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715 results for Legal Administrative Assistant in Html
- Saint Louis, MO
- onsite
- Permanent / Full Time
- 50000.00 - 65000.00 USD / Yearly
- <p><strong>Trusts & Estates Legal Assistant (Private Wealth Group)</strong></p><p><em>St. Louis, MO</em></p><p><strong>Description</strong></p><p>A nationally recognized law firm with a sophisticated Private Wealth practice is seeking a <strong>Trusts & Estates Legal Assistant</strong> to join its St. Louis office. This is an excellent opportunity to support a highly regarded team serving high-net-worth individuals, families, and business owners in complex estate planning and wealth preservation matters.</p><p>This role offers <strong>exposure to high-level client work</strong>, a collaborative and professional environment, and <strong>strong compensation with excellent, comprehensive benefits</strong>.</p><p>Key responsibilities include:</p><ul><li>Supporting attorneys in the preparation and drafting of estate planning documents including wills, trusts, powers of attorney, and related instruments</li><li>Assisting with trust and estate administration, including probate filings and asset coordination</li><li>Managing attorney calendars, deadlines, and client communications with a high level of professionalism</li><li>Preparing correspondence, engagement letters, and maintaining organized client files</li><li>Coordinating with clients, financial advisors, and outside professionals to gather documentation and information</li><li>Handling e-filing and court filings, as needed</li><li>Performing general administrative and legal support duties in a fast-paced, detail-oriented environment</li></ul><p><br></p><p> <strong>Why Consider This Opportunity?</strong></p><ul><li><strong>Great pay and highly competitive benefits package</strong> including robust health coverage, retirement plan, PTO, and additional firm perks</li><li>Work alongside a <strong>top-tier Private Wealth team</strong> handling sophisticated and meaningful legal matters</li><li>Strong firm culture known for professionalism, collaboration, and long-term career growth</li></ul><p><em>Disclaimer: This job posting was generated with the assistance of AI technology and has been reviewed for accuracy. All applicants will be evaluated based on their qualifications and experience.</em></p>
- 2026-10-19T20:08:45Z
- Grand Rapids, MI
- onsite
- Permanent / Full Time
- 55000.00 - 70000.00 USD / Yearly
- We are looking for a Legal Assistant to support a busy legal team in Grand Rapids, Michigan. This role focuses on litigation-related administrative and case support, helping attorneys stay organized and prepared for court deadlines and client matters. The ideal candidate is detail-oriented, dependable, and comfortable managing filings, schedules, and documentation in a fast-paced legal environment.<br><br>Responsibilities:<br>• Prepare, review, and submit court documents through electronic filing systems while ensuring accuracy and compliance with procedural requirements.<br>• Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments.<br>• Arrange meetings, court dates, and other legal appointments, confirming all scheduling details with internal and external parties.<br>• Provide day-to-day support to attorneys handling commercial litigation matters, including document organization and matter coordination.<br>• Maintain case files and litigation records so materials are current, accessible, and properly documented.<br>• Assist with court filings and related legal paperwork by following deadlines, formatting standards, and jurisdictional rules.
- 2026-10-26T17:08:44Z
- Indianapolis, IN
- onsite
- Permanent / Full Time
- 60000.00 - 85000.00 USD / Yearly
- Join a Collaborative and Supportive Law Firm Growing Indianapolis-based law firm is seeking an experienced Litigation Legal Assistant to support a busy team of attorneys in a fast-paced and team-oriented environment. We are looking for a detail-oriented detail oriented who thrives on organization, enjoys working collaboratively, and takes pride in delivering exceptional client service. This is an excellent opportunity to join a firm that values its employees, invests in detail oriented development, and offers a welcoming workplace culture with competitive compensation and outstanding benefits. Responsibilities Provide litigation support to attorneys throughout all phases of the litigation process Prepare, revise, and proofread legal documents, pleadings, correspondence, and discovery materials File documents in state and federal courts, including electronic court filings Manage attorney calendars, deadlines, hearings, depositions, and trial schedules Coordinate meetings, client communications, and document production Maintain and organize physical and electronic case files Assist with trial preparation, witness coordination, and exhibit management Track critical deadlines and ensure compliance with court rules and procedures Handle billing support, time entry, and expense processing as needed
- 2026-11-06T22:53:46Z
- Atlanta, GA
- remote
- Temporary to Hire
- 35.00 - 40.00 USD / Hourly
- <p><strong>Overview</strong></p><p>We are seeking an experienced, customer-focused IT Support Specialist to support attorneys, legal assistants, and business professionals in a fast-paced law firm environment. This role is responsible for resolving hardware, software, Microsoft 365, and legal technology issues while delivering exceptional customer service and supporting the adoption of new technologies.</p><p>The ideal candidate will have strong experience with <strong>Microsoft 365, iManage Cloud, Litera products, Windows endpoint support, and legal technology platforms</strong>. Prior law firm experience is required.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide remote and onsite technical support to attorneys, legal assistants, and business professionals.</li><li>Troubleshoot hardware, software, endpoint devices, plugins, peripherals, networking, VPN, Wi-Fi, and connectivity issues.</li><li>Manage incidents and service requests through the ticketing system, escalating when appropriate.</li><li>Support Microsoft 365 applications, identity services, collaboration tools, Microsoft Copilot, MFA, device enrollment, user access, and account administration.</li><li>Perform basic Azure AD/Active Directory administration, including password resets and user account support.</li><li>Configure, deploy, maintain, and troubleshoot Windows laptops and desktops.</li><li>Support legal technology platforms including <strong>iManage Cloud, Litera products, BigHand, Docket Enterprise, DocuSign, Adobe Acrobat Pro, and Harvey AI</strong>.</li><li>Assist attorneys and staff with document management, document creation, workflow tools, and software integrations.</li><li>Coordinate with software vendors to troubleshoot and resolve application issues.</li><li>Create and maintain technical documentation, knowledge base articles, ticket notes, and support procedures.</li><li>Participate in technology rollouts, office upgrades, and continuous process improvement initiatives.</li></ul>
- 2026-11-06T15:23:43Z
- Los Angeles, CA
- onsite
- Permanent / Full Time
- 60000.00 - 80000.00 USD / Yearly
- <p>A thriving 20+ attorney law firm is seeking a legal assistant to join their team! <strong>This legal assistant can permanently work remotely 2 days/week!</strong></p><p><br></p><p><strong><em>My team has placed 9 legal professionals with this firm, 4 of whom are legal assistants, and all are still with the firm and have had a positive experience!</em></strong></p><p><br></p><p><strong><u>This legal assistant will be responsible for:</u></strong></p><ul><li>Scheduling meetings and calendaring court deadlines</li><li>State court filings</li><li>Drafting and formatting legal documents</li><li>Trial prep</li></ul><p><strong><u>The ideal legal assistant will have:</u></strong></p><ul><li>1+ years of California litigation experience</li><li>A bachelor’s degree</li></ul><p>*The firm is happy to consider legal assistants with future law or graduate school plans, as long as this person can commit to at least 2 years with the firm.</p><p><br></p><p>This legal assistant will be joining a friendly firm, and this is a new legal assistant position the firm is adding due to growth. This firm has an incredibly collaborative environment and a very positive work culture! This firm does regular outings and employee appreciation events to celebrate their team. Every candidate my team has placed with this firm still works here. We would recommend this firm to anyone based on their glowing feedback! The firm is offering this legal assistant a great benefits package, including 100% firm-paid healthcare, 401K with generous firm contribution, PTO, and more!</p><p><br></p><p>For immediate consideration for this exciting legal assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p>
- 2026-10-26T23:24:03Z
- Oakland, CA
- onsite
- Permanent / Full Time
- 80000.00 - 103000.00 USD / Yearly
- We are looking for a detail-oriented Legal Assistant/Paralegal to join our plaintiff-side personal injury practice in Oakland, California. In this role, you will provide essential support to attorneys and clients throughout the progression of injury claims and litigation matters. This opportunity is ideal for someone who values organized case management, clear communication, and meaningful work that helps injured individuals pursue fair outcomes.<br><br>Responsibilities:<br>• Coordinate the day-to-day handling of personal injury matters from initial intake through settlement or trial support.<br>• Prepare, revise, and submit legal documents, correspondence, and court-related filings with accuracy and timeliness.<br>• Serve as a point of contact for clients, medical offices, insurers, and other parties involved in active cases.<br>• Maintain orderly case records, monitor litigation calendars, and track important deadlines to support timely case progress.<br>• Assist with discovery preparation, settlement documentation, and compilation of materials needed for hearings, mediations, or trial.<br>• Perform administrative and clerical support tasks, including data entry, document organization, and file maintenance.<br>• Protect sensitive information and demonstrate professionalism in all written, verbal, and client-facing interactions.
- 2026-11-12T21:38:43Z
- Las Vegas, NV
- onsite
- Temporary / Contract
- 30.00 - 40.00 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support to a casino GM in Las Vegas. This is a Contract position for an experienced, detail-oriented individual who can keep daily operations organized, manage competing priorities, and serve as a dependable partner to leadership. The ideal candidate brings strong judgment, excellent communication skills, and advanced proficiency with office tools to ensure smooth coordination across schedules, documents, and business activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate complex calendars, appointments, and meetings to help leadership stay on schedule and prepared for key priorities.</p><p>• Prepare correspondence, reports, presentations, and other business documents using Microsoft Office applications with accuracy and care.</p><p>• Organize travel arrangements, itineraries, and related logistics while anticipating changes and resolving scheduling conflicts as needed.</p><p>• Support day-to-day administrative operations by handling communications, maintaining records, and tracking follow-up items.</p><p>• Serve as a point of coordination between executives and internal or external contacts, ensuring timely and clear communication.</p><p>• Assist with knowledge transfer and onboarding activities to promote continuity as responsibilities are handed over from the current support structure.</p><p>• Manage confidential information with discretion and maintain a high level of care in all interactions.</p>
- 2026-10-21T15:38:45Z
- Troy, NY
- onsite
- Temporary to Hire
- 22.16 - 25.66 USD / Hourly
- <p>We are looking for an experienced <strong>Senior Executive Assistant </strong>to provide high-level support to senior leadership on site in<strong> Troy, NY</strong>. This contract-to-permanent opportunity is ideal for an experienced, detail-oriented candidate who can stay ahead of competing priorities, coordinate complex executive activities, and keep operations running smoothly in a fast-paced consulting environment. The role calls for strong judgment, excellent communication, and advanced Microsoft Office skills, along with the ability to handle confidential matters with discretion.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Partner closely with executive leadership to manage daily administrative needs, maintain alignment on priorities, and ensure timely follow-through on key activities.</p><p>• Oversee demanding calendars by scheduling meetings, resolving conflicts, and adjusting plans as priorities shift throughout the day.</p><p>• Arrange detailed business travel, including flights, lodging, ground transportation, and itinerary coordination in collaboration with travel resources.</p><p>• Prepare, revise, and format detailed documents, presentations, email communications, and other materials using Microsoft Office applications.</p><p>• Capture accurate meeting notes, organize action items, and support consistent documentation of important discussions and decisions.</p><p>• Maintain records and complete data entry tasks with a high level of accuracy while supporting reporting and information tracking needs.</p><p>• Assist with spreadsheet-related work such as organizing data, updating survey information, and managing basic Excel functions.</p><p>• Respond to changing requests with urgency and professionalism, balancing recurring responsibilities with time-sensitive assignments.</p><p>• Support executive meetings and related logistics by coordinating schedules, materials, and communication before and after each session.</p>
- 2026-10-23T20:18:44Z
- Bethesda, MD
- onsite
- Permanent / Full Time
- 100000.00 - 120000.00 USD / Yearly
- <p>We are looking for an experienced Executive Assistant to support the CEO of a nonprofit organization. This role is ideal for a highly organized individual who can manage complex schedules, coordinate travel logistics, and keep executive priorities moving forward smoothly. The successful candidate will bring strong judgment, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment. </p><p><br></p><p> Responsibilities:</p><p>• Oversee executive calendars by scheduling meetings, resolving conflicts, and ensuring leaders are prepared for daily priorities. </p><p>• Arrange domestic and international travel, including flights, accommodations, ground transportation, and itinerary planning. </p><p>• Coordinate meeting logistics for executive sessions, leadership discussions, and other key business gatherings. </p><p>• Prepare and organize materials, agendas, and follow-up items to support efficient executive meetings. </p><p>• Track action items and assist with project coordination to help leadership initiatives stay on schedule. </p><p>• Serve as a central point of contact for scheduling and travel-related communication with internal and external stakeholders.</p>
- 2026-10-23T19:43:44Z
- Costa Mesa, CA
- onsite
- Temporary / Contract
- 45.60 - 52.80 USD / Hourly
- We are looking for an experienced Executive Assistant to support senior leadership in a high-visibility contract position based onsite in Costa Mesa, California. This five-week assignment requires someone who can manage schedules, coordinate meetings and travel, and communicate effectively in both written and verbal interactions. The ideal candidate is organized, discreet, and confident handling day-to-day executive support in a fast-paced office environment.<br><br>Responsibilities:<br>• Manage complex calendars for executive leadership, including scheduling internal and external meetings and adjusting priorities as needs change.<br>• Coordinate travel logistics such as itineraries, bookings, and related arrangements to ensure smooth executive travel plans.<br>• Prepare for meetings by organizing agendas, tracking schedules, and attending sessions to capture key details and support follow-up actions.<br>• Draft clear handwritten and written correspondence for clients, business contacts, and personal outreach on behalf of executives.<br>• Serve as a dependable onsite partner by handling daily administrative needs with strong judgment and attention to presentation.<br>• Use Microsoft Office and Zoom to create documents, manage communications, and support virtual and in-person meetings effectively.
- 2026-11-10T00:13:46Z
- Troy, NY
- onsite
- Temporary to Hire
- 22.00 - 26.00 USD / Hourly
- <p>We are looking for a <strong>Project Administrative Assistan</strong>t to support client engagements, project planning, scheduling, communications, and administrative operations <strong>onsite in Troy, NY</strong> for a consulting company. This contract role is ideal for a highly organized professional who can manage multiple priorities, coordinate with clients and consultants, develop polished written communications, and ensure projects stay on track from planning through execution.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Project & Meeting Coordination</strong></p><ul><li>Coordinate scheduling between clients, consultants, and internal team members.</li><li>Manage calendars, meeting invitations, scheduling conflicts, and availability across multiple stakeholders and time zones.</li><li>Organize and coordinate virtual and in-person meetings, including logistics and meeting materials.</li><li>Draft, maintain, and distribute meeting agendas and Standard Work Agendas (SWAs).</li><li>Track action items and ensure timely follow-up with clients and consulting teams.</li><li>Communicate meeting changes, reminders, and updates to all relevant parties.</li></ul><p><strong>Client Relationship & Communication Management</strong></p><ul><li>Serve as a primary point of contact between clients, consultants, and internal team members.</li><li>Support ongoing client relationships by ensuring effective communication and responsiveness.</li><li>Coordinate client check-ins and follow-up communications.</li><li>Manage the flow of information between all stakeholders to ensure projects remain on track.</li><li>Help reinforce a consistent, professional client experience and brand presence.</li></ul><p><strong>Strategy & Administrative Support</strong></p><ul><li>Assist in drafting Statements of Work (SOWs) based on client discussions and project needs.</li><li>Coordinate internal strategy meetings and track project progress through completion.</li><li>Collaborate with finance and leadership teams on project budgets and resource planning.</li><li>Manage document workflows through review, approval, and distribution processes.</li><li>Maintain communication with consultants regarding project opportunities and availability.</li><li>Prepare, edit, and proofread professional documents, presentations, and communications.</li></ul><p><strong>Project Planning & Execution</strong></p><ul><li>Develop project timelines, track deliverables, and ensure deadlines are met.</li><li>Coordinate internal design and planning meetings to support successful project delivery.</li><li>Monitor multiple projects simultaneously and proactively identify potential issues or delays.</li><li>Support process improvement initiatives and help maintain organizational standards and best practices.</li></ul>
- 2026-10-23T20:28:48Z
- New Albany, OH
- onsite
- Permanent / Full Time
- 65000.00 - 80000.00 USD / Yearly
- We are looking for a detail-oriented Legal Assistant to join a litigation practice in New Albany, Ohio. This position supports a team of four attorneys by keeping case activity organized, coordinating deadlines, and preparing materials for court-related matters. The ideal candidate brings strong experience in civil litigation support, thrives in an in-office environment, and can manage multiple priorities with accuracy and professionalism.<br><br>Responsibilities:<br>• Coordinate daily administrative and case support for four attorneys handling civil litigation matters.<br>• Prepare, review, and submit electronic court filings in accordance with jurisdictional rules and deadlines.<br>• Maintain attorney calendars, schedule hearings, meetings, and other case-related appointments.<br>• Track litigation deadlines and ensure critical dates are documented and communicated promptly.<br>• Organize case files, correspondence, and legal documents to support efficient matter management.<br>• Assist with the preparation of pleadings, filings, and other materials needed for ongoing litigation work.<br>• Communicate with courts, clients, and outside parties regarding scheduling and case documentation as directed.
- 2026-11-09T21:23:43Z
- Cockeysville, MD
- remote
- Temporary to Hire
- 23.75 - 27.50 USD / Hourly
- We are looking for a detail-oriented Paralegal to join a legal team in Maryland in a contract-to-permanent capacity. This role supports attorneys and clients across active matters by keeping communication organized, documents accurate, and deadlines on track. The ideal candidate is comfortable working in a fast-paced legal environment, handles sensitive information with discretion, and brings strong judgment when coordinating case activity and client needs.<br><br>Responsibilities:<br>• Guide new clients through the intake process by arranging consultations, gathering relevant records, and preparing engagement materials for attorney review.<br>• Maintain attorney and matter calendars by scheduling meetings, calls, and hearings while monitoring response dates, filing deadlines, and required follow-up actions.<br>• Draft, edit, and proofread routine legal correspondence, forms, and supporting documents for submission after attorney approval.<br>• Organize case files, exhibits, and records so materials are complete, accessible, and ready for filings, hearings, or other legal proceedings.<br>• Communicate with courts, state boards, and government agencies regarding scheduling, filing procedures, document status, and case updates.<br>• File approved documents through appropriate channels, track confirmations, and escalate missing information or timing concerns before deadlines are impacted.<br>• Support billing operations by preparing draft time entries, maintaining accurate matter records, and recording time promptly and thoroughly.<br>• Monitor outstanding client balances, send payment reminders as directed, document client responses, and elevate disputes or payment arrangement requests to the attorney.
- 2026-11-09T16:38:43Z
- Omaha, NE
- onsite
- Temporary / Contract
- 18.21 - 21.09 USD / Hourly
- <p><strong>Key Responsibilities</strong></p><ul><li><strong>Data Entry & Client Information Management:</strong> Accurately enter, update, and maintain client records and information within internal databases and workflow systems.</li><li><strong>Document Review:</strong> Review financial, tax, and client documentation to ensure completeness, accuracy, and compliance with internal procedures before processing.</li><li><strong>Document Management:</strong> Manage the intake, organization, scanning, filing, and electronic storage of client documents. Ensure documentation is complete, secure, and readily accessible when needed.</li><li><strong>Client Research & Issue Resolution:</strong> Retrieve client information upon request and assist with resolving client questions related to digital platforms, document submissions, and electronic processes.</li><li><strong>Return Processing & Filing Support:</strong> Prepare completed returns and related documents for electronic submission and distribution while adhering to established procedures and deadlines.</li><li><strong>Workflow Monitoring:</strong> Monitor processing statuses, identify exceptions or errors, and perform follow-up activities to ensure timely completion of work and adherence to service expectations.</li><li><strong>Client Communication & Support:</strong> Assist clients with document requests, onboarding activities, electronic signatures, secure document exchange, and return delivery processes.</li><li><strong>Shared Mailbox & Request Management:</strong> Manage incoming requests through shared communication channels, route inquiries appropriately, process routine requests, and follow up as needed.</li><li><strong>Quality Assurance:</strong> Conduct reviews to ensure compliance with company policies, regulatory requirements, and established procedures. Verify the accuracy and consistency of information prior to final processing.</li></ul><p><br></p>
- 2026-11-05T18:24:04Z
- Wichita, KS
- onsite
- Permanent / Full Time
- 60000.00 - 80000.00 USD / Yearly
- We are looking for an Executive Assistant to provide high-level administrative support to leadership in Wichita, Kansas. This position is ideal for a detail-oriented candidate with relevant experience who can manage competing priorities, maintain discretion, and keep daily operations running smoothly. The successful candidate will bring strong judgment, excellent communication skills, and the ability to anticipate needs in a fast-paced business environment.<br><br>Responsibilities:<br>• Oversee executive schedules by coordinating appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.<br>• Arrange business travel within the U.S. and internationally, including transportation, lodging, itinerary planning, and related expense documentation.<br>• Draft, refine, and distribute business communications, reports, slide decks, and meeting materials with accuracy and care.<br>• Act as a central point of contact between executives and internal teams, clients, vendors, and external partners to support timely communication.<br>• Plan meetings, leadership sessions, and special events by organizing agendas, logistics, presentation materials, and follow-up notes.<br>• Track priorities, deadlines, and action items across projects to help leadership stay informed and on schedule.<br>• Safeguard confidential records and sensitive business information while handling documentation with a high level of discretion.<br>• Provide support with expense oversight, budget-related administrative tasks, invoice coordination, and broader office operations.<br>• Recommend and implement improvements that streamline administrative workflows and increase overall efficiency for the leadership team.
- 2026-11-13T21:14:05Z
- Denver, CO
- remote
- Temporary / Contract
- 45.00 - 52.00 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support to leadership for a national AI Company. This contract to hire position is ideal for someone who excels at managing complex schedules, organizing travel, and keeping executive priorities on track. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, logistics, and administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring priorities are aligned.</p><p>• Arrange domestic and international travel plans, including flights, lodging, transportation, and detailed itineraries.</p><p>• Coordinate executive meetings by preparing schedules, confirming attendees, and organizing logistics.</p><p>• Process and track expense reports with accuracy and timely follow-up on required documentation.</p><p>• Support day-to-day administrative operations to help executives stay focused on strategic priorities.</p><p>• Maintain clear communication with internal and external stakeholders regarding scheduling and travel coordination</p>
- 2026-11-06T23:08:42Z
- Wakefield, MA
- onsite
- Permanent / Full Time
- 70000.00 - 95000.00 USD / Yearly
- <p>Robert Half is hiring on behalf of a Wakefield Trust & Estates firm looking for an experienced Paralegal to support a busy estate planning and probate practice in Massachusetts. This fully on-site role is well suited for an organized individual who can balance legal support duties with operational coordination across the office. The position plays a key part in keeping probate and trust administration matters organized, maintaining efficient daily workflow, and ensuring the team has the structure and resources needed to deliver excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily activity across probate and trust administration matters to keep files moving, priorities clear, and deadlines on schedule.</p><p>• Track court filings, task lists, follow-up items, and caseload status, while helping distribute assignments based on team capacity and business needs.</p><p>• Partner with attorneys and staff to resolve workflow challenges, strengthen office processes, and support consistent matter progression.</p><p>• Create and refine procedural documents, training guides, and practical checklists that improve accuracy, organization, and team efficiency.</p><p>• Provide day-to-day guidance to legal and administrative team members, including assistance with onboarding, scheduling, and timekeeping administration.</p><p>• Manage general office operations such as vendor coordination, supply oversight, service agreements, insurance administration, and related operational needs.</p><p>• Assist firm leadership with administrative and personnel-related matters that support an organized and well-run office environment.</p><p>• Contribute hands-on support for probate, trust administration, estate planning, and other legal or administrative work as needed.</p><p>• Handle sensitive client, employee, and firm information with discretion and sound judgment at all times.</p>
- 2026-10-28T15:18:45Z
- Birmingham, AL
- onsite
- Permanent / Full Time
- 70000.00 - 80000.00 USD / Yearly
- <p>We are looking for an Executive Assistant to provide high-level support to an excecutive in Birmingham, Alabama. This position blends administrative coordination with hands-on assistance across both work-related and personal matters, requiring someone who is highly organized, resourceful, and dependable. The ideal candidate is comfortable managing shifting priorities, anticipating needs, and keeping day-to-day operations running smoothly in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the executive’s schedule, prioritize appointments, and help ensure each day is planned efficiently and executed on time.</p><p>• Arrange business travel, including itineraries, reservations, and related logistics, while adapting quickly to schedule changes.</p><p>• Oversee a mix of executive support tasks tied to both work and personal obligations, maintaining accuracy and discretion throughout.</p><p>• Collect, organize, and prepare financial documents needed for personal tax-related activities and recordkeeping.</p><p>• Review and retrieve banking information, assist with account-related administrative tasks, and help maintain organized financial records.</p><p>• Address time-sensitive requests with sound judgment, taking initiative to resolve issues independently whenever possible.</p><p>• Partner closely with another executive support team member to learn processes, coordinate priorities, and ensure seamless day-to-day coverage.</p><p>• Support expense tracking and property-related or business financial administration using tools such as QuickBooks and Outlook as needed.</p>
- 2026-11-12T16:38:43Z
- Wayne, PA
- onsite
- Temporary to Hire
- 41.00 - 42.00 USD / Hourly
- We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This contract opportunity is ideal for a candidate with significant experience who thrives in a fast-paced onsite environment and can manage competing priorities with discretion and precision. The position will focus on executive scheduling, travel planning, meeting coordination, and administrative support while serving as a dependable point of contact for internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee complex executive calendars, aligning meetings, appointments, and priority commitments to ensure efficient use of leadership time.<br>• Arrange domestic and international travel, including transportation, lodging, and itinerary preparation, while adjusting plans as needed.<br>• Coordinate leadership meetings and events by managing schedules, logistics, materials, and follow-up actions.<br>• Prepare presentations, documents, and other business materials using Microsoft Office applications to support executive communication.<br>• Maintain and organize sensitive files, correspondence, and records with a high level of confidentiality and accuracy.<br>• Act as a central liaison for executives by responding to inquiries and facilitating communication with key stakeholders.<br>• Provide day-to-day administrative support to senior leaders, anticipating needs and resolving scheduling or logistical challenges proactively.
- 2026-10-30T20:23:47Z
- Los Angeles, CA
- onsite
- Permanent / Full Time
- 150000.00 - 225000.00 USD / Yearly
- <p>A thriving 15 attorney defense law firm is seeking an Attorney with 3+ years of California civil litigation experience. The ideal Attorney will have experience handling discovery, drafting law and motion, and making appearances.</p><p><br></p><p>This new attorney will have their own caseload managing general civil litigation defense matters. The billable requirement is 1900 (based on gross).</p><p><br></p><p><strong>I have placed a legal secretary, paralegal, and attorney with this firm. All are still happily with the firm, and the paralegal and attorney work 100% remotely! This firm will permanently allow this new attorney to work either hybrid remote or 100% remote.</strong></p><p><br></p><p>The firm is offering this Attorney a competitive salary package that includes bonuses (billable bonus, discretionary yearend bonus, and origination bonus) and benefits (medical, dental, 401k with a match, unlimited PTO, paid holidays, and paid bar dues and MCLEs)!</p><p> </p><p>TO APPLY, ONLY send your resume directly Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCALRHL</p>
- 2026-10-30T14:28:46Z
- Boston, MA
- remote
- Temporary / Contract
- 31.66 - 36.66 USD / Hourly
- We are looking for a Part-Time Executive Assistant to provide dependable administrative support for leadership in Boston, Massachusetts. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring meetings and travel plans run smoothly. The right candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee complex executive calendars, resolving scheduling conflicts and ensuring priorities are reflected accurately.<br>• Arrange domestic and/or international travel plans, including transportation, lodging, and itinerary coordination.<br>• Prepare and organize meeting schedules, invitations, and logistics for executive discussions and business appointments.<br>• Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates.<br>• Track changes to plans and adjust calendars or travel arrangements promptly to minimize disruptions.<br>• Support day-to-day administrative activities that help leadership stay organized and focused on key business priorities.
- 2026-11-04T20:04:28Z
- Dallas, TX
- onsite
- Temporary to Hire
- 28.50 - 33.00 USD / Hourly
- <p>We are looking for a detail-oriented <strong>Litigation Paralegal</strong> to support a busy litigation practice in Dallas, Texas. This <strong>contract-to-permanent hire</strong> opportunity is ideal for someone who thrives in a fast-paced legal environment and can balance document production, case support, and administrative coordination with accuracy and professionalism. The role requires strong judgment, excellent organizational skills, and the ability to manage competing priorities while supporting attorneys through all phases of litigation.</p><p><br></p><p>Responsibilities:</p><p>• Create, edit, and finalize a wide range of litigation materials, including pleadings, discovery responses, briefs, correspondence, and internal legal documents using advanced formatting tools.</p><p>• Support court-related submissions by preparing exhibits, binders, and case materials and completing electronic filings in state and federal courts through platforms such as PACER and Texas eFile.</p><p>• Maintain organized case records by opening new matters, assisting with conflict procedures, managing digital and paper files, and preparing documents for file closure when needed.</p><p>• Review legal documents carefully to ensure accuracy, consistency, grammar, punctuation, and proper use of legal terminology, including work produced from dictated or handwritten notes.</p><p>• Coordinate attorney schedules by tracking deadlines, managing calendars, and arranging meetings, conference calls, and virtual sessions along with the necessary supporting materials.</p><p>• Process administrative tasks such as time entry, billing support, reimbursement documentation, expense reporting, and incoming and outgoing mail in accordance with office procedures.</p><p>• Assist with travel coordination and help prepare content and materials for presentations, publications, hearings, and trial-related activities.</p><p>• Provide flexible support across the legal team, stepping in where needed to help attorneys, paralegals, and staff meet urgent deadlines and client demands.</p><p>• Use legal and business software, including Microsoft Office applications and document management or comparison tools, to support efficient case handling and document production.</p>
- 2026-10-19T18:04:06Z
- Dayton, OH
- onsite
- Permanent / Full Time
- 60000.00 - 65000.00 USD / Yearly
- <p>We are looking for a Legal Assistant/Paralegal for a firm in the Dayton, Ohio area. This position plays an important role in helping attorneys keep cases organized, deadlines on track, and filings prepared with accuracy. The ideal candidate brings strong legal support experience, sound judgment, and the ability to manage detailed casework in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and proofread legal documents for litigation matters, ensuring accuracy, consistency, and readiness for filing or attorney review.</p><p>• Conduct legal and factual research to support case strategy, document preparation, and ongoing matter development.</p><p>• Draft case-related materials such as pleadings, motions, correspondence, and other litigation documents under attorney direction.</p><p>• Coordinate litigation activity by tracking critical dates, maintaining calendars, and helping the team stay ahead of court-imposed deadlines.</p><p>• Manage electronic filing and court submission processes, including organizing supporting documents and confirming timely delivery.</p><p>• Maintain complete and well-organized case files so records, updates, and supporting materials are readily accessible.</p><p>• Communicate with attorneys, court personnel, and other parties as needed to facilitate smooth handling of active matters.</p>
- 2026-10-30T19:38:42Z
- Novi, MI
- onsite
- Permanent / Full Time
- 60000.00 - 75000.00 USD / Yearly
- <p>We are offering an exciting opportunity for a Legal Assistant to join a client in the Novi area. This role is primarily focused on litigation, providing comprehensive legal support to our team. </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to our legal team, including document preparation and management.</p><p>• Maintain accurate and up-to-date client records, ensuring confidentiality and compliance with legal regulations.</p><p>• Respond to client inquiries in a timely and professional manner.</p><p>• Monitor client cases and take necessary actions when required.</p><p>• Collaborate with team members to ensure efficient and effective legal service delivery.</p><p>• Support the legal team in preparing for court proceedings as needed.</p><p>• Conduct legal research to support ongoing cases and legal projects.</p><p>• Support the continuous improvement of our legal procedures and processes.</p>
- 2026-10-26T17:04:21Z
- Berkeley, CA
- onsite
- Permanent / Full Time
- 75000.00 - 95000.00 USD / Yearly
- We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
- 2026-11-12T21:28:52Z