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1307 results for Payroll Administrator in Hybrid
- Tukwila, WA
- onsite
- Permanent / Full Time
- 130000.00 - 150000.00 USD / Yearly
- We are looking for an experienced Controller to lead financial operations and provide reliable reporting that supports business decisions in Tukwila, Washington. This role oversees core accounting activities, budgeting, cash management, and compliance while helping strengthen financial processes across the organization. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to partner effectively with leadership on both day-to-day operations and long-term planning.<br><br>Responsibilities:<br>• Oversee the company’s accounting records, ledgers, and supporting documentation to ensure accuracy, completeness, and strong financial controls.<br>• Maintain accounting systems, policies, and cost accounting practices that support consistent reporting and operational efficiency.<br>• Manage general ledger activity, including cashbook postings, journal entries, reconciliations, and month-end close processes.<br>• Direct the annual budgeting and forecasting cycle, providing guidance, training, and financial insight to teams across the organization.<br>• Review monthly financial performance against budget, identify key variances, and prepare management reports with actionable analysis.<br>• Monitor cash position, banking activity, receivables collections, and vendor disbursements to support effective liquidity management.<br>• Coordinate financing-related activities, including debt service obligations and communication with banking or external financial partners.<br>• Lead the daily operations of the accounting function, supervise the Accounting Manager, and establish departmental goals and operating procedures.<br>• Manage external audits, support tax and financial review activities with outside advisors, oversee annual insurance renewals, and complete required government reporting.<br>• Partner with Talent and Culture on bi-weekly payroll by reviewing updates before processing and validating payroll registers prior to approval.
- 2026-10-29T19:18:45Z
- Garfield Heights, OH
- onsite
- Permanent / Full Time
- 60000.00 - 80000.00 USD / Yearly
- We are looking for a detail-oriented Bookkeeper to support daily financial operations for multiple businesses in Garfield Heights, Ohio. This role focuses on maintaining accurate records, overseeing invoice activity, monitoring payroll-related information, and keeping accounting data current in QuickBooks. The ideal candidate is organized, dependable, and comfortable handling reconciliations, payables, receivables, and routine transaction review in a fast-paced environment.<br><br>Responsibilities:<br>• Manage billing and prepare customer invoices while ensuring entries are recorded accurately in the appropriate QuickBooks company files.<br>• Review incoming vendor invoices, code them correctly, and support timely accounts payable processing across multiple business entities.<br>• Reconcile credit card activity each month by matching statements to transactions and recording American Express payments properly in QuickBooks.<br>• Monitor payroll information for several businesses, verify accuracy, and coordinate with the external payroll provider as needed.<br>• Examine financial transactions on a daily basis to maintain complete and current accounting records.<br>• Review bank account activity, post cash applications, and complete regular bank reconciliations to resolve discrepancies promptly.<br>• Create tenant invoices, track rent-related balances, and prepare reports identifying rent shortages or outstanding amounts.<br>• Confirm recurring obligations such as insurance payments are issued on schedule for the property management business.<br>• Process specialized monthly client payment activity and maintain supporting documentation for accurate reporting.
- 2026-10-29T17:43:45Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 21.00 - 25.00 USD / Hourly
- We are looking for a detail-oriented Medical Accounts Receivable Specialist to support a fast-paced business office in Philadelphia, Pennsylvania. This Contract position is ideal for someone with experience managing payment posting, account reconciliation, and follow-up on outstanding balances within a healthcare setting. The role focuses on maintaining accurate financial records, applying payments promptly, and helping ensure timely reimbursement from commercial payers.<br><br>Responsibilities:<br>• Post insurance and patient payments accurately and update account records in a timely manner.<br>• Review remittance details, reconcile cash activity, and resolve discrepancies affecting account balances.<br>• Monitor outstanding receivables and conduct follow-up with commercial payers to accelerate collections.<br>• Support billing-related processes by verifying charges, identifying payment variances, and escalating issues when needed.<br>• Apply cash receipts to the appropriate accounts while maintaining accuracy across high transaction volumes.<br>• Investigate underpayments, denials, or unapplied cash and take appropriate action to support account resolution.
- 2026-11-06T21:23:44Z
- Phoenix, AZ
- onsite
- Temporary to Hire
- 29.00 - 34.00 USD / Hourly
- We are looking for an Accounts Payable Specialist to join our team in Phoenix, Arizona in a contract capacity with the potential to become permanent. This role is ideal for a detail-oriented accounting specialist who can support high-volume invoice processing across multiple entities while maintaining accuracy and strong vendor relationships. The position offers the opportunity to work in a fast-paced environment with broad exposure to expense management, reconciliations, and month-end support.<br><br>Responsibilities:<br>• Review incoming invoices for accuracy, completeness, and proper approval before preparing them for payment processing.<br>• Assign correct general ledger coding and enter payable transactions into the accounting system in a timely manner.<br>• Process employee expense submissions and corporate card activity, ensuring compliance with company policies across multiple business entities.<br>• Coordinate weekly payment cycles, including check runs and electronic disbursements, while helping keep vendor balances current.<br>• Reconcile accounts payable records, investigate variances, and resolve billing discrepancies through follow-up with internal teams and suppliers.<br>• Maintain organized and accurate vendor master data, including tax documentation and records needed for 1099 reporting.<br>• Respond to vendor questions regarding payment status, invoice issues, and account details with care and urgency.<br>• Contribute to month-end close activities by preparing supporting schedules, reconciling AP-related accounts, and assisting with reporting needs.<br>• Support accounts payable operations in a high-volume environment spanning numerous locations and legal entities, including work within D365 and Concur-related processes.<br>• Perform additional accounting and administrative tasks as needed to support the broader finance function.
- 2026-11-10T17:48:58Z
- Beverly Hills, CA
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for an Accounts Receivable Specialist to support financial operations for an Information Technology organization in Beverly Hills, California. This is a Contract position focused on maintaining accurate receivables, applying incoming payments, and helping keep billing and collection activities on schedule. The ideal candidate brings strong attention to detail, sound judgment in resolving account issues, and the ability to work effectively in a fast-paced accounting environment.<br><br>Responsibilities:<br>• Manage day-to-day accounts receivable activities, ensuring customer balances and open invoices are tracked accurately.<br>• Apply incoming payments to the appropriate customer accounts and investigate discrepancies to maintain clean records.<br>• Conduct commercial collections outreach with strong attention to detail to reduce overdue balances and improve cash flow.<br>• Prepare and process billing transactions, confirming invoice details are complete, accurate, and issued on time.<br>• Reconcile cash activity by reviewing remittances, deposits, and payment postings against internal records.<br>• Partner with accounting and business teams to research account questions and resolve billing or payment issues efficiently.<br>• Monitor aging reports and follow up on outstanding items to support timely account resolution.<br>• Maintain organized documentation for receivables, payment activity, and collection efforts to support audit readiness.
- 2026-11-02T17:08:48Z
- Sag Harbor, NY
- onsite
- Temporary / Contract
- 38.00 - 42.00 USD / Hourly
- <p>We are looking for an experienced Full Charge Bookkeeper to support a prestigious construction company on the East End of Long Island, NY. This Long-term Contract position is ideal for someone who can take ownership of day-to-day accounting operations, provide reliable financial support to a close-knit office, and serve as a key resource between leadership and accounting staff. The role requires strong hands-on knowledge of Sage 300, Procore, payables, receivables, and weekly in-house payroll in a job-cost-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the full accounting cycle, including daily bookkeeping activities, account reconciliations, and maintenance of accurate financial records.</p><p>• Oversee accounts payable workflows, review transactions for accuracy, and guide staff on matters such as credit memos, vendor issues, and sales tax handling.</p><p>• Process accounts receivable activities, including customer invoicing, payment tracking, and coordination of billing information within Sage 300.</p><p>• Administer weekly in-house payroll for a large employee population, ensuring labor is assigned to the correct jobs and cost codes.</p><p>• Support job-cost accounting by tracking labor allocation and maintaining financial data tied to specific construction projects.</p><p>• Work closely with project managers and office leadership to provide financial reports and answer accounting-related questions.</p><p>• Help align financial information between Sage 300 and Procore so project-level reporting is more visible and useful to operational teams.</p><p>• Serve as an intermediate accounting resource within the department, helping strengthen workflows between the controller and support staff.</p>
- 2026-11-12T22:04:23Z
- Needham, MA
- onsite
- Permanent / Full Time
- 60000.00 - 70000.00 USD / Yearly
- We are looking for an AP Specialist to support day-to-day accounts payable operations in Needham, Massachusetts. This role is responsible for handling invoice activity from receipt through payment while helping maintain accurate financial records and dependable internal controls. The position works closely with operational partners to address discrepancies, support timely vendor payments, and contribute to an efficient month-end close process.<br><br>Responsibilities:<br>• Oversee the accounts payable cycle by reviewing incoming invoices, assigning proper coding, securing approvals, and preparing transactions for timely payment.<br>• Partner with supply chain, warehouse, inventory, and operations teams to validate invoice details against purchasing and receiving records and resolve mismatches promptly.<br>• Reconcile vendor statements and accounts payable balances to help ensure accurate liability reporting and support inventory-related financial accuracy.<br>• Administer scheduled payment runs, confirm payment accuracy, and maintain organized documentation for completed disbursements.<br>• Maintain vendor master data, respond to supplier inquiries, and build strong working relationships that support smooth payment processing.<br>• Review and process employee travel and expense submissions in accordance with company guidelines and escalate exceptions when needed.<br>• Assist with month-end activities by preparing accrual support, reconciling the AP subledger, and addressing outstanding items.<br>• Support compliance tasks related to W-9 collection and 1099 reporting while contributing ideas that improve workflow efficiency and automation within AP.
- 2026-10-23T18:43:44Z
- Flushing, NY
- onsite
- Temporary / Contract
- 27.00 - 33.00 USD / Hourly
- We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Contract position based in Flushing, New York. This role is ideal for someone who brings strong attention to detail, accuracy in financial processing, and confidence working with invoice review and payment coordination. The selected candidate will help maintain timely vendor payments, organized records, and dependable accounts payable support for the team.<br><br>Responsibilities:<br>• Process vendor invoices accurately and assign the appropriate account codes before entry and approval.<br>• Review billing documents for completeness, resolve discrepancies, and ensure payment records are properly maintained.<br>• Manage accounts payable activities from invoice intake through final disbursement in line with established timelines.<br>• Prepare and support ACH payments while confirming transaction details and payment accuracy.<br>• Coordinate routine check runs and verify supporting documentation prior to release.<br>• Communicate with internal contacts and vendors to address payment questions, missing information, and invoice issues.<br>• Maintain organized financial files and assist with reconciliations related to outstanding payables.
- 2026-10-30T16:14:10Z
- Addison, TX
- onsite
- Temporary to Hire
- 32.30 - 37.40 USD / Hourly
- We are looking for a Staff Accountant to join a growing accounting team in Addison, Texas on a contract-to-permanent basis. This role is well suited for an accounting team member who enjoys balancing daily transactional work with broader ledger support and close activities. The position works closely with the Accounting Manager and plays an important part in maintaining accurate financial records, supporting reporting needs, and helping keep core accounting operations running smoothly.<br><br>Responsibilities:<br>• Manage a high volume of vendor invoices each week, ensuring timely and accurate entry, review, and payment processing.<br>• Create and distribute customer billings while maintaining accurate accounts receivable records and follow-through on related transactions.<br>• Record incoming payments, including standard customer remittances and credit card activity, and apply cash accurately within the accounting system.<br>• Monitor accounting performance indicators and maintain reporting that helps track operational and financial trends.<br>• Prepare driver settlement documentation and review payment details for accuracy before payroll processing.<br>• Support month-end close by assisting with journal activity, reconciliations, and other accounting tasks assigned by the Accounting Manager.<br>• Investigate billing discrepancies, correct invoice errors, issue credits or rebills when needed, and maintain clean account records.<br>• Establish and maintain vendor and customer profiles in the accounting platform to support accurate transaction processing.<br>• Produce ad hoc customer and accounting reports to meet internal and external information requests.<br>• Provide backup assistance for additional accounting duties as needed to support department coverage and continuity.
- 2026-11-02T21:28:44Z
- Louisville, KY
- onsite
- Temporary / Contract
- 22.00 - 26.00 USD / Hourly
- We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment operations for a team based in Louisville, Kentucky. This Long-term Contract position is ideal for someone who is highly organized, detail-focused, and comfortable managing high-volume payable activities with accuracy and consistency. The person in this role will help maintain timely vendor payments, ensure correct financial coding, and contribute to efficient accounts payable workflows.<br><br>Responsibilities:<br>• Process incoming invoices accurately and route them for proper review, approval, and entry into the payment cycle.<br>• Assign correct general ledger or account codes to invoices to support accurate financial tracking and reporting.<br>• Prepare and execute ACH payments and check disbursements in accordance with established schedules and internal controls.<br>• Review payable documentation for completeness, resolve discrepancies, and follow up on missing or unclear information.<br>• Maintain organized records of invoices, payment activity, and supporting documentation for audit and reference purposes.<br>• Coordinate with internal departments and external vendors to address payment questions and reconcile outstanding items.
- 2026-11-12T18:04:26Z
- Clearwater, FL
- onsite
- Temporary to Hire
- 21.00 - 24.00 USD / Hourly
- We are looking for an Accounts Payable Specialist to join a government-focused finance team in Clearwater, Florida in a contract-to-permanent capacity. This position is ideal for someone who brings strong invoice processing experience, sound judgment around compliance, and the ability to manage detailed work in a high-volume environment. The role offers the opportunity to support public-sector accounting operations while collaborating on process reviews, special assignments, and day-to-day payables activities.<br><br>Responsibilities:<br>• Review and examine invoices before payment to confirm accuracy, completeness, and adherence to purchasing and funding guidelines.<br>• Match payment requests against purchase orders, contract terms, and applicable grant or agency requirements to ensure proper authorization.<br>• Evaluate budget availability and confirm sufficient funding exists within departmental allocations and approved purchase orders.<br>• Process accounts payable transactions by entering, scanning, and validating financial data within the organization's AP system.<br>• Apply public-sector accounting knowledge when handling payables, including fund accounting principles and budget-based controls.<br>• Maintain compliance standards related to the appropriate use of public funds and support documentation requirements for audit readiness.<br>• Manage a large volume of detailed transactions independently while balancing priorities and meeting established deadlines.<br>• Use Microsoft Excel, Word, and Outlook to track work, communicate updates, and support daily accounting tasks.<br>• Contribute to special projects, user testing, training support, and other finance-related assignments as needed.
- 2026-11-13T15:38:44Z
- Kansas City, KS
- onsite
- Permanent / Full Time
- 58000.00 - 62000.00 USD / Yearly
- We are looking for an experienced Accounts Payable specialist to join our team in Kansas City, Kansas and help drive accurate, timely payment operations. In this role, you will take ownership of end-to-end AP activities, support daily accounting execution, and serve as a reliable point of contact for issue resolution and process consistency. The ideal candidate brings strong analytical ability, careful attention to detail, and experience working efficiently in a high-volume environment while following established accounting practices.<br><br>Responsibilities:<br>• Lead day-to-day accounts payable operations from invoice receipt through final payment completion.<br>• Examine, classify, and enter a large volume of vendor invoices with a high level of accuracy and within required deadlines.<br>• Confirm billing information, apply correct expense coding, validate matching documentation, and secure approvals before transactions are posted.<br>• Process payables activity within Sage X3 and ensure entries are recorded properly in the accounting system.<br>• Partner with internal locations and AP colleagues to investigate payment issues, clarify invoice discrepancies, and reach timely resolutions.<br>• Provide guidance to team members on accounts payable procedures, system usage, and document management practices.<br>• Reconcile supplier statements, identify open items, and follow through on outstanding variances.<br>• Review and balance assigned general ledger accounts to support accurate financial reporting.<br>• Maintain organized records and contribute to month-end close tasks, audit support, and other accounting assignments as needed.
- 2026-10-27T15:38:43Z
- High Point, NC
- onsite
- Permanent / Full Time
- 58000.00 - 65000.00 USD / Yearly
- <p>We are looking for a detail-oriented Bookkeeper to support financial operations for a portfolio of client accounts in High Point, North Carolina. This role is ideal for someone who can manage day-to-day bookkeeping tasks with accuracy, communicate effectively with both colleagues and clients, and remain reliable in a collaborative setting. The position requires hands-on experience with QuickBooks and a strong grasp of core accounting processes, including payables, receivables, reconciliations, and payroll.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records for multiple client accounts using QuickBooks, ensuring transactions are recorded correctly and on schedule.</p><p>• Process accounts payable and accounts receivable activities, including invoice entry, payment tracking, and follow-up on outstanding balances.</p><p>• Complete bank and account reconciliations regularly to verify financial accuracy and resolve discrepancies promptly.</p><p>• Administer full-cycle payroll tasks, including reviewing time-related data, preparing payroll entries, and supporting timely payment processing.</p><p>• Communicate professionally with clients and internal team members to clarify financial details, answer questions, and support ongoing account needs.</p><p>• Organize and review bookkeeping documentation to help ensure records are complete, accessible, and audit-ready.</p><p>• Monitor recurring financial tasks and meet established deadlines consistently across multiple books and reporting periods.</p>
- 2026-11-04T16:48:44Z
- Muskegon, MI
- onsite
- Temporary / Contract
- 19.00 - 23.00 USD / Hourly
- <p>We are looking for an Accounting Assistant to support day-to-day financial operations in Muskegon, Michigan. This position is ideal for someone who brings practical experience in payables, receivables, and transactional accounting within a high-volume environment. The selected candidate will help keep records current, resolve account issues, and contribute to accurate month-end activities while working across internal teams and external contacts.</p><p><br></p><p>Responsibilities:</p><p>• Manage invoice intake, verify supporting details, and coordinate timely payment processing for accounts payable transactions.</p><p>• Record incoming payments, apply cash receipts accurately, and provide day-to-day support for accounts receivable functions.</p><p>• Compare account activity against vendor and customer records to identify and correct discrepancies.</p><p>• Investigate billing, invoice, and payment issues and follow through to resolution with the appropriate parties.</p><p>• Maintain organized financial files and ensure accounting documentation is complete, accurate, and easy to retrieve.</p><p>• Assist with closing tasks by preparing reconciliations and supporting the review of account balances.</p><p>• Enter, update, and monitor accounting information within a large-scale enterprise software system.</p><p>• Communicate with vendors, customers, and internal departments to address questions related to account status and transaction details.</p>
- 2026-10-28T19:08:45Z
- Mantua, OH
- onsite
- Temporary to Hire
- 18.00 - 20.00 USD / Hourly
- We are looking for an Accounts Receivable Specialist to join a logistics organization in Mantua, Ohio in a fully onsite, contract-to-permanent role. This position supports accurate billing, transaction processing, and payment-related activities that keep financial operations running smoothly. The ideal candidate is detail-oriented, comfortable working with high-volume data, and able to coordinate effectively with internal teams to resolve discrepancies and maintain timely account activity.<br><br>Responsibilities:<br>• Review freight-related charges and supporting documentation to confirm billing accuracy and alignment with customer guidelines and company procedures.<br>• Prepare and issue customer invoices, validate pricing information, and enter billing details into client-specific payment or invoicing platforms.<br>• Research payment and data discrepancies, gather backup documentation, and work with internal operational teams to correct issues efficiently.<br>• Handle financial transactions connected to drivers, including fuel activity, escrow releases, maintenance-related items, and chassis charges where applicable.<br>• Support compensation processing for agents and drivers by ensuring payment information is entered accurately and on schedule.<br>• Manage both individual and shared department inboxes, responding to inquiries and addressing billing or payment concerns in a timely manner.<br>• Apply cash activity and maintain accurate accounts receivable records to support account reconciliation and reporting.<br>• Assist with additional department tasks as needed to help maintain smooth day-to-day financial and operational support.
- 2026-11-05T14:54:04Z
- Milwaukee, WI
- onsite
- Temporary to Hire
- 24.00 - 25.50 USD / Hourly
- We are looking for an Accounts Payable Specialist to support the finance team in Milwaukee, Wisconsin. This contract opportunity with potential for a permanent role is ideal for someone who enjoys accurate, high-volume transactional work and can maintain strong service standards while partnering with internal and external stakeholders. The person in this role will help keep payables operations running smoothly by managing invoice activity, reviewing expenses, and resolving payment-related issues in a fast-moving environment.<br><br>Responsibilities:<br>• Process vendor invoices and employee expense submissions, confirming that required backup and approvals are in place before payment is released.<br>• Assign accurate general ledger accounts and cost centers by reviewing supporting documentation and transaction details.<br>• Enter payable transactions into PeopleSoft with a high degree of accuracy to support timely payment processing.<br>• Audit expense reports submitted through Concur to verify adherence to company travel and expense policies.<br>• Investigate payment exceptions, address discrepancies, and coordinate appropriate instructions for vendor disbursements, including ACH and check payments.<br>• Validate vendor tax information and maintain complete, accurate records that support compliance and audit readiness.<br>• Contribute to month-end close activities by helping the team manage deadlines and resolve outstanding payable items efficiently.<br>• Participate in department initiatives and process improvement efforts that strengthen team performance and support broader finance objectives.
- 2026-10-23T20:33:45Z
- Morton, MN
- onsite
- Temporary / Contract
- 22.00 - 26.00 USD / Hourly
- We are looking for an Accounts Receivable Specialist to join a team in Morton, Minnesota on a Long-term Contract basis. In this role, you will help manage core receivables activities, support accurate billing and cash application processes, and contribute to steady day-to-day accounting operations. This opportunity is well suited for someone who can adapt quickly, follow established procedures, and work effectively with both manual and digital workflows.<br><br>Responsibilities:<br>• Manage invoice processing, customer payments, deposit entries, and credit adjustments to keep receivables current and accurate.<br>• Handle daily billing and cash activity tasks while ensuring transactions are recorded in a timely manner.<br>• Investigate payment or invoice discrepancies, including issues connected to order or shipping details, and work toward resolution.<br>• Follow up with customers on past-due balances and assist with commercial collections efforts in a thorough manner.<br>• Maintain organized accounts receivable records and provide support for related accounting activities as needed.<br>• Partner with accounts payable and other internal teams to confirm financial information is complete and processed correctly.<br>• Assist with shifting accounting priorities and take on additional duties as workflows and team needs develop.
- 2026-11-12T21:58:43Z
- Cincinnati, OH
- onsite
- Temporary / Contract
- 24.00 - 27.00 USD / Hourly
- We are looking for an Accounts Payable Specialist to join a high-volume finance team supporting operations in Cincinnati, Ohio. This Contract position is ideal for someone who brings strong accuracy, sound judgment, and the ability to keep pace with demanding invoice workflows. The person in this role will help maintain timely vendor payments, uphold internal controls, and collaborate across departments to resolve billing and payment issues efficiently.<br><br>Responsibilities:<br>• Manage a large monthly invoice workload, ensuring transactions are processed accurately and within established timelines.<br>• Review incoming invoices, assign appropriate account coding, and enter payment details into the organization’s financial system.<br>• Compare purchase orders, receiving records, and vendor invoices to confirm accuracy and investigate any inconsistencies.<br>• Confirm that all required approvals are in place and that payment activity aligns with company procedures and compliance standards.<br>• Maintain vendor account documentation, including tax forms, banking details, and agreed payment terms.<br>• Address supplier and subcontractor questions related to payment timing, invoice exceptions, and account reconciliation matters.<br>• Reconcile vendor statements, research aged items, and follow through on unresolved balances.<br>• Assist with payment processing activities such as check runs, ACH transactions, wire payments, and year-end support tasks.<br>• Partner with project, procurement, and accounting teams during month-end close to support accruals, reporting, and audit-ready recordkeeping.<br>• Recommend practical improvements that increase efficiency and strengthen accounts payable workflows.
- 2026-11-06T08:39:08Z
- Desoto, KS
- onsite
- Temporary / Contract
- 20.00 - 27.00 USD / Hourly
- We are looking for an Accounts Receivable Specialist to support day-to-day receivables operations for a paper and packaging organization in DeSoto, Kansas. This Long-term Contract position is ideal for someone who can manage customer invoicing, apply incoming payments accurately, and maintain steady follow-up on outstanding commercial balances. The role requires strong attention to detail, sound judgment in collections activity, and the ability to keep financial records current and organized.<br><br>Responsibilities:<br>• Manage the full accounts receivable cycle, including reviewing open balances, tracking due dates, and maintaining accurate customer account records.<br>• Apply cash receipts to the appropriate customer accounts and invoices, ensuring payment activity is recorded correctly and on time.<br>• Conduct commercial collections outreach through consistent follow-up with customers to resolve overdue balances and reduce aging receivables.<br>• Prepare and process customer billing transactions while verifying that invoice details are complete, accurate, and properly documented.<br>• Investigate payment discrepancies, short pays, and unapplied cash by coordinating with internal teams and customer contacts to reach resolution.<br>• Perform high-volume data entry related to receivables activity, maintaining accuracy across financial records and supporting documentation.<br>• Monitor account status and provide regular updates on collection progress, payment trends, and issues requiring escalation.
- 2026-11-02T15:43:44Z
- Pasadena, CA
- onsite
- Temporary to Hire
- 33.12 - 42.02 USD / Hourly
- <p>A company in Pasadena is seeking a detail-oriented Bookkeeper to support day-to-day accounting operations and ensure accurate financial records. This Bookkeeper will be responsible for a wide range of bookkeeping and accounting functions, including full-cycle payroll, general accounting, expense report processing, bank reconciliations, and month-end close support. The ideal Bookkeeper will have strong organizational skills, the ability to manage multiple priorities, and experience working with accounting systems and payroll processes. This role is a hybrid/remote role with 3 days remote and 2 days in office. </p><p>Key Responsibilities:</p><ul><li>Process full-cycle payroll accurately and on time, including payroll deductions, taxes, and related reporting. </li><li>Perform day-to-day general accounting and bookkeeping duties. </li><li>Review, verify, and process employee expense reports. </li><li>Complete bank and credit card reconciliations and resolve discrepancies promptly. </li><li>Assist with month-end close, including journal entries, account reconciliations, and financial reporting support. </li><li>Maintain the general ledger and ensure financial transactions are recorded accurately. </li><li>Support accounts payable and accounts receivable functions as needed. </li><li>Prepare and maintain financial records, reports, and supporting documentation. </li><li>Ensure compliance with company policies and applicable payroll and accounting regulations. .</li><li>Communicate with employees, management, and outside vendors regarding payroll, expenses, and account questions. </li></ul><p><br></p>
- 2026-11-07T01:13:43Z
- Waunakee, WI
- onsite
- Permanent / Full Time
- 52000.00 - 62000.00 USD / Yearly
- <p><strong>Hybrid Accounting Assistant AR/AP role in Waunakee, WI. For immediate consideration contact Jon Wright at 608-338-1052.</strong></p><p><br></p><p>Robert Half is looking for an Accounting Assistant AR/AP to support day-to-day financial operations for a manufacturing organization in Waunakee, Wisconsin. This position plays an important role in keeping receivables, payables, and core accounting records accurate, organized, and current. The ideal candidate is dependable, detail-focused, and comfortable managing multiple priorities while handling sensitive financial information with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming invoices, verify supporting documentation, and prepare payments in a timely and accurate manner.</p><p>• Record customer receipts, apply cash to the appropriate accounts, and help maintain accurate accounts receivable balances.</p><p>• Monitor outstanding balances, review aging activity, and assist with payment follow-up to support collections efforts.</p><p>• Process credit card transactions and other incoming payments while ensuring proper entry into accounting records.</p><p>• Reconcile cash activity and account details to identify discrepancies and support accurate financial reporting.</p><p>• Maintain organized accounting files and documentation in accordance with established procedures and recordkeeping standards.</p><p>• Communicate with vendors and internal team members to resolve billing questions, payment issues, and account discrepancies.</p><p>• Provide general accounting support through data entry, account updates, and routine administrative tasks tied to financial operations.</p>
- 2026-11-04T20:28:45Z
- New Berlin, WI
- onsite
- Permanent / Full Time
- 55000.00 - 60000.00 USD / Yearly
- <p>We are looking for an AR Specialist to support an organization in New Berlin, Wisconsin. This position is ideal for someone who is highly organized, detail-oriented, and comfortable managing accounts receivable activities in a fast-paced environment. The role will focus on maintaining accurate financial information, applying incoming payments, and following up with customers to keep accounts current.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate accounts receivable records and ensure customer account activity is documented correctly.</p><p>• Apply incoming payments to the appropriate invoices and reconcile posted transactions with supporting records.</p><p>• Monitor outstanding balances and communicate with business clients regarding overdue accounts and payment status.</p><p>• Review account details regularly to identify discrepancies and help resolve billing or payment issues promptly.</p><p>• Collaborate with internal teams to support smooth cash application and account maintenance processes.</p><p>• Prepare receivable-related reports and provide updates on collection activity and account trends.</p>
- 2026-10-21T13:23:43Z
- Holland, OH
- onsite
- Temporary / Contract
- 18.21 - 21.09 USD / Hourly
- We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a Contract position based in Holland, Ohio. This role focuses on accurate invoice handling, timely payment processing, and dependable financial recordkeeping while partnering with vendors and internal teams to address issues efficiently. The ideal candidate brings a solid foundation in accounts payable, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Review and enter vendor invoices with a high level of accuracy to ensure prompt processing and payment.<br>• Apply appropriate general ledger codes to invoices and confirm supporting documentation is complete.<br>• Coordinate payment activities, including check runs and ACH transactions, in accordance with established schedules.<br>• Reconcile vendor statements and respond to account discrepancies by working directly with suppliers and internal stakeholders.<br>• Perform account reconciliations for assigned general ledger balances and investigate variances as needed.<br>• Partner with purchasing and operations teams to support purchase order matching, inventory-related transactions, and invoice questions.<br>• Examine employee expense submissions and flagged invoices to verify accuracy and compliance before approval.<br>• Prepare account analyses and assist with recurring monthly reporting to support the accounting team.<br>• Contribute to additional accounting projects and operational tasks as business needs evolve.
- 2026-11-06T15:08:43Z
- Marrero, LA
- onsite
- Permanent / Full Time
- 55000.00 - 65000.00 USD / Yearly
- <p>We are looking for an Accounts Payable Specialist to join a close-knit corporate team in Marrero, Louisiana. This position supports multiple companies and plays an important role in keeping invoice processing, payment activity, and account records accurate and up to date. The ideal candidate is comfortable managing a steady weekly invoice volume, working with accounting entries across related entities, and contributing in a fast-growing environment with opportunities for long-term development.</p><p><br></p><p>Responsibilities:</p><p>• Process approximately 75 to 150 invoices each week with a high level of accuracy and timeliness.</p><p>• Review, classify, and enter vendor invoices into the accounting system using correct general ledger coding.</p><p>• Prepare and support check run activities to ensure vendors are paid according to established schedules.</p><p>• Maintain accounts payable records for multiple companies while keeping documentation organized and current.</p><p>• Assist with intercompany journal entries and related accounting support across affiliated entities.</p><p>• Investigate invoice discrepancies and work with internal contacts or vendors to resolve payment issues promptly.</p><p>• Reconcile accounts payable transactions and help ensure financial data is complete and accurate.</p><p>• Contribute to ongoing process improvement efforts as the organization continues to expand.</p><p><br></p><p><strong>Qualifications</strong></p><ul><li>3+ years in accounting or related field</li><li>Strong understanding of General Ledger system and Accounts Payable processing</li><li>Strong organizational, analytical and recording skills</li><li>Detail oriented</li><li>Proficient in Microsoft Office suite and Sage exposure is a plus</li></ul><p>This is a direct hire (not temp to hire) opportunity that offers 2 days of work from home a week after 2 months of training! If you have 3+ years of high volume AP experience, please apply directly and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half!</p>
- 2026-10-24T19:24:22Z
- Miami Beach, FL
- onsite
- Temporary to Hire
- - USD / Hourly
- We are looking for an Accounts Receivable Specialist to join a hotel finance team in Miami Beach, Florida on a contract basis with the potential for a permanent position. In this role, you will help keep billing and payment activity accurate, timely, and well-documented while partnering with teams across the property to support smooth financial operations. This position is ideal for someone who is organized, detail-oriented, and comfortable managing multiple account types in a fast-paced hospitality environment.<br><br>Responsibilities:<br>• Create and distribute invoices for guest stays, corporate accounts, group business, special events, and external booking partners.<br>• Prepare both advance and final billing documents for group reservations, meetings, and catered functions.<br>• Apply incoming funds from credit cards, bank wires, checks, and other approved payment methods to the correct accounts.<br>• Investigate unidentified deposits and support account matching to ensure payments are properly reconciled.<br>• Balance guest ledgers, group receivables, partner accounts, and other outstanding balances to maintain accurate records.<br>• Verify tax-exempt billing files and confirm required supporting documents are complete and current.<br>• Record and reconcile catering and event-related charges using contracts, banquet details, and event documentation.<br>• Answer billing questions from guests and internal departments, research discrepancies, and assist with chargebacks or payment disputes.<br>• Maintain organized financial records and contribute to month-end reconciliation and close activities while following established accounting controls.
- 2026-11-04T18:23:45Z