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64 results for Office Assistant in Irvine, CA

Office Services Associate-Floater

Santa Monica, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a versatile Office Services Associate-Floater to support daily workplace operations in Santa Monica, California. This Contract position is ideal for someone who enjoys variety and can move smoothly between front desk support, hospitality coordination, document handling, and mail services. The person in this role will help maintain an organized office environment, deliver responsive service to employees and visitors, and ensure tasks are completed accurately and efficiently. Responsibilities: • Manage service activity records and maintain accurate documentation for office support requests and completed assignments. • Welcome visitors, assist with front desk coverage, coordinate meeting space arrangements, and support food and beverage requests for onsite events. • Handle day-to-day document production, intake processing, scanning, copying, and mailroom tasks in alignment with established service standards. • Organize competing priorities effectively so urgent requests are addressed promptly while routine work remains on schedule. • Review completed tasks for accuracy and consistency, and help uphold quality standards across team output when needed. • Follow workplace procedures and service guidelines to ensure dependable and compliant office operations. • Operate office equipment and use materials thoughtfully to support efficiency and reduce unnecessary waste. • Lift and move boxes, paper, mail, and office supplies weighing up to 50 pounds as part of regular daily responsibilities.
2026-06-19T00:00:00Z

Office Support Coordinator (Contract)

Fallbrook, CA
onsite
Temporary / Contract
22.5 - 25.5 USD / Hourly
A family-owned distribution company is seeking an Office Support Coordinator to provide temporary administrative assistance during a major operational transition. This role will support customer communication, office administration, documentation management, and general business operations. The company is looking for someone dependable, highly organized, and capable of keeping daily office functions running smoothly.Essential Duties<ul><li>Answer and route incoming phone calls</li><li>Greet visitors and assist with front office operations</li><li>Manage filing, scanning, and electronic recordkeeping</li><li>Assist with data entry and report preparation</li><li>Coordinate office supply ordering and vendor communication</li><li>Support accounting, operations, and customer service teams with administrative tasks</li><li>Maintain organized documentation and office procedures</li></ul>
2026-06-04T00:00:00Z

Marketing Assistant

Riverside, CA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a Marketing Assistant to help keep the marketing team organized, responsive, and well-supported across a wide range of initiatives in Riverside, California. This role contributes to the smooth execution of campaigns, content development, digital communications, and event-related activities by maintaining essential resources and coordinating day-to-day workflow. The position works closely with marketing and creative team members to ensure materials remain accurate, accessible, and aligned with brand standards. Responsibilities: • Manage and refresh marketing templates, reference materials, and shared resources so the team can produce consistent, high-quality work efficiently. • Keep department records and content systems current by updating databases, project information, resumes, website materials, and other essential documentation. • Coordinate timelines, review steps, and file organization for proposals, campaigns, social posts, events, and related deliverables. • Support project execution by collecting input from internal stakeholders, monitoring task progress, and helping teams meet deadlines. • Partner with creative and design staff to organize digital assets, collateral, imagery, and supporting files for ongoing and future use. • Assist with planning and logistics for conferences and events, including materials preparation and production coordination. • Build and manage editorial and social media schedules that reflect campaign goals, firm priorities, and upcoming activities. • Draft, schedule, publish, and monitor digital content across social platforms and other channels while maintaining brand consistency. • Track engagement and campaign performance metrics to help inform content planning and improve marketing effectiveness.
2026-06-19T00:00:00Z

HR Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please apply today for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-06-04T00:00:00Z

HR Assistant

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. For immediate consideration apply today! · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-06-04T00:00:00Z

Accounting Clerk

Claremont, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is looking for Accounting Clerks for ongoing opportunities. To be considered for one of our opportunities the Accounting Clerks must be confident in matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable A/P and Accounts Receivable A/R. Our open positions are both temp and temp to hire basis. For immediate consideration apply today!Accounts Payable:· Process and record accounts payable transactions.· Verify accuracy of invoices, match them with purchase orders and receipts, and ensure timely payment to vendors.Accounts Receivable:· Record and process accounts receivable transactions.· Generate and send invoices to customers, monitor payments, and follow up on overdue accounts.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain accurate and organized records of financial transactions.Bank Reconciliation:· Reconcile bank statements with general ledger accounts.· Identify and resolve discrepancies between bank transactions and accounting records.Expense Reports:· Review and process employee expense reports.· Verify receipts, ensure compliance with company policies, and facilitate reimbursement.
2026-06-04T00:00:00Z

Accounting Clerk

Los Angeles, CA
onsite
Temporary to Hire
24 - 27 USD / Hourly
We are looking for an Accounting Clerk to support our entertainment client. This contract opportunity with potential for a permanent position is suited for someone who enjoys detail-focused financial work, including tracking participation reporting, reviewing payment activity, and keeping client records current. The position will contribute to billing, reconciliations, and follow-up on outstanding balances while helping maintain organized and accurate accounting documentation. Responsibilities:• Review contracts and participation statements to verify financial details and record client-related activity with accuracy and timeliness.• Maintain up-to-date accounting records for television participation reporting and related payments across assigned accounts.• Perform routine accounts receivable and accounts payable tasks, including invoice tracking, payment posting, and basic transaction support.• Follow up on unpaid balances and outstanding client invoices to help resolve discrepancies and improve collections activity.• Prepare billing information and enter financial data into internal records with a strong focus on completeness and precision.• Build and update Excel spreadsheets tailored to reporting needs, client requests, and ongoing account analysis.• Reconcile account activity and banking transactions to identify variances and support clean financial records.• Assist with journal entries and other foundational accounting tasks that support day-to-day trust accounting operations.
2026-06-18T00:00:00Z

Accounting Clerk

Hacienda Heights, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Position OverviewWe are seeking a detail-oriented and organized Accounting Clerk to support daily accounting operations. This role is ideal for someone with 2+ years of accounting experience who enjoys working in a collaborative environment and is looking to grow into a leadership role. The Accounting Clerk will assist with accounts payable, accounts receivable, reconciliations, customer service, and general administrative duties.Responsibilities<ul><li>Process accounts payable invoices and ensure timely payments.</li><li>Generate customer invoices and apply incoming payments.</li><li>Perform bank and credit card reconciliations.</li><li>Maintain accurate financial records and filing systems.</li><li>Assist with month-end closing activities and account reconciliations.</li><li>Answer and direct incoming phone calls professionally.</li><li>Communicate with vendors and customers regarding billing inquiries.</li><li>Prepare reports, spreadsheets, and other accounting documentation.</li><li>Support payroll and administrative functions as needed.</li><li>Collaborate with internal teams to ensure accurate and timely financial information.</li><li>Perform additional duties and special projects as assigned.</li></ul>
2026-06-15T00:00:00Z

Accounting Clerk

Torrance, CA
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join an automotive organization in Torrance, California. This contract opportunity offers a path to a permanent role and supports daily finance operations through a blend of payables, receivables, and collection activities while helping maintain accurate financial records. The position is fully onsite during the contract period, with the possibility of a hybrid schedule after permanent conversion. Responsibilities: • Handle incoming supplier invoices, verify supporting documentation, and prepare payments in a timely manner. • Generate customer billing, apply incoming payments accurately, and resolve discrepancies in account activity. • Monitor overdue balances and communicate with customers to support collection efforts and improve payment turnaround. • Keep accounting files and transaction records organized to ensure accuracy and audit readiness. • Assist with month-end close tasks by preparing reconciliations and supporting financial record validation. • Use Oracle and related accounting tools to enter transactions, review data, and produce routine reports. • Provide additional finance support as workload expands following recent business growth and organizational changes.
2026-06-16T00:00:00Z

Accounting Clerk

La Verne, CA
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for an Accounting Clerk to support daily financial operations in La Verne, California. This position plays a key role in maintaining accurate records across billing, payments, payroll support, and account follow-up while delivering responsive service to customers and internal teams. The ideal candidate is organized, detail-oriented, and comfortable balancing accounting tasks with effective communication. Please call Brigitte Mendez @ 909-717-4037 or call your Robert Half Recruiter directly. Responsibilities:• Process accounts receivable and accounts payable transactions with accuracy and in a timely manner.• Monitor outstanding balances, follow up on overdue accounts, and support collection efforts professionally.• Enter financial and customer information into company records while maintaining a high level of data accuracy.• Assist with payroll-related administrative and accounting activities as needed.• Communicate clearly with customers to resolve billing questions and maintain strong working relationships.• Collaborate with colleagues across departments to support efficient service and smooth financial operations.• Provide dependable customer support that contributes to a cooperative and solutions-focused work environment.• Take on additional assignments and related duties as directed by the Controller.
2026-06-20T00:00:00Z

Accounting Clerk

Torrance, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Accounting Clerk to join a collaborative team in California. This contract opportunity is well suited for someone who enjoys balancing administrative support, customer interaction, and accounting-related tasks in a dynamic office setting. The role offers training and is ideal for a motivated individual who learns quickly, stays organized, and contributes wherever needed. Responsibilities: • Manage customer order intake with accuracy, courtesy, and timely follow-up. • Keep both paper and electronic records well organized to support efficient office operations. • Provide day-to-day clerical and administrative assistance across multiple business functions. • Support accounting activities by helping with accounts payable, accounts receivable, invoice handling, and related record updates. • Enter information into business systems accurately and prepare routine documents and reports as needed. • Assist colleagues with shifting operational priorities and other general office tasks throughout the day. • Use Sage and similar accounting tools to process order entry and maintain financial or transactional data.
2026-06-18T00:00:00Z

Escrow Administrative Assistant

Corona, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Escrow Administrative Assistant to support escrow-related operations for a construction and contractor environment in Corona, California. This Long-term Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable managing administrative and financial documentation with accuracy. The role will contribute to smooth transaction processing, document control, and customer support while working with accounting and reporting systems. Responsibilities: • Coordinate escrow administrative activities by preparing, organizing, and maintaining transaction files and supporting documentation. • Process checks, financial records, and related data entries with a high level of accuracy and timeliness. • Assist with closing activities by verifying required documents, tracking deadlines, and helping ensure files are complete. • Maintain deeds, escrow paperwork, and customer records in internal systems for reliable access and audit readiness. • Support buying and purchasing-related processes by updating records, reviewing documentation, and monitoring workflow progress. • Generate reports and summaries using accounting and reporting tools, including Crystal Reports, to support operational needs. • Provide responsive customer service by answering inquiries, sharing status updates, and directing issues to the appropriate team members. • Use accounting software, CRM platforms, and data processing systems to enter, review, and reconcile information across escrow files.
2026-06-15T00:00:00Z

Legal Recruiting Assistant

Gardena, CA
onsite
Temporary / Contract
21 - 34 USD / Hourly
A prestigious AmLaw firm is seeking a contract Legal Recruiting Assistant to support its in-house legal recruiting function. This is an excellent opportunity for a highly organized, detail-oriented professional who is interested in gaining hands-on experience within legal recruiting at a top-tier law firm. This role will work closely with the firm’s Legal Recruiter and interact with attorneys, partners, and internal departments to support both recruiting and administrative operations. Key Responsibilities:Recruiting Support:<ul><li>Assist with candidate sourcing efforts and resume review</li><li>Coordinate and schedule phone screenings and interviews</li><li>Utilize the firm’s Applicant Tracking System (ATS) to post job openings and track candidate activity</li><li>Conduct basic candidate searches within the ATS</li><li>Monitor job postings and response volume; provide updates to the recruiting team</li><li>Communicate with candidates and internal stakeholders throughout the recruiting process</li></ul>Onboarding & Administrative Support:<ul><li>Assist with onboarding new attorneys, including creating and maintaining physical and electronic files</li><li>Prepare onboarding materials, coordinate training schedules, and ensure all documentation is properly organized and scanned</li><li>Assemble folders and maintain accurate records for new hires</li></ul>Operations & Coordination:<ul><li>Support contractor onboarding and invoicing processes</li><li>Manage timecard approvals and run weekly timekeeping reports for partner review</li><li>Follow up with partners to ensure timely approvals of time and invoices</li><li>Coordinate with internal departments (e.g., accounting) on various requests</li><li>Provide general administrative support to the recruiting function and legal team</li></ul>Why This Opportunity:<ul><li>Gain exposure to legal recruiting within a highly respected AmLaw firm</li><li>Work closely with partners and leadership</li><li>Opportunity to develop recruiting and HR-related skills</li></ul>Details:<ul><li>Ongoing contract</li><li>5 days on site in Torrance</li><li>Full time 40-hour work week</li><li>Starts ASAP</li></ul>
2026-06-01T00:00:00Z

Legal Assistant (Corporate M&A + Trial)

Costa Mesa, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
CORPORATE M&A + TRIAL LEGAL ASSISTANT - 4 DAYS ON SITE IN COSTA MESAA highly respected international law firm is seeking an experienced Legal Assistant to support both corporate M&A and litigation practices. This firm will train on litigation, as they have two senior secretaries on the team. M&A expertise is required. This role is 4 days on site in Costa Mesa, 1 day remote. ResponsibilitiesCorporate Support<ul><li>Prepare and organize M&A signature packets</li><li>Assist with compiling and distributing transaction documents</li><li>Format complex corporate documents, including tables of contents using Styles</li><li>Support attorneys and paralegals on corporate transactions</li></ul>Litigation Support (will train on litigation)<ul><li>Draft, format, revise, and proofread pleadings, discovery, motions, briefs, and correspondence</li><li>Coordinate state and federal court filings</li><li>Maintain attorney calendars and track court deadlines</li><li>Assist with trial preparation, including witness coordination and trial materials</li><li>Open new client matters, coordinate conflicts checks, and prepare engagement documentation</li></ul> Compensation & Benefits<ul><li>Base salary: $90,000 - $125,000</li><li>Discretionary year-end bonus</li><li>Medical, dental, and vision coverage</li><li>401(k) with employer match</li><li>Three weeks of PTO, no accrual</li><li>Ten paid holidays plus a paid volunteer day</li><li>Paid parking</li><li>Short- and long-term disability coverage</li><li>Life insurance</li></ul>This firm offers a supportive team environment, strong administrative resources, and long-term career stability with many employees holding lengthy tenures.
2026-06-05T00:00:00Z