<p>We are looking for a dynamic Administrative Assistant to join our team in Santa Monica. In this contract role, you will play a key part in creating a welcoming and efficient workplace environment while providing essential support to both colleagues and visitors. This position is ideal for someone who thrives in a detail-oriented setting and enjoys multitasking to ensure seamless daily operations.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Serve as the primary point of contact for visitors and clients, ensuring they are greeted warmly and courteously.</p><p>• Oversee the maintenance and cleanliness of common areas, conference rooms, and the front desk to uphold a productive and inviting environment.</p><p>• Coordinate company events, such as team luncheons and holiday celebrations, contributing to a positive work culture.</p><p>• Collaborate with the IT team to resolve technical issues related to office equipment and assist with ad hoc projects.</p><p>• Manage facility-related tasks, including scheduling conference rooms, organizing catering services, and monitoring visitor access.</p><p>• Handle administrative tasks such as processing mail, managing office supplies, and issuing work orders to vendors.</p><p>• Create purchase orders and provide support with scheduling meetings, tracking expenses, and other administrative functions.</p><p>• Lead or assist with special projects to enhance workplace efficiency and experience.</p><p>• Continuously seek opportunities to improve processes and contribute to a better work environment.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Brentwood. This is a contract to permanent position that requires someone with strong clerical skills and the ability to handle daily onsite responsibilities with professionalism. The ideal candidate will thrive in a fast-paced environment and bring excellent communication and multitasking abilities to the role. You will directly support a Partner for a local business management firm.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Perform general administrative duties, including filing, scheduling, and maintaining records.</p><p>• Answer incoming calls promptly and professionally, directing inquiries to the appropriate person or department.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Provide receptionist support by greeting visitors and ensuring a welcoming environment.</p><p>• Utilize Datafaction software for organizing and maintaining information.</p><p>• Assist with clerical tasks such as document preparation and correspondence.</p><p>• Ensure daily office operations run smoothly and efficiently.</p><p>• Communicate effectively with team members and external contacts to resolve issues or relay information.</p><p>• Maintain confidentiality when handling sensitive information.</p>
<p><strong>Job Description:</strong></p><p> We are seeking a friendly and dependable <strong>Temporary Part-Time Bilingual Receptionist</strong> to support the front office at an educational organization. This role is ideal for someone who enjoys working with families, students, and staff and is comfortable communicating in both <strong>Spanish and English</strong>. The receptionist will serve as the first point of contact and help ensure smooth day-to-day office operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, students, and families in a professional and welcoming manner</li><li>Answer and route phone calls; respond to general inquiries</li><li>Communicate with Spanish-speaking families and provide translation support as needed</li><li>Perform general administrative and clerical tasks</li><li>Maintain a clean, organized, and welcoming front desk area</li><li>Provide day-to-day support to office staff</li></ul><p><strong>Schedule:</strong></p><ul><li>Mondays, Wednesdays, and Fridays</li><li>8:00 AM – 1:00 PM</li></ul><p><strong>Assignment Type:</strong></p><ul><li>Temporary, Part-Time</li></ul>
<p>Client is seeking a dependable, highly organized <strong>Part-Time Receptionist & Administrative Assistant</strong> to support daily office operations and provide administrative support to the executive leadership team. This role serves as the front line of the organization while also handling essential administrative, HR, and financial support functions to keep the office running smoothly.</p><p>Monday, Tuesday, Wednesday | 8 hours per day (24 hours per week)</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Front Office & Reception</strong></p><ul><li>Serve as the primary point of contact for all inbound and outbound calls</li><li>Greet visitors and manage front desk coverage</li><li>Coordinate meeting rooms and assist with event scheduling</li></ul><p><strong>Executive & Administrative Support</strong></p><ul><li>Provide administrative support to the CEO, President, and COO</li><li>Schedule meetings, appointments, and company events</li><li>Prepare, update, and manage executive business cards and materials</li><li>Assist with travel requests and itinerary coordination</li></ul><p><strong>Finance & Purchasing Support</strong></p><ul><li>Process expense reports and employee reimbursements</li><li>Enter financial data and assist with basic accounting tracking</li><li>Handle purchasing requests and vendor coordination</li></ul><p><strong>HR & Employee Support</strong></p><ul><li>Coordinate employee onboarding and offboarding</li><li>Support new hire orientation and training logistics</li><li>Maintain personnel files and administrative HR documentation</li></ul><p><strong>Office Operations</strong></p><ul><li>Manage shipping and receiving</li><li>Maintain filing systems and office records</li><li>Order and track office supplies</li><li>Support preparation of event and promotional materials</li><li>Provide general office and administrative support as needed</li></ul><p><br></p><p><b> </b></p><p><br></p><p><b> </b></p>
Responsibilities & Duties:<br>Run our reception desk/front office, including:<br>Greet and create a welcoming front-office experience for staff, visitors, and our community.<br>Greet and direct vendors and freight deliveries.<br>Answer phone calls.<br>Enforce guest sign-in procedures and facilitate the HQ tour.<br>Office/Administrative<br>Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization).<br>Ensure the office space is organized and well-stocked.<br>Order food and supplies for meetings and team events.<br>Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience.<br>Assist the Operations team with ad-hoc office, administrative, or analytics tasks.<br>Shipping & Receiving<br>Receive mail and deliveries, and track items in our inventory software.<br>Ship packages and drop-off/pick-up at the post office, FedEx, or UPS.<br>Project Management<br>Manage 3rd party contractors, responsible for both budget and timeline<br><br>Required Skills and Qualifications:<br>Associate's or Bachelor’s degree.<br>Excellent verbal and written communication skills across various platforms.<br>Proven ability to pick up new technologies.<br>Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel).<br>Ability to work on-site in El Segundo 5 days a week.<br>Desired Skills and Qualifications:<br>Eager to work in a fast-paced startup environment with a proactive and collaborative attitude.<br>A no-task-is-too-small mindset.<br>Resourceful, with keen ability to anticipate needs and take initiative to fill gaps.<br>Prior internship or work experience in office administration, food service, events, or hospitality.<br>Hands-on project examples outside of the classroom, such as extracurricular projects, clubs, or personal projects.
<ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner</li><li>Manage a high-volume front desk, including answering, screening, and routing incoming calls</li><li>Coordinate visitor check-in procedures while adhering to security and access protocols</li><li>Schedule, manage, and support conference rooms and meetings</li><li>Receive, sort, and distribute mail and deliveries</li><li>Maintain office supply inventory and coordinate requests with facilities or vendors</li><li>Provide administrative support including data entry, document preparation, scanning, and filing</li><li>Partner with internal teams to ensure smooth day-to-day office operations</li><li>Maintain confidentiality and professionalism at all times in a secure office environment</li></ul>
<p>We are looking for a dedicated Front Desk Coordinator to join our team in Manhattan Beach, California. This contract position is ideal for someone who thrives in a fast-paced environment, enjoys interacting with guests, and can provide exceptional customer service. The role involves managing guest inquiries, offering assistance, and ensuring a seamless experience for all visitors.</p><p>This is a fully on-site role Tues-Sat 10am-6pm </p><p><br></p><p>Responsibilities:</p><p>• Provide friendly and attentive service to guests at all times, ensuring their needs are met promptly.</p><p>• Guide visitors to retailers, dining options, accommodations, and local attractions with efficiency and accuracy.</p><p>• Match guest needs with appropriate services, creating personalized recommendations.</p><p>• Take a results-oriented approach to supporting property programs and initiatives.</p><p>• Keep the Guest Services Desk organized and stocked with updated maps, brochures, and event materials.</p><p>• Build strong relationships with local retailers and businesses to enhance guest experiences.</p><p>• Deliver exceptional concierge services, going above and beyond to assist guests.</p><p>• Handle multi-line phone systems efficiently, answering inbound calls and addressing inquiries.</p><p>• Respond to guest concerns and questions with a helpful and solution-oriented attitude.</p>
We are looking for a detail-oriented and organized Receptionist to join our team on a Contract basis in Irvine, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth office operations and providing exceptional customer service. This position requires strong communication skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Greet and assist visitors promptly and courteously, ensuring a positive first impression.<br>• Manage incoming calls on a multi-line phone system, transferring calls accurately and efficiently.<br>• Sort and distribute incoming mail and deliveries to the appropriate departments.<br>• Handle confidential documents and sensitive information with discretion and care.<br>• Communicate effectively with managers and clients regarding deadlines or job-related issues.<br>• Support administrative tasks, including organizing files and maintaining office supplies.<br>• Operate switchboard systems and maintain accurate records of calls and messages.<br>• Assist with special projects as assigned, ensuring timely completion and attention to detail.<br>• Ensure the reception area remains clean, organized, and welcoming at all times.
We are looking for a detail-oriented Office Assistant to join our team in Pasadena, California. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is a fantastic opportunity for someone with strong organizational skills and a passion for supporting efficient office workflows.<br><br>Responsibilities:<br>• Organize and maintain physical and electronic filing systems to ensure quick and easy access to important documents.<br>• Perform document scanning and digital archiving to keep records up-to-date and secure.<br>• Support office operations by handling administrative tasks such as scheduling, data entry, and correspondence.<br>• Assist in managing office supplies and inventory to ensure resources are readily available.<br>• Provide support to the Office Manager by coordinating meetings and preparing necessary materials.<br>• Respond to inquiries and provide assistance to staff and clients with professionalism and efficiency.<br>• Ensure workplace organization and cleanliness by overseeing basic office maintenance.<br>• Collaborate with team members to improve and streamline administrative processes.<br>• Handle confidential information with discretion and professionalism.<br>• Perform additional office duties as required to support the team.
We are looking for a bilingual Receptionist fluent in Spanish and English to join our team in Los Angeles, California. This is a long-term contract opportunity, ideal for individuals who excel at multitasking and providing excellent customer service in a detail-oriented environment. The role involves part-time hours on Mondays, Wednesdays, and Fridays, making it a great fit for those seeking a flexible schedule.<br><br>Responsibilities:<br>• Welcome and assist visitors, students, and families in a friendly and detail-oriented manner.<br>• Communicate effectively with Spanish-speaking individuals and provide translation support when necessary.<br>• Handle incoming calls using a multi-line phone system and direct them to the appropriate departments.<br>• Perform clerical tasks including data entry, filing, and maintaining records.<br>• Ensure the front desk area remains clean, organized, and inviting.<br>• Support office staff with daily administrative tasks and special projects as needed.<br>• Address inquiries and provide accurate information about the organization or services.<br>• Coordinate appointments and manage schedules for staff or visitors.<br>• Monitor and manage office supplies inventory to ensure availability.<br>• Uphold confidentiality and maintain a detail-oriented approach in all interactions.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Commerce, California. This role involves supporting office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to handle a variety of responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Respond to incoming phone calls promptly and professionally, directing inquiries to the appropriate department.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Manage and oversee daily administrative office operations to support team productivity.<br>• Provide receptionist duties, including greeting visitors and addressing their needs.<br>• Coordinate and schedule appointments, meetings, or other events as needed.<br>• Maintain office supplies inventory and ensure timely replenishment.<br>• Prepare and distribute correspondence, memos, and other documentation.<br>• Assist with filing, scanning, and other general office tasks to maintain an orderly workspace.<br>• Collaborate with team members to complete projects and meet deadlines.
We are looking for a dedicated Receptionist to join our healthcare team in Long Beach, California. This long-term contract role involves providing essential front-office and administrative support in a fast-paced clinical environment. The ideal candidate will ensure smooth daily operations and uphold the highest standards of patient service.<br><br>Responsibilities:<br>• Manage front desk operations, including patient check-ins and appointment scheduling.<br>• Conduct medical insurance verifications and handle prior authorization requests efficiently.<br>• Ensure accurate and timely completion of patient visits, including verifying provider treatment plans and documentation.<br>• Review billing and coding details and coordinate with the billing team to ensure proper processing.<br>• Answer inbound calls promptly, addressing patient inquiries and directing calls appropriately.<br>• Provide administrative assistance to the Practice Manager and Clinical Administrator as required.<br>• Maintain organized records and files to support seamless clinic operations.<br>• Deliver exceptional customer service to patients and visitors, fostering a welcoming environment.
Essential Duties and Responsibilities <br>• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.<br>• Responsible for creating work orders, providing status to customers and following up with technicians.<br>• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.<br>• Complete contract paperwork and QC paperwork.<br>• Schedule sub-contractor work.<br>• Work with technicians to ensure all paperwork is completed properly within the designated time.<br>• Maintain appointment schedules.<br>• Order material and equipment. <br>• Receive material/equipment and issue material and equipment to technicians. <br>• Complete daily reports.<br>• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.<br>• Conduct physical inventory.<br>• Act as a liaison between Sales, Project Managers and technicians.<br>• Other duties as assigned. <br>• Bill out service and inspections jobs daily<br>• Respond to high volume of emails<br>• Work with sales team to ensure jobs are scheduled timely<br><br>Qualifications - External<br>Minimum Qualifications:<br>• High School Diploma or General Education Degree (GED)<br>• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred<br>• Proficient in Microsoft Office (Word, Excel & PowerPoint)<br>• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English<br>Experience/Requirements: <br>• Must possess good decision-making skills, be very organized and detail oriented.<br>• Must have excellent oral and written communication.<br>• Ability to use discretion. Problem Solving and ability to escalate matters when needed.<br>• Data analysis and interpretation skills.<br>• Speed and accuracy with attention to detail.<br>• Dispatching and scheduling.<br>Work Environment:<br>• Normal office environment.<br>• The noise level in the work environment is usually moderate.
<p>Robert Half is looking for a detail-oriented Administrative Assistant to join a health and wellness company based in West Los Angeles. This is a contract to hire position that provides an excellent opportunity to engage in a variety of administrative and operational tasks while contributing to the success of a client focused organization. The role is onsite and the hours are 7am-3pm Monday-Friday (with some flexibility). A candidate with excellent customer service skills who thrives working with clients would do great in this role! </p><p><br></p><p>Responsibilities:</p><p>• Manage office schedules and calendars using Outlook, ensuring smooth day-to-day operations.</p><p>• Process and fulfill online orders, including preparing shipping labels and handling specific shipment requirements such as overnight deliveries with special packaging.</p><p>• Order supplies, oversee inventory levels, and ensure timely restocking of personalized supplement packs.</p><p>• Handle general administrative and operational tasks to support the company’s ongoing needs.</p><p>• Provide support with social media platforms and basic content-related tasks to enhance the company’s online presence.</p>
Position Summary The Administrative Assistant provides essential clerical and administrative support to ensure the effective operation of a department or program. This role involves coordinating daily office activities, supporting management and staff, and interacting with the public while maintaining accuracy, confidentiality, and compliance with established policies and procedures. Key Duties and Responsibilities Perform a wide range of administrative and clerical functions, including scheduling, calendar management, and meeting coordination Prepare, process, and maintain correspondence, reports, records, and official documents Respond to phone calls, emails, and in-person inquiries in a detail oriented and courteous manner Maintain electronic and physical filing systems in accordance with record-retention requirements Assist with data entry, tracking, and basic reporting Coordinate office operations, including supply inventory, equipment requests, and facility needs Support onboarding, timekeeping, and payroll-related documentation as assigned Ensure compliance with applicable regulations, procedures, and confidentiality standards Provide customer service to internal staff, external agencies, and the general public Perform other related duties as assigned Minimum Qualifications High school diploma or equivalent required; college coursework or certification in office administration preferred One or more years of administrative or clerical experience, preferably in a public-sector or service-oriented environment Proficiency with standard office software, including word processing, spreadsheets, email, and document management systems Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills Ability to handle sensitive and confidential information with discretion Knowledge, Skills, and Abilities Knowledge of general office procedures and administrative practices Ability to prioritize tasks, meet deadlines, and adapt to changing priorities Strong attention to detail and accuracy Ability to work independently and collaboratively in a team environment detail oriented demeanor and commitment to public service Work Environment Office-based setting with regular interaction with staff and the public May require occasional overtime or schedule adjustments based on operational needs
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
We are looking for a dependable and detail-oriented Receptionist/Office Administrator to join our team in Torrance, California. In this contract to permanent position, you will play a key role in managing daily office operations while contributing to a collaborative and dynamic work environment. This role is ideal for someone who is adaptable, eager to learn, and capable of handling a variety of administrative tasks efficiently.<br><br>Responsibilities:<br>• Accurately take and process customer orders while maintaining professionalism.<br>• Organize and maintain physical and digital filing systems to ensure easy access to records.<br>• Provide comprehensive administrative and clerical support across various departments.<br>• Assist the accounting team with basic accounts payable tasks and related responsibilities.<br>• Perform data entry, maintain records, and prepare necessary documents.<br>• Handle inbound calls using a multi-line phone system and ensure effective communication.<br>• Support team members with day-to-day operational needs and special projects.<br>• Manage receptionist duties, including greeting visitors and maintaining a welcoming office atmosphere.
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
We are looking for a detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership and assist with office operations. In this long-term contract position, you will play a key role in managing schedules, coordinating projects, and ensuring the smooth execution of day-to-day tasks. Based in Irvine, California, this role requires someone who is adaptable, organized, and capable of handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Manage calendar scheduling, meeting coordination, and task follow-ups for senior leadership.<br>• Serve as a resource for administrative needs across the office, ensuring smooth operations.<br>• Maintain confidentiality and professionalism when managing sensitive documents and information.<br>• Support office initiatives, including organizing office moves and coordinating physical space planning.<br>• Oversee furniture inventory, vendor communications, and project timelines related to office logistics.<br>• Perform basic Salesforce administrative tasks, such as generating reports, data entry, and maintaining data accuracy.<br>• Assist with financial tasks, including organizing credit card expenses and preparing documentation.<br>• Track deadlines and dependencies for projects, ensuring timely execution and resolution of open items.<br>• Handle a variety of administrative tasks, from routine processes to urgent requests, with a proactive approach.<br>• Manage workload independently, identifying priorities and escalating conflicts when necessary.
We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for communication between executives and other stakeholders.<br>• Handle confidential information with discretion and a high level of integrity.<br>• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.<br>• Support executives in managing priorities and deadlines for ongoing projects.<br>• Coordinate and oversee logistics for both onsite and offsite meetings.<br>• Ensure smooth day-to-day operations by proactively addressing administrative needs.<br>• Collaborate with various departments to facilitate efficient communication and workflow.
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p><p> </p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
We are looking for a detail-oriented and organized Office Assistant to join our team in Los Angeles, California. This Contract to permanent position offers an excellent opportunity to support daily operations and ensure the smooth functioning of administrative tasks. The ideal candidate will have a proactive approach to managing clerical duties, data entry, and correspondence.<br><br>Responsibilities:<br>• Perform a variety of administrative and clerical tasks, including data entry, report preparation, and document management.<br>• Compile and analyze statistical data to create reports in various formats, such as spreadsheets, graphs, or narratives.<br>• Organize and distribute mail, maintain general files, and ensure workspaces are neat and well-stocked.<br>• Assist in creating correspondence and reports independently, without requiring supervisor attention.<br>• Scan, fax, bind, and distribute documents, reports, and proposals as needed.<br>• Verify data accuracy by cross-checking supplier invoices and other records.<br>• Represent the supervisor at meetings or project-related events when necessary.<br>• Support outreach initiatives for business programs and exclusivity efforts.<br>• Collaborate with team members and stakeholders to drive organizational goals.<br>• Handle additional responsibilities as assigned to meet operational needs.
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the San Fernando Valley area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
