77 Results for Facilities Assistant Jobs in Html

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Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-09-21T18:33:41Z

Service Coordinator

San Diego, CA
remote
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are seeking a highly organized, customer-focused Service Coordinator to support daily service operations and ensure efficient coordination between customers, field technicians, and internal teams. This individual will be responsible for scheduling service appointments, managing work orders, communicating with customers, and tracking service requests from initiation through completion. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment where strong communication, problem-solving, and time management skills are essential. Previous experience in a service-oriented industry, such as facilities maintenance, HVAC, construction, equipment repair, or field services, is preferred. Key Responsibilities<ul><li>Coordinate and schedule service calls, maintenance appointments, and technician assignments.</li><li>Serve as a primary point of contact for customers regarding service requests, scheduling updates, and job status inquiries.</li><li>Create, update, and track work orders to ensure timely completion of service requests.</li><li>Communicate with field technicians to confirm schedules, provide job details, and address changing priorities.</li><li>Monitor service schedules and proactively resolve scheduling conflicts, delays, and customer concerns.</li><li>Prepare service estimates, proposals, invoices, and other job-related documentation as needed.</li><li>Maintain accurate customer records, service histories, equipment information, and work order documentation.</li><li>Coordinate parts, materials, equipment, and vendor resources required for service jobs.</li><li>Follow up with customers after service completion to confirm satisfaction and address outstanding issues.</li><li>Assist with processing purchase orders, tracking expenses, and supporting service department billing.</li><li>Communicate with internal departments, including sales, operations, accounting, and field personnel, to ensure smooth workflows.</li><li>Monitor open service requests and follow up on outstanding work orders to ensure deadlines are met.</li><li>Maintain organized digital filing systems and update service management software with accurate information.</li><li>Identify opportunities to improve scheduling efficiency, customer communication, and overall service delivery.</li></ul>
2026-10-16T17:03:59Z

Project Assistant

Port Washington, WI
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
We are looking for a Project Assistant to support construction-related coordination and administrative activities for a Contract position based in Port Washington, Wisconsin. This role focuses on organizing work requests, maintaining accurate project records, and helping teams move tasks forward on schedule. The ideal candidate brings strong attention to detail, solid communication skills, and the ability to manage multiple priorities in a fast-paced project environment. Responsibilities: • Coordinate incoming work requests by reviewing details, organizing documentation, and routing items to the appropriate stakeholders for action. • Monitor each request from initial intake through approval, funding confirmation, execution, and final closeout to maintain clear visibility into progress. • Maintain current spreadsheets, logs, and internal records so project teams have accurate information on status, timelines, and outstanding items. • Partner with field personnel, subcontractors, project leadership, and accounting contacts to keep administrative and operational tasks moving efficiently. • Follow up on pending authorizations, budget-related approvals, and unresolved action items to reduce delays and support timely completion. • Prepare recurring updates and status summaries for leadership, highlighting progress, open issues, and next steps. • Review documents for completeness and accuracy while ensuring records are organized in line with established company procedures. • Provide additional project support with scheduling, coordination tasks, scanning, and other administrative assignments as business needs evolve.
2026-10-21T20:53:45Z

Office Assistant

Ann Arbor, MI
onsite
Temporary / Contract
21.00 - 24.00 USD / Hourly
We are looking for a part time Accounting/Admin Assistant to support the Michigan leadership and technical teams. This position will provide administrative / business development support for our local office as well as assistance to other offices as needed. This position will support the overall office activities including receiving, mail, and facilities management. Working closely with Project Managers, Engineers, Geologists and Hydrogeologists with project-related tasks. Schedule is M,W,F 8-5pm Key Responsibilities & Tasks include the following:  Assist in formatting / processing project reports, developing spreadsheets, monthly invoicing, processing client & overhead invoices from this office to Accounts/Payable (AP), fielding of AP queries, and formatting / assembling proposals.  Support to accounts receivable actions comprising tracking and client inquiries for non-payments if Project Managers require support.  Preparation of documents, correspondence and proposals using Adobe, Word, and Excel applications at an advanced level of competency.  Provide contract administration, which includes the review, processing of subcontractor agreements and purchase orders.  Update and maintain Salesforce opportunity tracking software as required.  Assist with project setup / updates in Deltek’s Vision software.  Serve as the initial telephone and office contact for clients, vendors, service providers and visitors and will initiate follow-up contact as required and needed.  Interface with building management / landlords.  Maintain records and organize filing and archive system to facilitate the expeditious retrieval of information as needed.  Assist with special projects requested by local or corporate office staff. Requirements  High School Diploma required, Associates degree or Bachelor degree preferred  2 to 5 years of experience supporting multiple project managers in an engineering, consulting, or construction environment.  Proficient in Microsoft Office (Word, Excel, SharePoint, PowerPoint)  Strong verbal, written, interpersonal and communication skills  Must be a self-starter and able to work in an organized manner with limited supervision.  Must be detail oriented and organized.  Ability to manage priorities with various independent teams.  Must have a sense of urgency, be self-motivated, team oriented, and collaborative.
2026-10-16T17:48:41Z

Administrative Assistant

Melville, NY
onsite
Temporary to Hire
25.00 - 27.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a real estate property and facilities management team in Melville, New York. This contract opportunity with long-term potential is ideal for someone who enjoys creating an organized front-office experience, handling communications effectively, and keeping administrative tasks on track. The right candidate will bring strong attention to detail, a customer-focused approach, and the ability to manage a steady flow of clerical and reception-related work. Responsibilities: • Welcome visitors and serve as a courteous first point of contact for the office. • Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner. • Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination. • Enter and update information accurately in company records, spreadsheets, or databases. • Maintain orderly administrative processes to help the office run efficiently and consistently. • Assist with receptionist-related tasks, including monitoring shared areas and supporting front desk coverage as needed. • Coordinate routine correspondence and help ensure internal and external communications are handled effectively.
2026-10-19T14:48:43Z

Assistant Controller

Bellevue, OH
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
We are looking for an Assistant Controller to oversee accounting and financial activities for a manufacturing plant in Ohio. This role is ideal for a finance specialist who enjoys working closely with operations, translating plant performance into meaningful financial insights, and strengthening decision-making through accurate reporting and analysis. The position offers the opportunity to contribute across close processes, cost analysis, budgeting, and financial controls while partnering with leadership to support profitability and operational efficiency. Responsibilities: • Lead the accounting function for an assigned manufacturing facility, ensuring accurate reporting and reliable financial oversight. • Coordinate monthly, quarterly, and annual close activities, including preparation and review of journal entries, accruals, and reconciliations. • Produce plant-level financial statements and investigate account activity to maintain accuracy across the general ledger. • Evaluate inventory, labor, overhead, scrap, and standard cost performance to identify trends and explain manufacturing variances. • Work closely with plant leadership to interpret financial results and highlight opportunities to improve margins and operating performance. • Monitor budget versus actual results, plant spending, and key manufacturing metrics to support informed business decisions. • Assist with forecasting, annual budgeting, and financial planning processes for the facility. • Maintain effective internal controls, support audit requests, and provide schedules and documentation required for external review. • Use Epicor to manage financial reporting, transactional accounting, inventory analysis, and manufacturing-related data while recommending process and system improvements. • Partner with finance leadership and peers across locations to promote consistency in accounting practices and operational reporting.
2026-10-13T13:58:43Z

Front Desk Coordinator

Walnut Creek, CA
onsite
Temporary / Contract
22.00 - 23.00 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front office operations for a real estate property and facilities management environment in Walnut Creek, California. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communications and administrative tasks organized. The person in this role will serve as a key point of contact at the front desk, helping maintain smooth day-to-day office flow through attentive service and dependable coordination. Front Desk Coordinator Responsibilities:• Welcome guests, residents, vendors, and staff in a courteous manner and provide clear direction or assistance upon arrival.• Manage a multi-line phone system, route incoming calls to the appropriate contacts, and take accurate messages when needed.• Handle front desk communications by responding to routine inquiries and ensuring timely follow-up for requests.• Support concierge-style services by assisting visitors and occupants with general information and on-site coordination needs.• Maintain organized records, documents, and filing systems to support efficient office operations.• Monitor the reception area to ensure it remains orderly, presentable, and ready for daily traffic.• Assist with administrative tasks such as logging deliveries, tracking visitor activity, and coordinating basic office support needs. If you are interested in this Front Desk Coordinator position, please submit your resume today!
2026-10-19T16:58:46Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-09-17T15:14:17Z

Sr. Administrative Assistant

Phoenix, AZ
onsite
Temporary to Hire
26.60 - 30.80 USD / Hourly
We are looking for a Sr. Administrative Assistant to support the Learning and Development team for a construction contractor in Phoenix, Arizona. This contract-to-permanent opportunity is ideal for a highly organized individual who can keep training operations on track by coordinating schedules, communications, records, and departmental reporting. The position works closely with branch teams, field leadership, instructors, and office staff to help deliver employee development programs efficiently while balancing business and jobsite demands. Responsibilities: • Support the Learning and Development leader with departmental coordination, including reporting, budget tracking, committee support, meeting follow-up, and deadline management. • Create, edit, and format business correspondence, presentations, reports, and training communications with a high level of accuracy and professionalism. • Oversee training calendars, invitations, reminders, attendance lists, completion documentation, and related scheduling details using Outlook, Excel, and SharePoint. • Coordinate training logistics by arranging meeting spaces, virtual sessions, materials, refreshments, and approved travel or lodging for participants. • Prepare classrooms and session materials in advance, perform basic technology readiness checks, and work with IT or facilities to address setup needs. • Maintain accurate training data, including course schedules, enrollment activity, attendance records, and completions, while verifying information and resolving gaps. • Produce regular summaries on participation, course completion, evaluations, and training expenses, and compile survey feedback for leadership review. • Process approved purchasing activity for training programs, including receipts, invoices, supply tracking, and follow-up on discrepancies or missing items. • Partner with internal departments and branch locations to support onboarding, leadership development, and other training initiatives across the organization. • Identify opportunities to improve administrative processes and provide ongoing support for department priorities and daily operations.
2026-10-19T18:58:44Z

Administrative Assistant

New Brunswick, NJ
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Administrative Assistant to provide high-level operational and personnel support within the Dean’s Office. This Long-term Contract position is fully onsite and offers the opportunity to contribute to faculty support, employee onboarding, reporting, and day-to-day administrative coordination in a fast-paced academic setting. The role requires sound judgment, strong organization, and the ability to handle confidential information while supporting both human resources and business office activities. Responsibilities:• Manage a range of personnel activities, including new employee setup, reappointments, separations, leave processing, and graduate or teaching assistant administrative actions.• Coordinate the preparation, organization, and tracking of faculty review materials related to appointments, renewals, and advancement considerations.• Produce and maintain personnel and administrative reports for leadership, Faculty Affairs, and other university departments as needed.• Arrange meetings and logistical details for faculty review processes, while ensuring documentation is complete and submitted on schedule.• Support onboarding tasks for incoming staff members, including employment documentation and identity verification requirements.• Draft and process employment-related correspondence, such as offer documentation and other confidential records tied to personnel actions.• Assist with financial and operational workflows by supporting payroll, budgeting, purchasing, deposits, disbursements, and related administrative transactions.• Use university systems and office tools to enter data, maintain records, review charging details, and help process salary or account updates accurately.• Contribute to facilities and inventory coordination by helping manage space records, annual equipment audits, surplus activities, and maintenance-related requests.• Provide front-office and administrative support through data entry, report preparation, inbound call handling, and guidance on internal policies and procedures.
2026-09-21T13:18:44Z

Administrative Assistant

Beaverton, OR
onsite
Temporary / Contract
22.00 - 23.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations and create a welcoming, well-organized workplace in Beaverton, Oregon. This is a Contract position running from early November to early December, with in-office work scheduled Tuesday through Thursday. The person in this role will help maintain an efficient front office environment, coordinate routine administrative activities, and provide practical support that keeps teams productive throughout the day. Responsibilities: • Welcome guests, answer the front desk area, and ensure visitors are directed appropriately upon arrival. • Receive, sort, and distribute mail, packages, and other deliveries in a timely manner. • Monitor inventory levels and replenish office materials, breakroom supplies, and other everyday essentials. • Communicate with external service providers and building representatives to address workplace needs and facility-related matters. • Arrange meeting logistics, reserve shared spaces, and help prepare conference rooms for team use. • Provide administrative assistance to internal departments, including basic documentation, coordination, and data entry tasks. • Maintain neat, presentable common areas and ensure shared workspaces remain orderly throughout the day. • Assist with inbound calls and general receptionist support to help office operations run smoothly.
2026-10-21T21:58:44Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for an Office Assistant to support daily workplace operations. This Contract position is ideal for someone who enjoys creating a well-maintained office environment, coordinating meeting logistics, and delivering a welcoming experience for guests and staff. The role combines front desk support, administrative assistance, and facility coordination to help the office run efficiently each day. Responsibilities: • Carry out opening and closing office readiness reviews to confirm reception areas, meeting spaces, kitchens, café areas, and restrooms are clean, organized, and prepared for visitors and employees. • Monitor inventory levels for workplace, kitchen, café, and restroom supplies, and arrange replenishment with vendors to maintain appropriate stock while managing costs. • Handle incoming and outgoing mail, courier activity, and routine office communications to support smooth daily operations. • Assist with operational improvement efforts and contribute to special projects assigned by office leadership. • Organize logistics for internal gatherings and client-facing events, including room setup, catering arrangements, supplies, and coordination with building or security contacts. • Prepare conference rooms before meetings by arranging furniture, checking materials, stocking essentials, and confirming audiovisual equipment is functioning properly; restore rooms afterward. • Collect feedback after meetings or events and share recommendations that enhance future execution and service quality. • Provide reception coverage by welcoming visitors, answering inbound calls, directing guests appropriately, and creating a positive first impression. • Maintain hospitality stations by arranging and replenishing food and beverage items for guests, meetings, and office use. • Perform general administrative support such as copying, scanning, faxing, document preparation, and operating standard office equipment.
2026-10-21T18:33:43Z

Executive Assistant

Ontario, CA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support to senior leaders within a Financial Services environment. This Contract position is ideal for an experienced, detail-oriented individual who can manage executive coordination, organize sensitive information, and keep daily operations running smoothly. The role involves a mix of calendar management, document preparation, meeting support, travel coordination, and office administration while handling confidential matters with discretion. Responsibilities: • Coordinate executive calendars, arrange internal and external meetings, and resolve scheduling conflicts to ensure leaders remain organized and prepared. • Prepare, format, and refine reports, presentations, spreadsheets, and correspondence with a strong focus on accuracy, clarity, and high-quality standards. • Support board- and leadership-related documentation by gathering information, reviewing materials, and helping assemble finalized reports and meeting packets. • Attend meetings when needed, capture clear and accurate notes, and track follow-up items to help move priorities forward. • Maintain confidential records and corporate files, including document scanning, filing, retrieval, and overall records organization. • Assist with office and facility-related administrative tasks, manage departmental supplies, and distribute materials as needed. • Coordinate travel arrangements for executive staff and complete expense reporting in a timely and organized manner. • Review timesheets, contracts, and outgoing correspondence for completeness, consistency, and presentation standards. • Partner with other administrative team members on shared projects and provide support on special assignments as business needs arise.
2026-10-13T18:13:46Z

LOA Coordinator

San Diego, CA
onsite
Temporary to Hire
26.00 - 36.00 USD / Hourly
We are seeking an experienced LOA Coordinator to manage and support employee leave and workplace accommodation programs for a real estate property and facilities management organization in San Diego, California. This contract-to-permanent opportunity will be responsible for overseeing leave and accommodation cases across multiple states, partnering with employees, managers, HR, benefits, and payroll to ensure timely and compliant case management. The successful candidate will have a strong understanding of federal and state leave laws, experience navigating accommodation requests, and the ability to manage sensitive information and multiple cases with accuracy and discretion. Responsibilities:• Manage leave cases throughout the full employee lifecycle, from the initial request and eligibility review through documentation, ongoing communication, extensions, and return-to-work.• Coordinate various federal, state, and local leave programs across multiple jurisdictions, ensuring appropriate notices, documentation, deadlines, and employee communications are completed.• Facilitate workplace accommodation requests, including coordinating the interactive process, gathering supporting documentation, communicating with employees and managers, and monitoring approved accommodations.• Serve as a resource to employees and managers regarding leave and accommodation policies, processes, eligibility, required documentation, and next steps.• Partner closely with HR, benefits, payroll, and external vendors to ensure leave-related pay, benefits, deductions, employee status changes, and other administrative items are accurately addressed.• Maintain organized and confidential case files, medical documentation, and employee records in accordance with company policies and applicable legal requirements.• Research and apply state-specific leave and accommodation requirements, helping ensure consistent processes while accounting for differences across jurisdictions.• Track active cases, key deadlines, certifications, recertifications, extensions, and return-to-work dates; follow up with employees and internal partners as needed.• Assist with benefits administration, including employee changes, vendor communication, leave-related benefits questions, reconciliations, and annual enrollment activities.• Generate reports, perform data audits, and support compliance reviews and process improvements related to leave, accommodations, and broader HR operations.• Assist with other HR initiatives, employee lifecycle activities, and special projects as needed.
2026-10-14T15:23:45Z

Receptionist & Office Services Coordinator

Oceanside, CA
onsite
Temporary / Contract
23.00 - 29.00 USD / Hourly
Robert Half is hiring a Receptionist & Office Services Coordinator for an established construction and engineering company in Oceanside! This opportunity is perfect for someone who enjoys a combination of front-desk responsibilities and hands-on office coordination. You'll welcome clients and vendors, support field and office personnel, and help keep documentation and everyday administrative processes organized. Unlike a traditional reception-only position, this role offers exposure to project operations and the opportunity to work with multiple departments. The ideal candidate is resourceful, professional, and comfortable managing a steady flow of requests. What You'll Do:<ul><li>Manage front-desk coverage and greet visitors, vendors, and project partners.</li><li>Answer and direct incoming calls and maintain accurate message records.</li><li>Coordinate meeting schedules, conference rooms, and visitor appointments.</li><li>Receive and distribute incoming mail, packages, plans, and project documents.</li><li>Assist with document scanning, filing, copying, and electronic recordkeeping.</li><li>Maintain office supply inventory and coordinate replenishment.</li><li>Help prepare project packets, vendor paperwork, and internal meeting materials.</li><li>Route invoices, purchase orders, and other documents to the appropriate departments.</li><li>Maintain contact lists, spreadsheets, and office tracking logs.</li><li>Coordinate office access and visitor information according to company procedures.</li><li>Assist with employee onboarding logistics, including workspace preparation.</li><li>Support general administrative projects and office services requests.</li></ul>
2026-10-20T17:54:12Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000.00 - 75000.00 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T17:03:59Z

Safety Coordinator

Massillon, OH
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
Safety Coordinator Our client, a growing and well-established organization in the Canton area, is seeking a Safety Coordinator to join their team on a direct hire basis. This position is responsible for supporting and promoting workplace safety initiatives, ensuring regulatory compliance, maintaining safety documentation, and helping foster a strong culture of safety throughout the organization. Responsibilities<ul><li>Assist with the implementation and continuous improvement of company safety policies, procedures, and programs.</li><li>Maintain safety records, training documentation, OSHA logs, and regulatory compliance reports.</li><li>Conduct routine facility, equipment, and jobsite safety inspections.</li><li>Identify workplace hazards and help implement corrective and preventative actions.</li><li>Assist with workplace accident, incident, near-miss, and injury investigations.</li><li>Gather documentation, witness statements, photographs, and other supporting information related to safety incidents.</li><li>Coordinate and support employee safety training programs and toolbox talks.</li><li>Monitor compliance with OSHA regulations and company safety standards.</li><li>Assist with internal and external safety audits.</li><li>Support emergency preparedness programs, evacuation planning, and safety drills.</li><li>Partner with leadership and employees to promote a proactive safety culture.</li><li>Recommend process improvements to enhance workplace safety and reduce risk.</li></ul> Schedule<ul><li>Monday-Friday</li><li>7:00 AM - 4:00 PM</li><li>In-office position</li></ul>Compensation & Benefits<ul><li>Direct Hire Opportunity</li><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Paid Time Off (PTO)</li><li>Paid Holidays</li><li>401(k) and additional benefits available</li></ul>
2026-10-13T17:58:40Z

Workplace Coordinator

San Mateo, CA
remote
Temporary / Contract
23.00 - 27.00 USD / Hourly
Robert Half is working with one of our top technology companies in San Mateo to help them during the holidays with office events. We are seeking an enthusiastic Workplace Coordinator to provide hands-on office and facilities support with a variety of tasks. This is an excellent entry-level opportunity for someone who enjoys helping people, staying organized, and creating a welcoming, productive workplace. In this role, you will help manage day-to-day office needs, support employee and visitor requests, maintain common areas, and assist with workplace activities and special projects. The ideal candidate is proactive, dependable, and comfortable jumping in wherever needed to ensure the office operates efficiently. Key Responsibilities<ul><li>Provide day-to-day administrative and operational support for workplace and office activities.</li><li>Maintain clean, organized, and welcoming office spaces, conference rooms, kitchens, and common areas.</li><li>Assist with meeting room preparation, including arranging furniture, organizing supplies, and ensuring rooms are ready for employees and guests.</li><li>Help coordinate office events, employee gatherings, team meetings, and other workplace activities.</li><li>Monitor office, kitchen, and breakroom supplies; restock materials and communicate when inventory needs replenishment.</li><li>Assist with receiving, organizing, and distributing incoming mail, packages, and office deliveries.</li><li>Support visitor check-in and help ensure guests are directed to the appropriate employees or meeting spaces.</li><li>Respond to employee requests and route facilities or maintenance issues to the appropriate team members.</li><li>Assist with vendor coordination, service requests, and general office upkeep as needed.</li><li>Provide additional hands-on support during high-volume periods, special events, office initiatives, and other workplace projects.</li><li>Help ensure employees and visitors have a positive, professional experience while in the office.</li></ul>
2026-10-21T15:28:46Z

Front Desk Coordinator

Albuquerque, NM
onsite
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office activities and create a welcoming experience for visitors and staff in Albuquerque, New Mexico. This Contract position is ideal for someone who enjoys balancing customer-facing responsibilities with workplace coordination and administrative support. The role will help keep the reception area organized, ensure smooth day-to-day desk operations, and assist with meeting and event logistics. Responsibilities: • Welcome guests, employees, and vendors in a courteous and detail-oriented manner and serve as the first point of contact at the front desk. • Oversee daily reception activities, including answering inquiries, directing visitors, and maintaining an orderly check-in experience. • Coordinate facility-related service requests and communicate with building support teams to help resolve workplace needs. • Keep common areas, reception spaces, and shared rooms neat, organized, and ready for daily use. • Arrange meeting spaces by preparing rooms, confirming schedules, and supporting onsite event coordination as needed. • Manage front desk administrative tasks such as handling incoming communications, tracking visitors, and supporting general office operations.
2026-10-20T15:24:10Z

Workplace Experience Coordinator - Level 1

Houston, TX
remote
Temporary / Contract
28.00 - 28.00 USD / Hourly
We are seeking a customer-focused Workplace Experience Coordinator to support daily office operations and create a welcoming environment for employees, clients, and visitors. This role serves as the front-line representative of the workplace, providing reception, hospitality, event coordination, and administrative support while ensuring a high level of service throughout the office. Key Responsibilities<ul><li>Serve as the first point of contact for visitors, employees, and vendors.</li><li>Welcome guests, issue visitor badges and parking passes, and follow security procedures.</li><li>Answer and direct incoming calls. </li><li>Provide reception and hospitality support, including conference room setup and breakdown.</li><li>Coordinate catering orders, workplace events, meetings, and employee onboarding activities.</li><li>Manage office services such as mail distribution, office supplies, and vendor coordination.</li><li>Submit and track maintenance, janitorial, and facility-related work orders.</li><li>Respond to employee and guest inquiries and resolve issues with a customer-service mindset.</li><li>Support property-specific safety, security, and emergency procedures.</li><li>Assist with presentations, communications, and general administrative tasks as needed.</li></ul>
2026-09-28T22:48:45Z

Administrative Assistant

Honolulu, HI
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
We are looking for an organized Administrative Assistant to support day-to-day property management operations in Honolulu, Hawaii. This role serves as a key point of coordination for tenants, vendors, and internal teams, helping keep communication, records, and administrative processes running smoothly. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call Noe at 808.452.0264. Responsibilities:• Serve as the first point of contact for tenant inquiries, maintenance concerns, and service-related requests, ensuring each matter is directed to the appropriate team or vendor for timely follow-up.• Coordinate and track work orders, including assisting with approvals and maintaining accurate status updates from request through completion.• Help deliver a positive tenant experience by supporting occupancy changes, preparing communications, assisting with tenant events, and explaining building guidelines to new occupants.• Prepare and organize administrative documents such as vendor agreements, lease summary updates, and bid materials for property-related projects and services.• Provide financial and operational support by assisting with rent-related administration, invoice review and coding, purchase order processing, vendor onboarding paperwork, account reconciliations, and recurring reports.• Maintain property records and operational documentation, including access credential information, emergency preparedness materials, training logs, and retained files.• Assist with coordination of building safety activities and related administrative tasks to help ensure compliance with site procedures and documentation standards.
2026-09-23T22:18:44Z

Workplace Experience Coordinator

Omaha, NE
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are seeking a friendly, professional, and service-oriented Workplace Experience Coordinator to support daily workplace operations and create an exceptional experience for employees, visitors, and guests. This role serves as the face of the office, providing concierge-level customer service while helping ensure a welcoming, efficient, and well-maintained workplace environment. This is an active, mobile role that requires walking throughout a five-floor facility to provide ongoing support to employees, guests, and workplace operations. Location: Omaha, NESchedule: Monday-Friday, 7:30 AM - 4:30 PMWork Arrangement: 100% Onsite
2026-10-12T19:33:46Z

Front Desk Coordinator

Akron, OH
onsite
Temporary / Contract
19.95 - 22.00 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-of-house operations in Akron, Ohio. This Contract position is ideal for someone who can create a welcoming environment while keeping the workplace organized and running efficiently. The role combines reception support, coordination of facility-related needs, and administrative assistance for meetings and events. Responsibilities: • Welcome visitors, answer incoming calls, and serve as the first point of contact for guests, employees, and service providers. • Oversee day-to-day front desk activities to ensure smooth office flow and consistent attentive support. • Coordinate facility-related requests by tracking issues, communicating with vendors or building contacts, and following up on service needs. • Maintain shared office areas so the workspace remains orderly, functional, and presentable throughout the day. • Arrange conference rooms, prepare meeting spaces, and support on-site events with scheduling and logistical coordination. • Monitor office supplies and common area materials, placing orders or restocking items as needed. • Assist with administrative tasks such as handling mail, managing calendars, and supporting general office operations.
2026-10-14T14:18:43Z

Patient Care Coordinator

Sacramento, CA
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
We are looking for a Patient Care Coordinator to support daily front-office and patient-facing operations at a surgery center in Sacramento, California. This Long-term Contract position is ideal for someone who is organized, service-oriented, and comfortable balancing administrative responsibilities with direct interaction with patients, families, physicians, and vendors. The role requires strong attention to detail, effectiveness in a clinical setting, and the ability to respond calmly to changing needs throughout the day. Responsibilities: • Manage opening and closing activities for the surgery center to help ensure the facility is prepared for daily operations. • Welcome patients, guests, physicians, and vendors while creating a detail-oriented and supportive front-desk experience. • Maintain secure access to the facility by confirming that visitors and vendors are properly screened and registered before entry. • Enter, update, and retrieve patient demographic, treatment, and insurance information accurately within the appropriate computer systems. • Collect patient copayments and deductibles, reconcile transactions, and prepare daily deposit documentation with accuracy. • Support general administrative operations such as filing, answering questions, preparing forms, organizing records, copying materials, stocking supplies, and assisting with data entry. • Observe lobby and office areas regularly, help keep shared spaces clean and orderly, and escalate facility concerns to leadership when needed. • Monitor safety and emergency alert systems, participate in drills, and assist with urgent situations in the lobby by notifying the appropriate response team. • Provide additional support with medical records, appointment coordination, discharge assistance, and other operational tasks based on the needs of the center.
2026-10-16T15:48:41Z

Part-Time Workplace Coordinator

San Mateo, CA
onsite
Temporary / Contract
27.50 - 30.00 USD / Hourly
Robert Half has an exciting opportunity with an Ai company AI company in San Mateo. This temporary, part-time role is ideal for a highly organized, proactive professional who enjoys creating a welcoming, efficient, and well-maintained workplace. You will play an important role in supporting daily office operations, coordinating workplace services, assisting with onsite interviews, and ensuring employees and visitors have a positive office experience. If you enjoy wearing multiple hats, providing excellent customer service, and keeping an office running smoothly, this is a great opportunity to make an immediate impact on a collaborative team. Key Responsibilities<ul><li>Office Operations: Maintain an organized, professional, and welcoming office environment, ensuring conference rooms and common areas are clean, stocked, and ready for use.</li><li>Employee Amenities: Coordinate employee lunches by placing orders, confirming headcounts, arranging deliveries, setting up meals, and managing cleanup.</li><li>Inventory & Supplies: Monitor and replenish snacks, beverages, kitchen supplies, cleaning products, and general office materials. Place orders as needed to maintain adequate inventory.</li><li>Facilities Coordination: Serve as the onsite point of contact for maintenance requests, repairs, janitorial services, and other facility-related needs. Coordinate with property management and external vendors to resolve issues.</li><li>Visitor Management: Welcome guests, coordinate visitor access and passes, notify employees of arrivals, and assist visitors with navigating the office.</li><li>Interview Support: Help facilitate onsite candidate interviews by preparing meeting rooms, coordinating visitor access, managing NDA sign-in procedures, and ensuring candidates receive a professional welcome.</li><li>Employee Access & Parking: Coordinate office badges, parking permits, and parking validation as needed.</li><li>Mail & Deliveries: Receive, organize, and distribute incoming mail, packages, catering orders, and other office deliveries.</li><li>Vendor Coordination: Communicate with catering providers, office supply vendors, facilities teams, and other service providers to support daily workplace needs.</li><li>Issue Resolution: Troubleshoot routine office and workplace concerns, escalating urgent maintenance issues or technical problems to the appropriate contacts.</li></ul>
2026-10-12T16:53:43Z

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