We are looking for a meticulous Front Desk Coordinator to join our team on a contract basis in Santa Monica, California. This role is essential to ensuring smooth daily operations by managing front desk activities, coordinating with vendors, and providing exceptional service to visitors and callers. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Serve as the primary point of contact for vendors, ensuring their needs are addressed and operations run smoothly.<br>• Welcome and assist guests, providing a positive and organized first impression of the office.<br>• Handle mail distribution and ensure packages are managed efficiently.<br>• Operate and manage a multi-line phone system to answer inbound calls and direct them appropriately.<br>• Coordinate packing and organizational tasks as needed to assist with office transitions.<br>• Maintain the front desk area to ensure it is organized and presentable at all times.<br>• Provide concierge services and support to staff and visitors.<br>• Address inquiries in a timely and organized manner, both in person and over the phone.<br>• Collaborate with team members to ensure all front desk processes are seamless.
We are looking for a dedicated Front Desk Coordinator to join our team in Santa Fe Springs, California. This Contract to permanent position requires an individual who thrives in a fast-paced environment and can maintain an organized and welcoming front office. The ideal candidate will possess strong administrative skills and a proactive approach to daily tasks.<br><br>Responsibilities:<br>• Answer and route incoming calls to the appropriate departments or individuals.<br>• Greet visitors warmly and ensure they are directed to the correct locations.<br>• Maintain an organized and detail-oriented appearance at the front desk.<br>• Manage physical filing systems and assist with transitioning documents to digital formats by scanning and organizing files.<br>• Perform accurate data entry tasks into organizational systems, ensuring attention to detail.<br>• Monitor and replenish kitchen supplies, including coffee pods, utensils, and napkins, while ensuring the cleanliness of the kitchen area.<br>• Stock refrigerators in training rooms, conference spaces, and executive offices with beverages.<br>• Open and sort incoming mail, scanning and distributing documents as needed.<br>• Operate postage meters to properly stamp outgoing mail in a timely manner.
<p>Our financial services client in West L.A. are in need of a receptionist to join their growing team. </p><p>You'll be the first point of contact for guests, clients and vendors and will also answer and transfer calls, order office supplies and provide back-up clerical support as needed. </p>
<p>We are looking for a dedicated and resourceful Front Desk Coordinator to join a neurosurgery office in Los Angeles, California. This contract position involves working closely with a board-certified neurosurgeon and a skilled clinical team to ensure seamless administrative operations and patient support. If you excel in multitasking, have strong organizational skills, and possess a compassionate approach to patient care, this role is an excellent opportunity to thrive in a dynamic medical environment. MUST BE Bilingual in Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Schedule patient appointments, follow-ups, and medical procedures efficiently.</p><p>• Act as a liaison between patients, the neurosurgeon, and other healthcare providers to facilitate clear communication.</p><p>• Maintain accurate and confidential patient records in compliance with organizational standards.</p><p>• Verify insurance coverage, handle authorization processes, and assist patients with billing inquiries.</p><p>• Oversee clinic operations, including managing supplies, preparing exam rooms, and organizing the provider’s daily calendar.</p><p>• Provide administrative support to the neurosurgery team, ensuring smooth workflow.</p><p>• Address patient inquiries and concerns with professionalism and empathy.</p><p>• Utilize electronic medical records and relevant software to manage clinic documentation and operations.</p>
We are looking for a friendly and organized Receptionist to join our team on a contract basis in Carlsbad, California. This role is essential for creating a positive first impression and ensuring smooth daily operations in a dynamic office environment. As the first point of contact for visitors and callers, you will play a key role in maintaining efficient communication and supporting administrative tasks.<br><br>Responsibilities:<br>• Welcome and guide visitors, ensuring they have a positive experience upon arrival.<br>• Maintain the front desk area, keeping it clean, orderly, and presentable.<br>• Manage incoming and outgoing mail and deliveries in a timely manner.<br>• Oversee conference room scheduling and assist with meeting preparations, including technology setup.<br>• Monitor and replenish office supplies to ensure adequate inventory levels.<br>• Perform administrative tasks such as data entry, scanning, and updating internal directories.<br>• Respond to general inquiries and provide accurate information about the organization.<br>• Support office operations and assist team members with additional tasks as needed.
We are looking for a detail-oriented and personable Receptionist to join our team in Gardena, California. In this Contract-to-Permanent role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience while supporting essential administrative tasks. This position requires strong multitasking abilities, excellent communication skills, and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.<br>• Coordinate incoming and outgoing mail, deliveries, and packages efficiently.<br>• Maintain a clean and organized reception area that reflects a detail-oriented environment.<br>• Schedule appointments and manage meeting room reservations to support daily operations.<br>• Provide administrative support such as data entry, document filing, and scanning.<br>• Respond to basic inquiries from clients and employees, offering clear and accurate information.<br>• Monitor office supplies and coordinate inventory management to ensure availability of essentials.<br>• Handle sensitive information with discretion and maintain confidentiality as required.
We are looking for a detail-oriented and organized Receptionist to join our team in Santa Ana, California. This is a Contract-to-Permanent position offering an excellent opportunity for growth and long-term career development. The ideal candidate will provide essential front desk support while delivering exceptional customer service to clients and team members.<br><br>Responsibilities:<br>• Manage and operate a multi-line phone system, ensuring calls are answered promptly and directed appropriately.<br>• Greet visitors and clients with professionalism and assist them as needed.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle email correspondence efficiently, responding to inquiries and forwarding messages to the appropriate departments.<br>• Organize and maintain files and records to ensure easy accessibility.<br>• Schedule appointments and manage calendars for staff and executives.<br>• Collaborate with team members to ensure smooth daily operations and communication.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to complete administrative tasks.<br>• Maintain a clean and organized reception area, creating a welcoming environment for visitors.<br>• Support additional administrative tasks as assigned by management.
We are looking for a friendly and organized Community Associate to join our team in Century City, California. This is a contract position lasting two weeks, where you will play a key role in ensuring smooth front desk operations and providing exceptional service to clients and visitors. If you thrive in a dynamic environment and have a passion for helping people, we encourage you to apply.<br><br>Responsibilities:<br>• Act as the first point of contact by welcoming clients and visitors with professionalism and warmth.<br>• Manage the front desk area, ensuring it remains organized and presentable at all times.<br>• Handle a multi-line phone system by answering inbound calls and directing them appropriately.<br>• Provide concierge services by addressing client inquiries and offering assistance as needed.<br>• Maintain accurate records of visitor logs and other relevant documentation.<br>• Assist with scheduling and coordinating appointments or meetings as requested.<br>• Address and resolve any issues or concerns raised by clients or visitors promptly.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Support additional administrative tasks as assigned by management.
<p>We are excited to represent our client in Valley Center who is looking for a <strong>Front Desk Receptionist</strong> to become the warm, welcoming face of their office. This role goes beyond answering phones — it’s about creating a positive first impression for clients, visitors, and team members alike. The ideal candidate has strong organizational skills, excellent interpersonal abilities, and thrives in an environment where <strong>every day brings new interactions and challenges</strong>.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Greet visitors, clients, and vendors with professionalism and warmth.</li><li>Answer, screen, and direct phone calls; take accurate messages as needed.</li><li>Maintain an organized front desk and lobby area.</li><li>Assist with scheduling appointments and maintaining calendars.</li><li>Receive and distribute mail, deliveries, and office supplies.</li><li>Support administrative functions such as filing, data entry, and document preparation.</li><li>Provide general support to internal departments as needed.</li></ul>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>Do you enjoy being the friendly face that greets clients and the reliable professional who keeps operations flowing behind the scenes? Our client, a <strong>high-profile professional services firm in Rancho Santa Fe</strong>, is looking for a <strong>Front Desk Assistant</strong> to serve as the backbone of their office’s day-to-day operations.</p><p><br></p><p>This is not just a reception role — you’ll be part of a polished, fast-paced environment where clients expect discretion, efficiency, and professionalism. Every day brings variety: from scheduling executive meetings to coordinating vendors to ensuring the lobby sets the right impression.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet visitors and clients with warmth and professionalism.</li><li>Manage multi-line phone systems and direct inquiries effectively.</li><li>Schedule meetings, coordinate conference room usage, and manage calendars.</li><li>Handle incoming/outgoing mail, packages, and courier services.</li><li>Support executives and office staff with administrative needs.</li><li>Maintain a professional and well-organized front office environment.</li><li>Assist with light project coordination or client communication as needed.</li></ul>
<p>Our client, a well-respected <strong>medical practice in Encinitas</strong>, is seeking a <strong>Medical Front Office Receptionist</strong> who will set the tone for patients the moment they walk in. This role combines administrative expertise with compassion and professionalism, ensuring that patients and families feel both welcomed and cared for. If you thrive in a role where details matter and empathy makes the difference, this is the perfect opportunity.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet patients warmly, check them in, and provide guidance on forms and procedures.</li><li>Manage phone lines — schedule appointments, handle inquiries, and route calls appropriately.</li><li>Verify insurance information, collect copays, and enter patient data accurately into the EHR system.</li><li>Collaborate with medical assistants, providers, and back-office staff to keep the daily schedule running smoothly.</li><li>Handle billing and patient account questions with professionalism.</li><li>Maintain a clean, organized, and welcoming front desk environment.</li><li>Uphold patient confidentiality in line with HIPAA regulations.</li></ul>
We are looking for a dedicated and empathetic Office Assistant to join a compassionate, community-focused funeral home in Commerce, California. In this Contract to permanent role, you will provide bilingual support in both Spanish and English, ensuring exceptional service in a sensitive and service-oriented environment. This position is ideal for someone who values attention to detail, discretion, and meaningful interactions with clients.<br><br>Responsibilities:<br>• Communicate effectively in both Spanish and English, addressing client needs with cultural sensitivity and empathy.<br>• Respond to inquiries regarding services, pricing, and scheduling in a detail-oriented and informative manner.<br>• Coordinate service appointments and prepare related documentation with attention to detail and accuracy.<br>• Maintain organized and up-to-date client records, ensuring precise data entry and efficient record-keeping.<br>• Collaborate with team members to support smooth and timely service delivery.<br>• Handle all interactions and client information with the utmost confidentiality and discretion.<br>• Assist with administrative tasks such as answering inbound calls, billing functions, and clerical duties.<br>• Utilize computer programs, CRM systems, and accounting software to perform daily office functions effectively.
<p>We are partnering with a <strong>dynamic client in San Marcos</strong> that is seeking an experienced <strong>Administrative Coordinator</strong>. This position is designed for someone who thrives in fast-moving environments and enjoys coordinating complex logistics, multiple stakeholders, and time-sensitive projects. The Administrative Coordinator will be on-site during key project phases to manage installations, deliveries, and vendor communications. The ideal candidate has a background in <strong>administration, logistics, or project coordination</strong>, paired with strong communication and organizational skills.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Act as the primary on-site contact for installation days, vendor deliveries, and project setups.</li><li>Coordinate access, equipment needs, and schedules with internal teams, contractors, and external partners.</li><li>Maintain detailed field notes, shipment logs, photos, and site measurements.</li><li>Track project progress and provide daily updates to management.</li><li>Ensure all parties are aligned on timelines, responsibilities, and safety protocols.</li><li>Assist with administrative tasks including scheduling, documentation, and reporting.</li><li>Support multiple projects simultaneously with a focus on deadlines and accuracy.</li></ul>
We are looking for a proactive and organized Office Assistant to join our team in Woodland Hills, California. In this Contract to permanent role, you will play a vital part in ensuring smooth daily operations and providing excellent customer service to guests and vendors. This position is ideal for individuals who thrive in dynamic environments and are eager to contribute to a detail-oriented office setting.<br><br>Responsibilities:<br>• Greet and check in guests and vendors, ensuring a welcoming and detail-oriented front desk experience.<br>• Manage office supplies inventory and coordinate replenishment as needed.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Handle inbound calls with professionalism, directing them to the appropriate departments.<br>• Assist with clerical tasks, including data entry, document management, and general office organization.<br>• Support billing functions and maintain accurate financial records using relevant software.<br>• Utilize CRM systems to track and maintain customer information efficiently.<br>• Collaborate with team members to ensure seamless office operations and communication.<br>• Monitor office equipment and coordinate maintenance or repairs when necessary.
We are looking for an organized and proactive Office Assistant to join our team in Lawndale, California. This contract position requires someone who is detail oriented, with strong communication skills and attention to detail, capable of supporting daily office operations effectively. The ideal candidate will play a key role in ensuring smooth administrative processes and providing excellent front desk support.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, ensuring a welcoming and organized environment.<br>• Organize and scan documents to maintain accurate digital records.<br>• Answer inbound calls, addressing inquiries and directing them to the appropriate personnel.<br>• Perform general clerical duties, including filing, data entry, and managing correspondence.<br>• Support team members with administrative tasks to ensure efficient workflow.<br>• Maintain office supplies and coordinate inventory replenishment.<br>• Assist in preparing reports and documentation as needed.<br>• Uphold confidentiality and accuracy when handling sensitive information.
We are looking for a detail-oriented Office Coordinator to join our team on a contract basis in Los Angeles, California. In this role, you will play a vital part in ensuring smooth office operations by handling administrative tasks and providing excellent support to staff and visitors. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a courteous and friendly reception experience.<br>• Manage inbound calls, directing them to the appropriate departments or individuals.<br>• Organize and execute document scanning tasks to maintain accurate digital records.<br>• Perform general clerical duties, including filing, data entry, and scheduling.<br>• Maintain office supplies inventory and ensure resources are readily available.<br>• Coordinate meeting preparations, including setting up rooms and arranging materials.<br>• Collaborate with team members to support daily office needs and special projects.<br>• Ensure that workspaces remain tidy and organized to promote productivity.<br>• Address inquiries and provide information about office procedures to staff and guests.
<p><strong>Position Summary</strong></p><p>This role is responsible for recruiting participants and providers, maintaining compliance with contractual and licensing requirements, and supporting the overall success of the program. This role involves coordinating special projects, managing participant and provider files, and facilitating communication between families, providers, and internal departments to ensure quality service delivery.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><p>To perform this job successfully, an individual must be able to perform the following duties satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>Recruit participants and providers for the program.</li><li>Coordinate special projects as assigned by supervisors.</li><li>Enroll, certify, and re-certify participants.</li><li>Refer Enhanced Referrals to the Resource and Referral Department for provider lists.</li><li>Assist with parent and provider file audits to ensure accuracy and compliance.</li><li>Support participants in resolving issues involving employers, schools, children, and providers.</li><li>Complete and verify all provider and participant contracts, forms, files, records, and reports.</li><li>Coordinate parent education and parent involvement components.</li></ul><p><br></p>
<p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have a strong interest or background in <strong>health/wellness</strong>, as well as strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including scheduling appointments and organizing files.</li><li>Respond to inbound calls and emails in a timely and detail-oriented manner.</li><li>Perform data entry and maintain accurate records within office systems.</li><li>Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</li><li>Support team members with various office management tasks to ensure smooth operations.</li><li>Assist in preparing reports, presentations, and business correspondence.</li><li>Utilize modern office tools and software to streamline processes and improve efficiency.</li><li>Coordinate virtual meetings and provide technical support during online interviews.</li></ul><p><br></p>
We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.<br><br>Responsibilities:<br>• Assist patients in completing forms accurately, ensuring all required details are properly documented.<br>• Manage and organize documents through scanning and filing, maintaining a high level of accuracy.<br>• Update and maintain call logs and records in alignment with clinic standards.<br>• Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.<br>• Provide receptionist support, including answering inbound calls and addressing inquiries professionally.<br>• Handle high-volume data entry tasks with precision and attention to detail.<br>• Maintain a welcoming and supportive environment for patients and visitors.
<p>Step into the world of healthcare where every interaction makes a difference. Our client, a highly respected <strong>healthcare and wellness practice</strong>, is seeking a <strong>Receptionist</strong> to be the heart of their front office. This role blends administrative expertise with compassion, ensuring patients feel welcome, supported, and cared for the moment they step through the door. In this role, you’re not just answering phones — you’re guiding patients through appointments, helping families navigate insurance details, and making sure providers have everything they need to deliver exceptional care.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Greet patients warmly, check them in, and provide clear instructions for their visit.</li><li>Answer phones, schedule appointments, and manage a busy provider calendar.</li><li>Verify insurance, process patient paperwork, and update electronic health records.</li><li>Coordinate with medical assistants, nurses, and providers to keep daily operations on track.</li><li>Handle billing inquiries with professionalism and tact.</li><li>Ensure the waiting area is clean, organized, and welcoming.</li><li>Maintain confidentiality in line with HIPAA regulations.</li></ul>
We are looking for an Office Assistant to join our team in Huntington Beach, California. In this role, you will provide crucial administrative support to ensure smooth operations within the healthcare industry. This is a long-term contract position, offering an opportunity to contribute to a dynamic and growing organization.<br><br>Responsibilities:<br>• Respond to inquiries from both internal and external stakeholders, addressing questions or concerns related to enrollment processes.<br>• Manage and maintain accurate records in the eligibility transactional system, ensuring data integrity.<br>• Process enrollment applications and dis-enrollments in compliance with company policies.<br>• Verify enrollment status with clients and resolve system rejections through thorough research.<br>• Collaborate with team members to address exceptions and take necessary actions to ensure proper member enrollment.<br>• Conduct daily and monthly reconciliation of enrollment files to maintain accurate records.<br>• Enter and retrieve data using standardized keyboard functions, ensuring alignment with sourced documentation.<br>• Handle clerical tasks such as scanning documents, answering inbound calls, and providing receptionist support.<br>• Assist with annual enrollment activities and maintain member eligibility change data.<br>• Perform other administrative duties as assigned to support operational efficiency.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
<p>We are looking for a detail-oriented and resourceful part time Administrative Assistant to join a nonprofit organization in West LA. This Contract position is ideal for someone with strong organizational skills and a knack for managing administrative and computer-based tasks efficiently. The role primarily involves supporting the CEO with their personal and organizational projects with a focus on accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain digital files, ensuring efficient computer-based processes are in place.</p><p>• Conduct in-depth research and complete applications, including loan-related forms, with precision.</p><p>• Perform data entry tasks while maintaining high accuracy, particularly in Microsoft Excel.</p><p>• Provide administrative support for specific project-related tasks and initiatives.</p><p>• Assist in synthesizing online research into actionable insights.</p><p>• Ensure all administrative duties are completed in a timely and efficient manner.</p><p>• Collaborate with team members to streamline processes and improve workflow efficiency.</p><p>• Handle general office support tasks, including answering inbound calls and receptionist duties.</p>
We are looking for a dedicated Administrative Assistant to join our team in Hawthorne, California. This Contract position offers an exciting opportunity to contribute to a family-owned company that specializes in distributing high-quality, German-made toy vehicles. The ideal candidate will excel in providing exceptional customer service while maintaining organizational efficiency.<br><br>Responsibilities:<br>• Communicate with customers to identify their needs and offer tailored product recommendations.<br>• Demonstrate toy features and benefits effectively to enhance customer understanding.<br>• Process sales transactions accurately using company systems.<br>• Ensure the retail space remains clean, organized, and visually appealing.<br>• Respond promptly to customer inquiries and resolve any issues to maintain satisfaction.<br>• Update website content and manage inventory data to ensure accuracy.<br>• Import order details into accounting software and handle catalog request processing.<br>• Restock and arrange merchandise to optimize store presentation.<br>• Provide administrative support including answering inbound calls and managing data entry tasks.
