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3538 results for Office Manager in Hybrid
- Fort Lauderdale, FL
- onsite
- Permanent / Full Time
- 26000.00 - 29120.00 USD / Yearly
- <p>We are looking for a part-time Office Manager to support daily operations and help create an organized, welcoming workplace in Fort Lauderdale, FL. This role is ideal for someone who enjoys balancing administrative coordination, office logistics, and employee support while keeping priorities on track. The successful candidate will bring strong attention to detail, sound judgment, and a proactive approach to maintaining an efficient office environment. This role is part-time, 20 hours per week onsite Monday - Thursday. $25-$29/hr.</p><p><br></p><p>Responsibilities:</p><p>• Monitor workplace inventory levels, purchase needed materials, and ensure essential office and kitchen supplies remain available.</p><p>• Organize internal gatherings such as team lunches, meetings, employee activities, and other in-office events to support engagement and smooth coordination.</p><p>• Process incoming and outgoing correspondence, oversee package and shipment handling, and arrange orders for business cards and related office materials.</p><p>• Maintain shared spaces by supporting kitchen orderliness, general tidiness, and the overall appearance of the office.</p><p>• Provide day-to-day administrative assistance through calendar coordination, meeting scheduling, travel planning, and accurate recordkeeping.</p><p>• Support conference and event preparation by arranging logistics, coordinating travel details, and preparing printed, assembled, and shipped materials as needed.</p><p>• Manage relationships with external service providers by tracking schedules, maintaining vendor information, and following up on contract or renewal timelines.</p><p>• Assist with planning volunteer initiatives and company-supported community events, helping ensure details are organized and communicated effectively.</p>
- 2026-10-20T21:14:05Z
- Elkins Park, PA
- onsite
- Temporary / Contract
- 19.00 - 22.00 USD / Hourly
- <p>Our client is seeking a highly organized and customer-focused Office Manager to support the daily operations of a busy service-based business. This position serves as the hub of communication between customers, field staff, and internal operations, ensuring schedules are managed efficiently and administrative processes run smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day office activities to maintain an efficient and well-organized workplace.</p><p>• Welcome visitors, answer incoming calls, and provide attentive front-desk support.</p><p>• Monitor inventory levels for office materials and arrange timely replenishment of needed supplies.</p><p>• Coordinate purchasing of office products and work with vendors to keep essential items available.</p><p>• Process accounts payable tasks, including reviewing invoices and supporting accurate payment workflows.</p><p>• Maintain administrative records, correspondence, and general office documentation.</p><p>• Assist with scheduling, internal coordination, and other clerical duties that support office operations.</p>
- 2026-11-05T17:08:44Z
- Wakefield, MA
- onsite
- Permanent / Full Time
- 80000.00 - 100000.00 USD / Yearly
- <p>Robert Half is working with a respected healthcare organization on the North Shore seeking an Office Manager to join its team. This is a permanent role reporting into a Director, responsible for managing a small team of administrative staff. This is a true operations role which overlaps with several departments.</p><p><br></p><p>The desired Office Manager must have prior experience working in a healthcare facility or medical office. The selected candidate must also have prior supervisory experience. Day to day responsibilities involve managing the administrative workflow, supporting HR functions, staff development, and managing facility/vendor related communications.</p><p><br></p><p>A Bachelor's Degree is preferred, but relevant experience would be considered in lieu of a degree.</p><p><br></p><p>Target salary is around $95K, and the benefits are strong.</p><p><br></p><p>If interested and qualified please apply to this listing directly or email an up to date resume to Bill.Nichols@roberthalf. Thanks!</p>
- 2026-11-05T21:58:41Z
- Clear Lake, WI
- remote
- Temporary / Contract
- 30.00 - 38.00 USD / Hourly
- <p>This person will be responsible for leading office staff and overseeing daily departmental operations. This position collaborates with and supports other departments in achieving operational goals while also partnering with executive leadership to advance organizational objectives. The IOM plays a critical role in maintaining efficient and effective day-to-day operations, fostering cross-functional collaboration, and supporting the continued growth and success of the organization.</p><p><br></p><ul><li>Lead office staff and oversee daily departmental operations.</li><li>Support efficient and effective day-to-day office functions.</li><li>Collaborate with other departments and leadership to achieve operational goals.</li><li>Ensure departmental operations follow company, local, and state policies.</li><li>Coordinate with Human Resources on policy adherence, security, and risk management requirements.</li><li>Maintain documentation and support audit readiness.</li><li>Manage office staff, supplies, and administrative workflows.</li><li>Oversee vendor relationships.</li><li>Support scheduling, coordination, and general administrative functions.</li><li>Serve as a central point of contact for management inquiries.</li><li>Promote effective communication and collaboration across teams.</li><li>Set a positive tone and model respectful, professional behavior.</li><li>Identify opportunities to improve services, processes, and team effectiveness.</li><li>Support staff training, communication, and development.</li><li>Document training progress and quality assurance reviews.</li><li>Provide leadership with timely updates and operational summaries.</li><li>Support organizational improvement, efficiency, and growth initiatives.</li><li>Complete other duties as assigned by leadership.</li></ul>
- 2026-11-04T19:58:44Z
- Braintree, MA
- onsite
- Permanent / Full Time
- 80000.00 - 95000.00 USD / Yearly
- <p>We are looking for an organized and adaptable Office Manager to support daily operations for a construction-focused business in Massachusetts. This position blends administrative leadership, contract coordination, and hands-on office support, making it ideal for someone who can manage competing priorities with professionalism and a service-minded approach. The right candidate will be comfortable handling documentation, assisting with financial processes, and keeping the office running smoothly while responding to changing business needs.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day office operations to maintain an efficient, well-organized workplace environment.</p><p>• Coordinate contract administration by preparing, tracking, and processing documents with strong attention to accuracy and deadlines.</p><p>• Support accounts payable activities, including reviewing paperwork and assisting with invoice-related administrative tasks.</p><p>• Manage office inventory and ensure supplies, materials, and common resources are stocked and available for staff.</p><p>• Arrange meetings and provide administrative support to leadership and internal teams as business needs arise.</p><p>• Assist with reception and general office coverage, helping visitors and staff in a thorough and responsive manner.</p><p>• Take on a wide range of additional tasks as needed, demonstrating flexibility and a team-first approach in a fast-paced environment.</p>
- 2026-11-13T15:18:45Z
- Mentor, OH
- onsite
- Temporary / Contract
- 17.00 - 19.80 USD / Hourly
- We are looking for an experienced Office Manager to lead day-to-day operations at a well-run testing site in Mentor, Ohio. This Long-term Contract position is ideal for someone who combines strong customer service instincts with the ability to oversee staff, maintain an organized office environment, and support a secure, compliant candidate experience. The role offers the opportunity to manage administrative workflows, guide onsite personnel, and help keep the center running smoothly in a calm, service-focused setting.<br><br>Responsibilities:<br>• Direct daily office and test center activities to ensure smooth operations, strong service delivery, and adherence to company and client expectations.<br>• Oversee scheduling, guidance, and day-to-day support for onsite staff, including contract team members, while promoting accountability and excellence.<br>• Coordinate hiring support, onboarding activities, and practical training for new employees to prepare them for site procedures and service standards.<br>• Review and approve time records and expense submissions accurately and on schedule.<br>• Enforce candidate check-in, identification, and security procedures to protect the integrity of the testing environment.<br>• Manage facility-related security measures such as controlled access, keys, locks, alarms, and monitoring systems.<br>• Step in to perform front desk, receptionist, and test administration duties whenever coverage is needed.<br>• Resolve routine technical or equipment issues and escalate more complex operational, candidate, or building concerns when appropriate.<br>• Document incidents, candidate concerns, and unusual testing events clearly, and partner with property management to maintain a safe and well-managed site.<br>• Support office administration by maintaining supplies, ordering materials as needed, and assisting with administrative tasks such as basic accounts payable coordination.
- 2026-11-04T17:28:43Z
- Honolulu, HI
- onsite
- Permanent / Full Time
- 70000.00 - 85000.00 USD / Yearly
- <p><strong>HR Generalist/Office Manager</strong></p><p>Robert Half is partnering with a respected professional services organization to identify an experienced HR Generalist/Office Manager who thrives in a fast-paced, people-focused environment.</p><p><br></p><p>This is a highly visible role responsible for overseeing day-to-day office operations, human resources administration, payroll processing, vendor management, technology coordination, and employee support. The ideal candidate is resourceful, proactive, and comfortable wearing multiple hats while serving as a trusted internal resource for leadership and staff.</p><p><br></p><p><u>Key Responsibilities</u></p><p>Human Resources & Payroll</p><ul><li>Manage the full employee lifecycle, including recruiting, onboarding, benefits administration, performance management, employee relations, and offboarding.</li><li>Prepare and process semi-monthly payroll through ADP and ensure accurate payroll records and reporting.</li><li>Coordinate payroll adjustments such as terminations, final paychecks, leave-related pay, garnishments, and benefits deductions.</li><li>Maintain HR records and support compliance with applicable employment laws and company policies.</li><li>Assist leadership with employee engagement initiatives, policy updates, and HR-related projects.</li></ul><p>Office Operations</p><ul><li>Oversee daily office functions to ensure a productive and professional work environment.</li><li>Manage office procedures, documentation, and operational processes.</li><li>Support leadership with special projects, reporting, and administrative initiatives.</li><li>Serve as a key point of contact for employee questions and operational support.</li></ul><p>Vendor Management & Procurement</p><ul><li>Coordinate relationships with office, technology, and service vendors.</li><li>Support contract renewals and identify opportunities for cost savings and operational improvements.</li><li>Research products, software platforms, and service providers, presenting recommendations, costs, and implementation considerations to leadership.</li><li>Resolve vendor-related issues and advocate for the organization's interests when service or contract concerns arise.</li><li>Monitor vendor performance and identify alternative solutions when necessary.</li></ul><p>Team & Administrative Support</p><ul><li>Provide guidance and oversight to administrative support staff.</li><li>Help establish priorities, workflows, and service expectations across the office.</li><li>Foster a collaborative, customer-service-oriented workplace culture.</li><li>Support company meetings, communications, presentations, and internal initiatives.</li></ul><p>Technology Coordination & End-User Support</p><ul><li>Serve as the first point of contact for common technology issues and employee troubleshooting needs.</li><li>Assist employees with basic software, hardware, mobile device, email, video conferencing, and connectivity issues.</li><li>Coordinate with external IT providers on escalated support requests, system updates, and technology projects.</li><li>Research technology solutions and make recommendations to improve efficiency and user experience.</li><li>Maintain technology-related documentation and assist with user training when needed.</li></ul>
- 2026-10-23T01:58:42Z
- Rochester, NY
- onsite
- Permanent / Full Time
- 50000.00 - 58000.00 USD / Yearly
- <p>We are looking for an experienced Bookkeeper/Office Manager to support daily accounting and administrative operations in Rochester, New York. This position is ideal for someone with a strong bookkeeping background who can help keep financial records accurate, organized, and up to date while serving as a dependable partner to the finance team. The role offers the opportunity to contribute to core accounting activities, assist with office administration, and provide reliable backup support for the accounting team in an on-site environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day bookkeeping functions by maintaining accurate financial records and keeping ledger activity properly balanced.</p><p>• Record routine and adjusting entries, including items related to payroll, accruals, and prepaid expenses.</p><p>• Assist with monthly and annual close activities by preparing supporting documentation and helping meet reporting deadlines.</p><p>• Manage incoming and outgoing cash activity, including deposit recording, payment processing, and related transaction tracking.</p><p>• Reconcile bank accounts and other financial records to identify discrepancies and ensure reporting accuracy.</p><p>• Help prepare financial statements, reports, and schedules needed for internal review and business operations.</p><p>• Provide documentation and accounting support during audit activities and other financial reviews.</p><p>• Monitor adherence to internal procedures and applicable financial requirements while maintaining organized records.</p><p>• Recommend and support more efficient administrative and accounting workflows, including potential improvements to existing systems and processes.</p><p>• Serve as backup support to the Staff Accountant while contributing to general office administration as needed.</p>
- 2026-10-19T20:08:45Z
- Austin, TX
- remote
- Temporary / Contract
- 30.00 - 37.00 USD / Hourly
- About the Job Our client, a leading private investment firm located in downtown Austin, is seeking an Office Manager to oversee daily office operations and create a premium, welcoming, and highly functional workplace for its growing Austin team. This individual will manage office readiness, supplies, vendors, facilities, meeting spaces, new-permanent preparation, guest services, events, and the overall employee experience. The ideal environment is collaborative, fast-paced, high-touch, and low-ego, with an emphasis on excellent service, thoughtful communication, accountability, and follow-through. <br> Job Responsibilities: Own the daily readiness and operation of the Austin office, ensuring that conference rooms, kitchens, shared spaces, supplies, technology, and office resources remain organized, stocked, clean, and fully functional. Build trusted relationships across the Austin team and develop a strong understanding of employee preferences, recurring needs, priorities, and the overall pulse of the office. Manage office inventory, purchasing, supplies, facilities requests, building management relationships, security coordination, and vendor performance. Proactively identify and resolve operational issues before they become employee pain points or require escalation. Coordinate new-permanent office readiness, including badges, workstations, equipment, welcome materials, security access, and other Day 1 details. Deliver a polished, welcoming, and white-glove experience for employees, candidates, new hires, guests, and visitors. Coordinate office events, celebrations, employee milestones, recurring programming, and intentional workplace experience initiatives that strengthen the Austin office community. Maintain accurate office documentation, calendars, vendor information, resources, procedures, signage, and operational communications. Manage competing priorities, last-minute changes, vendor issues, urgent employee needs, and occasional early or after-hours responsibilities with composure and strong follow-through.
- 2026-11-11T19:38:44Z
- Nashville, TN
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- We are looking for an organized and dependable Office Manager to support daily administrative operations for a construction and contractor environment in Nashville, Tennessee. This Long-term Contract position is ideal for someone who can keep the office running efficiently, provide a detail-oriented front-desk presence, and handle essential coordination tasks with accuracy and attention to detail. The right candidate will be comfortable balancing office administration, supply management, and accounts payable responsibilities while helping create a productive workplace.<br><br>Responsibilities:<br>• Oversee day-to-day office operations to ensure administrative activities are completed smoothly and on schedule.<br>• Welcome visitors, answer incoming calls, and serve as the first point of contact for general office inquiries.<br>• Track inventory levels for office materials and coordinate timely purchasing to keep supplies readily available.<br>• Manage the ordering, receipt, and organization of office products and administrative resources.<br>• Support accounts payable activities by reviewing invoices, preparing documentation, and assisting with payment processing.<br>• Maintain orderly office records, files, and administrative documentation for easy retrieval and compliance.<br>• Coordinate with internal staff and external vendors to address office-related needs and resolve routine issues promptly.<br>• Help maintain a detail-oriented, efficient, and well-organized office environment that supports daily business operations.
- 2026-11-05T21:58:41Z
- Honolulu, HI
- onsite
- Permanent / Full Time
- 60000.00 - 70000.00 USD / Yearly
- <p>We are looking for an organized and people-focused individual to oversee office administration and human resources activities for a legal practice in Honolulu, Hawaii. This role blends day-to-day operational leadership with employee support, helping the firm maintain efficient workflows, strong communication, and a positive workplace environment. The ideal candidate brings sound judgment, attention to detail, and the ability to balance administrative priorities with HR responsibilities in a services setting. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call Erica at 808.452.0256.</p><p><br></p><p>Responsibilities:</p><p>• Lead daily office administration for a team of approximately 30 employees, ensuring smooth coordination of operational and support functions.</p><p>• Guide recruitment activities from candidate coordination through new employee orientation, helping employees transition successfully into the firm.</p><p>• Maintain accurate personnel files, employment records, and related documentation in accordance with company standards and employment practices.</p><p>• Partner with attorneys and leadership to support performance discussions, feedback processes, and other employee development activities.</p><p>• Assist leadership with employee relations matters, including policy interpretation, workplace concerns, corrective actions, and separation processes while handling sensitive information appropriately.</p><p>• Organize onboarding, training, and structured technology instruction for new team members, including mentor or shadowing assignments that encourage early success.</p><p>• Develop and support programs that strengthen engagement, retention, morale, and overall team culture across the office.</p><p>• Coordinate leadership meeting logistics and prepare relevant information to support management planning and decision-making.</p><p>• Oversee timekeeping and payroll reporting, working closely with the accounting team and external employment partners to support accurate payroll submission and reconciliation.</p><p>• Support the effective use of cloud-based document management tools and other office technologies while identifying opportunities to improve administrative procedures.</p>
- 2026-11-12T19:23:43Z
- Midland, TX
- onsite
- Temporary to Hire
- 23.75 - 27.50 USD / Hourly
- We are looking for an experienced Office Manager to oversee day-to-day administrative operations and create a structured, efficient workplace in Midland, Texas. This contract opportunity with permanent potential is ideal for someone who leads with confidence, applies policies consistently, and keeps business functions running smoothly. The right candidate will bring a strong operational mindset, sound judgment, and the ability to support both staff accountability and overall office organization.<br><br>Responsibilities:<br>• Direct daily office activities to ensure administrative processes, communications, and workflow remain organized and effective.<br>• Develop, communicate, and uphold workplace guidelines and office procedures to promote consistency and professionalism.<br>• Track attendance, punctuality, and general adherence to office expectations while addressing issues in a clear and timely manner.<br>• Oversee inventory for office materials, place supply orders as needed, and coordinate with external vendors for ongoing office needs.<br>• Provide administrative support for employee onboarding tasks, documentation, and routine personnel-related processes.<br>• Maintain accurate records, files, and internal reports while safeguarding sensitive business information.<br>• Organize meetings, manage calendars, and support internal communication across the office.<br>• Partner with leadership on special assignments and operational priorities that improve business performance.<br>• Review office workflow regularly and recommend process improvements that increase efficiency and structure.
- 2026-11-04T20:24:03Z
- Two Rivers, WI
- onsite
- Permanent / Full Time
- 55000.00 - 60000.00 USD / Yearly
- We are looking for an organized Office Manager to support day-to-day administrative, bookkeeping, and operational activities. This position combines executive support with hands-on responsibility for payroll entry, invoicing, office coordination, and production-related record management. The ideal candidate brings strong attention to detail, sound judgment when handling confidential information, and the ability to keep office processes running efficiently while supporting staff, leadership, and customer needs.<br><br>Responsibilities:<br>• Coordinate calendars, travel plans, and meeting logistics to support leadership priorities and external engagements.<br>• Prepare expense documentation, track reimbursements, and assist with business billing activities in an accurate and timely manner.<br>• Draft correspondence, organize incoming communications, and route items to the appropriate team members for follow-up.<br>• Welcome visitors, provide front-desk coverage, manage phone inquiries, and ensure required confidentiality documents are completed by guests.<br>• Review daily production and inventory information in the Access database and compare records against customer order requirements.<br>• Enter employee time records for payroll processing and maintain accurate administrative documentation related to hours worked.<br>• Generate invoices, oversee accounts payable and accounts receivable tasks, and help maintain reliable financial records.<br>• Support human resources administration by assisting with onboarding, benefits tracking, and employee eligibility notifications.<br>• Arrange outbound shipments for completed customer orders and help maintain smooth coordination between office and production activities.<br>• Oversee office operations by maintaining supplies, coordinating equipment service needs, supporting workplace upkeep, and improving administrative procedures as needed.
- 2026-11-12T15:23:43Z
- San Rafael, CA
- onsite
- Temporary / Contract
- 25.00 - 278.00 USD / Hourly
- We are looking for an organized and service-oriented Office Manager to support daily operations and help create a welcoming, detail-focused environment for clients and staff. This Long-term Contract position plays a key role in coordinating administrative activities, assisting advisors with day-to-day needs, and ensuring the office runs smoothly. The ideal candidate brings strong judgment, close attention to detail, and the ability to manage multiple priorities while maintaining a responsive presence.<br><br>Responsibilities:<br>• Welcome clients and visitors, provide front-desk support, and help create a positive in-office experience.<br>• Coordinate internal and client-facing schedules, arrange meetings, and prepare conference spaces before and after use.<br>• Oversee incoming mail, packages, and routine deliveries while keeping shared office areas organized and presentable.<br>• Maintain inventory for office and kitchen supplies, place orders as needed, and ensure supply storage areas remain neat and fully stocked.<br>• Support advisor requests by arranging client gifts, preparing printed materials such as reports and invoices, and handling general administrative tasks.<br>• Assist with employee engagement activities, including team lunches, celebrations, and other office recognition efforts.<br>• Work with building or facilities contacts to address workspace needs and help maintain an orderly, functional office environment.<br>• Provide basic technology troubleshooting and support office systems and document organization as needed.<br>• Contribute to special projects, marketing functions, and occasional after-hours events when business needs require additional support.
- 2026-11-06T01:13:38Z
- Des Moines, IA
- onsite
- Permanent / Full Time
- 62400.00 - 72800.00 USD / Yearly
- <p>Office Manager</p><p>About the Opportunity</p><p>We're seeking a hands-on Office Manager to lead daily operations, support a high-performing team, and ensure exceptional customer service. This role is ideal for someone who enjoys balancing people leadership, operational oversight, and administrative responsibilities while helping a business run efficiently.</p><p>The successful candidate will be a proactive leader who can confidently manage multiple priorities, support staff development, maintain operational excellence, and deliver a positive experience for both employees and customers.</p><p>This role offers the opportunity to learn from an experienced leader and step into a key position with long-term growth potential.</p><p>Key Responsibilities</p><p>Office Operations</p><ul><li>Oversee the day-to-day operations of a busy office environment.</li><li>Ensure the office remains organized, professional, and running efficiently.</li><li>Coordinate office supplies, equipment, and facility needs.</li><li>Identify process improvements and help implement operational efficiencies.</li><li>Monitor administrative workflows to ensure accuracy and timely completion.</li></ul><p>Team Leadership</p><ul><li>Lead, support, and develop a team of approximately 10 employees.</li><li>Create and maintain staff schedules to ensure appropriate coverage.</li><li>Provide training, coaching, and ongoing support to team members.</li><li>Communicate expectations clearly and foster accountability.</li><li>Promote a positive, collaborative, and customer-focused culture.</li><li>Step in to assist with operational responsibilities as business needs require.</li></ul><p>Customer Service & Communication</p><ul><li>Serve as a point of contact for customers and clients.</li><li>Answer questions, provide information, and guide individuals through company processes.</li><li>Handle sensitive situations with professionalism, compassion, and confidence.</li><li>Resolve issues and escalate concerns when appropriate.</li><li>Deliver a high level of customer service while balancing business objectives.</li></ul><p>Administrative & Reporting Responsibilities</p><ul><li>Oversee operational reporting and recordkeeping.</li><li>Ensure required documentation is accurate, complete, and submitted on schedule.</li><li>Review activities for accuracy and compliance with company procedures.</li><li>Monitor operational metrics and communicate updates to leadership.</li><li>Support financial tracking and administrative processes.</li></ul><p><br></p>
- 2026-10-30T21:43:44Z
- Half Moon Bay, CA
- onsite
- Permanent / Full Time
- 75000.00 - 85000.00 USD / Yearly
- We are looking for a permanent Office Manager/Accounts Payable to join a stable well-established company in Halfmoon Bay. This is an excellent work life balance position supporting the CFO and CEO for a stable company. <br> Responsibilities: • Process invoices and confirm billing information is complete, accurate, and submitted on time. • Maintain financial records by updating account details, filing documentation, and organizing supporting materials. • Assist with bookkeeping activities such as recording transactions, reconciling entries, and tracking routine account activity. • Monitor client or internal accounts to help resolve discrepancies and ensure balances are properly documented. • Provide office support to including data entry, document management, and correspondence follow-up.
- 2026-11-12T23:18:42Z
- Montvale, NJ
- onsite
- Temporary to Hire
- 25.65 - 29.70 USD / Hourly
- <p>We are looking for an organized Office Manager to support daily workplace operations near Montvale, New Jersey. This contract position with permanent potential is ideal for someone who enjoys creating an efficient, welcoming office experience while coordinating administrative, vendor, and employee-facing activities. The right candidate will bring strong follow-through, sound judgment, and the ability to keep multiple priorities moving smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day office operations to ensure the workplace runs efficiently and remains well organized.</p><p>• Manage office inventory by tracking supply levels, placing orders, and maintaining essential materials for staff use.</p><p>• Serve as the main point of contact for building-related matters and coordinate with property management to address office needs.</p><p>• Process and monitor vendor invoices, helping maintain accurate records and timely payment coordination.</p><p>• Organize logistics for large meetings, including scheduling conference space and arranging catering or meal service.</p><p>• Support employee engagement efforts by helping coordinate in-office activities and fostering a positive workplace atmosphere.</p><p>• Facilitate onboarding and offboarding tasks, including preparing office-related resources and coordinating necessary administrative steps.</p><p>• Provide front desk and reception support by greeting visitors, answering inquiries, and directing communications appropriately.</p>
- 2026-11-09T14:48:44Z
- Woodland, CA
- onsite
- Permanent / Full Time
- 75000.00 - 90000.00 USD / Yearly
- <p>We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment.</p><p><br></p><p>For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.</p><p>• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.</p><p>• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.</p><p>• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.</p><p>• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.</p><p>• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.</p><p>• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.</p><p>• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.</p>
- 2026-10-16T13:08:44Z
- Rochester, NY
- onsite
- Temporary to Hire
- 25.00 - 28.00 USD / Hourly
- We are looking for an organized Office Manager to support construction-related operations and keep projects moving efficiently. This contract opportunity with potential for a permanent role is ideal for someone who combines strong administrative skills with experience handling billing, documentation, and day-to-day coordination across multiple stakeholders. The role will help maintain project flow by supporting communication, financial processing, and office operations in a fast-paced utilities and infrastructure environment.<br><br>Responsibilities:<br>• Coordinate daily administrative activities that support active construction projects and office operations.<br>• Organize and maintain records such as contracts, permits, change documentation, and other project files to ensure accuracy and accessibility.<br>• Monitor project timelines, key milestones, and upcoming deadlines, helping teams stay on schedule.<br>• Serve as a central point of communication for project managers, field personnel, subcontractors, vendors, and clients.<br>• Prepare meeting materials, capture discussion notes, and distribute next steps to keep assignments on track.<br>• Assist with project launch and closeout activities, including compiling final documentation and turnover packages.<br>• Track compliance items such as insurance certificates, lien waivers, and subcontractor documentation.<br>• Process invoices, support customer billing, review payment activity, and help resolve discrepancies with vendors.<br>• Contribute to budget and cost monitoring by updating financial records, assisting with payroll-related documentation, and preparing reports for leadership.
- 2026-11-13T13:48:45Z
- Long Beach, CA
- onsite
- Temporary / Contract
- 28.50 - 33.00 USD / Hourly
- <p>We are looking for an organized and resourceful Operations Manager to support daily operations for a Non-Profit based in Long Beach, California. This role combines office administration, front-desk coordination, vendor oversight, and financial support in a fast-paced environment. The ideal candidate will help keep workplace processes efficient, ensure supplies and services are well managed, and contribute to event coordination and onboarding activities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day administrative operations to keep the office running smoothly and efficiently.</p><p>• Coordinate purchasing activities for office materials and monitor inventory levels to prevent shortages.</p><p>• Serve as a primary front-desk point of contact by greeting visitors, answering inquiries, and directing communications appropriately.</p><p>• Process accounts payable tasks, including reviewing invoices, coordinating approvals, and supporting timely payments.</p><p>• Build and maintain productive relationships with external vendors, service providers, and office partners.</p><p>• Support commercial property-related administrative needs by helping coordinate facility matters and service requests.</p><p>• Assist with nonprofit and fund accounting support activities in alignment with organizational procedures.</p><p>• Organize community-facing and internal events by managing logistics, schedules, and vendor coordination.</p><p>• Facilitate onboarding activities for new hires, including preparing materials and coordinating office readiness.</p>
- 2026-11-04T21:23:46Z
- St. Louis, MO
- onsite
- Permanent / Full Time
- 75000.00 - 85000.00 USD / Yearly
- <p><br></p><p>Robert Half Finance & Accounting has partnered with a growing company in the St. Louis area seeking a full-time Office Manager Payroll Specialist. This role will oversee payroll administration, office operations, and administrative support in a fast-paced environment.</p><p><br></p><p><strong>Office Manager / Payroll Specialist Responsibilities:</strong></p><ul><li>Process payroll and maintain payroll records</li><li>Assist with payroll reporting, compliance, tax filings, and employee deductions</li><li>Review and verify employee timekeeping information</li><li>Resolve payroll-related questions and discrepancies</li><li>Support payroll process improvements and administrative initiatives</li><li>Coordinate office operations, supplies, vendors, and general administrative functions</li><li>Maintain employee records and onboarding documentation</li><li>Assist with benefits administration and employee communications</li><li>Provide administrative and operational support to leadership as needed</li></ul><p><br></p><p><strong>Office Manager / Payroll Specialist Minimum Qualifications:</strong></p><ul><li>3+ years of payroll, office management, or administrative experience</li><li>Experience with payroll processing and employee record maintenance</li><li>Proficiency with payroll software and Microsoft Office applications</li><li>Strong organizational, communication, and problem-solving skills</li><li>Ability to manage multiple priorities and meet deadlines</li><li>High attention to detail and ability to handle confidential information</li><li>Self-motivated with the ability to work independently and as part of a team</li></ul><p><br></p><p><strong>This position offers a competitive salary and benefits package. For more information and a confidential discussion, please apply online or contact Mac Grant via LinkedIn.</strong></p>
- 2026-10-29T00:48:41Z
- Westwood, NJ
- onsite
- Permanent / Full Time
- 60000.00 - 70000.00 USD / Yearly
- Habitat for Humanity is seeking a highly organized and proactive Office Manager to oversee the day-to-day administrative operations of our Westwood office. This individual will play a critical role in supporting staff, volunteers, donors, homeowners, and community partners while ensuring efficient office operations that align with our mission of building strength, stability, and self-reliance through affordable housing.
- 2026-11-04T14:38:46Z
- West Chester, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>Major Responsibilities</p><p>· Serve as a primary point of contact for customers, visitors, vendors, and employees</p><p>· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member</p><p>· Maintain a welcoming, organized, and professional office environment</p><p>· Assist with routine financial tasks, including:</p><ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul><p>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized</p><p>· Assist with general data entry, filing, recordkeeping, and other office administration as needed</p><p>· Communicate with customers and vendors regarding invoices, payments, and general questions</p><p>· Support the team with day-to-day administrative needs and special projects</p><p>· Maintain confidentiality and demonstrate sound judgment when handling company and financial information</p>
- 2026-10-26T16:13:48Z
- King of Prussia, PA
- onsite
- Temporary / Contract
- 28.00 - 32.00 USD / Hourly
- <p>We are seeking an experienced <strong>Office Manager</strong> to support daily office operations within a growing consulting environment in <strong>King of Prussia, PA</strong>. This fully onsite opportunity is ideal for a proactive professional who thrives in a fast-paced office setting and enjoys serving as a key resource for employees, leadership, clients, vendors, and visitors. The role combines office management, executive support, event coordination, onboarding, and administrative operations to help maintain an organized, professional, and welcoming workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for employees, clients, vendors, candidates, and visitors, creating a professional and welcoming office environment.</li><li>Independently manage daily office operations, ensuring the office remains organized, efficient, and fully supported.</li><li>Coordinate calendars, meetings, conference room scheduling, travel arrangements, and executive logistics for office leadership.</li><li>Facilitate new hire onboarding activities, including scheduling, welcome materials, and onboarding coordination.</li><li>Organize client meetings, lunch-and-learns, team events, and catering to support collaboration and engagement.</li><li>Maintain office readiness by overseeing supplies, equipment, common areas, parking programs, mail distribution, shipping, and facilities-related needs.</li><li>Track office expenses, assist with budget reconciliation, and support expense reporting processes.</li><li>Prepare presentations, reports, correspondence, and other client-facing documents using Microsoft Office applications.</li><li>Serve as a liaison between the local office and corporate departments while supporting office policies and emergency action plans.</li><li>Proactively identify operational needs, resolve routine issues, and ensure the office runs smoothly with minimal supervision.</li><li>Utilize systems such as Workday, Concur, SharePoint, and Microsoft Office tools to support office operations and administrative processes.</li></ul>
- 2026-11-11T21:28:53Z
- Albuquerque, NM
- onsite
- Temporary / Contract
- - USD / Hourly
- <p>We are seeking an organized and detail-oriented <strong>Office Manager / Junior Accountant</strong> to support both the administrative and financial operations of a growing company. This role will oversee day-to-day office management, coordinate schedules and communications, maintain records, manage vendor relationships, process accounts payable and accounts receivable, perform account reconciliations, assist with payroll and bookkeeping functions, and support month-end reporting activities. The ideal candidate is proactive, professional, and comfortable wearing multiple hats while maintaining accuracy and confidentiality. Candidates should have prior experience in office administration and accounting support, strong Microsoft Office skills, proficiency with accounting software, and the ability to prioritize multiple responsibilities in a fast-paced environment.</p>
- 2026-11-13T20:05:44Z