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18 results for Scheduler in Iowa City, IA

Executive Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
22.00 - 24.00 USD / Hourly
Executive Assistant (Contract)📍 Cedar Rapids, IA | Contract Position Are you an organized, proactive professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership within a growing and collaborative organization in the Cedar Rapids area.This is an excellent opportunity for someone who enjoys managing priorities, coordinating schedules, and serving as a trusted partner to executives.Key Responsibilities<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate internal and external meetings, including preparation of agendas, materials, and meeting notes</li><li>Screen and prioritize communications, including phone calls, emails, and correspondence</li><li>Prepare reports, presentations, spreadsheets, and other business documents</li><li>Assist with planning company events, leadership meetings, and special projects</li><li>Maintain confidential and sensitive information with professionalism and discretion</li><li>Track deadlines, follow up on action items, and help drive key initiatives forward</li><li>Serve as a liaison between executives, employees, clients, and external partners</li><li>Support general office operations and administrative functions as needed</li></ul>
2026-08-07T20:53:39Z

Part-Time Accountant

Rock Island, IL
onsite
Temporary to Hire
20.00 - 25.00 USD / Hourly
Part-Time Accountant (24 Hours/Week)Mission-Driven Organization | Long-Term Opportunity | Flexible Schedule Are you an accounting professional looking for a meaningful part-time opportunity where your work makes a direct impact? Our client, a well-established nonprofit organization in the Quad Cities area, is seeking a Part-Time Accountant to join its collaborative finance team. This position offers the opportunity to contribute to a mission-driven organization while maintaining a flexible schedule and strong work-life balance. This role is ideal for an experienced accounting professional seeking part-time work including individuals transitioning toward retirement who still want to remain professionally engaged. What You'll Do<ul><li>Process invoices and accounts payable transactions</li><li>Prepare and issue checks</li><li>Maintain accurate financial records and supporting documentation</li><li>Assist with account reconciliations and month-end activities</li><li>Support accrual and prepaid expense accounting processes</li><li>Assist with fixed asset tracking and accounting</li><li>Support annual audit preparation and auditor requests</li><li>Review and manage employee expense reports</li><li>Participate in accounting process improvements and special projects</li><li>Work closely with leadership and other departments to ensure smooth financial operations</li></ul>Why You'll Love This Opportunity<ul><li>Flexible daytime schedule (within regular business hours)</li><li>Stable and established organization</li><li>Supportive, team-oriented environment</li><li>Opportunity to leverage your accounting expertise without full-time hours</li><li>Mix of day-to-day accounting responsibilities and special projects</li><li>Meaningful work that contributes to a larger mission</li></ul>If you're looking for a part-time accounting opportunity where your experience will be valued and your contributions will make a difference, we'd love to connect with you.Apply today to learn more or call our team at (563) 359-3995.
2026-07-15T22:18:46Z

Home Warranty Service Coordinator

Iowa City, IA
onsite
Temporary to Hire
22.00 - 26.00 USD / Hourly
A growing HVAC company is seeking a Home Warranty Service Coordinator to support the service team by managing home warranty claims and repair workflows from diagnosis through completion. This is a great opportunity for someone who enjoys solving problems, staying organized, and keeping customers informed throughout the repair process. In this role, you'll take ownership of service jobs after a technician completes a diagnosis, ensuring approvals are secured, parts are ordered, repairs are scheduled, and customers receive timely updates every step of the way. Responsibilities<ul><li>Review technician notes and repair recommendations following service calls.</li><li>Submit claims, estimates, and supporting documentation to home warranty providers.</li><li>Follow up on pending approvals and authorizations to keep jobs moving forward.</li><li>Communicate with customers regarding claim status, repair timelines, and next steps.</li><li>Coordinate with technicians, dispatch, and vendors to schedule repairs and order parts.</li><li>Track open jobs from initial diagnosis through completion and closeout.</li><li>Maintain accurate records within company software and warranty portals.</li><li>Monitor aging work orders and proactively address delays.</li><li>Ensure all completed jobs have proper documentation and billing information.</li></ul>
2026-07-24T20:58:41Z

Talent Acquisition Coordinator

Muscatine, IA
onsite
Temporary / Contract
- USD / Hourly
We're looking for a Talent Acquisition Coordinator who thrives on keeping people, processes, and schedules organized. If you're detail-oriented, customer-service focused, and enjoy supporting recruiting efforts behind the scenes, this could be a great opportunity to grow your career in talent acquisition. You'll play a key role in delivering a smooth experience for both candidates and hiring teams while helping keep recruiting operations running efficiently. What You'll Be Doing<ul><li>Coordinate and schedule interviews with candidates and hiring teams</li><li>Communicate with candidates throughout the hiring process</li><li>Support recruiting activities including resume review, candidate tracking, and follow-up</li><li>Assist with references, interview logistics, and recruiting administration</li><li>Maintain applicant tracking system data and recruiting records</li><li>Support campus recruiting, intern hiring, and other talent initiatives</li><li>Help ensure a positive and professional candidate experience</li></ul> Connect with our team today to learn more and assess for alignment with your goals! Reach us direct at (563) 359-7535!
2026-07-31T18:43:49Z

Talent Acquisition Specialist

Muscatine, IA
onsite
Temporary / Contract
- USD / Hourly
Talent Acquisition SpecialistContract with potential for Contract-to-Hire | Hybrid Schedule We're looking for a Talent Acquisition Specialist who knows how to find great talent and keep hiring moving forward. If you're energized by sourcing candidates, conducting meaningful interviews, and partnering with hiring managers to solve talent challenges, we'd love to talk with you. In this role, you'll support hiring efforts across multiple business functions, managing a variety of professional-level openings while helping deliver an exceptional candidate experience from first conversation through offer. What You'll Be Doing<ul><li>Manage multiple open requisitions through the full recruiting lifecycle</li><li>Source active and passive candidates using LinkedIn Recruiter and other recruiting tools</li><li>Conduct candidate screenings and assess skills, experience, and career goals</li><li>Partner with hiring leaders to understand hiring needs and build recruiting strategies</li><li>Coordinate interviews and maintain momentum throughout the hiring process</li><li>Develop talent pipelines for current and future hiring needs</li><li>Track recruiting activity within the ATS and maintain accurate records</li></ul>Why This Opportunity?This is an opportunity to join a recruiting team during a period of growth and transformation. You'll have the chance to support hiring across multiple business functions, build relationships with key stakeholders, and make a visible impact on talent acquisition efforts. Whether you're looking to expand your recruiting experience, gain exposure to a complex corporate environment, or explore a potential long-term opportunity, this role offers meaningful work, flexibility, and room to grow.You'll enjoy:<ul><li>Exposure to a variety of professional-level positions and business areas</li><li>A collaborative and supportive team environment</li><li>Flexible scheduling options</li><li>Hybrid work arrangements</li><li>The opportunity to make an immediate impact</li><li>Potential for long-term or permanent opportunities</li></ul>Connect with our team today to learn more and connect on your short- and long-term goals - reach us at (563) 359-7535!
2026-07-31T18:33:51Z

HR Coordinator

Moline, IL
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Human Resources CoordinatorAre you a highly organized HR professional who enjoys recruiting, onboarding, training coordination, and ensuring employees have an exceptional experience from day one? We are seeking a Human Resources Coordinator who will play a key role in supporting talent acquisition, compliance, employee development, and HR operations across a mission-driven organization.This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in keeping processes organized, compliant, and moving forward. You'll collaborate with leaders across the organization, support employees throughout their employment journey, and help create a positive workplace culture. Talent Acquisition & Onboarding<ul><li>Coordinate recruiting activities from job posting through onboarding.</li><li>Manage and monitor job postings to ensure an efficient hiring process.</li><li>Schedule interviews and communicate with candidates throughout the recruitment process.</li><li>Coordinate pre-employment requirements and onboarding activities for new hires.</li><li>Serve as a key point of contact for new employees, supervisors, and onboarding team members.</li><li>Support internship programs, including coordinating paperwork and communication with supervisors and educational partners.</li></ul>Training & Employee Development<ul><li>Coordinate employee training programs and learning initiatives.</li><li>Partner with managers to schedule and track required training.</li><li>Maintain training records and ensure completion of agency-wide requirements.</li><li>Assist employees with training questions and documentation requests.</li><li>Collaborate with leadership and external partners to provide educational resources and staff development opportunities.</li></ul>Compliance & HR Administration<ul><li>Maintain employee files and electronic records with a high degree of accuracy and confidentiality.</li><li>Track and monitor licenses, certifications, driver's licenses, insurance documentation, and training requirements.</li><li>Manage I-9 compliance and employee record retention processes.</li><li>Conduct regular audits of personnel files and follow up on missing documentation.</li><li>Assist with employment verification requests and reporting requirements.</li><li>Ensure labor law postings and required HR documentation remain current and accessible.</li></ul>HR Operations & Reporting<ul><li>Utilize HRIS and other HR technology platforms to maintain employee records and documentation.</li><li>Prepare recurring reports and support audit requests from internal and external stakeholders.</li><li>Scan, organize, archive, and maintain employment-related documentation.</li><li>Support supervisors with job description updates, performance evaluation documentation, and HR-related administrative projects.</li></ul>Team Collaboration<ul><li>Serve as a resource to employees, managers, interns, volunteers, and community partners.</li><li>Function as backup support for other Human Resources team members.</li><li>Participate in ongoing training and professional development opportunities.</li><li>Contribute ideas that improve HR processes, employee experience, and operational efficiency.</li></ul>
2026-08-07T14:13:46Z

HR Coordinator

Iowa City, IA
onsite
Temporary / Contract
21.00 - 24.00 USD / Hourly
HR GeneralistLocation: Iowa City, IAJob Type: Contract About the OpportunityOur client is seeking an experienced HR Generalist to join their team on a contract basis. This role will support day-to-day human resources operations while partnering with employees and leadership across a variety of HR functions. The ideal candidate is organized, approachable, and capable of managing multiple priorities in a fast-paced environment. What You'll Be Doing<ul><li>Supporting employee onboarding and offboarding activities</li><li>Assisting with employee relations inquiries and HR policy interpretation</li><li>Managing and maintaining employee records and HR documentation</li><li>Coordinating recruiting activities, interview scheduling, and candidate communications</li><li>Supporting benefits administration and employee programs</li><li>Assisting with compliance initiatives, audits, and reporting</li><li>Partnering with managers on performance management and employee development efforts</li><li>Participating in HR projects, process improvements, and organizational initiatives</li></ul>
2026-08-07T20:58:42Z

Administrative Assistant/Office Manager

De Witt, IA
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
We are looking for a proactive and organized Administrative Assistant/Office Manager to join our team in Dewitt, Iowa. This role requires someone who is detail-oriented, excels in managing schedules, coordinating logistics, and providing operational support to executives. The ideal candidate will demonstrate strong communication skills, a process-driven mindset, and the ability to handle multiple tasks efficiently. Responsibilities:• Coordinate and manage schedules for conference and community spaces, ensuring they are clean, organized, and equipped with functioning technology.• Maintain executives’ calendars by scheduling meetings, sending reminders, and arranging catering or reservations when needed.• Organize travel logistics, including booking flights, hotels, rental cars, and restaurant reservations.• Attend meetings to take detailed notes, prepare agendas, and organize necessary materials or gifts for company events.• Facilitate document execution by obtaining signatures, notarizing documents, and preparing materials for review.• Manage company Smartsheets, ensuring updates are completed and providing weekly printed summaries for executives.• Oversee office supply inventory and place orders to ensure necessary resources are available.• Assist with social media efforts, including creating graphics and advertisements to enhance online presence.• Process expense reports, enter invoices, and handle daily cash receipts accurately.• Provide exceptional customer service by addressing inquiries and supporting operational needs. Why work here: This company provides a laid back and relaxed work environment, is very family oriented, and has a work/life balance. If you are looking for a small office environment where you can be part of the day-to-day successes, then this is the place for you!
2026-08-07T18:24:08Z

HR Coordinator

Cedar Rapids, IA
onsite
Temporary / Contract
17.50 - 20.00 USD / Hourly
HR Coordinator (Contract)Location: Cedar Rapids CorridorJob Type: Contract Are you highly organized, detail-oriented, and passionate about creating a positive employee experience? We are seeking an HR Coordinator to support onboarding, compliance, and administrative HR functions for a busy and growing team. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys balancing people-focused interactions with process-driven work.Key Responsibilities<ul><li>Coordinate and manage employee onboarding activities from offer acceptance through start date</li><li>Process and maintain new hire documentation, ensuring accuracy and compliance</li><li>Assist with background checks, employment verifications, and onboarding paperwork</li><li>Maintain employee records and HR databases while ensuring data integrity</li><li>Support compliance initiatives and ensure completion of required employment documents</li><li>Assist with scheduling orientations, training sessions, and employee communications</li><li>Serve as a point of contact for employee questions regarding onboarding and HR processes</li><li>Generate reports and assist with HR administrative projects as needed</li><li>Partner with internal teams to ensure a seamless and positive onboarding experience</li></ul>
2026-07-22T18:24:08Z

Payroll Clerk

Cedar Rapids, IA
onsite
Temporary / Contract
24.00 - 27.50 USD / Hourly
Robert Half is seeking a Payroll Specialist for an opportunity with our client in the Cedar Rapids area. This is an excellent opportunity for an experienced payroll professional who thrives in a fast-paced environment, values accuracy, and can handle confidential information with professionalism and discretion. Experience within the construction industry is highly preferred. Position OverviewThe Payroll Specialist will be responsible for processing payroll for both hourly and salaried employees, maintaining payroll records, ensuring compliance with payroll tax regulations across multiple states, and supporting employee payroll-related inquiries. The ideal candidate is detail-oriented, self-motivated, and capable of working independently while delivering exceptional internal customer service.Key Responsibilities<ul><li>Process accurate and timely weekly and bi-weekly payrolls.</li><li>Review, verify, and audit employee timekeeping records for accuracy.</li><li>Enter and maintain payroll records for new hires, rehires, transfers, terminations, and employee status changes.</li><li>Calculate and process final pay, salary adjustments, bonuses, and other manual payroll transactions.</li><li>Administer payroll-related deductions, garnishments, withholding taxes, and unemployment taxes.</li><li>Assist with 401(k) plan administration and related payroll transactions.</li><li>Prepare and submit payroll tax filings and required federal, state, and local reports.</li><li>Support year-end payroll activities, including W-2 preparation and employee communications.</li><li>Maintain employee paid time off and leave balances.</li><li>Process prevailing wage payroll calculations and certified payroll reporting when applicable.</li><li>Reconcile payroll-related general ledger accounts and employee receivable balances.</li></ul>
2026-07-22T14:44:14Z

HR Generalist

Center Point, IA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
Are you an HR professional who enjoys wearing multiple hats, building relationships across all levels of an organization, and being a trusted resource for employees and leadership alike? We are partnering with a stable, values-driven manufacturing company seeking an HR Generalist to support a local facility and serve as the primary onsite HR presence. This is an exciting opportunity to join an organization known for its strong culture, long-tenured workforce, and commitment to employee well-being. The role offers significant visibility, exposure to senior HR leadership, and the chance to help shape HR processes within a growing operation. What You'll DoAs the onsite HR partner, you'll support a variety of human resources, employee relations, payroll coordination, recruiting, and administrative functions, including:<ul><li>Serve as the first point of contact for employee HR questions and concerns</li><li>Assist with employee relations matters, coaching conversations, and disciplinary documentation</li><li>Coordinate recruiting activities, interview scheduling, and onboarding processes</li><li>Support benefits communications and employee updates</li><li>Assist with timekeeping, attendance tracking, payroll-related inquiries, and employee records</li><li>Help administer workers' compensation, leave programs, incident reporting, and compliance documentation</li><li>Maintain HR files, HRIS data, and confidential employee information</li><li>Partner with plant leadership and corporate HR on employee initiatives and ongoing operational support</li><li>Coordinate office administration, supplies, meetings, and employee communications</li></ul>
2026-08-07T14:13:46Z

Medical Records Associate

Moline, IL
onsite
Temporary to Hire
15.50 - 16.50 USD / Hourly
Are you a detail-oriented multitasker looking to grow in the healthcare field? We’re hiring a Medical Records Associate to join a dedicated and supportive team at a well-established clinic. In this role, you’ll play a crucial part in supporting patient care by managing critical medical documents and assisting healthcare providers and patients. Why You’ll Love This Role:<ul><li>Monday-Friday schedule with no weekends!</li><li>Join a team that values your hard work and attention to detail.</li><li>Hands-on training in healthcare systems you can take with you anywhere.</li><li>Located conveniently in Moline, IL—close to transportation with free parking.</li></ul> Key Responsibilities:<ul><li>Organize and Manage Medical Records: Scanning, uploading, and routing patient documents like labs or imaging.</li><li>Stay Organized in a Fast-Paced Role: Answer incoming calls to respond to requests for medical records and communicate with team members to route requests.</li><li>Be the Link Between Providers and Patients: Sort mail, handle deliveries, and distribute documents across the clinic.</li></ul> Help us create a smooth, efficient process for patients and providers. If you’re ready to contribute to a team where you can make a difference, apply here or reach out to our friendly team today at (563) 359-7535 - Erin, Christin and McKinzie are great points of contact for this role and love to help candidates land great opportunities!
2026-07-17T14:44:21Z

Help Desk/Desktop Support Analyst

Marion, IA
onsite
Temporary / Contract
- USD / Hourly
We're seeking a Tier 1 Help Desk Support professional to join a collaborative IT team. This role will provide frontline technical support, troubleshoot hardware and software issues, and assist end users with day-to-day technology needs. Responsibilities:<ul><li>Respond to and resolve Level 1 support tickets</li><li>Troubleshoot Windows, hardware, software, and user access issues</li><li>Escalate complex issues to higher-level IT staff</li><li>Provide hands-on desktop and end-user support</li><li>Document issues and resolutions within the ticketing system</li></ul>
2026-08-05T19:08:48Z

Payroll Specialist

Muscatine, IA
onsite
Permanent / Full Time
70000.00 - 78000.00 USD / Yearly
Transform your career at a leading global organization dedicated to enhancing the spaces where we live, work, and gather. We’re searching for a skilled Accounting & Payroll Specialist to join our collaborative, people-focused headquarters team! Your Impact:<ul><li>Payroll Precision: Manage weekly and biweekly payroll for multiple operating companies, ensuring accuracy and compliance.</li><li>Financial Excellence: Reconcile payroll accounts, maintain records, and contribute to audits and expense forecasting. Assist with Accounts Payable and Accounts Receivable</li><li>Efficiency Focus: Establish payroll performance metrics, identify automation opportunities, and support special projects in partnership with HR, Finance, and IT.</li><li>Trusted Partner: Respond promptly to payroll inquiries from staff, managers, and auditors.</li></ul>Why Join Us?<ul><li>Positive, Inclusive Culture: We foster integrity, belonging, and genuine impact—every day.</li><li>Balanced Workweek: Enjoy a four-day onsite schedule (M-Th) for improved work/life balance.</li><li>Career Advancement: Develop both analytical and operational strengths, working cross-functionally to drive process improvements.</li></ul>
2026-08-07T14:33:49Z

Legal Administrative Assistant

Rock Island, IL
onsite
Temporary to Hire
18.00 - 22.00 USD / Hourly
Robert Half is partnering with a well-established local law firm to hire a Legal Administrative Assistant. This role is a great fit for an experienced administrative professional who is highly organized, detail-oriented, and comfortable supporting a fast-paced office environment. Prior legal office experience is not required, strong administrative skills are what matter most! Key responsibilities:<ul><li>Provide general administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents and correspondence</li><li>Answer phones, manage emails, and handle professional client communication</li><li>Maintain organized electronic and paper filing systems</li><li>Assist with data entry, tracking, and general office projects</li></ul>This is an excellent opportunity to join a professional legal setting while leveraging transferable administrative skills, with training provided on firm-specific processes.
2026-07-17T14:44:21Z

Billing Clerk

Cedar Rapids, IA
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
Position OverviewWe are seeking a customer-focused and detail-oriented Billing Coordinator to support a busy team. This role combines administrative support, customer service, invoice processing, and landlord licensing administration. The ideal candidate is organized, empathetic, and able to remain calm when assisting tenants and landlords through challenging situations. Key Responsibilities<ul><li>Answer and manage approximately 10-15 inbound calls per day from landlords and tenants.</li><li>Respond to questions regarding landlord licenses, inspections, fees, and invoices.</li><li>De-escalate sensitive or emotional situations involving housing concerns and direct callers to the appropriate housing inspector or department resources.</li><li>Schedule and reschedule housing inspections for landlords.</li><li>Create and distribute invoices related to rental housing inspections and licensing fees.</li><li>Calculate inspection fees, verify charges, and ensure invoices are issued accurately and promptly.</li><li>Process landlord license renewals and verify property information for accuracy and completeness.</li><li>Contact landlords to obtain additional information when property records are incomplete.</li><li>Maintain accurate electronic records and documentation.</li><li>Provide general administrative support to the Rental Housing team.</li></ul>
2026-07-24T20:23:46Z

HR Records & Administrative Project Specialist

Muscatine, IA
onsite
Temporary / Contract
18.00 - 22.00 USD / Hourly
Are you someone who enjoys organization, accuracy, and helping important projects move forward? Robert Half is recommending a detail-oriented HR Records & Administrative Project Specialist to support a large employee records digitization and document management initiative. This role is ideal for someone who takes pride in keeping information organized, enjoys working independently, and can be trusted with confidential information. This is a long-term project assignment expected to continue through the end of the year, with additional project work potentially available based on business needs. What You'll Be Doing<ul><li>Digitizing and organizing employee personnel records</li><li>Scanning, naming, and electronically filing documents</li><li>Reviewing files for completeness and accuracy</li><li>Retrieving employee documents from HR systems and saving them appropriately</li><li>Assisting with records migration and document retention efforts</li><li>Performing administrative and project-related tasks as needed</li><li>Maintaining strict confidentiality of employee information</li></ul> Why Candidates Enjoy This Type of Role<ul><li>Consistent full-time schedule</li><li>Stable project anticipated to run through year-end</li><li>Supportive team environment</li><li>Clearly defined responsibilities and goals</li><li>Opportunity to make a meaningful impact on a large organizational project</li><li>Great fit for individuals who enjoy organization, process improvement, and project-based work</li></ul> If you're someone who gets satisfaction from keeping things organized, accurate, and moving forward, we'd love to hear from you. Apply today or call our team at 563-359-7535 to learn more!
2026-07-30T15:53:48Z

IT Data & Access Associate

Cedar Rapids, IA
remote
Temporary / Contract
- USD / Hourly
We are looking for an IT Data & Access Associate to support daily administrative and system-related tasks for the IT team in Cedar Rapids, Iowa. This Long-term Contract position is ideal for someone who is comfortable working with digital systems, maintains a high level of accuracy, and can manage assigned work independently during a part-time schedule. The role focuses on entering information, updating records in a claims processing environment, and setting up user access while following established guidance. Responsibilities: • Enter and maintain information in internal systems with a strong focus on accuracy and completeness. • Upload and organize data within the claims processing platform according to established procedures. • Create, update, and manage user accounts to support access needs across the organization. • Review records carefully to identify and correct inconsistencies before information is finalized. • Use multiple computer applications efficiently to complete assigned tasks and maintain workflow. • Carry out daily responsibilities independently while following provided instructions and priorities.
2026-08-07T14:58:41Z