<p>We are offering a contract employment opportunity for a Part Time On-Call Receptionist. This position is based in McLean, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. You will be working on call as needed.</p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
<p>A well-established family office in the Greater Baltimore area is seeking a highly motivated and detail-oriented <strong>Assistant Controller</strong> to join its finance team. This role offers a unique opportunity to work in a dynamic, investment-focused environment with exposure to complex partnership structures and private equity investments. The role is targeted up to $125k base + bonus and excellent benefits. <strong>Email Jim Meade at Robert Half right away for consideration and connect with him on LinkedIn.</strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the preparation and review of financial statements and reports for various entities within the family office.</li><li>Manage accounting for complex investment partnerships, including private equity, hedge funds, and other alternative investments.</li><li>Collaborate with external tax advisors and auditors to ensure accurate and timely filings.</li><li>Support the Controller in maintaining internal controls and improving financial processes.</li><li>Participate in budgeting, forecasting, and cash flow analysis.</li><li>Provide ad hoc financial analysis and reporting as needed.</li></ul><p><strong>Why Join Us?</strong></p><ul><li>Work in a collegial, low-turnover environment with long-term stability.</li><li>Gain exposure to sophisticated investment strategies and structures.</li><li>Competitive compensation package with discretionary bonus.</li><li>Opportunity to make a meaningful impact in a lean, high-performing team.</li></ul>
We are looking for a highly organized Administrative Assistant to join our team in McLean, Virginia. This Contract to Permanent position offers an excellent opportunity for individuals who excel in fast-paced environments and are eager to grow within a company. In this role, you will provide essential administrative support while handling invoicing responsibilities and collaborating closely with a dynamic team.<br><br>Responsibilities:<br>• Provide administrative support to multiple departments, ensuring tasks are completed efficiently and accurately.<br>• Manage invoicing processes, including data entry and verification, utilizing tools such as Microsoft Excel.<br>• Create and edit presentations using Microsoft PowerPoint, ensuring materials are well-prepared and thorough.<br>• Coordinate schedules and communications through Microsoft Outlook, maintaining organization and timeliness.<br>• Handle general office tasks, including filing, document preparation, and correspondence.<br>• Collaborate with a team of administrative staff to ensure seamless operations across various roles.<br>• Maintain a high level of attention to detail while performing day-to-day tasks.<br>• Adapt to changing priorities in a fast-paced environment, demonstrating flexibility and problem-solving skills.<br>• Support team goals by contributing to process improvements and efficiency initiatives.<br>• Assist with the transition of invoicing systems, ensuring data accuracy and compliance.
We are looking for a detail-oriented Office Assistant to join our team in Washington, District of Columbia. As a key member of the office operations, you will handle a variety of administrative tasks to ensure the smooth running of daily activities. This is a long-term contract position ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Receive and distribute mail and deliveries promptly to the appropriate individuals.<br>• Scan and send documents electronically to ensure timely communication.<br>• Prepare outgoing mail, FedEx shipments, and courier packages as needed.<br>• Set up conference rooms for meetings and arrange group lunches when necessary.<br>• Welcome visitors and escort them professionally to designated offices or conference rooms.<br>• Address inquiries from staff, clients, vendors, and office guests in a courteous manner.<br>• Restock office and kitchen supplies while maintaining inventory levels.<br>• Assist with general administrative tasks to support office operations.
<p>We are looking for a detail-oriented Human Resources (HR) Assistant to join our team on a contract basis in Hanover, Maryland. This role is fully onsite, offering flexible hours Monday through Friday, and provides an excellent opportunity to support key HR functions in a focused and efficient setting. You will play a vital role in maintaining smooth operations, especially in an environment where most employees work remotely.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, ensuring a welcoming and organized environment.</p><p>• Assist in employee relations tasks, addressing inquiries and supporting HR initiatives.</p><p>• Provide administrative support for HR-related projects and daily operations.</p><p>• Organize and maintain employee records, ensuring confidentiality and accuracy.</p><p>• Collaborate with remote employees to address HR needs and ensure seamless communication.</p>
<p>We are looking for a detail-oriented Administrative Assistant in Lancaster, Pennsylvania. In this long-term contract role, you will play a key part in ensuring the smooth processing of construction permits while supporting daily administrative tasks. This position offers the opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify construction permit applications for accuracy and completeness, ensuring all required documentation is included.</p><p>• Accurately enter permit data into designated software systems while adhering to local regulations and codes.</p><p>• Coordinate the distribution of permits to relevant departments or personnel for review and approval.</p><p>• Maintain well-organized records of permits, inspections, and approvals in both physical and digital formats.</p><p>• Prepare and generate reports on permit-related activities for internal use by staff and management.</p><p>• Perform general clerical tasks such as filing, scanning, photocopying, and handling mail.</p><p>• Arrange and manage meeting schedules, prepare agendas, and assist with recording meeting minutes.</p><p>• Provide administrative support by answering inbound calls and addressing inquiries related to permits and office operations.</p>
We are looking for a dedicated Human Resources (HR) Assistant to join a reputable food manufacturer in Baltimore, Maryland. This long-term contract position offers the opportunity to contribute to essential HR functions while working in a collaborative and dynamic environment. The role requires a proactive approach and a commitment to delivering outstanding administrative support and customer service.<br><br>Responsibilities:<br>• Facilitate onboarding processes, ensuring all new employee documentation is completed accurately and promptly.<br>• Manage I-9 compliance and maintain employee records in adherence to company policies and legal standards.<br>• Coordinate HR-related events, including planning and logistical support.<br>• Perform data entry tasks and maintain HR systems for efficient record management.<br>• Provide administrative support to HR operations, including scheduling, correspondence, and general office duties.<br>• Handle Kronos system operations, including timekeeping and payroll data entry.<br>• Utilize SAP and other HRIS platforms to manage employee information and reporting.<br>• Ensure compliance with organizational policies and procedures in all HR activities.<br>• Serve as a point of contact for employee inquiries and provide exceptional customer service.<br>• Collaborate with team members to improve HR processes and enhance efficiency.
<p>We are seeking a detail-oriented and professional Commercial Leasing Administrative Assistant to support our client's property management and leasing team at a premier commercial real estate office in Gaithersburg, MD. This role is essential in ensuring smooth operations, exceptional client service, and effective coordination of leasing activities.</p><p>Key Responsibilities</p><p>• Serve as the first point of contact for tenants, prospective tenants, and visitors; provide professional customer service in person, over the phone, and via email.</p><p>• Support the leasing team with preparing, editing, and maintaining lease agreements, renewals, and other related documents.</p><p>• Coordinate scheduling of property tours, inspections, and meetings with tenants, brokers, and vendors.</p><p>• Manage tenant files, lease records, and databases, ensuring accuracy and compliance with company standards.</p><p>• Assist with lease abstracting, rent rolls, and reporting for internal review.</p><p>• Provide administrative support including calendar management, expense reporting, and document preparation.</p><p>• Collaborate with property management staff to ensure tenant satisfaction and operational efficiency.</p><p><br></p>
<p>We are seeking a highly organized and detail-oriented Executive Assistant to provide professional administrative support to senior leadership in our Bethesda corporate office. This individual will act as the right hand to executives, managing schedules, coordinating communications, and ensuring that leadership can operate at maximum efficiency. This position is Monday to Friday (3 days in office and 2 days remote). You will be reporting to the Executive Leadership.</p><p>Key Responsibilities</p><p>• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.</p><p>• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.</p><p>• Coordinate logistics for board meetings, leadership team sessions, and client-facing events.</p><p>• Screen calls, emails, and requests, prioritizing appropriately and ensuring timely follow-up.</p><p>• Assist with project management tasks, tracking deadlines, deliverables, and follow-ups.</p><p>• Serve as a liaison between executives and internal teams, clients, and external partners.</p><p>• Handle expense reporting, invoice processing, and vendor coordination as needed.</p>
We are looking for a detail-oriented Contracts Administrator to join our team in Baltimore, Maryland. In this role, you will support the Assistant Vice President of Contracts, in-house counsel, and various departments by managing administrative and legal tasks related to commercial real estate transactions. If you have a passion for legal documentation, real estate, and collaborative teamwork, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Draft and review contracts, amendments, and supplemental agreements for land transactions, including purchases, leases, and joint ventures.<br>• Prepare and proofread easements, declarations, and other land-related legal documents.<br>• Develop transaction and ownership structure charts to ensure clarity in documentation.<br>• Track contract timelines and deadlines while coordinating due diligence reports and distributing necessary funds.<br>• Order and analyze due diligence materials such as title reports, judgments, and surveys for properties, entities, and individuals.<br>• Provide administrative and legal support under the direction of the Assistant Vice President of Contracts.<br>• Collaborate with in-house counsel and departments including Acquisition, Development, Finance, and Accounting.<br>• Notify relevant departments of critical deadlines and coordinate required actions.<br>• Assist Joint Venture and Regional Partners in achieving transaction goals.
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to working within property management. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working full time onsite.,</p><p> Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Handling invoices, data entry, reports, and editing/drafting documents</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Supporting property management team with various administrative task.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
<p>We are looking for a detail-oriented Legal Administrative Assistant to join a prestigious law firm in Washington, District of Columbia. In this role, you will provide essential support to a team of attorneys across various practice areas, including litigation. This position offers an excellent opportunity to thrive in a dynamic and collaborative environment while contributing to high-level legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive administrative support to a group of approximately 10 attorneys, including partners, counsel, and associates.</p><p>• Organize and coordinate travel plans, expense reports, and reimbursements.</p><p>• Manage scheduling needs, including setting up meetings and maintaining calendars for multiple attorneys.</p><p>• Prepare legal documents such as binders, tables of contents, and conduct light research as needed.</p><p>• Welcome and assist on-site visitors, ensuring conference rooms and catering arrangements are properly handled.</p><p>• Collaborate with IT teams to set up virtual meetings and resolve technical issues.</p><p>• Maintain strict attention to detail while handling multiple priorities in a fast-paced environment.</p><p>• Ensure smooth communication and follow-up for internal and external stakeholders.</p><p>• Uphold professionalism in both virtual and in-person interactions.</p><p>• Assist in the preparation and organization of case files and legal documentation.</p>
<p>The Manufacturing Factory Assistant Controller will play a critical role in ensuring the accuracy and integrity of financial reporting. Assistant Controller is responsible for analyzing financial statements, supporting the month-end and year-end close processes, and ensuring compliance with both internal policies and external regulations. Assistant Controller will collaborate with various departments to gather necessary data, provide financial insights, and support audits and reviews. The role requires strong analytical skills, a deep understanding of accounting principles, and the ability to work effectively in a fast-paced, dynamic environment.</p><p><br></p><p>Job Responsibilities include and are not limited to:</p><p><br></p><p>Financial Duties</p><p>• Assist in the preparation of monthly financial reporting</p><p>• Prepare Journal entries for month end closing</p><p>• ICO accruals and cash settlement</p><p>• Reconcile balance sheet accounts</p><p>• Payroll and payroll accounting experience</p><p>• AP/AR controls and review responsibility</p><p>• 1099 preparation Inventory</p><p>• Assist with yearend inventory count and GL adjustments as required</p><p>• Work with operation to clear any inventory issues</p><p>Banking </p><p>• Approve ACH and wire activity</p><p>• Reconcile monthly bank statements</p><p>Forecast/Budgets </p><p>• Provide input in the preparation of forecasts and budgets as required</p><p>Analysis</p><p>• Review financials P& L and Balance Sheet for appropriateness</p><p>Tax</p><p>• Prepare sales tax for filings and payments</p><p>• Assist with business tax filing</p><p>• Tax research as required</p><p>Fixed Asset</p><p>• Ensure fixed assets are appropriately recorded and depreciated</p><p>• Prepare entries for depreciation</p><p>• Maintain accurate registers that tie monthly to the financial statements Month end</p><p><br></p><p><br></p><p>contact Sandi Nush 302-985-5234</p>
<p>Are you ready to become the driving force behind a thriving office in Gettysburg, PA? This isn’t just another job—it’s your chance to create a lasting impact in a workplace where professional energy meets collaboration and growth. If you’re a master of organization, a proactive multitasker, and someone who thrives on keeping everything running smoothly with a touch of finesse, this role was designed with you in mind.</p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Provide top-notch administrative support that keeps the office organized and running seamlessly.</li><li>Coordinate schedules for meetings and appointments, ensuring the team is always synced up.</li><li>Masterfully handle correspondence, be it emails, phone calls, or snail mail, delivering polished and professional communication every time.</li><li>Create and maintain records, databases, and documentation with speed and accuracy.</li><li>Assist with event planning, meeting preparations, and other exciting projects that bring people together.</li><li>Maintain office supplies and equipment, ensuring everything is stocked and functional.</li></ul><p><br></p>
<p>Are you an experienced Executive Assistant with a proven track record of supporting multiple C-suite executives? Our client, a fast-paced organization in Baltimore City, is seeking a highly skilled and detail-oriented Executive Assistant to join their team. This is a temp-to-hire role designed for someone who thrives under pressure, communicates effectively, and is committed to providing exceptional administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to multiple C-suite executives, including scheduling, calendar management, travel arrangements, and correspondence.</li><li>Serve as the first point of contact for executives, managing communication across various channels.</li><li>Prepare, edit, and proofread reports, presentations, and other documents as needed.</li><li>Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Manage expense reports.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist with special projects, event planning, and cross-departmental initiatives as needed.</li></ul><p><br></p>
<p>Robert Half is seeking a dedicated and detail-oriented Legal Assistant for a contract role with one of our premier clients in the McLean, VA area. This is an excellent opportunity for individuals with strong organizational and communication skills who are looking to contribute their expertise in a dynamic legal environment. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Proven experience as a Legal Assistant or in a similar administrative role within a legal setting.</li><li>Proficiency in legal research and familiarity with legal terminology and processes </li><li>Strong organizational skills and attention to detail.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Working knowledge of legal software and tools is a plus (e.g., eDiscovery platforms, document management systems).</li><li>Local to the McLean area or willing to commute, as this position requires an in-office presence.</li></ul><p><br></p>
We are looking for a skilled Assistant Controller to oversee financial reporting functions and ensure compliance with accounting standards. This long-term contract position is based in Washington, District of Columbia, and offers an opportunity to work in a dynamic environment while contributing to the accuracy and efficiency of financial processes. The ideal candidate will bring hands-on expertise and a strong commitment to excellence.<br><br>Responsibilities:<br>• Manage financial reporting activities, including accounting, fixed assets, accounts receivable, and month-end and year-end close processes.<br>• Prepare accurate financial reports, including year-end statements aligned with generally accepted accounting principles and monthly financial statements.<br>• Oversee internal reviews of financial processes and assist in annual integrated financial statement audits.<br>• Review and approve reconciliations, providing guidance to staff to resolve outstanding items and issues.<br>• Support the collection of Accounting Support Fees and organizational fees.<br>• Collaborate with various divisions and offices on financial considerations and initiatives.<br>• Act as subject matter expert for financial reporting on special projects, ad-hoc reports, and analysis.<br>• Ensure proper capitalization of assets in compliance with internal policies and accounting standards.<br>• Maintain occupancy lease schedules to guarantee accurate accounting treatment.<br>• Verify transactions for correct general ledger coding.
We are looking for a skilled Administrative Assistant to provide essential support to the Director of Asset Management in Baltimore, Maryland. This contract position offers an opportunity to play a key role in managing organizational tasks, tracking project progress, and ensuring smooth workflows. The ideal candidate will thrive in a dynamic environment and bring strong administrative, organizational, and interpersonal skills to the role.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Director of Asset Management, including managing day-to-day tasks and project-related initiatives.<br>• Maintain and organize accurate records, ensuring data integrity and accessibility.<br>• Monitor and update the status of pipeline facilities and ticket items to ensure timely tracking.<br>• Prepare check-ins, status updates, and reports to keep stakeholders informed of project progress.<br>• Facilitate project initiatives by scheduling meetings, setting agendas, assigning tasks, and ensuring deliverables are completed on time.<br>• Conduct ongoing analysis of business performance, including internal results and external market trends.<br>• Collaborate with internal teams and external experts to advance asset management objectives and tasks.<br>• Demonstrate resourcefulness and a proactive attitude to ensure all administrative functions are efficiently executed.<br>• Screen calls, manage correspondence, and maintain organized filing systems.<br>• Assist with prioritizing assignments and multitasking in a fast-paced environment.
<p>Robert Half has a new direct-hire opportunity for an Accounting Specialist in Baltimore, MD. This role is a hybrid position that offers good benefits and room for advancement. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Accurately record and allocate all incoming cash receipts, including checks, lockbox deposits, credit card payments, and wire transfers.</li><li>Research and resolve unidentified payments to maintain accurate financial data.</li><li>Assist with accounts payable processing.</li><li>Vendor management for the accounting team.</li><li>Respond promptly to inquiries from clients regarding payments and account information.</li><li>Process financial adjustments such as write-offs, reversals, and reallocations.</li><li>Partner with internal teams to research and apply unapplied cash or escrow balances, or coordinate appropriate refunds.</li><li>Assist with annual unclaimed property reporting and ensure compliance with applicable regulations.</li><li>Serve as a backup for escrow-related transactions, including handling deposits and issuing disbursement checks.</li><li>Support accounts payable functions, including invoice entry, check processing, and reconciliation of credit card transactions.</li><li>Participate in other accounting functions as needed, with flexibility to work occasional overtime.</li></ul><p><br></p>
<p>Robert Half is seeking a highly organized and experienced <strong>Senior Administrative Assistant</strong> to support our client in the Towson/Timonium, MD area. This is a direct-hire position that offers full-benefits and hybrid work schedule! This individual will play a critical role in ensuring the smooth functioning of administrative tasks, client communications, and internal reporting. The ideal candidate will have advanced Excel skills and a strong background in professional services or financial environments. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to office staff.</li><li>Schedule meetings, and coordinate client appointments.</li><li>Prepare and edit correspondence, reports, presentations, and spreadsheets.</li><li>Develop and maintain complex Excel workbooks, including:</li><li>Pivot tables</li><li>VLOOKUP/XLOOKUP</li><li>Data validation</li><li>Assist with the preparation and formatting of financial statements, proposals, and other related documents.</li><li>Maintain and organize digital and physical filing systems.</li><li>Coordinate internal and external communications, including handling confidential client information.</li><li>Support billing, time entry, and expense tracking using accounting or timekeeping software.</li><li>Liaise with IT and vendors for office equipment and technology needs.</li><li>Contribute to process improvements and workflow optimization across the office.</li></ul><p><br></p>
We are looking for a dedicated Legal Assistant to join our team in Baltimore, Maryland, on a long-term contract basis. This role offers an excellent opportunity for individuals with a strong interest in litigation, case management, and legal processes to develop and expand their skills in a focused and detail-oriented setting. Ideal candidates will thrive in a collaborative environment, enjoy working independently, and excel at managing critical legal documents and responsibilities.<br><br>Responsibilities:<br>• Prepare, draft, and review legal pleadings and documentation with accuracy and attention to detail.<br>• Manage case files, ensuring all information is organized and up-to-date using file management systems.<br>• Assist attorneys in litigation strategy, claims processing, and case management.<br>• Handle court filings and e-filing processes in adherence to legal deadlines and procedures.<br>• Provide calendar and docket management support, including scheduling appointments and booking meetings.<br>• Respond to inbound calls with professionalism and maintain effective communication with clients and legal teams.<br>• Coordinate and implement legal processes while adhering to firm policies and procedural guidelines.<br>• Conduct research and gather information to support case preparation and strategy.<br>• Maintain confidentiality of sensitive legal documents and case-related information.<br>• Collaborate with team members to ensure timely and efficient completion of assigned tasks.
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are seeking a detail-oriented and highly organized <strong>HR Assistant</strong> to support the daily functions of the Human Resources department. The ideal candidate will assist with a variety of HR tasks including recruitment, onboarding, employee record management, benefits administration, and general administrative support. This is an excellent opportunity to gain hands-on experience in all aspects of HR.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with the recruitment process by posting job ads, scheduling interviews, and communicating with candidates.</li><li>Prepare new hire paperwork, coordinate onboarding processes, and ensure a smooth orientation experience.</li><li>Maintain accurate and up-to-date employee records, both digital and physical.</li><li>Support benefits enrollment and respond to employee questions about benefits and company policies.</li><li>Help organize and coordinate HR projects (e.g., employee engagement, performance reviews, training sessions).</li><li>Monitor compliance with labor regulations and internal policies.</li><li>Draft HR documents, memos, and reports as needed.</li><li>Assist with timekeeping and attendance tracking, and report discrepancies.</li><li>Maintain confidentiality and handle sensitive employee information with discretion.</li><li>Provide administrative support to the HR department and assist with special projects as required</li></ul>
