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335 results for Property Administrator in Hybrid
- San Mateo, CA
- remote
- Temporary / Contract
- 27.00 - 33.00 USD / Hourly
- <p><strong>Commercial Property Administrator</strong></p><p>Our client is seeking a dynamic and organized Commercial Property Administrator to join their property management team. This is an excellent opportunity for a polished, customer-focused professional who enjoys balancing administrative responsibilities with client-facing interaction. In this role, the Commercial Property Administrator will support the day-to-day operations of commercial properties while also conducting property tours for prospective tenants, clients, and business partners. The ideal candidate will bring strong organizational skills, a professional presence, and the ability to build positive relationships with tenants, vendors, and stakeholders.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support</strong></p><ul><li>Manage daily administrative operations for commercial properties, including correspondence, file maintenance, lease documentation, and reporting</li><li>Coordinate maintenance requests, repairs, and vendor scheduling to support smooth property operations</li><li>Liaise with tenants, contractors, and vendors to address issues and ensure timely follow-up</li><li>Track rent collections, service charges, and other property-related financial activity</li><li>Assist with lease renewals, tenant communications, and compliance-related documentation</li></ul><p><strong>Property Tours and Client Engagement</strong></p><ul><li>Conduct property tours for prospective tenants, clients, and stakeholders</li><li>Showcase available spaces, amenities, and neighborhood highlights in a professional and engaging manner</li><li>Answer questions regarding leasing terms, property features, and related processes</li><li>Support prospective tenants through the leasing process by providing clear property and documentation guidance</li></ul><p><strong>Customer Service and Relationship Management</strong></p><ul><li>Build and maintain strong relationships with tenants, vendors, and prospective clients</li><li>Respond promptly to tenant concerns and escalate issues when appropriate</li><li>Deliver a high level of service to ensure a positive tenant and visitor experience</li></ul><p><strong>Marketing and Leasing Support</strong></p><ul><li>Assist with marketing materials, digital content updates, and property communications</li><li>Support leasing efforts by maintaining knowledge of available space and market activity</li></ul>
- 2026-11-12T23:53:44Z
- San Diego, CA
- remote
- Temporary / Contract
- 24.00 - 28.00 USD / Hourly
- <p>Position Overview</p><p>Our client, a commercial real estate organization, is seeking a highly organized and detail-oriented Property Administrator to provide administrative and operational support to the property management team. This individual will assist with the day-to-day management of commercial properties, serving as a key point of contact for tenants, vendors, and internal stakeholders while helping ensure properties operate efficiently.</p><p>The ideal candidate is proactive, service-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment. Strong communication skills, attention to detail, and the ability to support property operations, financial administration, and tenant relations are essential.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to commercial property managers and the overall property management team.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating requests, and assisting with day-to-day property needs.</li><li>Assist with lease administration, including maintaining lease files, tracking key dates, renewal options, expirations, and tenant documentation.</li><li>Coordinate maintenance requests, vendor services, work orders, and building repairs to ensure timely completion.</li><li>Prepare and distribute tenant communications, property notices, correspondence, and other related documentation.</li><li>Assist with accounts payable and receivable functions, including processing vendor invoices, coding expenses, and tracking payments.</li><li>Support monthly financial reporting, budgeting, expense tracking, and property-related reconciliations.</li><li>Maintain accurate property records, tenant files, vendor contracts, insurance certificates, and compliance documentation.</li><li>Assist with coordinating vendor relationships, service agreements, and building maintenance schedules.</li><li>Track certificates of insurance, vendor compliance requirements, and other property documentation.</li><li>Coordinate property inspections, tenant meetings, and other building-related activities.</li><li>Assist with preparing management reports, spreadsheets, presentations, and other operational materials.</li><li>Monitor office supplies and assist with general office and property administration as needed.</li></ul><p><br></p>
- 2026-11-07T00:23:43Z
- San Carlos, CA
- onsite
- Temporary / Contract
- 25.00 - 28.00 USD / Hourly
- <p>We are seeking a dynamic and organized Commercial Property Administrator to join our property management team. The ideal candidate will be responsible for managing day-to-day administrative functions of our commercial properties, while also conducting property tours for prospective tenants, clients, and partners. This is an exciting opportunity for an individual who excels in customer service, organization, and enjoys engaging with clients in a professional yet approachable manner.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Liaise with tenants, contractors, and vendors to ensure smooth operations and prompt issue resolution.</li><li>Answer questions about the property, leasing terms, building amenities, and neighborhood offerings in a professional and knowledgeable manner.</li><li>Oversee general administrative tasks for the property, including but not limited to managing correspondence, maintaining files, processing leases, coordinating repairs and maintenance, and preparing reports for property managers and owners.</li><li>Track and monitor rent collections, service charges, and other financial transactions related to the property.</li><li>Assist with lease renewals, tenant inquiries, and resolving tenant concerns in a timely manner.</li><li>Provide detailed information and assist in the leasing process by helping prospective tenants understand all property-related documentation and procedures.</li><li>Customer Service & Relationship Management:</li></ul><p><br></p>
- 2026-11-12T18:18:44Z
- Annandale, VA
- onsite
- Temporary / Contract
- 18.05 - 20.90 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support daily operations for a community property management team in Annandale, Virginia. This Contract position is ideal for someone with at least 1 year of experience who is comfortable handling administrative coordination, maintaining organized records, and assisting with property-related documentation. The role requires strong office skills, confidence using Microsoft Office, and the ability to work effectively with property management software such as Yardi.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to the Community Property Manager, helping keep property operations organized and on schedule.<br>• Maintain tenant, vendor, and property records with accuracy, ensuring files and documentation are current and easy to access.<br>• Assist with preparing correspondence, reports, notices, and other routine materials related to property administration.<br>• Enter and update information in Yardi and other internal systems to support leasing, maintenance, and operational activities.<br>• Coordinate office tasks such as scheduling, document tracking, data entry, and general follow-up with internal and external contacts.<br>• Support communication with residents, contractors, and service providers by responding to inquiries and routing requests appropriately.
- 2026-11-06T21:53:45Z
- Lafayette, CA
- onsite
- Temporary / Contract
- 30.00 - 34.00 USD / Hourly
- <p>Robert Half client is seeking a commercial Property Administrator to support day-to-day property operations in Lafayette, CA for a contract assignment. The Property Management Administrator will support administrative functions and work closely with the Property Manager and company Principals. This position will handle office-based property management responsibilities while assisting with the implementation of company decisions and projects. The role requires experience in property management, tenant communications, lease language, standard lease provisions, and coordinating tenant requests, including repairs.</p><p><br></p><p>Property Administrator Responsibilities:</p><p>Communicate with tenants regarding property-related matters.</p><p>Work with lease language and standard lease provisions.</p><p>Respond to or delegate tenant requests, including repair requests.</p><p>Perform administrative and office-based property management duties.</p><p>Support the Property Manager while they are in the field.</p><p>Assist company Principals with implementing decisions and projects.</p><p>Enter rent checks.</p><p>Track accounts receivable, including collections.</p><p>Assist with invoice approval.</p><p>Coordinate and share responsibilities with Property Management and Accounting staff.</p><p>MS Excel</p><p><br></p><p>Qualifications:</p><p>3+ years commercial property management experience required.</p><p>Experience with tenant communications.</p><p>Familiarity with lease language and standard lease provisions.</p><p>Ability to respond to or coordinate tenant requests.</p><p><br></p><p>If you are interested in this Property Administrator role, please apply today!</p>
- 2026-11-12T16:33:43Z
- New Orleans, LA
- onsite
- Temporary / Contract
- 21.00 - 23.00 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support day-to-day property operations for a Contract position based in New Orleans, Louisiana. This opportunity is ideal for someone who enjoys keeping maintenance activities organized, coordinating with vendors and internal teams, and helping properties stay ready for prospective residents. The role offers a hands-on environment where initiative, strong communication, and sound administrative judgment will make a visible impact.<br><br>Responsibilities:<br>• Coordinate maintenance requests from intake through completion, ensuring timely follow-up with staff, residents, and external service providers.<br>• Organize preventive service plans and maintain tracking tools to help routine property upkeep stay on schedule.<br>• Support apartment readiness for showings by confirming units are presentable and necessary preparations are completed.<br>• Manage key control procedures by improving or maintaining an organized access system for property operations.<br>• Purchase maintenance supplies and materials while keeping records of usage, costs, and related operational needs.<br>• Monitor labor allocation, including maintenance and billable hours, to help support accurate reporting and scheduling.<br>• Maintain checklists and service documentation to promote consistency across recurring maintenance activities.<br>• Assist with administrative setup and coordination related to maintenance call handling preferences and service workflows.
- 2026-10-30T20:58:47Z
- Pittsburgh, PA
- onsite
- Temporary / Contract
- 30.00 - 32.00 USD / Hourly
- We are looking for a Property Administrator to support affordable housing communities in Pittsburgh, Pennsylvania. This is a Contract position centered on leasing coordination, occupancy support, and accurate administration of voucher and resident documentation. The role is well suited for someone who can manage compliance-sensitive processes while providing timely, attentive service to applicants, residents, and partner agencies.<br><br>Responsibilities:<br>• Guide prospective residents through the leasing process, including inquiries, application follow-up, and move-in coordination.<br>• Prepare, review, and process housing voucher paperwork to ensure accuracy and alignment with program requirements.<br>• Maintain organized waiting lists, monitor applicant progress, and communicate status updates and next steps promptly.<br>• Help improve occupancy levels by promoting available units, arranging tours, and assisting with placement activities.<br>• Keep resident and applicant files complete, current, and compliant with affordable housing and property management standards.<br>• Collaborate with on-site staff, residents, and outside organizations to address documentation, eligibility, and occupancy matters.<br>• Track unit availability and support turnover preparation so apartments are ready for incoming residents.<br>• Handle administrative duties related to daily property operations, reporting, and compliance support.
- 2026-11-09T16:53:43Z
- Bronx, NY
- onsite
- Temporary / Contract
- 24.70 - 28.60 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support daily operations for a residential property portfolio in New York. This is a Contract position suited for someone who can balance tenant communication, collections support, scheduling, and records management in a fast-paced property management environment. The ideal candidate will work closely with accounting, maintenance, and site teams to keep resident matters organized, documented, and moving forward. Success in this role requires strong follow-through, detail orientation, and confidence using property management systems such as Yardi.<br><br>Responsibilities:<br>• Support rent collection efforts by preparing delinquency notices, organizing mailing documentation, and making routine outreach calls regarding outstanding balances.<br>• Coordinate with residents and internal teams to address tenant-related concerns and ensure issues are routed to the appropriate department.<br>• Arrange repair appointments, follow up on pending service needs, and help track required maintenance activity.<br>• Monitor move-out activity by assisting with inspection follow-up and maintaining an accurate weekly report of upcoming and completed vacancies.<br>• Oversee administrative tracking for parking payments, parking agreements, and renewal activity to help maintain current records.<br>• Work with the maintenance team to document and follow the status of court-mandated repairs and Section 8-related repair items.<br>• Review subsidy payment activity each month and note any interruptions, discrepancies, or suspensions requiring attention.<br>• Maintain accurate tenant legal records in Yardi, including correspondence, payment updates, court dates, and deadline reminders.<br>• Provide front-office administrative support by managing files, entering data, preparing forms, answering inquiries, and maintaining calendars and appointments.<br>• Handle resident interactions with a courteous, detail-oriented, and service-focused approach while following Fair Housing requirements at all times.
- 2026-10-20T20:58:47Z
- Springfield, MA
- onsite
- Temporary / Contract
- 18.59 - 20.10 USD / Hourly
- <p>We’re seeking an organized and customer-focused <strong>Property Administrator</strong> to support the daily operations of commercial or residential properties. This role is ideal for someone who enjoys variety in their work, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly. You’ll work closely with property management teams to support tenant communication, maintenance coordination, records management, and office operations. Based on general knowledge.</p><p><br></p><p><strong>What you’ll do:</strong></p><ul><li>Support the property management team with administrative tasks, reporting, and tenant communications. Based on general knowledge.</li><li>Respond to tenant inquiries and help coordinate service and maintenance requests. Based on general knowledge.</li><li>Maintain property files, lease documents, insurance records, and vendor information. Based on general knowledge.</li><li>Assist with invoices, rent tracking, purchase orders, and basic accounts payable/receivable processes. Based on general knowledge.</li><li>Help coordinate move-ins, move-outs, leasing documents, and renewals. Based on general knowledge.</li><li>Support general office operations, scheduling, and special projects as needed. Based on general knowledge.</li></ul><p><strong>What we’re looking for:</strong></p><ul><li>Administrative or property management experience preferred. Based on general knowledge.</li><li>Strong organizational, communication, and multitasking skills. Based on general knowledge.</li><li>Proficiency with Microsoft Office; property management software experience is a plus. Based on general knowledge.</li><li>A detail-oriented, customer-service mindset with the ability to work both independently and on a team. Based on general knowledge.</li></ul><p><strong>Why this role stands out:</strong></p><ul><li>Opportunity to build experience in property management and real estate operations. Based on general knowledge.</li><li>Broad exposure to tenant relations, leasing support, maintenance coordination, and financial processes. Based on general knowledge.</li><li>Collaborative role with variety and growth potential. Based on general knowledge.</li></ul><p><br></p><p>Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.</p>
- 2026-11-12T21:28:52Z
- Marina, CA
- onsite
- Temporary / Contract
- 30.00 - 32.00 USD / Hourly
- We are looking for a welcoming and dependable Property Administrator to support onsite leasing and property operations in California. This contract position is ideal for someone who enjoys working with people, staying organized, and creating a positive experience for prospective tenants and visitors. The role combines front-facing customer support with administrative coordination and requires someone who is comfortable being active throughout the day. You will work closely with the sales and leasing team to help keep daily activities running smoothly.<br><br>Responsibilities:<br>• Welcome visitors and prospective tenants in a friendly and detail-oriented manner, ensuring they are connected with the appropriate sales or leasing representative.<br>• Coordinate and schedule appointments for tours, consultations, and follow-up meetings while maintaining accurate daily calendars.<br>• Lead property tours for prospective tenants, highlighting community features and answering general questions about the site.<br>• Provide light hospitality support by preparing refreshments such as bottled water and snacks for guests during visits and meetings.<br>• Assist with administrative assignments, including organizing information, tracking requests, and supporting day-to-day office operations.<br>• Gather pricing details and vendor quotes as needed to support property-related projects and operational needs.<br>• Follow direction from the onsite sales team to help manage guest flow, appointment readiness, and leasing support activities.<br>• Remain active and mobile throughout the property during the workday, including frequent walking between office and tour locations.
- 2026-10-26T23:13:45Z
- Dallas, TX
- onsite
- Temporary to Hire
- 29.69 - 34.38 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support residential operations in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for someone who enjoys coordinating maintenance activity, keeping service records accurate, and providing responsive communication to residents and service partners. The person in this role will help ensure repair requests are handled efficiently, scheduled appropriately, and completed to established quality expectations.<br><br>Responsibilities:<br>• Oversee the full lifecycle of maintenance requests, from initial intake through scheduling and completion, while aligning assignments with property location, service type, and resident availability.<br>• Maintain accurate records in the property management platform so that work order status, service history, and reporting data remain current and reliable.<br>• Evaluate incoming repair needs, determine urgency, and dispatch field technicians or external service providers based on priority and scope of work.<br>• Communicate with residents to arrange service appointments, confirm access details, and provide timely updates regarding scheduled maintenance.<br>• Review finished maintenance jobs to verify work quality, completion standards, and adherence to company expectations.<br>• Coordinate with vendors and contractors to obtain pricing, secure materials, and schedule outsourced repairs when additional support is required.<br>• Track supply and spare-part availability to help prevent service delays and support upcoming maintenance needs.<br>• Respond to urgent maintenance situations by adjusting schedules and coordinating prompt action to address emergency issues.
- 2026-11-11T15:38:41Z
- La Jolla, CA
- onsite
- Temporary to Hire
- 23.00 - 25.00 USD / Hourly
- <p>We are looking for a Property Administrator to support leasing and day-to-day property operations for a property management organization in San Diego. This contract-to-permanent position is ideal for someone who combines strong resident service skills with solid administrative follow-through, financial accuracy, and clear, detail-oriented communication. The role will help coordinate leasing documentation, maintain property records, assist with occupancy tracking, and contribute to a positive experience for prospective and current residents.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate leasing paperwork, prepare rental and move-in documents, and help ensure resident files are complete, accurate, and processed on schedule.</p><p>• Support application intake and review by confirming required information, tracking approvals, and communicating next steps as directed by property leadership.</p><p>• Perform or assist with move-in and move-out inspections, document unit condition thoroughly, and capture photographs to support property records.</p><p>• Accept rent payments and service-related requests when assigned, while maintaining accurate documentation and timely follow-up.</p><p>• Monitor model units and vacant apartments regularly to help keep them presentable and ready for tours.</p><p>• Maintain leasing activity records, availability reports, traffic logs, and vacancy updates to support weekly reporting on occupancy and outstanding balances.</p><p>• Gather market intelligence from competing properties and summarize rental comparisons to strengthen local leasing and pricing strategies.</p><p>• Promote available units by staying informed on floor plans, pricing, availability, unit features, and approved marketing materials for outreach efforts.</p><p>• Assist with special projects and operational tasks, including vendor coordination and other property-related support needs as requested by management.</p><p>• Uphold fair housing standards and applicable landlord-tenant requirements, and escalate any compliance concerns promptly through the proper channels.</p>
- 2026-11-06T23:38:44Z
- Hayward, CA
- onsite
- Temporary / Contract
- 26.00 - 27.00 USD / Hourly
- <p>Robert Half's property management client is seeking a Temporary Assistant Community Manager to support the day-to-day operations of a residential community in Vallejo, CA. This position will assist with resident relations, maintenance coordination, administrative responsibilities, and compliance-related processes, while ensuring excellent customer service for residents and visitors.</p><p><br></p><p>Assistant Community Manager Key Responsibilities:</p><ul><li>Serve as a point of contact for residents, providing exceptional tenant relations and customer service.</li><li>Respond to and coordinate maintenance requests, ensuring timely follow-up and resolution.</li><li>Enter and maintain accurate resident, property, and leasing information in Yardi.</li><li>Answer and direct incoming phone calls and assist visitors at the front desk.</li><li>Support move-in and move-out processes, including preparation and management of required documentation.</li><li>Assist with resident recertifications and compliance-related paperwork.</li><li>Perform data entry, filing, document management, and other administrative duties as assigned.</li><li>Maintain accurate records and assist with general office operations.</li></ul><p>Qualifications:</p><ul><li>Previous property management experience required.</li><li>Experience with Tax Credit and/or HUD housing programs required.</li><li>Working knowledge of Yardi software.</li><li>Strong communication and interpersonal skills.</li><li>Excellent follow-up and organizational abilities.</li><li>Ability to take direction, prioritize tasks, and work effectively in a fast-paced environment.</li><li>Proficient with general administrative and office support functions.</li></ul><p>If you are interested in this Assistant Community Manager role, please submit your application today!</p>
- 2026-11-12T16:33:43Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- We are looking for a welcoming and organized Property Administrator to support daily front desk and workplace operations. This Contract position is ideal for someone who enjoys creating a positive on-site experience for visitors, tenants, and internal teams while keeping administrative tasks running smoothly. The role blends reception coverage, coordination, and general office support in a well-organized property environment.<br><br>Responsibilities:<br>• Welcome guests, tenants, and vendors at the front desk and provide courteous assistance with inquiries, directions, and check-in procedures.<br>• Manage incoming calls, messages, and general correspondence, ensuring requests are directed promptly to the appropriate contacts.<br>• Coordinate day-to-day workplace and reception activities to maintain an orderly, responsive, and service-focused office environment.<br>• Support property administration by preparing documents, updating records, and maintaining organized files for routine operations.<br>• Schedule meetings, assist with visitor logistics, and help oversee shared spaces so they remain presentable and ready for use.<br>• Track office and reception supply needs, place requests when inventory runs low, and help maintain smooth day-to-day operations.<br>• Partner with building staff, service providers, and internal teams to help resolve routine facility or tenant service issues in a timely manner.<br>• Assist with special projects and operational updates as needed, including administrative tasks tied to workplace process changes when applicable.
- 2026-11-04T18:48:43Z
- Glen Burnie, MD
- onsite
- Temporary / Contract
- 20.00 - 28.00 USD / Hourly
- <p>Our client in the Affordable Housing industry is seeking an experienced Assistant Property Manager to join their team in Glen Burnie, Maryland. In this contract role, you will oversee the daily operations of public housing rental properties, ensuring compliance with regulations and delivering exceptional service to tenants. This position offers the opportunity to contribute to the success of a reputable non-profit organization.</p><p><br></p><p>Responsibilities:</p><ul><li>Conduct annual recertification which includes research/investigation of tenants to verify income, medical conditions, etc.</li><li>Review and monitor accounts receivable</li><li>Ensure proper condition of unit and sites through inspections; input into software.</li><li>Organize, update and maintain client files according to HUD regulations and guidelines.</li><li>Ensure compliance with LIHTC/Tax Credit guidelines</li><li>Enforce Leases</li><li>Attend grievance hearings and court proceedings as needed.</li><li>Make resident referral to caseworkers</li><li>Review and conduct follow up procedures on maintenance work orders.</li><li>Conduct move-ins, move-outs, transfers and interims.</li><li>Resolve reported conflicts</li><li>Interact with other government and private agencies</li><li>Escort contractors and other workers on site</li><li>Maintain files and filing procedures</li><li>Prepare and edit monthly newsletter and other correspondence</li></ul><p><br></p>
- 2026-11-06T19:44:07Z
- San Diego, CA
- remote
- Temporary / Contract
- 35.00 - 45.00 USD / Hourly
- <p>Position Overview</p><p>Our client, a commercial real estate organization, is seeking a motivated and detail-oriented Assistant Property Manager to support the day-to-day operations and management of a portfolio of commercial properties. Working closely with the Property Manager, this individual will assist with tenant relations, property administration, financial reporting, vendor coordination, and overall building operations.</p><p>The ideal candidate is organized, proactive, and service-oriented, with a strong interest in commercial real estate and property management. This role offers an opportunity to develop property management expertise while gaining exposure to financial operations, lease administration, and commercial property oversight.</p><p>Key Responsibilities</p><ul><li>Assist the Property Manager with the daily operations and administration of an assigned portfolio of commercial properties.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating service requests, and helping resolve property-related concerns.</li><li>Coordinate maintenance requests, work orders, building repairs, and preventative maintenance with vendors and engineering teams.</li><li>Assist with vendor management, including obtaining proposals, coordinating services, monitoring work completion, and maintaining vendor records.</li><li>Support lease administration by maintaining tenant files, tracking lease expirations, renewal dates, insurance certificates, and other contractual obligations.</li><li>Assist with accounts payable and receivable, including reviewing vendor invoices, coding expenses, processing payments, and tracking tenant charges.</li><li>Support monthly financial reporting, annual budgets, expense tracking, and operating expense reconciliations.</li><li>Assist with tenant billing, rent collections, and follow-up on outstanding balances.</li><li>Coordinate tenant communications, building notices, property inspections, and tenant meetings.</li><li>Assist with coordinating tenant improvement projects, capital improvements, and building maintenance initiatives.</li><li>Conduct routine property inspections to ensure buildings and common areas are maintained to company standards.</li><li>Maintain accurate property records, contracts, insurance documentation, and operational files.</li><li>Prepare spreadsheets, reports, presentations, and other administrative materials for property management and ownership.</li><li>Provide general administrative and operational support to the Property Manager as needed.</li></ul><p><br></p>
- 2026-11-07T00:28:44Z
- Palo Alto, CA
- onsite
- Permanent / Full Time
- 120000.00 - 140000.00 USD / Yearly
- <p><strong>Commercial Property Manager</strong></p><p><br></p><p>Real estate investment, development, and ownership company focused on high-quality, value-add commercial properties in supply-constrained downtown markets. Company own and operate a portfolio of office, retail, mixed-use, and residential assets across markets including Palo Alto, Menlo Park, Mountain View, Redwood City, and San Francisco. We are looking for a highly organized, detail-oriented, and proactive Commercial Property Manager who can help keep our portfolio running smoothly and make day-to-day execution more predictable, professional, and efficient.</p><p>Position Overview</p><p>The Commercial Property Manager / Portfolio Operations Manager will oversee the day-to-day operations of a portfolio of Bay Area commercial properties, with a focus on tenant communication, vendor coordination, maintenance follow-up, property inspections, lease administration support, small project management, and overall tenant experience.</p><p>This person should be comfortable managing multiple small-to-mid-sized properties, working directly with tenants, vendors, brokers, contractors, architects, and internal team members. The right candidate will be proactive, organized, responsive, and able to identify issues before they become larger problems.</p><p>This is an important role for a boutique real estate owner-operator where people wear multiple hats. The ideal candidate is not just collecting work orders, but actively thinking about how each property should feel, operate, lease, and improve over time.</p><p><br></p><p>Qualifications</p><p>• 5+ years of property management, commercial real estate operations, asset management support, facilities management, or related real estate experience.</p><p>• Experience with commercial office, retail, mixed-use, or downtown properties preferred.</p><p>• Strong vendor management and tenant communication skills.</p><p>• Ability to manage multiple properties, projects, vendors, and deadlines at the same time.</p><p>• Strong written and verbal communication skills.</p><p>• Comfortable reviewing leases, vendor proposals, invoices, budgets, and operating expenses.</p><p>• Strong attention to detail and follow-through.</p><p>• Ability to visit properties regularly across the Bay Area.</p><p>• Experience with Yardi, AppFolio, MRI, Building Engines, Angus, Excel, Google Workspace, Microsoft Office, or similar tools preferred.</p><p><br></p>
- 2026-11-14T00:48:43Z
- Oakland, CA
- onsite
- Temporary / Contract
- 27.00 - 28.00 USD / Hourly
- <p><strong>Property Manager</strong></p><p><strong>Brief Job Description</strong></p><p>We are looking for a Property Manager to oversee property operations, maintain tenant satisfaction, manage budgets, and ensure properties are operating efficiently.</p><p><strong>Responsibilities</strong></p><ul><li>Oversee daily operations of assigned properties</li><li>Manage tenant relationships, lease compliance, and occupancy goals</li><li>Prepare and monitor budgets, rent rolls, and financial reports</li><li>Coordinate repairs, maintenance, and vendor services</li><li>Conduct property inspections and ensure regulatory compliance</li><li>Support leasing strategies and renewal efforts</li></ul>
- 2026-11-06T21:48:44Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26.00 - 28.00 USD / Hourly
- <p><strong>Assistant Property Manager</strong></p><p><strong>Brief Job Description</strong></p><p>We are hiring an Assistant Property Manager to support daily property operations, tenant relations, leasing activities, and administrative functions.</p><p><strong>Responsibilities</strong></p><ul><li>Assist with day-to-day management of residential or commercial properties</li><li>Respond to tenant inquiries and help resolve service issues</li><li>Support rent collection, lease administration, and renewals</li><li>Coordinate maintenance requests with vendors and staff</li><li>Maintain accurate tenant and property records</li><li>Assist with inspections, move-ins, and move-outs</li></ul>
- 2026-11-06T21:48:44Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 150000.00 - 175000.00 USD / Yearly
- <p>We are looking for an experienced property management leader to oversee a multifamily and residential portfolio across Chicago, Illinois. This role will guide operational performance, financial results, resident experience, and long-term asset quality while building strong teams across the portfolio. The ideal candidate brings a strategic mindset, strong business judgment, and a hands-on approach to leading property operations in a fast-paced environment.</p><p><br></p><p><strong>Compensation: $150,000–$175,000 + annual performance bonus opportunity.</strong></p><p><strong>Benefits: Comprehensive medical, dental, and vision insurance; 401(k) with company match; unlimited PTO.</strong></p><p><br></p><p>Responsibilities:</p><p>• Direct portfolio-wide operations for residential communities, ensuring consistent execution of policies, service standards, and management practices.</p><p>• Create and drive strategies that strengthen occupancy, improve resident retention, and increase revenue through effective pricing, renewals, and concession management.</p><p>• Visit properties regularly to assess performance, conduct operational reviews, and identify opportunities to improve service delivery and site standards.</p><p>• Establish measurable performance indicators across teams and communities, track results, and implement targeted improvement plans when goals are not met.</p><p>• Lead budgeting, forecasting, and business planning for each property while monitoring financial trends, expense control, and overall portfolio performance.</p><p>• Oversee rent collection practices, delinquency reduction efforts, payables, spending approvals, and the accuracy of monthly financial reporting.</p><p>• Manage vendor selection, contract negotiations, bidding processes, and ongoing vendor accountability to support quality service and cost efficiency.</p><p>• Guide leasing, marketing, maintenance, and resident service strategies, including support for acquisitions, property transitions, and stabilization plans for newly added or challenged assets.</p><p>• Develop and mentor regional and onsite teams, partner on hiring and succession planning, and promote a culture centered on accountability, collaboration, and customer service.</p><p>• Ensure compliance with Fair Housing requirements and applicable federal, state, and local regulations while supporting risk management, safety standards, and accurate documentation practices.</p><p><br></p><p><strong><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster</em></strong></p>
- 2026-10-27T19:33:45Z
- San Diego, CA
- remote
- Temporary / Contract
- 45.00 - 50.00 USD / Hourly
- <p>Position Overview</p><p>Our client, a commercial real estate organization, is seeking an experienced and relationship-driven Commercial Property Manager to oversee the day-to-day operations and financial performance of a portfolio of commercial properties. This individual will be responsible for managing property operations, maintaining strong tenant relationships, coordinating vendors, and ensuring properties are operating efficiently and in accordance with ownership objectives.</p><p>The ideal candidate is a proactive problem-solver with strong financial and operational management skills who can balance tenant needs, property performance, and ownership expectations. This role requires excellent communication, organization, and the ability to manage multiple properties and competing priorities in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Oversee the day-to-day management and operations of an assigned portfolio of commercial properties, including office, retail, and/or industrial assets.</li><li>Serve as the primary point of contact for tenants, building strong relationships and addressing inquiries, concerns, and property-related needs.</li><li>Manage tenant relations, lease compliance, renewals, occupancy matters, and tenant retention initiatives.</li><li>Oversee property maintenance, repairs, capital improvements, and preventative maintenance programs.</li><li>Coordinate and manage third-party vendors, contractors, and service providers, including negotiating contracts and monitoring performance.</li><li>Develop, manage, and monitor annual operating budgets, property expenses, and capital improvement projects.</li><li>Review financial statements, operating reports, and property performance metrics to identify variances and opportunities for improvement.</li><li>Oversee accounts payable and receivable activities, including rent collections, vendor invoices, and expense approvals.</li><li>Partner with accounting teams to ensure accurate monthly financial reporting, reconciliations, and budget tracking.</li><li>Conduct regular property inspections to ensure buildings, common areas, and facilities are maintained to ownership standards.</li><li>Monitor lease obligations, tenant improvement projects, insurance requirements, and other contractual obligations.</li><li>Coordinate property inspections, tenant improvements, construction projects, and building upgrades.</li><li>Ensure properties comply with applicable building codes, safety regulations, and local, state, and federal requirements.</li><li>Prepare regular property reports and provide updates to ownership regarding financial performance, occupancy, tenant matters, and operational initiatives.</li><li>Identify opportunities to improve property operations, control expenses, enhance tenant satisfaction, and maximize asset value.</li></ul><p><br></p>
- 2026-11-07T00:28:44Z
- Winter Springs, FL
- onsite
- Temporary / Contract
- 28.00 - 31.00 USD / Hourly
- We are looking for an experienced Property Manager to oversee daily operations for a residential apartment community in Winter Springs, Florida. This Long-term Contract position is ideal for someone who can work independently, maintain a well-run property environment, and deliver consistent service to residents and stakeholders. The role calls for strong organizational skills, practical property management knowledge, and comfort using digital tools to support leasing, administration, and resident communication.<br><br>Responsibilities:<br>• Direct the day-to-day management of the apartment community, ensuring the property remains organized, responsive, and professionally maintained.<br>• Coordinate resident relations by addressing questions, resolving concerns, and supporting a positive living experience across the community.<br>• Oversee leasing and occupancy activities, including move-ins, renewals, and general documentation tied to resident accounts.<br>• Monitor property performance and administrative records using management software and Google-based tools to keep information accurate and accessible.<br>• Work closely with maintenance and other onsite partners to follow up on service needs and preserve property standards.<br>• Support financial and operational processes such as rent tracking, reporting, and routine property-related administration.<br>• Maintain compliance with company policies and applicable housing or property management procedures in daily operations.
- 2026-11-10T22:03:56Z
- Cupertino, CA
- onsite
- Temporary to Hire
- 28.50 - 33.00 USD / Hourly
- We are looking for an Assistant Property Manager to help oversee daily residential property operations in Cupertino, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing resident support, administrative coordination, and property upkeep in a hands-on, on-site environment. The person in this role will work closely with the Property Manager to maintain a well-run community, respond to tenant needs, and keep records and processes organized.<br><br>Responsibilities:<br>• Serve as a key point of contact for residents by sharing community updates, responding to routine questions, and communicating notices related to leases and property policies.<br>• Support adherence to community guidelines by addressing concerns professionally and helping maintain a respectful and well-managed living environment.<br>• Coordinate service requests, repairs, and preventative maintenance activities to keep the property operating safely and efficiently.<br>• Perform regular inspections of common areas, amenities, and building conditions to identify maintenance needs and uphold cleanliness and safety standards.<br>• Work with vendors, contractors, and service partners to schedule work, follow up on completion, and promote dependable service delivery.<br>• Assist with lease renewals by preparing documentation, tracking timelines, and helping residents through the renewal process.<br>• Review rental application materials, help process background-related documentation, and maintain accurate applicant records.<br>• Support rent administration by tracking payments, updating records, and helping maintain organized financial and tenant files.<br>• Respond to urgent property issues and coordinate timely action for matters involving building systems, safety, or security, escalating complex situations when necessary.<br>• Contribute to a positive resident experience by helping resolve tenant concerns and supporting community engagement efforts.
- 2026-11-09T20:08:44Z
- Miami, FL
- onsite
- Permanent / Full Time
- 85000.00 - 95000.00 USD / Yearly
- We are seeking an experienced Commercial Property Manager responsible for overseeing daily property operations, tenant relations, and building maintenance. The ideal candidate will have hands-on experience managing NNN (Triple Net) leases, work orders, preventative maintenance programs, vendor relationships, and construction/capital improvement projects. Must demonstrate a strong track record of maintaining high occupancy rates, maximizing tenant retention, securing lease renewals, and ensuring overall property performance. Experience with Yardi property management software is highly preferred. Bilingual English/Spanish candidates are a plus. Strong organizational, communication, financial, and problem-solving skills are essential. <br> INTERESTED AND experience in CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
- 2026-11-04T21:33:58Z
- Dallas, TX
- onsite
- Permanent / Full Time
- 95000.00 - 105000.00 USD / Yearly
- We are looking for an experienced Property Manager to oversee daily operations for a Class A commercial property. This role is central to maintaining a well-run building environment through strong tenant support, accurate financial coordination, and effective vendor oversight. The ideal candidate brings commercial property management experience, confidence working with Yardi, and a proactive approach to resolving operational needs.<br><br>Responsibilities:<br>• Manage lease-related administration by reviewing agreements, capturing key terms, and keeping documentation current and accessible.<br>• Maintain organized records for leases, contracts, compliance materials, and other property files to support smooth operations and audits.<br>• Coordinate vendor bidding processes and service agreements, helping secure quality work and dependable contract performance.<br>• Review receivables activity, monitor aging information, and communicate with tenants regarding outstanding balances when follow-up is needed.<br>• Process invoices accurately and with proper backup, ensuring approvals and payments align with established property procedures.<br>• Support tenant services initiatives by helping maintain communication materials, resident resources, and engagement-related programs.<br>• Track certificates of insurance for tenants and vendors to confirm coverage remains valid and compliant with property standards.<br>• Oversee tenant chargebacks such as utility usage and after-hours services, ensuring timely and accurate billing.<br>• Contribute to annual budgeting efforts, monthly reporting, and regular property inspections with service providers to uphold building standards.<br>• Partner with leadership and third-party contractors to address operational issues, monitor service quality, and assist with special projects as assigned.
- 2026-10-20T12:53:44Z