8 results for Purchasing Assistant in Indianapolis, IN

Purchasing Coordinator

Frankfort, IN
onsite
Permanent
53000 - 58000 USD / Yearly
We are seeking a detail‑oriented and proactive Purchasing Coordinator to support supplier management, cost analysis, and new model development activities. This role is ideal for someone who excels at building supplier relationships, analyzing pricing, coordinating cross‑functional efforts, and ensuring the organization receives the best value in quality, delivery, and cost. Key ResponsibilitiesSupplier Quoting & Cost Analysis<ul><li>Issue Electronic Requests for Quote (ERFQ) to current and potential suppliers for new model parts.</li><li>Issue Engineering Change Notices (ECN) to suppliers and gather pricing for design changes on current and future production parts.</li><li>Review supplier pricing and compare against internal cost models to ensure accuracy and validity.</li><li>Create and maintain cost models and track commodity price changes monthly, quarterly, and annually.</li><li>Analyze cost competitiveness across suppliers for various materials and commodities.</li></ul>Supplier Relationship & Performance Management<ul><li>Establish and maintain strong working relationships with suppliers to promote collaboration.</li><li>Partner with suppliers on Kaizen, VA/VE, and cost‑reduction initiatives.</li><li>Lead meetings with suppliers to address performance, improvement plans, and supply chain matters.</li><li>Hold suppliers accountable for issues related to production, shipping, or quality, coordinating with internal teams to resolve concerns.</li><li>Work directly with suppliers to support improvement efforts when expectations or standards are not met.</li></ul>Cross‑Functional Coordination<ul><li>Collaborate with internal teams during New Model Development, including tooling timelines, trial events, and sample builds.</li><li>Provide clear updates to internal leadership on open issues, supplier activities, and action plans.</li><li>Support sourcing decisions, development timing, and price negotiations.</li></ul>Purchasing & Administrative Duties<ul><li>Issue Purchase Orders for mass production parts, trial components, tooling, and service parts.</li><li>Track all pricing changes driven by market shifts, engineering changes, and cost‑down programs.</li><li>Approve supplier invoices for payment within internal systems.</li></ul>Technical & Analytical Skills<ul><li>Strong negotiation skills related to pricing, timing, and project activities.</li><li>Solid analytical skills to compare multiple supplier offers and cost structures.</li></ul>
2026-03-19T00:00:00Z

Accounting Assistant

Columbus, IN
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Columbus, Indiana. In this long-term contract position, you will play a vital role in supporting daily financial operations, ensuring accuracy and efficiency in accounting processes. This opportunity is ideal for someone with a strong background in accounts payable, accounts receivable, and financial software systems. Responsibilities: • Process accounts payable and accounts receivable transactions accurately and in a timely manner. • Manage billing functions, ensuring proper documentation and adherence to company policies. • Reconcile cash activity and maintain accurate financial records. • Utilize accounting software systems, including Great Plains, to support daily operations. • Prepare financial reports and summaries using Microsoft Excel. • Assist with payroll tasks and ADP-related financial services. • Collaborate with team members to streamline accounting functions and improve efficiency. • Maintain organized records of invoices, payments, and other financial documents. • Monitor and address discrepancies in financial data to ensure accuracy. • Provide administrative support for various accounting tasks as needed.
2026-03-31T00:00:00Z

Accounting Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an experienced Accounting Assistant to join a well-established non-profit organization in Indianapolis, Indiana. This is a contract position with the potential to become a long-term part-time role, offering a flexible schedule within a collaborative and supportive work environment. The role will initially be on a contract basis with the intention to transition to a long-term part-time position. Responsibilities: • Record vendor invoices accurately in QuickBooks to ensure timely processing. • Generate checks and wire transfers using QuickBooks for payment distribution. • Post receipts into QuickBooks, keeping financial records up-to-date. • Perform cash and bank reconciliations to maintain accurate account balances. • Update and manage data within the member database to ensure accurate records. • Conduct account reconciliations for financial accuracy and compliance. • Prepare ad-hoc reports and assist with month-end closing activities as needed.
2026-04-01T00:00:00Z

Sales Associate

Indianapolis, IN
onsite
Temporary
17 - 17 USD / Hourly
<ul><li>Assist customers in selecting merchandise based on their needs and preferences.</li><li>Maintain a clean and organized store environment to enhance the shopping experience.</li><li>Operate cash registers and process transactions accurately and efficiently.</li><li>Provide product knowledge and answer inquiries to help customers make informed purchasing decisions.</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
21 - 25 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a dynamic creative environment, and enjoys contributing to the efficiency of a growing organization. Responsibilities:• Coordinate HR activities including recruitment, scheduling, and other administrative tasks.• Perform data entry, filing, and document proofreading to maintain precise and organized records.• Offer administrative support to leadership and team members to streamline operations.• Manage office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.• Deliver outstanding customer service by responding to inquiries promptly and professionally.• Monitor office supply inventory and ensure the workspace is tidy and welcoming.• Provide direct assistance to the President as needed to support executive functions.• Contribute to special projects and organizational initiatives as assigned.
2026-03-23T00:00:00Z

Administrative Assistant

Mooresville, IN
onsite
Temporary
19 - 21 USD / Hourly
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team on a contract basis in Mooresville, Indiana. This role is essential in supporting tax-related administrative tasks and ensuring smooth operations during peak seasons. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent organizational and communication skills. This role is Monday-Friday, in-office, and part-time hours. 10AM-2PM each day or 9AM-1PM each day. Responsibilities:• Coordinate and manage the workflow for client tax preparation processes.• Support clients with completing intake forms and onboarding procedures.• Schedule meetings for tax preparers and maintain an organized calendar.• Prepare tax returns for printing and assist clients with signing documentation.• Prioritize and organize tasks to meet critical tax filing deadlines.• Handle electronic document management, including scanning, uploading, and database organization.• Communicate effectively through email and phone to address client inquiries.• Review and compile documents to ensure accuracy and completeness.• Perform general administrative duties such as photocopying, faxing, and data entry.• Collaborate with team members to ensure seamless operations during tax season.
2026-04-03T00:00:00Z

Executive Assistant

Indianapolis, IN
onsite
Temporary
28 - 35 USD / Hourly
We are seeking a highly organized and proactive Human Resources Executive Assistant to provide high-level administrative and operational support to HR leadership. This role is integral to ensuring HR initiatives and day-to-day operations run efficiently through effective coordination, communication, and workflow management. Provides high-level administrative and operational support to HR leadership. This role manages complex scheduling, communications, and workflow coordination, ensuring HR initiatives and daily operations run efficiently. The Executive Assistant handles sensitive and confidential information with discretion, supports employee related processes, tracks priorities and deliverables, and facilitates effective communication between HR, leadership, and staff. A strong attention to detail, sound judgment, and a proactive approach are essential to supporting departmental goals. This is a 4–6-month contract opportunity. Essential Duties and Responsibilities • Provide high-level administrative support to HR leadership, including calendar management, meeting coordination, and correspondence. • Coordinate training sessions, internal/external meetings, and HR-related events, including scheduling and logistics. • Assist with policy distribution, communications, and employee inquiries, directing issues appropriately when needed. • Maintains well-organized records, employee files and oversees the ordering of office supplies, invoices, business cards and expense reports. • Performs clerical and administrative duties, including preparing agendas, drafting correspondence, recording meeting minutes, and developing memos, reports, and written summaries of data as requested. • Distributes incoming mail and serves as the primary point of contact in managing printer issues. • Performs additional duties as assigned. Required Qualifications:• High school diploma or equivalent required.• Minimum of 3-5 years of executive-level administrative experience, preferably supporting HR leadership or senior management.• Demonstrated ability to handle highly confidential and sensitive information with discretion, professionalism, and sound judgement.• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.• Excellent written and verbal communication skills, including experience drafting correspondence, reports, and meeting materials.• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams) and ability to learn HRIS and LMS systems.• Experience coordinating complex calendars, meetings, and logistics involving multiple stakeholders.• Strong attending to detail and accuracy.• Ability to work independently, anticipate needs and proactively resolve issues• Demonstrated professionalism, reliability, and interpersonal skills when interacting with employees at all levels of the organization. Preferred Skills/Qualifications: • Associate’s degree in related field preferred.
2026-04-06T00:00:00Z

Executive Assistant

Edinburgh, IN
onsite
Permanent
60000 - 70000 USD / Yearly
The Executive Assistant provides high‑level administrative, operational, and strategic support to executive leadership. This role ensures smooth day‑to‑day operations by managing communications, coordinating schedules, handling confidential information, and supporting key projects. The ideal candidate is proactive, organized, and effective in a fast‑paced environment and open up to 90% travel. Key Responsibilities <ul><li>Manage executive calendars, meetings, travel, and daily priorities.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Serve as a liaison between executives and internal/external contacts.</li><li>Draft and edit emails, letters, presentations, and reports.</li><li>Handle sensitive information with discretion.</li><li>Assist with project coordination, research, and preparation for leadership meetings.</li><li>Support cross‑departmental communication and track assigned tasks.</li><li>Manage expense reports, vendor coordination, and office logistics.</li><li>Maintain organized electronic and physical files.</li><li>Ensure accuracy and compliance in document storage.</li><li>Support planning of meetings, events, off‑sites, and training sessions.</li><li>Coordinate logistics for presentations and executive reviews.</li></ul>
2026-04-03T00:00:00Z