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3 results for Property Management Assistant in Indianapolis, IN

Assistant Property Manager

Carmel, IN
onsite
Temporary / Contract
18.5 - 18.5 USD / Hourly
We are looking for an organized and service-oriented Assistant Property Manager to support day-to-day property operations in Carmel, Indiana. This long-term contract position is ideal for someone who enjoys balancing administrative coordination, tenant support, and financial documentation in a fast-paced real estate environment. The role works closely with property management teams to keep records accurate, maintain strong client and tenant relationships, and help ensure office and property processes run smoothly. Responsibilities:• Coordinate meetings, property-related events, and administrative schedules to support daily office operations.• Prepare bid materials, service agreements, and invoice documentation while assisting property managers with policy and procedure compliance.• Review, code, and organize invoices for approval, and help process check requests, expense items, and tenant bill-back documentation.• Maintain contract records, lease files, insurance certificates, and tracking systems to ensure timely follow-up on renewals and expirations.• Oversee office supply inventory and arrange for needed materials to keep the property management office fully functional.• Monitor maintenance work orders and compile regular status updates and monthly reports for property management review.• Support purchase order administration, meter reading documentation, payroll hour processing, and other operational records.• Build positive relationships with tenants and clients by responding to service-related needs and documenting follow-up activity.• Assist with recurring management reports and contribute administrative support for quarterly reviews and annual budget preparation.
2026-06-09T00:00:00Z

Assistant Property Manager

Indianapolis, IN
onsite
Temporary / Contract
18.5 - 18.5 USD / Hourly
We are looking for a detail-oriented Assistant Property Manager to support daily property operations for a real estate and property environment in Indianapolis, IN. This Long-term contract position is ideal for someone who enjoys balancing administrative coordination, tenant support, and financial documentation in a fast-paced office setting. The role will work closely with property management staff to keep records organized, maintain service processes, and help ensure timely communication with tenants, vendors, and internal stakeholders. Responsibilities:• Coordinate calendars, meetings, and property-related events while ensuring schedules and logistics are managed efficiently.• Prepare service agreements, bid documentation, and invoice packages for review, helping property managers maintain organized vendor and contract processes.• Review, code, and route invoices for approval while supporting accurate expense tracking and related accounting paperwork.• Maintain office readiness by monitoring supplies, organizing administrative materials, and supporting day-to-day office functions.• Update and manage contract records and certificates of insurance in the appropriate tracking systems, including follow-up on upcoming expirations.• Oversee maintenance work order activity, monitor open service requests, and compile recurring status updates for property management leadership.• Administer purchase order records, lease documents, and other property files to ensure documentation is current, accessible, and well organized.• Support tenant and client relations by responding professionally to service needs, tracking requests, and helping resolve administrative issues in a timely manner.• Assist with periodic management reporting, budget preparation activities, staff time processing, tenant charge-backs, meter readings, expense reports, and check request coordination.
2026-06-09T00:00:00Z

Building Manager

Indianapolis, IN
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for a Building Manager to oversee facility operations and maintenance activities across sites in Indianapolis, Indiana. This role requires a self-directed, detail-oriented individual who can keep buildings safe, functional, and well maintained while addressing issues efficiently and planning ahead for long-term upkeep. The ideal candidate brings strong hands-on knowledge of building systems, sound judgment, and the ability to manage maintenance priorities with minimal supervision. Responsibilities: • Direct day-to-day building maintenance activities across multiple locations, ensuring issues are identified early and resolved efficiently. • Create and manage preventive maintenance plans for key building systems to reduce downtime and limit emergency repairs. • Diagnose and repair problems involving HVAC, electrical, and plumbing components using strong practical knowledge and independent troubleshooting skills. • Complete general building improvement work such as basic carpentry, interior patching, painting, caulking, ceiling tile replacement, and wall modifications. • Inspect facilities and equipment regularly to confirm safe operating conditions and identify corrective actions before problems escalate. • Lead safety and fire life safety checks to support full compliance with applicable local codes and regulatory standards. • Coordinate and track maintenance requests, prioritizing work based on urgency, operational impact, and site needs. • Support vendor and service contract oversight when outside maintenance support is required, ensuring work quality and timely completion.
2026-05-28T00:00:00Z