754 Results for Office Assistant Jobs in Html

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Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000.00 - 165000.00 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-10-21T13:23:43Z

Tax & Finance Assistant

Phoenixville, PA
onsite
Permanent / Full Time
- USD / Yearly
Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday <ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul>
2026-10-02T19:03:56Z

Marketing Assistant

Sandy Springs, GA
onsite
Temporary / Contract
- USD / Hourly
We are looking for a Contract Marketing Assistant to support day-to-day marketing and administrative activities for an onsite team in Sandy Springs, Georgia. This contract opportunity is ideal for someone who is highly organized, comfortable managing schedules and digital assets, and confident using common office and design tools. The position will focus on maintaining existing marketing materials, updating social media channels, and helping keep communications current. Responsibilities:• Coordinate calendars, scheduling details, and general administrative tasks to help the team stay organized and on track.• Update and revise materials in Canva by duplicating templates, editing details, and ensuring information remains accurate.• Maintain existing graphics and promotional materials in Adobe Creative Cloud, making routine edits and content updates as needed.• Post and refresh pre-developed content across Facebook and Instagram to keep social channels active and timely.• Support marketing-related activities by organizing assets, preparing materials, and assisting with communication needs.• Help manage email and outreach-related tasks using office and marketing platforms when needed.• Work onsite as part of a 25-hour-per-week schedule, including required in-person coverage on designated weekdays.
2026-10-27T14:38:45Z

Sales & Purchasing Assistant

Eugene, OR
onsite
Permanent / Full Time
21.00 - 24.00 USD / Hourly
Bridget Killen with Robert Half is seeking a motivated and detail-oriented Sales & Purchasing Assistant to join a growing organization with deep roots in the Eugene community. This newly created position offers the opportunity to work closely with sales, operations, vendors, and customers while playing a key role in supporting daily business functions. What You'll Do<ul><li>Support purchasing and sales operations through administrative coordination and communication.</li><li>Partner with internal teams, vendors, and customers to ensure requests are handled accurately and efficiently.</li><li>Research information, analyze data, and assist with problem-solving initiatives.</li><li>Track orders, maintain records, and ensure documentation is accurate and up to date.</li><li>Utilize Microsoft Office, Outlook, Teams, and ERP software to support daily operations.</li><li>Assist with cross-functional projects and contribute to process improvements.</li><li>Build strong working relationships across departments while providing exceptional customer service.</li><li>Take initiative to identify issues, gather information, and drive solutions.</li></ul>Interested? Contact Bridget Killen at Robert Half to learn more about this opportunity and discuss whether it aligns with your career goals.
2026-10-28T15:48:45Z

Executive Operations Assistant/Admin

Davie, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment. Responsibilities:• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.
2026-10-19T21:43:41Z

Office Coordinator

Seattle, WA
onsite
Permanent / Full Time
62400.00 - 83200.00 USD / Yearly
We are looking for an Office Coordinator to support daily administrative operations for a financial services office. This position plays a central role in creating a welcoming front-office experience, guiding incoming client inquiries, and keeping records and office materials organized. The ideal candidate brings strong communication skills, sound judgment, and a dependable, service-oriented approach to both visitors and internal team support. Responsibilities:• Welcome clients and guests upon arrival, direct them to the appropriate meeting space, and provide refreshments to create a welcoming and comfortable office experience.• Respond to incoming phone calls and other initial inquiries from current and prospective clients, gathering key details to understand the purpose of each contact.• Ask thoughtful follow-up questions to clarify client needs, including referrals who may be unsure which service is most appropriate for their situation.• Connect each inquiry with the appropriate team member to ensure timely and accurate follow-up.• Sort, review, and distribute incoming mail while maintaining organized physical records and correspondence.• Scan and upload documents into the correct electronic client files and keep paper files accurate and up to date.• Maintain invoice filing and support day-to-day document organization across the office.• Assist with light office administration, including monitoring supply levels, ordering materials, and keeping shared spaces stocked with coffee and snacks.• Learn and use browser-based front office and case management tools as part of daily administrative support. Benefits:• 20 days PTO, increasing to 22 after 3 years and 25 after 5 years• 401(k) with 6% match• Medical, 75% paid by company for employee, 25% paid by company for dependants• Dental and vision, 100% paid for by company• Standard paid holidays
2026-10-07T19:03:49Z

Executive Assistant

Virginia Beach, VA
onsite
Permanent / Full Time
72000.00 - 80000.00 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership in Virginia Beach, Virginia. This role is ideal for someone who thrives in a high-visibility setting, exercises sound judgment, and stays composed while balancing shifting demands. The position calls for a resourceful individual who can keep executive operations running smoothly, manage sensitive matters with care, and build strong working relationships across internal and external teams. Responsibilities:• Provide strategic administrative support to senior executives, ensuring daily operations are organized, efficient, and aligned with leadership priorities.• Oversee a demanding executive schedule by arranging meetings, adjusting appointments, and responding quickly to changing business needs.• Organize domestic and international travel plans, including itineraries, lodging, transportation, and other trip-related arrangements.• Coordinate meetings with leadership, clients, partners, and cross-functional stakeholders, while preparing the logistics and materials needed for productive discussions.• Anticipate scheduling challenges, resolve calendar conflicts proactively, and help leaders stay focused on critical priorities.• Draft, format, and prepare executive communications, reports, presentations, and meeting documents with a high level of accuracy and professionalism.• Act as a key point of contact between executive leadership and internal or external partners, helping to maintain clear and effective communication.• Support additional senior leaders when needed and contribute to the planning and execution of company meetings, leadership sessions, and employee events.• Manage vendors, venues, travel coordination, accommodations, and related event details to ensure corporate functions run seamlessly.• Handle multiple assignments independently, maintain confidentiality at all times, and deliver high-quality work within tight deadlines.
2026-09-28T16:58:43Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-10-06T15:53:47Z

HR Assistant

San Diego, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are seeking a detail-oriented and organized HR Assistant to support day-to-day human resources operations. The ideal candidate will assist with onboarding, employee records management, benefits support, interview scheduling, and general HR administrative functions while maintaining confidentiality and delivering a high level of internal customer service. Key Responsibilities:<ul><li>Support daily HR administrative operations, including maintaining employee records and updating HR systems.</li><li>Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination.</li><li>Schedule interviews, meetings, and employee training sessions.</li><li>Respond to employee inquiries regarding HR policies, procedures, and benefits, escalating issues as needed.</li><li>Help with benefits administration, document processing, and compliance-related recordkeeping.</li><li>Prepare reports, letters, and other HR-related documentation.</li><li>Provide general support for recruiting, employee engagement, and special HR projects.</li></ul>
2026-10-16T17:03:59Z

office Operations Coordinator

St. Petersburg, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for an Administrative Coordinator to help keep daily business functions organized and efficient for a growing company in St. Petersburg, Florida. This role supports office administration, benefits-related coordination, and cross-functional operational needs in a fast-paced, highly regulated environment. Responsibilities:• Coordinate day-to-day office operations to ensure administrative activities run smoothly and efficiently.• Support benefits administration tasks by assisting with employee documentation, enrollment coordination, and related communications.• Partner with leadership to manage operational priorities and maintain organized workflows across the business.• Maintain records, reports, and office documentation with a high level of accuracy and confidentiality.• Assist with compliance-related administrative processes, including activities tied to cybersecurity and other regulated operating requirements.• Prepare materials, schedules, and communications for internal meetings, projects, travel coordination and ongoing operational initiatives.• Use Microsoft Office tools to create documents, track information, and support routine office reporting needs. This is a permanent opportunity that is paying up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-10-27T20:14:06Z

HR Assistant

Fresno, CA
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
Robert Half is partnering with a local organization in Fresno seeking a detail-oriented HR Assistant to support day-to-day human resources operations. This role is ideal for someone who enjoys administrative support, employee interaction, and working in a fast-paced environment. Key Responsibilities<ul><li>Assist with onboarding, new hire paperwork, and employee file maintenance</li><li>Maintain accurate HR records and ensure confidentiality of sensitive information</li><li>Support benefits administration, leave requests, and employee inquiries</li><li>Coordinate interviews, background checks, and pre-employment screenings</li><li>Assist with HR reporting, data entry, and compliance documentation</li><li>Process personnel changes and update HRIS systems as needed</li><li>Support employee engagement initiatives and HR projects</li><li>Provide general administrative support to the HR team</li></ul>
2026-10-14T21:38:46Z

Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-10-23T22:13:45Z

Executive Assistant

Las Vegas, NV
onsite
Temporary / Contract
30.00 - 40.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to a casino GM in Las Vegas. This is a Contract position for an experienced, detail-oriented individual who can keep daily operations organized, manage competing priorities, and serve as a dependable partner to leadership. The ideal candidate brings strong judgment, excellent communication skills, and advanced proficiency with office tools to ensure smooth coordination across schedules, documents, and business activities. Responsibilities:• Coordinate complex calendars, appointments, and meetings to help leadership stay on schedule and prepared for key priorities.• Prepare correspondence, reports, presentations, and other business documents using Microsoft Office applications with accuracy and care.• Organize travel arrangements, itineraries, and related logistics while anticipating changes and resolving scheduling conflicts as needed.• Support day-to-day administrative operations by handling communications, maintaining records, and tracking follow-up items.• Serve as a point of coordination between executives and internal or external contacts, ensuring timely and clear communication.• Assist with knowledge transfer and onboarding activities to promote continuity as responsibilities are handed over from the current support structure.• Manage confidential information with discretion and maintain a high level of care in all interactions.
2026-10-21T15:38:45Z

Executive Assistant

Norway, ME
onsite
Permanent / Full Time
58000.00 - 62000.00 USD / Yearly
We are looking for an organized and discreet Executive Assistant to support senior leadership. This role is central to keeping executive operations running smoothly by coordinating schedules, preparing key materials, and ensuring meetings and communications are handled with precision. The ideal candidate is comfortable managing confidential information, balancing multiple priorities, and providing strong administrative support across leadership and board-level activities. Responsibilities:• Coordinate executive calendars, manage correspondence, arrange travel logistics, and prepare presentations and other high-level administrative materials.• Support senior leadership by organizing meetings, scheduling attendees, capturing detailed notes, and using digital tools to host, record, and archive meeting documentation.• Provide administrative assistance to the Board of Directors, including planning meeting logistics, organizing catering, distributing reports and board packets, recording minutes, and processing quarterly reimbursement requests.• Maintain corporate records, governance documents, and recurring reports while ensuring required annual filings are completed accurately and on time.• Assist with strategic planning materials, leadership initiatives, and special projects led by the executive team.• Compile monthly reports and deliver day-to-day administrative support for multiple departments.• Serve as a key administrator for internal technology platforms used for board management, intranet content, shipping coordination, and scheduling.• Handle highly sensitive information with sound judgment, professionalism, and a strong commitment to confidentiality.
2026-10-19T18:04:06Z

Litigation Assistant

Los Angeles, CA
onsite
Permanent / Full Time
70000.00 - 95000.00 USD / Yearly
A well-known, equity-minded, national law firm's Los Angeles office is looking to grow their complex commercial litigation and employment litigation team! The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! Must-Haves: o Calendaring litigation deadlineso E-filing pleadings in State and Federal courto Generating TOAs and TOCso Keeping track of attorney time (in a legal software and/or document management system). Logistics:<ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime.</li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period.</li><li>This litigation assistant will support a partner and two associates.</li></ul>
2026-10-23T23:18:44Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000.00 - 52000.00 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-10-14T19:23:49Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
100000.00 - 150000.00 USD / Yearly
We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily. Responsibilities:• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs• Maintain clear communication across internal and external contacts to support executive priorities
2026-10-19T16:13:46Z

Corporate Legal Assistant for a Friendly Team!

Lisle, IL
onsite
Permanent / Full Time
65000.00 - 90000.00 USD / Yearly
A growing and dynamic organization is seeking a Corporate Legal Assistant to support attorneys and legal professionals with a broad range of corporate, transactional, and governance matters. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced environment and interacting with business leaders, attorneys, and outside counsel.Responsibilities<ul><li>Provide administrative and legal support to corporate attorneys and legal department personnel.</li><li>Prepare, revise, proofread, and finalize corporate legal documents, agreements, correspondence, and presentations.</li><li>Assist with entity formation, maintenance, and corporate governance matters.</li><li>Maintain corporate records, minute books, resolutions, and organizational documents.</li><li>Coordinate signatures and execution of contracts and legal documents.</li><li>Manage contract files and assist with contract tracking and database management.</li><li>Prepare board meeting materials, agendas, minutes, and related documentation.</li><li>Organize and maintain electronic and physical legal files.</li><li>Conduct basic legal and business research as requested.</li><li>Monitor deadlines and maintain attorney calendars.</li><li>Coordinate communications with internal stakeholders, outside counsel, government agencies, and vendors.</li><li>Assist with compliance and regulatory filings.</li></ul>
2026-10-19T15:58:43Z

Purchasing Assistant

Benicia, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Purchasing Assistant to join our team in Benicia, California on a Contract basis to provide coverage during a maternity leave. This role supports day-to-day purchasing and accounting-related coordination in a fully onsite office setting, with a focus on accurate order processing, vendor follow-up, and invoice support. The ideal candidate is highly organized, communicates effectively with both internal teams and external suppliers, and can manage changing priorities with care and efficiency. Responsibilities: • Create and enter purchase orders accurately while supporting requests for materials, supplies, and related purchasing needs. • Monitor open orders and provide timely updates on purchasing activity, delivery timing, and order progress. • Work closely with vendors to gather status information, resolve routine issues, and maintain clear communication regarding shipments and availability. • Assist with invoice handling by reviewing documentation and forwarding items through Accounts Payable processes. • Partner with Project Managers and internal stakeholders to help ensure purchasing activity aligns with project requirements and timelines. • Maintain organized records, perform data entry, and support general administrative tasks that keep office operations running smoothly. • Respond effectively to shifting priorities and provide flexible support across purchasing and clerical functions as needed.
2026-10-26T15:38:44Z

Legal Administrative Assistant / Paralegal

New Hyde Park, NY
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
We are looking for a Paralegal to support a busy estate planning and elder law practice in New Hyde Park, New York. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings prior law firm experience, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters. Responsibilities: • Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials. • Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court. • Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently. • Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs. • Manage matter records and support the accuracy of case information within legal databases and document management systems. • Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review. • Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.
2026-10-08T18:48:47Z

Accounting Assistant

Durham, NC
onsite
Temporary to Hire
27.71 - 32.09 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support daily financial and administrative operations in North Carolina. This contract opportunity starts on a part-time basis and offers the potential to move into a permanent role based on performance and business needs. The position focuses on maintaining organized project documentation, assisting with accounting processes, and helping the team keep accurate records across field and office activities. Responsibilities: • Create and maintain organized files for jobs and projects, ensuring documents are easy to access and kept current. • Monitor insurance certificates and related records so required documentation is complete and properly tracked. • Gather receipts, invoices, and backup materials, then review them for completeness and accurate filing. • Maintain clear project documentation and support thorough recordkeeping for accounting and operational needs. • Provide day-to-day administrative assistance to project leaders and field teams as requested. • Enter financial and project data into internal systems with a high degree of accuracy and consistency. • Scan, file, and organize both digital and physical paperwork in a structured and timely manner. • Assist with accounting support tasks such as coding invoices, handling AP and AR activities, and supporting bank reconciliations. • Help keep records accurate, updated, and aligned with company documentation standards.
2026-10-15T12:43:47Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25.00 - 27.50 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-10-12T15:38:44Z

Executive Assistant

Sandy, UT
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
We are looking for an Executive Assistant to support daily operations for our company in Sandy, Utah. This role is ideal for someone who brings strong organizational judgment, effective communication, and the ability to keep multiple priorities moving smoothly. The position plays a key part in coordinating executive activities, managing administrative workflows, and ensuring members and stakeholders receive responsive, high-quality support. Responsibilities:• Manage administrative and clerical activities that support association operations, maintaining organized records and clear communication across day-to-day functions.• Coordinate executive and committee meetings by scheduling sessions, preparing agendas and supporting materials, documenting minutes, and tracking follow-up actions.• Arrange webinars and virtual meetings through platforms such as Zoom, ensuring logistics, materials, and participant communication are handled effectively.• Oversee calendar commitments and organize travel plans, including itineraries and related arrangements, to support leadership and business needs.• Respond to member questions and public inquiries in a timely and helpful manner, providing useful information and directing issues appropriately.• Support accounts payable processing and complete assigned tasks connected to the organization’s Canvas platform with accuracy and attention to detail.• Maintain confidentiality when handling sensitive documents and communications, applying sound judgment and secure recordkeeping practices.
2026-09-29T20:48:45Z

Corporate Legal Assistant for a Friendly Team!

Chicago, IL
onsite
Permanent / Full Time
60000.00 - 90000.00 USD / Yearly
A growing and dynamic organization is seeking a Corporate Legal Assistant to support attorneys and legal professionals with a broad range of corporate, transactional, and governance matters. This is an excellent opportunity for a detail-oriented legal professional who enjoys working in a fast-paced environment and interacting with business leaders, attorneys, and outside counsel.Responsibilities<ul><li>Provide administrative and legal support to corporate attorneys and legal department personnel.</li><li>Prepare, revise, proofread, and finalize corporate legal documents, agreements, correspondence, and presentations.</li><li>Assist with entity formation, maintenance, and corporate governance matters.</li><li>Maintain corporate records, minute books, resolutions, and organizational documents.</li><li>Coordinate signatures and execution of contracts and legal documents.</li><li>Manage contract files and assist with contract tracking and database management.</li><li>Prepare board meeting materials, agendas, minutes, and related documentation.</li><li>Organize and maintain electronic and physical legal files.</li><li>Conduct basic legal and business research as requested.</li><li>Monitor deadlines and maintain attorney calendars.</li><li>Coordinate communications with internal stakeholders, outside counsel, government agencies, and vendors.</li><li>Assist with compliance and regulatory filings.</li></ul>
2026-10-19T15:38:45Z

Legal Assistant

Los Angeles, CA
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
A well-known national litigation firm is hiring a Legal Assistant to join its Los Angeles office. This is a great opportunity to join a firm with an outstanding reputation and a team that truly enjoys working together. The LA office is collaborative, supportive, and easygoing. Many team members have been with the firm for 20+ years, which speaks to the culture and stability. Leadership is approachable and steps in when needed, creating a genuinely positive environment. This role offers a hybrid schedule with 3 days onsite after the firm's 30-day initial training period. What you will do:<ul><li>Scheduling meetings, calendaring court deadlines, and coordinating travel</li><li>State, Federal, and Appellate Court filings</li><li>Format, draft, and finalize legal documents</li><li>Assist with trial preparation</li><li>Conflict checks</li></ul> What they are looking for:<ul><li>7+ years of California litigation experience</li><li>Experience filing with state, federal, and appellate courts</li><li>Calendaring litigation deadlines</li><li>Ability to work onsite in Century City, CA, at least 3 days per week</li></ul> Compensation:<ul><li>Salary range: $90,000 to $120,000 DOE</li><li>Benefits: PPO medical, dental, vision, HSA & FSA options, 401(K) and firm % yearly contribution, PTO, sick days, paid holidays, paid parking, short-term and long-term disability insurance, life insurance, and more!</li></ul>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com >
2026-10-23T14:18:44Z

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