Part Time Administrative Assistant Jobs in Hudson, NY

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Project Administrative Assistant

Troy, NY
onsite
Temporary to Hire
22 - 26 USD / Hourly
We are looking for a Project Administrative Assistant to support client engagements, project planning, scheduling, communications, and administrative operations onsite in Troy, NY for a consulting company. This contract role is ideal for a highly organized professional who can manage multiple priorities, coordinate with clients and consultants, develop polished written communications, and ensure projects stay on track from planning through execution. Key ResponsibilitiesProject & Meeting Coordination<ul><li>Coordinate scheduling between clients, consultants, and internal team members.</li><li>Manage calendars, meeting invitations, scheduling conflicts, and availability across multiple stakeholders and time zones.</li><li>Organize and coordinate virtual and in-person meetings, including logistics and meeting materials.</li><li>Draft, maintain, and distribute meeting agendas and Standard Work Agendas (SWAs).</li><li>Track action items and ensure timely follow-up with clients and consulting teams.</li><li>Communicate meeting changes, reminders, and updates to all relevant parties.</li></ul>Client Relationship & Communication Management<ul><li>Serve as a primary point of contact between clients, consultants, and internal team members.</li><li>Support ongoing client relationships by ensuring effective communication and responsiveness.</li><li>Coordinate client check-ins and follow-up communications.</li><li>Manage the flow of information between all stakeholders to ensure projects remain on track.</li><li>Help reinforce a consistent, professional client experience and brand presence.</li></ul>Strategy & Administrative Support<ul><li>Assist in drafting Statements of Work (SOWs) based on client discussions and project needs.</li><li>Coordinate internal strategy meetings and track project progress through completion.</li><li>Collaborate with finance and leadership teams on project budgets and resource planning.</li><li>Manage document workflows through review, approval, and distribution processes.</li><li>Maintain communication with consultants regarding project opportunities and availability.</li><li>Prepare, edit, and proofread professional documents, presentations, and communications.</li></ul>Project Planning & Execution<ul><li>Develop project timelines, track deliverables, and ensure deadlines are met.</li><li>Coordinate internal design and planning meetings to support successful project delivery.</li><li>Monitor multiple projects simultaneously and proactively identify potential issues or delays.</li><li>Support process improvement initiatives and help maintain organizational standards and best practices.</li></ul>
2026-10-30T00:00:00Z

Legal Billing Administrative Assistant

Latham, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to handle Billing to support a permanent role in New York. This position is ideal for someone who can manage invoicing with precision, communicate effectively with legal and administrative teams, and maintain high standards of confidentiality. The successful candidate will help keep billing operations organized, accurate, and aligned with client expectations while contributing to overall process efficiency. Responsibilities:• Oversee the billing process from initial draft preparation through final invoice delivery, ensuring each step is completed accurately and on schedule.• Examine time entries and reimbursable expenses submitted by attorneys and paralegals to confirm completeness, accuracy, and proper billing treatment.• Partner with legal staff and firm leadership to implement invoice revisions, special client arrangements, and matter-specific billing instructions.• Prepare and transmit invoices through electronic billing portals when client submissions require online processing.• Review invoices against client billing rules and outside counsel guidelines to help reduce rejections and payment delays.• Apply approved edits, reductions, and corrections to billing records while maintaining clear documentation of changes.• Address billing-related questions from clients and internal stakeholders in a timely, thorough, and service-focused manner.• Maintain current and accurate client and matter data within billing and practice management systems.• Produce recurring billing summaries and reports to support leadership visibility into billing activity and performance.• Identify and recommend practical improvements that enhance billing accuracy, workflow consistency, and operational efficiency.
2026-10-30T00:00:00Z

Sr. Executive Assistant

Troy, NY
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for an experienced Senior Executive Assistant to provide high-level support to senior leadership on site in Troy, NY. This contract-to-permanent opportunity is ideal for an experienced, detail-oriented candidate who can stay ahead of competing priorities, coordinate complex executive activities, and keep operations running smoothly in a fast-paced consulting environment. The role calls for strong judgment, excellent communication, and advanced Microsoft Office skills, along with the ability to handle confidential matters with discretion. Responsibilities:• Partner closely with executive leadership to manage daily administrative needs, maintain alignment on priorities, and ensure timely follow-through on key activities.• Oversee demanding calendars by scheduling meetings, resolving conflicts, and adjusting plans as priorities shift throughout the day.• Arrange detailed business travel, including flights, lodging, ground transportation, and itinerary coordination in collaboration with travel resources.• Prepare, revise, and format detailed documents, presentations, email communications, and other materials using Microsoft Office applications.• Capture accurate meeting notes, organize action items, and support consistent documentation of important discussions and decisions.• Maintain records and complete data entry tasks with a high level of accuracy while supporting reporting and information tracking needs.• Assist with spreadsheet-related work such as organizing data, updating survey information, and managing basic Excel functions.• Respond to changing requests with urgency and professionalism, balancing recurring responsibilities with time-sensitive assignments.• Support executive meetings and related logistics by coordinating schedules, materials, and communication before and after each session.
2026-10-23T00:00:00Z

Legal Assistant

Albany, NY
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support grants, contracts, and administrative operations for a public-sector office in Albany, New York. This 2+ year Long-term Contract position offers the opportunity to work closely with unit leadership on procurement support, documentation review, process coordination, and day-to-day operational activities. The ideal candidate is highly organized, communicates effectively, and can manage multiple priorities in a structured, deadline-driven environment. Responsibilities:• Coordinate the preparation and organization of grant, contract, and solicitation materials, ensuring documents are complete and tracked through each stage of review.• Review proposal submissions for administrative accuracy and help maintain orderly records throughout evaluation and award activities.• Support the administration of evaluation processes by organizing documentation, maintaining internal records, and assisting with scheduling and logistics.• Update spreadsheets, filing systems, and tracking tools to promote efficient workflows and accurate reporting across the unit.• Communicate with internal teams and external partners to gather information, share updates, and help keep projects moving on schedule.• Perform a broad range of administrative duties such as scheduling meetings, conducting research, proofreading documents, monitoring compliance-related details, and preparing meeting notes.• Provide operational support to the broader contracts and grants management function, helping leadership address routine priorities and special assignments.• Assist with ad hoc projects and process-related initiatives as directed, including work involving internal databases and financial or procurement systems.
2026-10-28T00:00:00Z

Administrative Data Entry Specialist

Latham, NY
onsite
Temporary / Contract
21 - 23 USD / Hourly
Robert Half is partnering with a growing property management organization to identify an Administrative Data Entry Specialist to support a large-scale software transition project. This is a contract opportunity expected to last several months and is ideal for someone who enjoys organized, detail-oriented work and takes pride in accuracy. The majority of the role will focus on transferring information between software platforms during an important system conversion, while also providing light front desk and administrative support as needed. If you're comfortable working with large amounts of data, enjoy structured tasks, and can maintain a high level of accuracy throughout the day, this could be an excellent opportunity. What You'll Do<ul><li>Transfer data from one software system to another with a high degree of accuracy</li><li>Review and validate information to ensure records are complete and entered correctly</li><li>Support a large-scale data migration project involving multiple communities and records</li><li>Maintain organized and accurate electronic files and documentation</li><li>Welcome visitors and vendors entering the office</li><li>Gather visitor information and notify the appropriate team member of their arrival</li><li>Accept check payments and prepare receipts</li><li>Provide general administrative and clerical support as needed</li><li>Handle sensitive information with professionalism and confidentiality</li></ul>What We're Looking ForThe right person is someone who enjoys structured work, takes pride in accuracy, and can be counted on to follow tasks through to completion. We're looking for someone who brings:<ul><li>Strong data entry and computer skills</li><li>Exceptional attention to detail</li><li>The ability to stay focused and productive throughout the day</li><li>Strong organizational and time-management skills</li><li>Dependability, accountability, and follow-through</li><li>The ability to work independently and manage priorities effectively</li><li>Professional communication and customer service skills</li><li>Professionalism when interacting with visitors and vendors</li><li>The ability to quickly learn new software systems and processes</li><li>A positive, team-oriented attitude</li></ul>If you're ready to bring your administrative and data entry skills to a collaborative team that values accuracy, reliability, and attention to detail, we'd love to hear from you. Apply today and reach out to Mary Christman and team at 518-462-1430. We look forward to working with you!
2026-10-31T00:00:00Z

Filing Admin

Troy, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-focused Filing Admin to support a short-term Contract assignment in Troy, New York. This position is ideal for someone who enjoys structured administrative work and can keep records organized with a high level of accuracy. The selected candidate will help manage paper-based documentation, maintain orderly filing systems, and ensure materials are logged correctly during this on-site project. Responsibilities:• Build and arrange physical file folders in a clear and consistent format.• Sort and file large volumes of paper records according to established procedures.• Record and track organized documents to maintain an accurate inventory of materials.• Review filing directions carefully and complete each task with precision.• Support administrative record-keeping activities tied to the filing project.• Maintain an orderly workspace and handle confidential documents responsibly.
2026-10-30T00:00:00Z

6 results for Part Time Administrative Assistant in Hudson, NY