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7 results for Sr Administrative Assistant in Indianapolis, IN

Property Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a dedicated Property Administrator to join our team in Bloomington, Indiana. In this Contract to permanent position, you will play a pivotal role in managing property operations while ensuring smooth communication with residents and vendors. This is an excellent opportunity to grow into a Property Manager role upon transitioning to ongoing employment. This role would be 3 days per week, 8 hours per day. Responsibilities:• Oversee property maintenance and conduct regular tours to ensure standards are met.• Manage rent collection and maintain accurate records of payments.• Facilitate move-in and move-out processes, ensuring units are turned over efficiently within 4-5 days.• Communicate effectively with residents regarding notices, lease violations, and other essential updates.• Coordinate with vendors and contractors to address property needs until a service technician is hired.• Ensure work orders are accurately logged and assigned for timely resolution.• Monitor vendor contracts and maintain files to ensure adherence to preventative maintenance schedules.• Utilize software tools like Yardi and Microsoft Office to manage property operations and documentation.• Handle lease agreements, renewals, and transactions with attention to detail and compliance.• Provide comprehensive care for the property, addressing any issues promptly and professionally.
2026-07-13T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a Contract position based in Indianapolis, Indiana. This short-term opportunity is ideal for someone who is highly organized, comfortable handling detailed computer-based work, and able to manage several priorities in a fast-paced environment. The person in this role will provide administrative support through documentation, data review, meeting coordination, and accurate record updates. Responsibilities:• Capture thorough and accurate meeting notes during manager discussions and organize follow-up details clearly.• Research and retrieve information from internal data systems to support administrative and operational needs.• Review forms for completeness and accuracy, ensuring required information is properly entered and documented.• Update policy and related documents by incorporating feedback and revision requests from stakeholders.• Perform high-volume data entry and maintain records with strong attention to detail.• Use Microsoft Word and Excel to prepare, edit, and organize documents, spreadsheets, and administrative materials.• Support day-to-day office coordination by balancing multiple assignments and meeting deadlines consistently.
2026-07-13T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Administrative Assistant to support family-focused programs for a non-profit organization in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping families access services, strengthening coordination across program activities, and keeping documentation accurate and current. The ideal candidate brings strong communication, organization, and relationship-building skills, along with the ability to manage sensitive information and support day-to-day administrative operations with care and professionalism. Responsibilities: • Provide administrative support for family services programs, including handling office tasks, preparing documents, and maintaining organized records. • Communicate with families by phone, in writing, and in person to share information, respond to questions, and support service coordination. • Assist with participant intake activities such as recruitment support, eligibility verification, enrollment processing, and attendance tracking. • Maintain timely and accurate data entry across program files, reports, and related documentation to support compliance and service delivery. • Coordinate with internal staff and community partners to help connect families with appropriate resources and follow-up services. • Monitor case-related information and help ensure required reports, updates, and documentation are completed on schedule. • Support a collaborative team environment by sharing information, helping resolve administrative issues, and contributing to smooth program operations. • Help create positive interactions with children and families by demonstrating empathy, professionalism, and a service-oriented approach.
2026-07-20T00:00:00Z

Executive Assistant

Indianapolis, IN
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is seeking a highly organized, professional, and proactive Executive Assistant to provide high-level administrative support to executive leadership for a client of ours. This individual will serve as a trusted partner to leadership, ensuring efficient daily operations through calendar management, meeting coordination, communication support, document preparation, project tracking, and confidential administrative assistance. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of professionalism and discretion. Key Responsibilities: Executive Support<ul><li>Provide direct administrative support to executive leadership.</li><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Screen and prioritize emails, phone calls, and correspondence.</li><li>Prepare agendas, presentations, reports, and executive-level communications.</li><li>Coordinate and support special projects and strategic initiatives.</li></ul>Meeting Coordination<ul><li>Schedule and organize internal and external meetings.</li><li>Prepare meeting materials, agendas, and supporting documentation.</li><li>Attend meetings as needed, record detailed meeting minutes, and distribute follow-up notes.</li><li>Track action items, deadlines, and project milestones to ensure timely completion.</li></ul>Communication & Relationship Management<ul><li>Serve as a primary point of contact for internal and external stakeholders.</li><li>Draft professional correspondence, reports, and presentations.</li><li>Facilitate communication between leadership and various departments.</li><li>Maintain positive relationships with clients, vendors, board members, and community partners.</li></ul>Administrative & Operational Support<ul><li>Manage confidential files, records, and sensitive information.</li><li>Create, update, and maintain policies, procedures, and organizational documents.</li><li>Assist with data collection, reporting, and research projects.</li><li>Process expense reports, invoices, and other administrative documentation.</li><li>Maintain accurate filing systems and document management processes.</li></ul>Project & Event Coordination<ul><li>Assist with planning leadership meetings, board meetings, and company events.</li><li>Coordinate logistics, attendee communications, and meeting materials.</li><li>Monitor project timelines and provide status updates to leadership.</li></ul>
2026-07-13T00:00:00Z

Sr. Financial Analyst

Columbus, IN
remote
Permanent / Full Time
110000 - 125000 USD / Yearly
We are looking for a strategic and analytical Senior Financial Analyst to support financial planning and performance management. This role will translate complex data into actionable insights, strengthen forecasting and modeling capabilities, and help business leaders make informed decisions. The ideal candidate brings strong FP&A experience, excellent communication skills, and a proactive approach to identifying trends, risks, and opportunities across the organization. Responsibilities:• Develop and maintain financial models that support budgeting, forecasting, long-range planning, and cash flow analysis under multiple business scenarios.• Lead analytical projects that evaluate capital spending, investment returns, depreciation impact, working capital performance, and other drivers of financial outcomes.• Produce forward-looking analysis on operational and financial trends, including manufacturing performance, sales activity, and broader business conditions.• Prepare recurring and ad hoc reporting that helps leaders understand results, monitor performance against plan, and respond to emerging business needs.• Present financial findings clearly to stakeholders at different levels, translating trends and variances into practical business recommendations.• Partner with teams across the organization to investigate issues, explain financial results, and create reporting tools that improve decision-making.• Identify opportunities to enhance how data is organized, analyzed, and reported so that insights are more useful and actionable.• Support senior leadership in evaluating strategic initiatives and contribute financial guidance that informs key business decisions.
2026-07-13T00:00:00Z

Sr. Financial Analyst

Bloomington, IN
remote
Permanent / Full Time
90000 - 115000 USD / Yearly
We are looking for a Senior Financial Analyst to support financial planning, performance analysis, and strategic decision-making for a key business division with locations across the USA. This role partners with operational and commercial leaders to translate complex financial data into practical recommendations that improve results and guide investment choices. The ideal candidate will be located in the greater Indianapolis area with the ability to travel on occasion. They will bring strong FP&A experience, a hands-on approach to modeling and forecasting, and the ability to work effectively across functions while managing multiple priorities. Responsibilities:• Lead monthly, quarterly, and annual planning cycles by developing budgets, forecasts, and updated outlooks that support business objectives.• Build and maintain financial models that evaluate performance trends, business scenarios, and the potential impact of strategic decisions.• Review operating results and explain variances against plan, prior periods, and forecasts to help leadership understand key drivers.• Partner with leaders across business units to create detailed projections, identify financial risks and opportunities, and prepare decision-support materials.• Assess capital spending proposals by analyzing expected returns, comparing alternatives, and supporting disciplined allocation of resources.• Support initiatives aimed at operational improvement by providing financial insight, tracking outcomes, and coordinating with stakeholders across teams.• Evaluate organic growth opportunities and contribute analytical support for commercial and operational reviews tied to potential acquisitions.• Prepare clear, executive-level reporting and lead recurring financial review discussions with division leadership.• Serve as a trusted finance resource by maintaining data accuracy, strengthening reporting reliability, and delivering ad hoc analysis as business needs evolve.
2026-07-02T00:00:00Z

Administrative Specialist

Indianapolis, IN
onsite
Permanent / Full Time
55000 - 62400 USD / Yearly
We are looking for an Administrative Specialist to support daily operations for a construction-focused team in Indianapolis, Indiana. This role combines office coordination, document preparation, scheduling, and client-facing communication to help projects move forward efficiently. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, organized environment. Responsibilities: • Support architects and design personnel by handling administrative and project-related coordination tasks that keep workstreams organized and on schedule. • Arrange meetings, manage calendars, and track key project dates to ensure appointments, deadlines, and follow-up activities are completed on time. • Create and format business documents such as reports, correspondence, billing materials, and internal memoranda with accuracy and care. • Organize travel plans, lodging, and meeting logistics for client visits, site walkthroughs, and other project-related events. • Monitor workplace supply levels and coordinate purchasing to maintain a well-equipped and efficient office environment. • Contribute to the development of client presentations and proposal materials by assembling content and supporting document preparation. • Respond to questions from clients, vendors, and internal team members in a timely manner while maintaining a courteous and service-oriented approach. • Serve as a communication link among contractors, clients, and external partners to help maintain clear and consistent project coordination. • Maintain accurate client records and project tracking information within company databases and administrative systems.
2026-07-10T00:00:00Z