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42 results for Executiveadmin Assistant in Inglewood, CA

Office Assistant

El Toro, CA
onsite
Contract / Temporary to Hire
18.2115 - 23 USD / Hourly
We are looking for an organized and detail-oriented Office Assistant to join our team in Foothill Ranch, California. In this Contract to permanent position, you will play a critical role in ensuring the smooth functioning of daily office operations while providing excellent support to clients and internal teams. This is an on-site, permanent role requiring proficiency in administrative tasks and customer service. Responsibilities: • Welcome visitors and clients warmly, maintaining a detail-oriented and organized front desk environment. • Process customer orders accurately and track them through internal systems to ensure timely delivery. • Enter and verify order details in company databases, ensuring all information is correct and up-to-date. • Collaborate with internal teams to resolve any discrepancies related to orders or customer information. • Organize and maintain both digital and physical files for clients, orders, and administrative records. • Utilize G Suite tools, including Gmail, Google Docs, and Google Sheets, for communication and recordkeeping. • Create, edit, and format documents using Microsoft Word for internal and client-related purposes. • Perform basic data entry and generate reports using Microsoft Excel. • Handle general administrative tasks to support daily office operations. • Respond to inbound phone calls and manage clerical duties such as scanning and document organization.
2026-04-16T00:00:00Z

Office Administrator

Los Angeles, CA
onsite
Permanent
160000 - 200000 USD / Yearly
A prestigious AmLaw 100 law firm is seeking an experienced Office Administrator. This is a highly visible leadership role supporting a collaborative office of approximately 100 professionals within a firm of 600+ attorneys nationwide. This firm is known for its full-service platform, strong federal practice, and collegial culture, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office. Key Responsibilities• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture• Coordinate office initiatives, events, and operational projects• Maintain strong communication across departments including HR, operations, and firm leadership This is a hands-on leadership role requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed. Benefits• Comprehensive Medical, Dental, and Vision insurance• Paid Time Off• 401(k) retirement plan• Competitive benefits package offered by a national AmLaw 100 firm To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-10T00:00:00Z

Administrative Assistant III

Cerritos, CA
onsite
Temporary
24 - 35 USD / Hourly
We are currently seeking an experienced Administrative Assistant III to support a fast-paced municipal department. This role involves a mix of advanced administrative and analytical responsibilities, supporting daily operations and special projects.Key Responsibilities:<ul><li>Coordinate projects and track departmental budgets and expenditures</li><li>Prepare correspondence, reports, agendas, and meeting minutes</li><li>Process contracts, purchase orders, and related documentation</li><li>Manage records and maintain organized filing systems</li><li>Coordinate meetings and provide general administrative support</li><li>Interact professionally with City staff, consultants, and the public</li></ul>
2026-04-09T00:00:00Z

Escrow Administrative Assistant

Pasadena, CA
onsite
Temporary
22.9615 - 29 USD / Hourly
We are looking for a skilled and detail-oriented Escrow Administrative Assistant to provide critical support in managing residential and commercial escrow transactions. This is a Contract position based in Pasadena, California, where you will play a key role in ensuring efficient and compliant closings. The ideal candidate will have extensive experience with escrow processes and be proficient in using Qualia software. For immediate consideration apply today! Responsibilities:• Provide comprehensive administrative support to Escrow Officers to facilitate smooth transactions.• Prepare, review, and distribute escrow documents, including opening packages, amendments, and closing instructions.• Maintain and update escrow files using Qualia software, ensuring data accuracy and completeness.• Coordinate with various stakeholders such as lenders, buyers, sellers, agents, and title companies to gather required documentation.• Monitor key transaction timelines, conditions, and contingencies to ensure deadlines are met.• Order payoffs, demands, and other third-party documents necessary for escrow closings.• Assist in the closing, funding, and recording processes to finalize transactions.• Ensure all files comply with company policies and regulatory standards.• Respond promptly and professionally to inquiries from clients and other stakeholders.
2026-04-03T00:00:00Z

Bilingual Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a bilingual Administrative Assistant to join a dynamic non-profit organization in Los Angeles, California. In this Contract to ongoing role, you will provide essential administrative support to a family resource center, ensuring the smooth planning and execution of workshops, training events, and other program activities. This position involves collaborating with staff, community partners, and families while managing communication materials and maintaining confidentiality. Responsibilities: • Coordinate and execute logistics for workshops, training sessions, and other program events. • Develop and maintain both print and digital communication materials to support program activities. • Serve as a point of contact for agency staff, community partners, and families to disseminate information effectively. • Maintain accurate and organized filing systems to ensure efficient record-keeping. • Manage sensitive and confidential information with care and professionalism. • Utilize Microsoft Office applications and other relevant software to create presentations, reports, and other materials. • Host virtual meetings using online platforms and ensure smooth technological operations during events. • Provide general administrative support, including answering inbound calls, data entry, and receptionist duties.
2026-04-14T00:00:00Z

Office Admin

Seal Beach, CA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Admin to join our team in Seal Beach, California. This role will involve providing essential administrative support to ensure smooth operations within our non-profit organization. As part of a long-term position, you will play a key role in managing records, assisting with membership processes, and delivering excellent service to residents and staff. Responsibilities: • Process membership transfers, maintain resident databases, and handle stock ownership documentation. • Greet visitors and respond to inquiries in a friendly and attentive manner. • Coordinate inspection requests and collaborate with various departments to ensure timely processing. • Prepare financial demands and manage payments in coordination with finance and escrow teams. • Distribute welcome packets, identification cards, and other essential items to new stockholders. • Issue replacement identification cards and manage service passes for eligible individuals. • Maintain accurate records for shareholders and assist in preparing year-end mail-out packets. • Support Mutual annual meetings and assist with pet registration and caregiver pass documentation. • Perform inventory management tasks, including maintaining supply levels and generating reports. • Provide backup assistance to the Copy Supply department as needed.
2026-04-16T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-04-07T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary
31.35 - 36.3 USD / Hourly
A renowned landscape architecture firm is seeking a permanent Administrative & Marketing Coordinator to support its Downtown Los Angeles studio. This role blends high-level administrative support with marketing coordination, ideal for a detail-oriented detail oriented who thrives in a fast-paced, creative environment. The Coordinator will work closely with the Managing Principal and marketing team to ensure seamless office operations and successful proposal development. Responsibilities: • Provide comprehensive administrative support to the Managing Principal, including scheduling, communication, and office coordination. • Oversee daily office operations, ensuring tasks are completed efficiently and on time. • Assist with the preparation of proposals, presentations, and marketing materials, ensuring accuracy and professionalism. • Review RFPs, NDAs, and other project documentation to support marketing and proposal activities. • Maintain and update marketing databases, collateral, and internal systems to ensure consistency and accessibility. • Coordinate with sub-consultants to collect necessary documentation and ensure timely submissions. • Support contract preparation, review processes, and execution tracking in collaboration with legal teams. • Monitor project timelines, ensuring contracts and related tasks are completed in accordance with deadlines. • Collaborate with internal teams and leadership to prepare interview presentations and submission materials. • Facilitate communication between clients, consultants, and internal departments to ensure smooth project execution.
2026-04-10T00:00:00Z

Human Resources (HR) Assistant

Seal Beach, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team on a long-term contract basis in Seal Beach, California. This role is ideal for someone with a strong understanding of confidentiality and a passion for supporting HR administrative functions. You will play a key role in managing leave of absence processes, handling employee benefits, and ensuring smooth day-to-day operations within the HR department. Responsibilities:• Manage leave of absence processes, ensuring compliance with company policies and regulations.• Provide administrative support to the HR department, including maintaining records and organizing documents.• Assist with benefit functions, such as enrollment, updates, and employee inquiries.• Conduct background checks and ensure proper documentation for new hires.• Support the use of HR systems like ADP Workforce Manager and other HR software to maintain accurate employee data.• Coordinate and track employee training and development programs.• Address employee concerns with professionalism and excellent customer service.• Ensure confidentiality in handling sensitive employee information and HR matters.• Audit HR processes and records to ensure accuracy and compliance.• Assist in the recruitment process by posting job openings and screening candidates.
2026-04-16T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary
25 - 28 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to join our team for a two-month contract at a global entertainment firm. This role will support the HR department with a variety of tasks, including data entry, scheduling, and other HR-related projects. This is a hybrid position, requiring four days on-site and one day remote each week. Previous experience with Workday is preferred. Responsibilities:• Perform accurate data entry and maintain HR records in compliance with company policies.• Coordinate and manage scheduling for interviews, meetings, and onboarding sessions.• Assist in onboarding processes to ensure a seamless experience for new hires.• Conduct background checks and ensure all pre-employment requirements are completed.• Support employee relations by addressing inquiries and escalating issues as necessary.• Utilize HRIS systems, such as Workday, to manage employee information and generate reports.• Collaborate on ad hoc HR projects as assigned by the team.• Maintain confidentiality and handle sensitive HR information with discretion.• Provide administrative support to the HR department, including documentation and filing.
2026-04-13T00:00:00Z

Personal Assistant

Orange, CA
onsite
Temporary
31.5115 - 36.487 USD / Hourly
We are looking for a highly organized and proactive Personal Assistant to provide comprehensive support in managing household and personal tasks. This long-term contract position is based in Orange, California, and offers the opportunity to contribute to maintaining a well-organized and efficient home environment. The ideal candidate will be adaptable, detail-oriented, and able to handle a variety of responsibilities with minimal supervision. Responsibilities: • Maintain and organize both physical and digital records, ensuring all documents are easily accessible. • Perform thorough cleaning of the home, including laundry, kitchen maintenance, and other household tasks. • Track and document expenses, appointments, and other essential household details. • Manage grocery shopping, restocking supplies, and overseeing household inventory. • Run personal errands such as mailing packages, picking up prescriptions, and other routine tasks. • Assist in planning and coordinating travel arrangements, including booking accommodations and transportation. • Schedule and oversee household services, such as repairs, maintenance, and deliveries. • Prepare and submit detailed reports, logs, or summaries as requested. • Provide support for various ad hoc needs to ensure smooth household operations.
2026-04-17T00:00:00Z

Legal Assistant

Beverly Hills, CA
onsite
Temporary
28 - 35 USD / Hourly
We are looking for a skilled Legal Secretary to join our team on a contract basis in Beverly Hills, California. In this role, you will provide essential administrative and legal support to a partner specializing in personal injury cases. This position requires a high level of professionalism, attention to detail, and the ability to handle confidential information in a dynamic work environment. Responsibilities: • Organize, maintain, and archive legal documents to ensure efficient file management. • Digitally upload and manage case files using electronic filing systems. • Assist in preparing and reviewing case materials for personal injury cases. • Safeguard sensitive legal information and maintain strict confidentiality. • Provide administrative assistance to a partner, including scheduling, correspondence, and calendar management. • Handle dictation and transcription tasks accurately and promptly. • Manage time-sensitive tasks and ensure deadlines are met. • Support the smooth operation of legal proceedings by coordinating with other team members.
2026-04-13T00:00:00Z

Legal Assistant

Cheviot Hills, CA
onsite
Permanent
85000 - 120000 USD / Yearly
A high-end law firm is seeking a legal assistant with 2+ years of experience in civil litigation. My team has worked with this firm for years, and we can’t say enough great things about their culture and team environment! This firm is very organized and tech-savvy. This firm truly works as a team. They heavily invest in training their legal assistants, and the sky is the limit for their growth within the firm! This legal assistant will support 2-3 attorneys. The ideal legal assistant will have experience with:<ul><li>Calendaring</li><li>Court filings (state and federal)</li><li>Document formatting, including TOA’s, TOC’s, motions, pleadings, etc.</li><li>Preparing for hearings, depositions, mediations, and trials</li></ul>37.5-hour work week (7.5-hour day). 100% onsite for the first 3 months, then 4 days onsite and 1 day work from home. Perks & Benefits:<ul><li>Competitive salary + discretionary bonuses</li><li>401(k) with employer match</li><li>100% employer paid medical, dental, and vision</li><li>Long-term disability</li><li>Paid vacation</li><li>Paid sick time</li><li>Paid holidays</li></ul> For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-04-08T00:00:00Z

Legal Assistant

Orange, CA
onsite
Temporary
29.2885 - 33.913 USD / Hourly
We are looking for an experienced Legal Assistant to join our team in Orange, California. This is a long-term contract position that requires meticulous attention to detail and strong organizational skills. The ideal candidate will have a background in legal administrative support, with a focus on Unlawful Detainer cases, and a proactive approach to managing tasks efficiently. Responsibilities: • Review and prepare leases, notices, and Section 8 documentation with precision and accuracy. • Verify the completeness and legibility of legal documents to ensure they meet filing standards. • Assist in drafting complaints and supporting materials for court filings. • Organize and upload documents to internal servers and designated digital folders. • Provide scanning, uploading, and categorization of documents within the document management system. • Support reception duties as needed, including during periods of staff absence. • Deliver general administrative assistance to maintain smooth office operations. • Ensure all prepared materials are correctly matched and ready for submission. • Collaborate with team members to uphold workflow efficiency and accuracy.
2026-04-10T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Los Angeles, California. This is a contract-to-permanent opportunity with a focus on intellectual property, particularly patents and trademarks. The role offers a unique chance to gain hands-on experience in a dynamic legal environment, supporting attorneys and corporate-level matters. Responsibilities: • Assist with the preparation, registration, and maintenance of patents and trademarks. • Review and organize patent portfolios, ensuring consistency with physical and digital records. • Perform data entry and maintain accurate schedules for legal documentation and filings. • Proofread legal documents and correspondence to ensure accuracy and professionalism. • Collaborate with attorneys and team members to manage intellectual property matters efficiently. • Conduct research, including USPTO searches, to support patent and trademark applications. • Communicate effectively with corporate clients regarding legal processes and updates. • Provide administrative support, including scheduling and organizing files. • Contribute to team projects and demonstrate leadership when necessary.
2026-04-09T00:00:00Z

Legal Assistant

Encino, CA
onsite
Temporary
35.625 - 45 USD / Hourly
A highly regarded, high-end commercial litigation firm is seeking a skilled Litigation Legal Assistant to join its team on a contract-to-hire basis. This is a search for a dynamic professional who thrives in a fast-paced, sophisticated legal environment. The role offers competitive compensation, exposure to complex and high-stakes matters, and the opportunity to transition into a long-term position. Key Responsibilities:<ul><li>Handle e-filing in both state and federal courts.</li><li>Maintain and manage litigation calendaring, ensuring all critical dates are tracked and met.</li><li>Prepare and update Tables of Authorities (TOA) and Tables of Contents (TOC).</li><li>Proofread and format pleadings, motions, and other legal documents for accuracy and consistency.</li><li>Support overall case management, including organizing files and maintaining case materials.</li><li>Provide trial preparation support, including assembling exhibits, binders, and court-ready materials</li><li>Coordinate travel arrangements, process expense reports, and assist with attorney time entry/billing.</li></ul>Details:<ul><li>Onsite five days a week in Encino</li><li>Contract-to-hire</li><li>Full-time schedule (40 hours per week)</li><li>Parking provided</li><li>Very competitive benefits offered upon conversion to a direct hire role</li></ul>
2026-04-11T00:00:00Z

Legal Practice Assistant

Los Angeles, CA
onsite
Permanent
90000 - 112000 USD / Yearly
A mid-sized regional law firm with multiple offices throughout California is looking for a Litigation Practice Assistant to join their heavy-hitting trial team. 5+ years of complex civil litigation experience in California is required. Responsibilities of Role: · eFiling pleadings in state and federal courts · preparing for trial substantively· generating TOAs/TOCs· formatting legal docs (firm uses CCC macros – this is a must have!) ^ The firm is unable to train on these fundamentals of running a litigation desk; please do not apply without the experience above. Perks of Firm:o Often named among the 2022 Most Admired Law Firms by the Los Angeles Business Journalo Very collegial environment and teamo Paid parking in the building o Team building events o RHL has placed numerous people in their NorCal and SoCal offices
2026-03-20T00:00:00Z