Add your latest resume to match with open positions.

13 results for It Project Coordinator in Irvine, CA

IT Project Manager

Burbank, CA
onsite
Temporary / Contract
60 - 65 USD / Hourly
We are looking for an experienced Senior Project Manager IT to lead complex delivery initiatives within for one of our technology teams in Southern California. This Long-term Contract position requires a hands-on leader who can coordinate technical and business workstreams, guide vendor performance, and maintain strong delivery governance. The ideal candidate will bring a balanced background in project execution, stakeholder communication, financial oversight, and platform operations in a fast-paced onsite environment. This will be onsite 4 days per week. Responsibilities:• Lead end-to-end project execution by managing schedules, scope, milestones, and coordination across internal teams and external partners.• Oversee daily delivery activities spanning reporting, quality assurance, platform-related work, and issue resolution to keep initiatives on track.• Manage vendor commitments by monitoring service levels, reviewing progress, and escalating risks or delays before they affect timelines.• Coordinate closely with business, IT, application, QA, and vendor teams to align dependencies and support smooth delivery.• Maintain project governance artifacts, including risks, actions, issues, and dependencies, and drive timely follow-through on open items.• Administer and prioritize the project backlog in partnership with the Product Owner, ensuring work is sequenced effectively based on business needs.• Provide oversight of system integrations, data movement, and technical dependencies to support build, test, and release planning.• Direct production support operations by supervising ticket activity, enforcing SLA performance, and promoting root-cause resolution for recurring issues.• Own project financial management, including budget tracking, forecasting, invoice validation, accruals, and coordination with finance and procurement.• Prepare status reporting and executive updates, facilitate stakeholder meetings, and support testing, deployment readiness, and go-live planning.
2026-07-28T00:00:00Z

Technical Project Manager

Irvine, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an experienced Technical Project Manager to lead complex IT initiatives and keep cross-functional teams aligned on delivery goals in Irvine, California. This Long-term Contract position is ideal for someone who can guide Agile execution, manage project plans, and maintain clear communication with stakeholders across the organization. The role requires a strong blend of technical project leadership, structured governance, and hands-on coordination using modern project tracking tools. Responsibilities: • Lead end-to-end planning and execution of IT projects, ensuring scope, timelines, budget, and deliverables remain on track. • Facilitate Agile Scrum ceremonies, support team accountability, and help remove barriers that affect delivery progress. • Partner with business and technical stakeholders to define priorities, align expectations, and communicate project status clearly. • Build and maintain detailed project roadmaps, schedules, risk logs, and action plans to support successful outcomes. • Use Atlassian Jira to organize work, monitor sprint progress, and provide visibility into milestones and team performance. • Identify project risks, dependencies, and issues early, then drive mitigation strategies to reduce delivery impact. • Coordinate across multiple teams and consultants to ensure technical efforts are integrated effectively and completed with quality. • Support project governance by preparing updates, documentation, and reporting for leadership review and decision-making.
2026-07-29T00:00:00Z

Coordinator

Burbank, CA
onsite
Temporary / Contract
30 - 32.5 USD / Hourly
We are looking for a detail-oriented Coordinator to support television casting administration in Burbank, California. This Long-term Contract position centers on managing performer documentation, contract workflows, compliance tracking, and related administrative processes with a high level of accuracy and discretion. The role partners with teams across casting, production, legal, finance, labor relations, payroll, and studio operations to keep records current and ensure required paperwork is completed on time. Responsibilities: • Manage performer agreements, onboarding forms, payment-related documents, and minor paperwork for television productions while maintaining accuracy and confidentiality. • Support day-to-day contract administration by assisting with document review, status updates, and research requests tied to active TV projects. • Enter, verify, and maintain data across casting administration systems and confidential databases for performers, agents, and project records. • Import payroll information from external providers and help reconcile documentation needed for timely processing. • Monitor contract progress, clearance status, and other compliance milestones to help ensure deadlines are met. • Prepare, organize, and submit documentation related to court approval requirements for minors. • Scan, archive, and preserve performer files so records remain complete, accessible, and audit-ready. • Maintain detailed tracking logs and coordinate special administrative assignments that support the broader Casting Administration team. • Communicate with internal partners across production, legal, finance, payroll, labor relations, and studio groups to resolve documentation issues and keep workflows moving.
2026-07-30T00:00:00Z

Project Manager/Sr. Consultant

Anaheim, CA
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Project Manager/Senior Consultant to join our team in New York, NY. In this long-term contract role, you will play a key part in managing and delivering IT projects with a focus on CargoWise implementation. This position is ideal for a detail-oriented individual with extensive experience in IT project management and strong skills in stakeholder collaboration, communication, and leadership. Responsibilities:• Lead the successful implementation of CargoWise, ensuring alignment with project goals and timelines.• Collaborate with cross-functional teams, including C-Suite executives and System Architects, to define project objectives and deliverables.• Oversee the integration and optimization of the Warehouse module, leveraging expertise in warehouse transit processes.• Manage project resources, schedules, and budgets to meet performance expectations.• Facilitate Agile Scrum practices to enhance team productivity and project outcomes.• Utilize tools like Atlassian Jira to track progress, identify risks, and resolve issues effectively.• Develop and deliver comprehensive project updates and reports for stakeholders.• Ensure compliance with industry standards and best practices throughout all project phases.• Promote clear communication and coordination across teams to achieve seamless project execution
2026-07-21T00:00:00Z

Project Manager/Sr. Consultant

Brentwood, CA
onsite
Permanent / Full Time
116000 - 157000 USD / Yearly
Job TitleSenior IT Project Manager Company OverviewA globally recognized nonprofit organization in the arts and cultural heritage sector, based in Los Angeles, California, is dedicated to advancing the understanding, preservation, and accessibility of art and cultural resources. Through innovative technology and digital initiatives, the organization enhances visitor experiences both on-site and online, supporting education and global engagement. Role SummaryThe Senior IT Project Manager will lead complex, enterprise-level technology initiatives that enhance digital and on-site visitor experiences in Los Angeles, California. This role is responsible for managing the full project lifecycle—from concept through implementation—while coordinating cross-functional teams and ensuring successful delivery of high-impact, consumer-facing technology solutions. Key Responsibilities<ul><li>Lead end-to-end delivery of large, complex technical projects, including planning, execution, monitoring, and closing</li><li>Manage multiple concurrent initiatives with interdependencies across engineering, infrastructure, and business teams</li><li>Drive cross-functional collaboration with software engineers, system administrators, product teams, and stakeholders</li><li>Oversee project budgets, timelines, risks, and vendor relationships to ensure successful outcomes</li><li>Facilitate stakeholder communication, including executive-level reporting and presentations</li><li>Lead initiatives focused on enhancing digital experiences, including content systems and operational technologies</li><li>Develop and execute change management strategies to support adoption and long-term success</li><li>Identify project risks and implement mitigation strategies to minimize disruption</li><li>Maintain detailed documentation, reporting, and project artifacts</li><li>Ensure alignment of deliverables with organizational priorities and user experience goals</li></ul>Compensation & Benefits<ul><li>$125,000 - $150,000</li><li>Comprehensive medical, dental, and vision coverage with employer contributions</li><li>Retirement plans with employer matching and contributions</li><li>Generous paid time off, holidays, and flexible scheduling options</li><li>Professional development and educational assistance programs</li><li>Wellness programs and on-site amenities</li><li>Additional employee-focused perks and benefits</li></ul>Additional Details<ul><li>Hybrid work environment with a mix of in-office and remote collaboration</li><li>Flexible scheduling with alternative workweek options</li><li>Limited-term role with a defined project duration</li><li>Opportunity to contribute to high-visibility, mission-driven initiatives</li></ul>
2026-07-15T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
The Administrative Coordinator will provide administrative support to the Legal Department, assisting with document management, legal correspondence, subpoena tracking, and special projects. This role requires exceptional organization, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the Legal team.</li><li>Assist with the preparation, tracking, and filing of subpoenas and other legal documents.</li><li>Maintain confidential legal files and records, both electronic and paper.</li><li>Coordinate document requests and responses with internal departments.</li><li>Draft correspondence, reports, and legal-related documentation.</li><li>Schedule meetings, manage calendars, and coordinate departmental projects.</li><li>Monitor deadlines and ensure timely completion of legal administrative tasks.</li><li>Organize and maintain spreadsheets, databases, and tracking logs.</li><li>Answer departmental phone calls and respond to inquiries professionally.</li><li>Perform general administrative duties including scanning, copying, filing, and data entry.</li><li>Support additional projects as assigned.</li></ul>
2026-07-21T00:00:00Z

Administrative Coordinator (Public Works)

South Gate, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
This opportunity is for the City. You will be supporting the City Manager's Office.This is an interim assignment while the City conducts a search for a permanent employee. We're looking for a polished, highly organized administrative professional who is comfortable working in a fast-paced municipal environment and supporting executive leadership.Position Details:<ul><li>Title: Interim Management Analyst / Executive Administrative Support</li><li>Schedule: Monday–Thursday (4/10 schedule), 10-hour days</li><li>Location: 100% onsite in El Segundo</li><li>Duration: Temporary/interim assignment</li></ul> Key Responsibilities:<ul><li>Provide high-level administrative support to the City Manager's Office.</li><li>Assist with legal and executive correspondence, agendas, memorandums, staff reports, agreements, and presentations.</li><li>Conduct research, compile reports, and analyze information for executive leadership.</li><li>Coordinate meetings, maintain confidential records, and communicate with City departments and external stakeholders.</li><li>Support policy, budget, contract, and special project administration as needed.</li><li>Assist with Council and committee meeting preparation and other executive office priorities.</li></ul>
2026-07-16T00:00:00Z

Administrative and Events Coordinator

Walnut, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position SummaryWe are seeking a highly organized and detail-oriented Administrative & Events Coordinator to support daily office operations while planning and executing company events from start to finish. This role requires a proactive, customer-focused professional who thrives in a fast-paced environment, excels at multitasking, and enjoys coordinating logistics to ensure seamless operations and successful events.Key Responsibilities<ul><li>Provide administrative support including scheduling, calendar management, correspondence, filing, and document preparation.</li><li>Answer phones, greet visitors, and serve as the primary point of contact for internal and external inquiries.</li><li>Coordinate meetings, conferences, and corporate events, including venue selection, vendor management, catering, travel arrangements, and event logistics.</li><li>Manage event timelines, budgets, registration, materials, and post-event follow-up.</li><li>Maintain office supplies, equipment, and vendor relationships to ensure efficient office operations.</li><li>Prepare reports, presentations, and meeting agendas using Microsoft Office applications.</li><li>Coordinate travel arrangements, expense reporting, and executive support as needed.</li><li>Collaborate with cross-functional teams to ensure successful execution of company initiatives and events.</li><li>Maintain accurate records, databases, and filing systems while ensuring confidentiality of sensitive information.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>Qualifications<ul><li>2+ years of administrative, office coordination, or event planning experience.</li><li>Excellent organizational, time management, and multitasking abilities.</li><li>Strong written and verbal communication skills with a professional and customer-focused approach.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with event management software is a plus.</li><li>Ability to prioritize competing deadlines and adapt to changing business needs.</li><li>Strong attention to detail and problem-solving skills.</li><li>Associate's or Bachelor's degree preferred, or equivalent work experience.</li></ul>Preferred Skills<ul><li>Experience coordinating corporate meetings, conferences, or special events.</li><li>Budget tracking and vendor management experience.</li><li>Strong interpersonal skills with the ability to build relationships across all levels of the organization.</li><li>Ability to work independently while contributing effectively to a collaborative team.</li></ul>Key Competencies<ul><li>Organization and planning</li><li>Event coordination</li><li>Administrative support</li><li>Customer service</li><li>Communication</li><li>Time management</li><li>Problem-solving</li><li>Attention to detail</li><li>Relationship building</li><li>Project coordination</li></ul>
2026-07-29T00:00:00Z

Human Resources Coordinator

Vista, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a growing food manufacturing company that is looking to add a Human Resources Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys working with people while keeping operations organized behind the scenes. You'll play a key role in recruiting, onboarding, employee relations, compliance, and HR administration. The ideal candidate enjoys a fast-paced environment, communicates well with employees at all levels, and is looking to continue building a long-term career in Human Resources.You'll work closely with HR leadership while supporting multiple departments across the organization and helping create a positive employee experience from hire through onboarding.Responsibilities<ul><li>Coordinate recruiting efforts, including scheduling interviews and communicating with candidates</li><li>Prepare onboarding paperwork and maintain employee files</li><li>Process employee status changes, promotions, and personnel updates</li><li>Assist with benefits enrollment and employment verifications</li><li>Maintain HRIS records and ensure data accuracy</li><li>Support employee engagement initiatives and company events</li><li>Assist with compliance, policy administration, and HR reporting</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Partner with Payroll to ensure employee information is updated accurately</li></ul>
2026-07-30T00:00:00Z

Human Resources Coordinator

Fallbrook, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A rapidly expanding HVAC contractor is looking for an organized and people-focused Human Resources Coordinator to support recruiting, onboarding, employee records, and day-to-day HR operations. This position offers excellent exposure to all aspects of Human Resources while partnering closely with field technicians, office staff, and company leadership. The ideal candidate enjoys working with people, thrives in a fast-paced environment, and is passionate about creating a positive employee experience from hiring through onboarding. Responsibilities<ul><li>Coordinate new hire onboarding and orientation activities</li><li>Schedule interviews and communicate with candidates throughout the hiring process</li><li>Maintain confidential employee files and HRIS records</li><li>Process employee status changes and payroll-related documentation</li><li>Assist with benefits enrollment and employment verification</li><li>Support recruiting efforts by posting jobs and reviewing resumes</li><li>Ensure compliance with company policies and employment regulations</li><li>Assist with employee events, training programs, and special HR projects</li></ul>
2026-07-28T00:00:00Z

Marketing/Communications Coordinator

Los Angeles, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a Marketing/Communications Coordinator to support a wide range of marketing and communications initiatives in Los Angeles, California. This Long-term Contract position is ideal for someone who can keep multiple projects moving smoothly, communicate effectively with varied stakeholders, and produce high-quality marketing materials in a fast-moving environment. The right candidate will bring strong coordination skills, sound judgment under pressure, and a proactive approach to maintaining quality across campaigns and content. Responsibilities: • Coordinate multiple marketing and communications projects at the same time, ensuring timelines, priorities, and deliverables remain on track. • Partner with internal teams and stakeholders to gather input, align expectations, and keep initiatives progressing efficiently. • Assist in the development, review, and distribution of marketing content across email and other communication channels. • Support campaign execution by organizing assets, monitoring deadlines, and helping maintain consistency in brand messaging. • Review materials for accuracy, completeness, and overall quality before release, with additional quality assurance support as needed. • Help manage day-to-day marketing activities in a high-volume environment while adapting quickly to shifting priorities. • Contribute to corporate marketing efforts by coordinating communications materials and supporting outreach initiatives. • Provide occasional support for Spanish-language communication needs when applicable.
2026-07-27T00:00:00Z

Accounting and Administrative Coordinator

Cypress, CA
onsite
Permanent / Full Time
58240 - 66560 USD / Yearly
We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly. Responsibilities: • Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities. • Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records. • Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities. • Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through. • Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed. • Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications. • Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination. • Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.
2026-07-02T00:00:00Z

Facilities Coordinator 3

Culver City, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Facilities Coordinator 3 to support daily site operations and help maintain a safe, efficient, and well-organized workplace in Culver City, California. This Contract position works closely with internal stakeholders, service providers, and property contacts to keep facilities services running smoothly and on schedule. The ideal candidate brings strong administrative and coordination skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Coordinate the day-to-day activities of on-site facilities support staff and help track the quality and timeliness of assigned work. • Build productive working relationships with business partners, building management, landlords, and external vendors to support seamless facility operations. • Assist with contractor oversight by confirming work is completed safely, efficiently, and in line with service expectations. • Support vendor sourcing and service procurement needs, including administrative follow-through for facility-related requests. • Process purchase orders and help maintain accurate financial records, trackers, and supporting documentation for the site. • Contribute to monthly financial activities by assisting with accrual reporting and monitoring site expenses against budgets and commitments. • Perform routine walkthroughs, inspections, and audits to identify operational issues, reinforce compliance, and support workplace safety standards. • Help maintain emergency response, incident escalation, business continuity, and property risk management practices across the facility. • Prepare recurring reports and provide project coordination support while helping the team meet service level commitments and performance goals.
2026-07-29T00:00:00Z