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415 results for Front Desk Coordinator in Hybrid
- New York, NY
- onsite
- Temporary / Contract
- 19.00 - 20.00 USD / Hourly
- We are looking for an Office Services Associate to support essential workplace operations in New York, New York. This Contract position plays an important role in keeping mailroom activity, shipping coordination, supply availability, and internal service requests running efficiently each day. The ideal candidate brings a service-minded approach, strong attention to detail, and the ability to stay organized while handling multiple operational priorities in a detail-oriented office setting.<br><br>Responsibilities:<br>• Manage incoming deliveries by receiving, sorting, and routing packages to the appropriate internal recipients in a timely manner.<br>• Prepare outbound shipments by packaging materials, creating labels, completing required documentation, and confirming accurate shipment records.<br>• Perform daily mailroom activities, including processing internal and external mail, monitoring shipment status, and maintaining clear tracking information.<br>• Support domestic and international shipping requests while verifying delivery details, ownership information, and service needs before dispatch.<br>• Maintain stock levels for mailing materials and shared office supplies, and organize storage areas to ensure items are easy to access and properly arranged.<br>• Assist with internal delivery runs by transporting documents, packages, and other business materials according to established schedules and priority timelines.<br>• Complete opening and closing operational tasks, inspect equipment for readiness, and help maintain a clean, secure, and orderly workspace.<br>• Communicate delays, service issues, or inventory needs to leadership promptly while working closely with internal teams to meet service expectations.
- 2026-11-04T18:18:44Z
- Asheville, NC
- onsite
- Temporary / Contract
- 15.20 - 15.70 USD / Hourly
- We are looking for a dependable Office Assistant to support daily test center operations in Asheville, North Carolina. This Long-term Contract opportunity is ideal for someone who is comfortable in a structured, customer-facing environment and can balance administrative support with close attention to security procedures. The role involves assisting candidates throughout the testing process, maintaining an organized and detail-focused setting, and responding quickly to issues as they arise. Candidates who are flexible, detail-oriented, and confident working in a fast-paced setting will be well suited for this position.<br><br>Responsibilities:<br>• Welcome test takers upon arrival, confirm their identity, and guide them through the check-in process.<br>• Carry out required security procedures, including the use of screening tools, to protect the integrity of the testing environment.<br>• Monitor candidates during exams through routine walkthroughs and observation to ensure compliance with testing rules.<br>• Provide basic support for testing equipment and help address minor technical issues experienced by candidates.<br>• Respond promptly to candidate concerns, document incidents clearly, and escalate matters when needed.<br>• Maintain secure handling of exam materials and uphold testing center standards at all times.<br>• Create a fair, calm, and consistent experience for each candidate from arrival through completion of the exam.<br>• Record irregular activity or policy exceptions accurately and report concerns that fall outside established guidelines.<br>• Complete fingerprint scanning and digital recordkeeping when required for candidate identification.<br>• Assist with general office and site tasks during slower testing periods, including clerical support and preparation of materials or equipment.
- 2026-10-18T09:53:42Z
- Thornton, CO
- onsite
- Permanent / Full Time
- 65000.00 - 90000.00 USD / Yearly
- <p>Robert Half Marketing and Creative has a client that is looking for a Proposal Specialist to join a collaborative team supporting business development and marketing efforts in Colorado. In this role, you will create high-quality pursuit materials that help win work, including proposals, qualifications packages, presentations, and other client-facing content. This position is ideal for a strong writer and organizer who can coordinate multiple deadlines, gather input from technical teams, and produce accurate, compelling submissions in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Direct the preparation of proposal responses and qualification packages by coordinating with marketing, business development, and operational stakeholders.</p><p>• Draft, refine, and quality-check written and visual materials such as executive letters, firm summaries, staff biographies, project narratives, charts, and layout elements.</p><p>• Organize kickoff meetings, build response frameworks, collect technical contributions from subject matter experts, and keep deliverables on schedule.</p><p>• Manage final submission activities, including assembly, formatting, and production of printed or digital proposal packages when needed.</p><p>• Create and refresh presentation decks, brochures, and additional marketing assets that support pursuit and brand visibility efforts.</p><p>• Maintain organized records and archived materials to help keep internal proposal content and reference information current.</p><p>• Contribute to broader marketing and business development initiatives as priorities shift across the team.</p><p>• Perform work from a designated company office or field location while maintaining dependable attendance and high standards.</p><p>• Follow applicable business ethics policies and industry expectations in all communications and deliverables.</p>
- 2026-11-04T23:13:47Z
- Sarasota, FL
- onsite
- Temporary / Contract
- 28.00 - 40.00 USD / Hourly
- We are looking for a detail-oriented Grant Admin to support a mission-focused healthcare foundation in Sarasota, Florida. This Contract position will manage grant accounting and administrative activities tied to a large portfolio of community-focused funding, helping maintain accurate financial records and strong compliance practices. The role partners with internal departments, finance professionals, and external grant recipients to oversee documentation, payments, and reporting. This is an excellent opportunity for someone who enjoys hands-on work, cross-functional collaboration, and purpose-driven financial stewardship.<br><br>Responsibilities:<br>• Review incoming grant materials and help coordinate the evaluation process to ensure submissions are complete, organized, and ready for decision-making.<br>• Maintain accurate tracking of restricted funding activity, including balances, allocations, and usage across multiple grants and programs.<br>• Reconcile grant-related financial records on a regular basis and resolve discrepancies in partnership with finance and program stakeholders.<br>• Process purchase orders, payment requests, and related supporting documentation in accordance with approved budgets and internal controls.<br>• Monitor grant spending against awarded amounts to help confirm funds are used appropriately and within established guidelines.<br>• Prepare and organize financial and administrative reports that reflect grant activity, outcomes, and compliance requirements.<br>• Collaborate with hospital teams, grant recipients, and foundation leadership to support timely communication and strong recordkeeping.<br>• Assist with oversight of high-volume grant operations, contributing to the administration of approximately $200 million in grant activity.<br>• Support grant-related accounting processes and, when needed, contribute to workflow updates or system-related administrative tasks tied to financial operations.
- 2026-10-28T14:44:07Z
- Philadelphia, PA
- onsite
- Temporary to Hire
- 19.00 - 22.00 USD / Hourly
- Our client is seeking an organized and detail-oriented professional to support their business office. This role is responsible for scanning and indexing documents within the EDM system, managing incoming and outgoing correspondence, and ensuring records are maintained accurately and efficiently.<br><br>Responsibilities<br>Scan, upload, and organize documents within the EDM system.<br>Handle and distribute business office correspondence.<br>Maintain accurate electronic records and filing systems.<br>Perform data entry and general administrative support duties.<br>Ensure the confidentiality and accuracy of company documents.<br><br>Qualifications<br>Strong computer and data entry skills.<br>Excellent organizational skills and attention to detail.<br>Ability to manage multiple priorities in a fast-paced environment.<br>Prior administrative, document management, records management, or office support experience preferred.
- 2026-11-06T21:53:45Z
- Ramsey, NJ
- onsite
- Temporary / Contract
- 21.85 - 25.30 USD / Hourly
- <p>We are looking for an organized Administrative Assistant to support daily office operations and provide dependable coordination for the inside sales team near Mahwah, New Jersey. This Long-term Contract position is well suited for someone who enjoys keeping processes on track, handling detailed administrative work, and helping teams stay efficient. The role will focus on documenting routine activities, maintaining accurate records, and contributing to consistent workflow execution in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support that helps the inside sales team stay organized, responsive, and productive throughout daily operations.</p><p>• Observe routine activities and create clear documentation outlining recurring duties, office procedures, and team workflows.</p><p>• Maintain accurate data entry and update internal records to ensure information remains current and easy to access.</p><p>• Review operational tasks and identify practical ways to improve consistency, efficiency, and day-to-day coordination.</p><p>• Capture best practices and process details to support continuity across administrative and sales-related activities.</p><p>• Assist with organizing files, communications, and general office materials needed to keep business functions running smoothly.</p>
- 2026-11-13T20:05:44Z
- Honolulu, HI
- remote
- Temporary / Contract
- 20.00 - 20.00 USD / Hourly
- We are looking for a detail-oriented administrative specialist to support audit preparation activities for a health insurance organization in Minnesota. This contract position focuses on assembling, reviewing, and organizing clinical and member documentation so audit materials are complete, accurate, and ready for timely submission. The person in this role will work closely with leadership and program staff while managing sensitive records with a high level of confidentiality and precision.<br><br>Responsibilities:<br>• Gather required records from multiple databases and document platforms according to audit lists, review periods, and established guidelines.<br>• Examine collected materials to confirm they are complete, accurate, and aligned to each member file or audit element.<br>• Sort and label documentation using approved naming standards so files are easy for internal teams and auditors to locate.<br>• Prepare separate document sets for each case, ensuring unrelated information is excluded and each file contains only the correct supporting records.<br>• Assemble complete audit packets in the proper order to create clear, easy-to-review files for submission.<br>• Add clear bookmarks and section markers within electronic files so reviewers can quickly move between documents.<br>• Conduct final quality reviews to verify readability, page sequence, dates, member details, file names, and overall completeness.<br>• Monitor missing or pending items and communicate gaps to the appropriate team members to help resolve issues before deadlines.<br>• Maintain organized electronic folders and tracking logs so completed audit materials can be retrieved throughout the review process.<br>• Meet productivity targets and audit timelines while safeguarding confidential health information at all stages of document handling.
- 2026-11-13T18:18:45Z
- Louisville, KY
- onsite
- Permanent / Full Time
- 60000.00 - 70000.00 USD / Yearly
- <p>Confidential Client Operations Associate</p><p><strong>Louisville, KY | $60,000-$70,000 + Excellent Benefits</strong></p><p>Are you a sharp, polished professional looking to launch a long-term career in wealth management or investment advisory services? Our client, a growing and highly respected investment management firm in Louisville, is seeking a <strong>Client Operations Associate</strong> to join its close-knit team.</p><p>This is an outstanding opportunity for a recent graduate, early-career professional, or someone making a career change from a similar industry that wants to make a change and who thrives in a professional environment, enjoys working with clients, and wants exposure to investments, financial planning, wealth management, and portfolio operations. </p><p><br></p><p>The firm is committed to developing talent and offers a clear path for long-term growth.</p><p><br></p><p>What You'll Do</p><ul><li>Assist with new account openings and account maintenance</li><li>Coordinate rollovers, transfers, and investment account paperwork</li><li>Process client documents and ensure accurate recordkeeping</li><li>Communicate with clients regarding account updates and follow-up items</li><li>Support advisors and operations staff with administrative and operational tasks</li><li>Maintain organized documentation and ensure compliance with internal processes</li></ul><p>What We're Looking For</p><ul><li>Bachelor's degree <strong>required</strong></li><li>Strong attention to detail and organizational skills</li><li>Professional verbal and written communication abilities</li><li>Excellent follow-through and time management</li><li>Comfortable learning new technology and systems</li><li>Proficiency in Microsoft Office, particularly Excel, preferred</li><li>Previous financial services experience is welcome but not required</li></ul><p>Ideal Backgrounds</p><p>We are open to candidates from a variety of professional environments, including:</p><ul><li>Business or Finance graduates</li><li>Insurance or financial services</li><li>Professional services</li><li>Administrative or office management</li><li>Education</li><li>Customer-facing professional roles</li></ul><p>Why This Opportunity?</p><ul><li>Newly created position due to company growth</li><li>Strong mentorship and training environment</li><li>Exposure to investment management, financial planning, and client advisory services</li><li>Support for obtaining investment industry licensing, including the Series 65</li><li>Potential career path into operations leadership or financial advisory roles</li><li>Stable, privately owned organization with a collaborative culture</li><li>Looking for someone who wants to build a long-term career and grow alongside the firm</li></ul><p>Benefits</p><ul><li>Medical, dental, and vision insurance with 100% employee coverage</li><li>Employer-paid life and disability insurance</li><li>Parental leave</li><li>Bereavement leave</li><li>PTO package</li><li>Simple IRA with company match</li><li>Competitive compensation: <strong>$60,000-$70,000</strong></li></ul><p>If you're seeking a career, not just a job, and want to gain hands-on exposure to the wealth management industry while working alongside experienced professionals, we'd love to hear from you.</p>
- 2026-11-13T18:43:46Z
- Greenville, NC
- onsite
- Temporary / Contract
- 13.00 - 13.40 USD / Hourly
- <p><br></p><p><br></p><p>Responsibilities:</p><p>• Welcome examinees, confirm their identity, and guide them through the check-in process with care and attention to detail.</p><p>• Carry out required test center security procedures, including screening protocols and the use of handheld security devices when needed.</p><p>• Provide basic troubleshooting support for testing equipment and escalate issues quickly when candidates need assistance.</p><p>• Monitor the testing room through regular walkthroughs and observation to help preserve exam integrity and a calm environment.</p><p>• Respond promptly to candidate concerns, document incidents accurately, and communicate exceptions in accordance with site procedures.</p><p>• Protect confidential materials and maintain strict control of the testing area to support a secure and compliant operation.</p><p>• Deliver a consistent and respectful candidate experience by helping create an organized, fair, and comfortable testing setting.</p><p>• Complete additional administrative tasks during slower testing periods, such as scanning documents, handling clerical work, and supporting general office needs.</p><p>• If required at the site, capture and record biometric identification information such as digital fingerprints in accordance with established guidelines.</p>
- 2026-11-09T21:08:45Z
- Milwaukee, WI
- onsite
- Temporary to Hire
- 27.00 - 29.00 USD / Hourly
- We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized.<br><br>Responsibilities:<br>• Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items.<br>• Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately.<br>• Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage.<br>• Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors.<br>• Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners.<br>• Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity.<br>• Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise.<br>• Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes.<br>• Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
- 2026-10-19T15:43:46Z
- Sacramento, CA
- onsite
- Permanent / Full Time
- 54000.00 - 58000.00 USD / Yearly
- We are looking for a dependable Administrative Assistant to support daily office operations. Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. <br> Responsibilities: -Provide administrative support that contributes to the overall effectiveness and continuity of daily operations. -Coordinate information, resources, and activities among internal and external stakeholders to promote timely execution of priorities. -Manage ongoing administrative processes while adapting to shifting workloads, deadlines, and organizational needs. -Produce and maintain records, correspondence, and reports in accordance with established practices and quality standards. -Support planning, scheduling, and implementation efforts for meetings, projects, and departmental initiatives. -Monitor operational needs, identify areas requiring attention, and facilitate appropriate follow-through. -Assist in maintaining positive working relationships with individuals across all levels of the organization. -Participate in process improvement efforts that enhance organization, communication, and service delivery.
- 2026-11-02T20:43:41Z
- Los Angeles, CA
- onsite
- Temporary / Contract
- 24.00 - 26.00 USD / Hourly
- <p>A well-known organization located in Beverly Hills is seeking an Administrative Assistant on a contract to hire basis. In this role, you will be responsible for a variety of administrative tasks including data entry, heavy filing, conducting research, inputting check numbers, and assisting with special projects as needed. The ideal candidate will be highly organized, detail oriented, and comfortable handling a high volume of administrative work with accuracy and efficiency.</p><p><br></p><p>Robert Half is looking for a professional who has strong Microsoft Office Suite skills and can thrive in a fast-paced environment while maintaining excellent attention to detail. This is a long-term temporary opportunity with strong potential to become a permanent position for the right candidate. Our client offers </p><p>a 35-hour work week, free parking, excellent benefits, and room for growth. </p>
- 2026-11-10T23:38:42Z
- Sacramento, CA
- onsite
- Permanent / Full Time
- 160000.00 - 200000.00 USD / Yearly
- We are looking for a skilled Corporate Associate Attorney to join our detail-oriented services team in Sacramento, California. The ideal candidate will have 1–4 years of experience handling corporate and business transactions, including mergers and acquisitions, entity formations, financing arrangements, and drafting complex commercial agreements. This role offers the opportunity to work closely with senior attorneys and clients from a variety of industries, contributing to their growth and success.<br><br>Responsibilities:<br>• Provide legal counsel and representation on corporate transactions, including mergers and acquisitions, entity formations, reorganizations, and sales.<br>• Draft, review, and negotiate various transactional documents, such as purchase agreements, shareholder agreements, operating agreements, and commercial contracts.<br>• Conduct thorough legal and due diligence reviews to support corporate transactions and ensure compliance.<br>• Assist with financing transactions by preparing and reviewing loan documents and related agreements.<br>• Collaborate with attorneys across practice groups, including tax and real estate, to address specialized client needs.<br>• Manage multiple assignments and priorities effectively while adhering to deadlines in a dynamic environment.<br>• Communicate clearly and effectively with clients, opposing counsel, and internal teams to facilitate successful outcomes.<br>• Stay updated on changes in corporate law and emerging industry trends to provide informed legal advice.
- 2026-11-12T21:28:52Z
- Milford, MA
- remote
- Temporary / Contract
- 60.00 - 65.00 USD / Hourly
- <p>We are looking for an experienced SAP Concur T& E Admin to support travel and expense operations for a client environment on a remote basis. This Long-term Contract position is ideal for a detail-oriented candidate who can translate business needs into practical Concur solutions while maintaining reliable system performance and user support. The role focuses on administration, configuration, and enhancement of Concur Travel and Expense, with close attention to process efficiency, policy alignment, and technical quality.</p><p><br></p><p>Responsibilities:</p><p>• Administer and maintain SAP Concur Travel and Expense modules to support daily business operations and system reliability.</p><p>• Gather operational needs from stakeholders and convert them into clear business requirement documentation for system updates and enhancements.</p><p>• Configure Concur settings, workflows, policies, and approval structures to align with organizational travel and expense requirements.</p><p>• Develop and support client-side scripting solutions to improve functionality, usability, and process automation within the platform.</p><p>• Manage configuration changes through controlled procedures, ensuring accuracy, consistency, and minimal disruption to users.</p><p>• Partner with business and technical teams to define implementation roadmaps for new features, process improvements, and ongoing platform optimization.</p><p>• Troubleshoot system issues, investigate root causes, and coordinate resolutions related to Concur Expense and Concur Travel.</p><p>• Provide administrative support, testing coordination, and documentation for system updates, enhancements, and related initiatives.</p>
- 2026-10-30T18:18:44Z
- East Syracuse, NY
- onsite
- Permanent / Full Time
- 43000.00 - 45000.00 USD / Yearly
- Paul Grenga with Robert Half Permanent Placement is partnering with a great company in East Syracuse, NY on their search for a Customer Service Support Representative to join their team. In this role you will be a critical resource and support for a high-impact sales team. This is an in-office role with starting wage of $21 - $23 per hour based on experience and includes a comprehensive total benefits package. Responsibilities include but not limited to: <br> Serve as the primary point of contact for customer inquiries, including answering calls, assisting walk-in customers, and processing fax and e-business orders with accurate pricing and product availability Act as a liaison between customers, the factory, and the sales team to ensure timely communication and resolution of requests Develop and maintain product knowledge to effectively address customer questions and promote services such as free delivery and custom solutions Coordinate inventory availability across the factory and three local WNY offices, ensuring prompt responses to all inquiries within the company’s 4-hour service commitment Manage inventory including restocking products, coordinating deliveries, and maintaining organized storage areas that reflect brand standards Build strong customer relationships by providing consistent support, identifying new product or service opportunities, and assisting with special requests Collaborate with sales, operations, and inside staff to deliver seamless service, promote value-added offerings, and uphold a culture of zero customer disappointments Serve as very occasional backup to small deliveries driver and light warehouse work <br> <br> Benefits / Perks: <br> Comprehensive benefits plan including health/dental/vision and 401K with 3% match Company university training for detail oriented growth
- 2026-10-28T17:43:46Z