><p>• Assist with receiving shipments by checking inventory, updating records, and matching documentation.</p><p>• Communicate discrepancies or issues with shipments to the Operations and Warehouse teams.</p><p>• Handle general administrative tasks, including filing, scanning, printing, and organizing paperwork.</p><p>• Provide support for additional warehouse or office-related duties as required.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Collaborate with team members to ensure smooth operations and workflow.</p><p>• Maintain a well-organized and efficient workspace to support daily operations.</p>
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
<p>Robert Half is recruiting an <strong>Office Administrator</strong> for a <strong>manufacturing/engineering</strong> firm in <strong>Vista</strong>. You’ll own front‑office operations, executive support, vendor coordination, and light accounting tasks—perfect for a do‑it‑all admin who loves variety and operational polish.</p><p><strong>What You’ll Do</strong></p><ul><li>Run day‑to‑day <strong>front office</strong>: reception, mail/shipments, vendor coordination, supplies, and facilities tickets.</li><li>Support leadership with calendar, travel, meeting logistics, and presentation prep.</li><li>Assist <strong>AP/AR</strong>: invoice intake/coding, approvals routing, check runs support, deposits, and basic collections.</li><li>Maintain tidy digital filing, SOPs, training logs, and compliance documentation (safety/visitors).</li><li>Coordinate onboarding logistics (badges, desks, IT tickets, handbook acknowledgements).</li><li>Plan team events, all‑hands, and communications; keep the culture organized and upbeat.</li><li>Track expenses, reconcile cards, and prepare simple reports for Operations and Finance.</li><li>Jump into special projects—process clean‑ups, form templates, and light HR admin.</li></ul>
<p>A thriving healthcare organization in Carlsbad is seeking a highly organized and polished <strong>Administrative Assistant</strong> to support executive leadership and clinical operations. This is more than a support role — this person will be the operational anchor that keeps departments aligned, schedules optimized, and communication flowing. If you are someone who thrives in structured environments, enjoys creating order out of complexity, and takes pride in anticipating needs before they arise, this is your opportunity to make a visible impact.</p><p><br></p><p><strong>What You’ll Be Responsible For</strong></p><ul><li>Managing complex calendars and coordinating internal and external meetings</li><li>Preparing reports, correspondence, and executive presentations</li><li>Handling confidential documents and maintaining secure filing systems</li><li>Supporting departmental budgeting and expense tracking</li><li>Acting as liaison between leadership, vendors, and internal staff</li><li>Coordinating travel, scheduling, and high-level administrative logistics</li><li>Assisting with process improvements to enhance office efficiency</li><li>Maintaining organized digital records and shared documentation systems</li></ul><p><br></p>
<p>A respected <strong>manufacturing/engineering</strong> company in <strong>Vista</strong> is adding a highly organized, hands‑on <strong>Office Administrator</strong> to keep front‑office operations running smoothly. You’ll blend reception, purchasing support, light AP/AR assistance, travel coordination, and executive admin tasks—perfect for someone who enjoys variety, ownership, and being the go‑to problem solver.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Lead <strong>front office</strong> operations: phones, visitor check‑in, mail/parcel handling, facilities coordination, supplies.</li><li>Support <strong>purchasing</strong> with vendor onboarding, quotes, PO creation, tracking deliveries, and resolving discrepancies.</li><li>Assist <strong>accounting</strong> with invoice coding, approvals routing, check runs support, deposits, and basic collections follow‑up.</li><li>Coordinate <strong>travel</strong>, calendars, meeting logistics, and on‑site events for leadership.</li><li>Maintain accurate digital filing, SOPs, and compliance documentation (safety logs, training files, visitor records).</li><li>Prepare reports and spreadsheets for leadership; help improve processes and forms.</li><li>Liaise with production floor managers to synchronize deliveries, job tickets, and priority orders.</li><li>Back up <strong>HR admin</strong> tasks: onboarding packets, I‑9 support, badge/keys, and training sign‑offs.</li></ul>
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the Executive Director's office in Los Angeles, California. This Contract to permanent position is ideal for someone who excels in administrative tasks, thrives in a detail-oriented environment, and can maintain strict confidentiality. Join a non-profit organization dedicated to impactful community service while contributing to essential operational functions.<br><br>Responsibilities:<br>• Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail.<br>• Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable.<br>• Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization.<br>• Provide both written and verbal translation services as needed.<br>• Assist the Executive Office in managing community advisory committees and Board of Directors' activities.<br>• Handle Fair Hearing forms and other reporting data in a timely and organized manner.<br>• Maintain confidentiality in all office operations.<br>• Manage incoming calls and inquiries, ensuring prompt and courteous responses.<br>• Facilitate data entry tasks to support organizational needs.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.
<p>A community organizing, policy, and leadership development nonprofit focused on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities in South Los Angeles is seeking a Part-Time Executive Assistant. The organization engages in leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions.</p><p>As Executive Assistant, you will support the Board of Directors and senior leadership to ensure efficient governance, communication, and administrative operations that further the organization’s mission.</p><p><strong>Schedule:</strong> Part-time, 9:00 AM – 1:00 PM</p><p>SKey Responsibilities</p><ul><li>Serve as primary administrative support to the Board of Directors: schedule board meetings (in person, hybrid, and virtual), prepare agendas, coordinate logistics (venue, technology, refreshments), take minutes, distribute materials, and follow up on action items.</li><li>Manage calendars for board members and senior leadership, coordinating internal and external meetings and ensuring timely communication of board-related events.</li><li>Prepare and maintain board documentation, including board book compilation, board member contact lists, onboarding/offboarding materials, and orientation resources.</li><li>Facilitate communication between the board, executive leadership, committees, and staff; track key deliverables and monitor follow-through.</li><li>Support senior leadership with correspondence, meeting preparation, confidential materials, and ad hoc projects.</li><li>Maintain and update the organization’s governance calendar, including key deadlines (filings, renewals, board terms), committee meetings, and strategic planning sessions.</li><li>Assist in preparing reports and presentations for board review by gathering data, collaborating with staff, and formatting documents.</li><li>Organize committee logistics as needed, including scheduling, tracking membership, and preparing materials.</li><li>Provide general administrative support such as filing, document management (electronic and paper), expense tracking related to board activities, and stakeholder communications outreach.</li></ul><p>CQualifications & Skills</p><ul><li>Prior experience supporting a Board of Directors (nonprofit experience preferred) in an Executive Assistant, Governance Coordinator, or similar role.</li><li>Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities independently.</li><li>High level of professionalism, discretion, and confidentiality when handling sensitive board and executive matters.</li><li>Strong written and verbal communication skills; ability to draft agendas, minutes, reports, and board communications.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), virtual meeting platforms (Zoom, Teams), and shared drive systems.</li><li>Comfortable working in a fast-paced, mission-driven nonprofit environment with diverse stakeholders.</li><li>Commitment to equity and social justice.</li><li>Bilingual Spanish/English a plus.</li><li>Flexible availability to support occasional board events outside standard hours (evenings or early mornings) as needed.</li></ul>
We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position offers the opportunity to work in a dynamic environment, supporting essential office operations. The role requires strong organizational skills, adaptability, and a commitment to ensuring smooth office workflows.<br><br>Responsibilities:<br>• Scan and organize tax documents to maintain accurate and accessible records.<br>• Utilize office technology efficiently, adapting quickly to new systems as necessary.<br>• Stand for extended periods while operating office equipment, such as copiers.<br>• Restock supplies in the lunchroom and throughout the office to ensure availability.<br>• Refill copiers with paper and other necessary materials to support office operations.<br>• Collect mail from the building’s mailroom and distribute it to appropriate recipients.<br>• Perform general office tasks and assist with additional duties as assigned.
<p><strong>Associate Merchandiser</strong></p><p><strong>Location:</strong> Costa Mesa, CA (Hybrid: In-office Tuesday–Thursday)</p><p><strong>Contract: </strong>7 Weeks with Potential for Extension</p><p><strong>Pay: </strong>$23.43hr W2</p><p><strong>About the Role</strong></p><p>We are seeking a detail‑oriented <strong>Associate Merchandiser</strong> to support the development and execution of merchandising strategies that engage customers and help achieve the organization’s financial goals. Reporting to the Director of Merchandising, this role partners closely with cross‑functional teams—including Planning, In‑Season/Country teams, Visual Merchandising, Digital, Marketing, and Retail Operations—to ensure the delivery of the right product, to the right locations, at the right time.</p><p>This role is ideal for someone who is analytical, highly organized, and passionate about product, consumer trends, and marketplace dynamics.</p><p><strong>Long-Range & Pre‑Season Planning</strong></p><ul><li>Support and execute marketplace strategies under leadership guidance.</li><li>Assist in building seasonal plans aligned with brand and market objectives.</li></ul><p><strong>Seasonal Strategy, Line Architecture & Pricing</strong></p><ul><li>Partner with category leadership to develop and manage regional line architecture and assortment strategies.</li><li>Set in‑region pricing in alignment with global guidelines.</li><li>Balance needs across mono-brand and multi-brand environments.</li></ul><p><strong>In‑Season Management</strong></p><ul><li>Provide category and marketplace insights to support execution and manage product capacity.</li><li>Collaborate with regional planning to help meet financial targets.</li><li>Make in‑region promotional and markdown recommendations within global policies.</li></ul><p><strong>Consumer Insights & Trend Monitoring</strong></p><ul><li>Track consumer demand trends and marketplace shifts, using insights to guide assortment and planning decisions.</li><li>Provide ad hoc reporting and analysis to support seasonal decision-making.</li></ul><p><strong>Regional Relevance</strong></p><ul><li>Identify opportunities to drive region-specific initiatives, segmentation, and assortment strategies.</li><li>Ensure regional needs are communicated and aligned with global functions.</li></ul>
We are looking for a dedicated Office Services Clerk to join our team on a contract basis in Los Angeles, California. This role involves providing front desk reception coverage, handling administrative tasks, and supporting various office functions to ensure smooth daily operations. The ideal candidate will be able to multitask effectively while delivering excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Welcome and assist guests, ensuring a detail-oriented and friendly experience.<br>• Provide front desk reception support during lunch hours, managing inquiries and directing calls.<br>• Perform administrative tasks such as scanning documents, organizing files, and maintaining office supplies.<br>• Handle mailroom duties, including sorting, distributing, and processing incoming and outgoing mail.<br>• Operate office equipment to print and copy materials as needed.<br>• Prepare and set up conference rooms for meetings and events.<br>• Offer short-term coverage for various office roles as required.<br>• Answer and manage inbound calls using a multi-line phone system, directing them appropriately.<br>• Collaborate with team members to support day-to-day office operations.
<p>A fast-growing life sciences organization in Carlsbad is seeking a highly polished, proactive <strong>Executive Assistant</strong> to provide comprehensive support to senior leadership. This is a high-trust, high-impact position that requires exceptional judgment, discretion, and the ability to anticipate needs before they arise. The ideal candidate is calm under pressure, detail-obsessed, and thrives in environments where priorities shift quickly.</p><p><br></p><p><strong>What You’ll Own</strong></p><ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate high-level meetings, board prep, and leadership offsites</li><li>Prepare executive-ready presentations, reports, and briefing materials</li><li>Screen and prioritize communications on behalf of leadership</li><li>Arrange detailed domestic and international travel itineraries</li><li>Track key initiatives and follow up on action items</li><li>Maintain highly confidential files and communications</li><li>Partner cross-functionally with finance, HR, and operations teams</li></ul>
<p>Executive Assistant to the Board & Senior Leadership</p><p><strong>Location: South Los Angeles (Onsite)</strong></p><p> <strong>Full-Time</strong></p><p>About the Organization</p><p>A community organizing, policy, and leadership development nonprofit based in South Los Angeles is seeking a highly organized and mission-driven <strong>Executive Assistant</strong> to support its Board of Directors and senior leadership team.</p><p>The organization focuses on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities. Through leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions, the team drives meaningful community impact.</p><p>This role plays a critical part in ensuring strong governance, clear communication, and efficient administrative operations that support the organization’s mission.</p><p><br></p><p>Position Overview</p><p>The Executive Assistant will serve as the primary administrative liaison to the Board of Directors while also supporting senior leadership. This individual will manage board operations, coordinate governance processes, and ensure seamless communication between board members, executive leadership, and staff.</p><p>This role requires discretion, exceptional organization, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.</p><p><br></p><p>Key Responsibilities</p><p>Board Support & Governance</p><ul><li>Serve as primary administrative support to the Board of Directors</li><li>Schedule and coordinate board meetings (in-person, hybrid, virtual)</li><li>Prepare meeting agendas and board books</li><li>Coordinate meeting logistics (venue, technology, refreshments)</li><li>Take accurate meeting minutes and track action items</li><li>Distribute materials and ensure timely follow-up</li><li>Maintain board documentation, contact lists, onboarding/offboarding materials</li><li>Manage governance calendar including board terms, filings, renewals, and key deadlines</li><li>Coordinate logistics for board committees and track committee membership</li></ul><p>Executive & Leadership Support</p><ul><li>Manage calendars for board members and senior leadership</li><li>Coordinate internal and external meetings</li><li>Support correspondence, confidential materials, and executive-level communications</li><li>Assist with preparing reports and presentations for board review</li><li>Gather data and format documents for clarity and impact</li><li>Support special projects and cross-departmental initiatives as needed</li></ul><p>Administrative & Operational Support</p><ul><li>Maintain document management systems (electronic and paper)</li><li>Track board-related expenses</li><li>Support stakeholder communications and outreach</li><li>Monitor deliverables and send reminders to ensure follow-through</li></ul>
