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193 results for Administrative Project Manager in Html

Project Administrative Coordinator

Carlsbad, CA
onsite
Temporary / Contract
27.00 - 30.00 USD / Hourly
A San Diego-based organization supporting complex defense and aerospace projects is looking for a highly organized Project Administrative Coordinator.This position is perfect for someone who likes having a lot of moving pieces to manage. You'll provide administrative support to project managers and operations teams while helping keep documentation, schedules, meetings, and project information organized.Responsibilities<ul><li>Maintain project files, records, and documentation</li><li>Coordinate meetings and project-related calendars</li><li>Prepare agendas, meeting notes, and follow-up items</li><li>Track project deadlines and outstanding action items</li><li>Update spreadsheets and project tracking reports</li><li>Assist with purchase orders, invoices, and vendor documentation</li><li>Coordinate internal and external correspondence</li><li>Prepare presentations, reports, and status updates</li><li>Assist project managers with administrative tasks</li><li>Maintain controlled documentation and version history</li><li>Coordinate visitors, meetings, and site access as needed</li><li>Assist with project onboarding and personnel documentation</li><li>Follow up with internal teams to obtain missing information</li><li>Help identify administrative bottlenecks and improve processes</li></ul>
2026-09-10T18:44:03Z

Project Assistant

Covington, GA
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for a detail-focused Project Assistant to support construction project operations in Covington, Georgia. This Long-term Contract position will partner closely with project and cost management teams to help maintain accurate documentation, track project changes, and keep stakeholders informed throughout the project lifecycle. The ideal candidate brings a process-driven mindset, strong organizational skills, and the ability to help protect the financial performance of projects from planning through closeout. Responsibilities: • Coordinate and process project change documentation accurately within designated tracking systems to support cost control and project visibility. • Work alongside the Construction Cost Manager to help maintain the financial accuracy of active construction projects. • Monitor workflow timelines and follow up with project team members to promote accountability and timely completion of required actions. • Communicate progress updates, approvals, and outstanding items to external cost control partners and other involved stakeholders. • Respond to documentation and status requests from third-party firms in a timely and thorough manner. • Support change management activities by organizing records, tracking submissions, and helping move items through review and approval stages. • Assist with project scheduling, document scanning, and administrative coordination to keep project information current and accessible. • Contribute to overall project profitability by helping ensure records, costs, and change-related activity are properly documented from project kickoff through completion.
2026-09-15T02:24:07Z

Project Manager

Washington, CT
onsite
Temporary / Contract
23.00 - 24.00 USD / Hourly
We are looking for a Project Manager to guide the planning and execution of Highlander Term in Washington, Connecticut. This Long-term Contract position will partner with faculty, students, and school leaders to coordinate academic travel, special courses, and experiential learning activities while keeping schedules, details, and resources aligned. The ideal candidate brings strong organization, clear communication, and the ability to manage multiple concurrent workstreams in a dynamic educational setting. Responsibilities: • Lead planning efforts for Highlander Term by organizing milestones, deliverables, and cross-functional timelines for program activities. • Coordinate logistical details for trips, study-away experiences, courses, and related educational programming to ensure readiness ahead of program launch. • Serve as a central point of communication for teachers, students, and school leadership, providing updates and clarifying next steps throughout the planning cycle. • Maintain accurate tracking of deadlines, outstanding action items, and program documentation across multiple initiatives at once. • Support financial oversight by assisting with budget monitoring, expense tracking, and alignment of program plans with approved spending. • Identify scheduling or operational risks early and help implement practical solutions to keep preparations on track. • Increase hands-on coordination and onsite support as Highlander Term approaches, including active assistance during the program period. • Help ensure each program component is fully organized, properly documented, and prepared for successful delivery in February.
2026-09-25T13:58:44Z

Creative Project Manager

Irvine, CA
onsite
Temporary / Contract
31.66 - 36.66 USD / Hourly
We are looking for a Creative Project Manager to join a manufacturing organization in Irvine, California on a Contract basis. This role combines hands-on content and administrative support with growing responsibility for coordinating timelines, teams, and project activity. The ideal candidate is organized, proactive, and comfortable managing details across digital content, scheduling, and cross-functional workflows. Responsibilities:• Manage day-to-day administrative support activities, including arranging product sample requests, organizing materials, and maintaining accurate content records.• Upload, categorize, and sustain digital assets within content management platforms to ensure materials are accessible and properly tagged.• Coordinate project activity in Asana by monitoring task progress, updating timelines, and helping keep deliverables on schedule.• Arrange review sessions, document next steps, and follow up with stakeholders to drive completion of assigned action items.• Partner with cross-functional teams to improve visibility into project status, priorities, and upcoming milestones.• Contribute to traffic and resource coordination across multiple initiatives to support balanced workloads and timely execution.• Assist with content production planning, including helping organize content shoots and related logistics when needed.
2026-09-25T19:53:47Z

Assistant Project Manager

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
We are seeking an organized and detail-oriented Assistant Project Manager to support construction projects from planning through completion. This role works closely with Project Managers, field teams, subcontractors, vendors, and clients to ensure projects are completed safely, on schedule, within budget, and in accordance with project requirements.The ideal candidate is a proactive problem solver with strong communication skills and experience coordinating multiple project activities in a fast-paced construction environment. Key Responsibilities<ul><li>Support Project Managers throughout the full project lifecycle.</li><li>Assist in establishing project goals, timelines, budgets, and deliverables.</li><li>Manage and maintain project documentation, including permits, licenses, RFIs, submittals, change orders, contracts, certificates of insurance, and other project records.</li><li>Coordinate the procurement of materials, equipment, and subcontractor services.</li><li>Collaborate with field personnel, superintendents, and subcontractors to support daily construction activities.</li><li>Review project plans, specifications, and scopes of work to ensure project requirements are understood and executed properly.</li><li>Assist with estimating, bidding, and material takeoffs as needed.</li><li>Help develop and maintain project schedules, milestones, and deliverable tracking.</li><li>Monitor project progress and communicate updates to internal stakeholders and clients.</li><li>Track project costs, budgets, and change orders to support financial performance.</li><li>Coordinate field activities, site visits, quality assurance efforts, and project closeout requirements.</li><li>Address project issues and escalations while helping identify effective solutions.</li><li>Support the development of project processes, procedures, and training materials.</li><li>Ensure timely communication between project teams, clients, vendors, and other stakeholders.</li><li>Participate in project meetings and provide administrative and operational support.</li><li>Build and maintain positive relationships with clients, subcontractors, and project partners.</li><li>Assist with project reporting and documentation required for accounting, compliance, and management review.</li><li>Support additional projects and responsibilities as assigned.</li></ul>
2026-09-23T13:04:29Z

Administrative Coordinator

Bridgeville, PA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
Our client is looking for an Administrative Assistant to support daily operations at an active construction site. This role will work closely with the Project Manager and site team, providing administrative support related to timekeeping, payroll, purchase orders, invoicing, document retention, and general office operations. The ideal candidate MUST have prior experience in a construction environment, will be comfortable working in a fast-paced setting, and can effectively manage multiple priorities while keeping projects organized and on track. Location: Oakmont, PA (Onsite)Schedule: Monday-Friday, 7:00 AM - 3:30 PM with a 30-minute lunchPay Rate: $20.00 - $25.00/hourParking: Free parking availableDuration: Temporary assignment running now through December/January Steel-toe boots and appropriate construction-site attire requiredBackground check and drug screen required Responsibilities:Enter and maintain employee timecard information within company systemsAssist with payroll-related administrative tasksProcess and track purchase orders (POs)Manage invoices and supporting documentationMaintain document retention and project filing systemsSchedule meetings and coordinate calendarsOrganize and maintain electronic and physical recordsProvide administrative support to the Project Manager and site teamAssist with general office operations and coordinationEnsure accurate and timely completion of administrative tasksHelp keep the office running smoothly in a fast-paced project environment
2026-09-17T22:28:38Z

Project Manager

North Brunswick, NJ
onsite
Permanent / Full Time
90000.00 - 135000.00 USD / Yearly
We are looking for a Project Manager to coordinate office furniture projects from early planning through final completion in North Brunswick, New Jersey. This position partners closely with the sales team during the pre-award phase and then assumes day-to-day ownership once work is approved. The ideal candidate brings strong organizational ability, confidence interpreting design drawings, and a practical understanding of furniture installations and client service in a fast-paced, on-site environment. Responsibilities:• Oversee multiple active projects at once, balancing timelines, priorities, and deliverables across a varied portfolio of assignments.• Collaborate with the sales team during the initial stages of client engagements to help shape project scope, requirements, and execution plans.• Take full ownership of projects after contract approval, guiding coordination, scheduling, and follow-through from kickoff to completion.• Review and interpret design drawings accurately to support planning, communication, and execution throughout each project.• Serve as a central point of coordination among internal teams, clients, and field resources to keep work progressing smoothly.• Visit project sites periodically to monitor status, confirm quality, and address issues that may affect schedule or customer expectations.• Maintain organized project documentation, track updates, and ensure key details are communicated clearly to stakeholders.• Support office operations as needed, including administrative coordination, supply oversight, and basic accounts payable or front-desk-related tasks.Benefits:Medical, PTO
2026-08-31T17:45:53Z

Project Manager - Operations

Saratoga, CA
onsite
Temporary to Hire
50.00 - 70.00 USD / Hourly
Construction and general contractor project accountants, I have a GREAT role for you! Our hyper-growth client is looking to add to their team in September. This position is 4 days/week onsite and 1 day/week remote. The appeal of this role is the ownership of responsibilities. You will be a high impact project accountant responsible for a multitude of mission critical items. AP, AR, general accounting, and even some certified payroll. If you have worked in a construction company or general contractor in the past, you will easily understand this role. Please apply today! Responsibilities:• Oversee financial and administrative activities for assigned projects.• Prepare monthly client billing packages.• Review subcontractor invoices, purchase-related documents, and payment requests.• Track committed costs against project expenses and investigate discrepancies.• Support the continued improvement and optimization of Procore.
2026-09-08T17:13:38Z

Senior Operations Specialist

Spring, TX
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
Our client in The Woodlands, TX is seeking a highly organized, proactive, and tech-savvy Senior Operations Specialist to support senior leadership and help drive operational efficiency across a fast-paced business environment. This role is ideal for a detail-oriented professional who thrives on managing complex projects, coordinating multiple moving parts, and supporting critical business functions with precision and professionalism. The Senior Operations Specialist will play a key role in administrative operations, workforce coordination, project support, documentation management, and communication across teams. The ideal candidate is a critical thinker who can anticipate needs, adapt quickly, and remain composed in a dynamic environment. Key ResponsibilitiesProvide high-level operational and administrative support to senior leaders, managers, and cross-functional teamsCoordinate day-to-day operational activities, ensuring deadlines, deliverables, and priorities are metPrepare and manage business documents, reports, presentations, meeting materials, and client-facing communicationsSupport project coordination efforts involving multiple stakeholders, timelines, and shifting prioritiesAssist with workforce coordination, scheduling, onboarding support, and documentation managementTrack operational processes and help improve workflow efficiencyManage complex assignments with a high degree of accuracy, urgency, and follow-throughCommunicate effectively with internal teams, leadership, clients, and external partnersAnticipate needs, identify issues proactively, and recommend practical solutionsSupport business needs outside of standard working hours on occasion, as requiredTravel up to 40% based on business and project demands
2026-09-04T13:18:37Z

Office Manager

Bakersfield, CA
onsite
Permanent / Full Time
63000.00 - 65000.00 USD / Yearly
Tammy Power, Recruiting Manager with Robert Half is currently working with a professional services firm looking for a strong Office Manager. The Office Manager is responsible for overseeing the day-to-day administrative, operational, and facility functions of the office. This role serves as the central point of coordination for office operations, ensuring a professional, efficient, and client-focused environment. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional services setting. For immediate consideration contact Tammy Power via LinkedIn Essential Duties & ResponsibilitiesOffice Operations & Administration<ul><li>Manage daily office operations to ensure efficiency and productivity.</li><li>Maintain office policies, procedures, and administrative systems.</li><li>Coordinate office maintenance, equipment, vendors, and facility-related needs.</li><li>Order and manage office supplies, furniture, and equipment inventories.</li><li>Oversee office budgets and control administrative expenses.</li><li>Coordinate mail distribution, shipping, and document management processes.</li></ul>Client & Employee Support<ul><li>Serve as the primary point of contact for visitors, clients, and vendors.</li><li>Ensure a professional and welcoming office environment.</li><li>Coordinate meeting logistics, conference room scheduling, and office events.</li><li>Support onboarding and orientation of new employees.</li><li>Assist leadership with administrative projects and special initiatives.</li></ul>Financial & Vendor Management<ul><li>Process invoices, purchase orders, and vendor payments as assigned.</li><li>Maintain vendor relationships and negotiate service agreements when appropriate.</li><li>Track office expenditures and assist with budget reporting.</li><li>Support billing, expense reconciliation, and other accounting-related administrative functions.</li></ul>Human Resources & Compliance Support<ul><li>Assist with employee records management and HR administration.</li><li>Coordinate employee recognition, wellness, and engagement activities.</li><li>Support compliance with company policies and workplace regulations.</li><li>Maintain confidentiality regarding employee and business information.</li></ul>Technology & Systems Coordination<ul><li>Coordinate with IT vendors and internal resources regarding office technology needs.</li><li>Troubleshoot basic office equipment issues and facilitate resolutions.</li><li>Ensure employees have appropriate office resources and equipment.</li></ul>
2026-08-28T13:38:49Z

Front Desk Coordinator

Deerfield, FL
onsite
Temporary / Contract
15.84 - 18.34 USD / Hourly
We are looking for a Bilingual Administrative Assistant to serve as the first point of contact for the office. This Long-term Contract opportunity is ideal for someone who brings strong organizational skills and a welcoming approach to daily interactions. In this role, you will support office operations, assist internal teams with administrative tasks, and help keep documents, schedules, and communications organized. Responsibilities:• Welcome guests, clients, vendors, and team members while providing courteous and efficient front desk support.• Oversee day-to-day reception activities to ensure the office remains organized, detail-focused, and inviting.• Provide administrative assistance to project managers, operations staff, and other office personnel across routine business needs.• Coordinate calendars, arrange meetings, and support office events and daily scheduling requirements.• Prepare, file, and update documents while handling data entry and maintaining accurate records.• Manage incoming mail, outgoing shipments, deliveries, and office supply inventory to support smooth operations.• Assist with organizing construction-related documentation, including contracts, permits, and project files when needed.• Maintain accessible filing systems and partner with multiple departments to support ongoing administrative priorities.
2026-09-11T13:08:35Z

Project Coordinator

San Diego, CA
remote
Temporary / Contract
30.00 - 35.00 USD / Hourly
Our client is seeking an organized and detail-oriented Project Coordinator to support project managers and field teams throughout the construction process. This role will help keep projects on track by coordinating schedules, documentation, communication, and administrative details from project kickoff through completion.The ideal candidate is proactive, organized, and comfortable working in a fast-paced construction environment with multiple priorities.Key Responsibilities<ul><li>Provide administrative and project coordination support to Project Managers and field teams</li><li>Assist with project scheduling, timelines, and tracking deadlines</li><li>Prepare, organize, and maintain project documentation, contracts, and files</li><li>Coordinate communication between project managers, subcontractors, vendors, clients, and internal teams</li><li>Assist with purchase orders, invoices, change orders, and billing documentation</li><li>Track RFIs, submittals, permits, and other project requirements</li><li>Schedule meetings, site visits, inspections, and project-related activities</li><li>Maintain project logs and update spreadsheets and internal systems</li><li>Follow up on outstanding items to keep projects moving forward</li><li>Assist with gathering information and preparing project reports</li><li>Support project closeout documentation and final deliverables</li><li>Help coordinate materials, deliveries, and subcontractor schedules as needed</li><li>Provide general administrative support to the construction and operations teams</li></ul>
2026-09-11T22:48:41Z

Contract Administrator

Irondale, AL
onsite
Temporary / Contract
24.00 - 28.00 USD / Hourly
We are looking for an experienced Contract Administrator to support a growing team in Alabama. This Long-term Contract position is ideal for someone who can bring structure to project-related administrative work, communicate effectively with both office staff and external contacts, and thrive in a client-facing environment that requires strong attention to detail. The role will partner closely with the Commercial Operations Manager and help improve day-to-day coordination as the organization expands. Candidates with backgrounds in utilities or public works will be especially well suited for this opportunity. Responsibilities:• Coordinate administrative activities that support multiple projects, helping the team stay organized and on schedule.• Manage calendars, meetings, and daily scheduling needs for operational and project-related priorities.• Prepare, track, and organize contracts and related documentation using designated contract management tools.• Maintain clear communication with project managers, field personnel, clients, and internal stakeholders to ensure timely follow-up on action items.• Handle incoming calls, messages, and correspondence with strong attention to customer service.• Build and update spreadsheets, reports, and status trackers in Excel to support reporting and project visibility.• Assist with office-based coordination tasks that help a growing operation manage increased workflow effectively.• Support administrative processes tied to commercial operations while ensuring records are accurate, current, and easy to access
2026-09-21T18:58:43Z

Accounts Payable Supervisor/Manager

Warren, MI
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are seeking a Senior Accounts Payable Specialist to become a key member of the accounting and administrative team. This individual will manage high-volume, full-cycle accounts payable while serving as a dependable internal leader willing to support administrative functions and overall team success. Key Responsibilities • Manage full-cycle accounts payable processing for high-volume invoices and vendor transactions. • Review, code, verify, and process invoices accurately and timely. • Match invoices to purchase orders, contracts, and supporting documentation. • Coordinate with project managers and operations teams to resolve discrepancies. • Process weekly check, ACH, and wire payment runs. • Reconcile vendor statements and research outstanding items. • Assist with month-end close, reporting, audits, and special projects. • Support administrative functions and additional assignments as needed. • Recommend process improvements and maintain strong vendor relationships.
2026-09-23T00:38:45Z

Office Manager

Seattle, WA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently. Responsibilities:• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.• Take on additional operational or administrative duties as business needs evolve. The salary range for this position is $70,00 to $80,000. Benefits:M/D/V401k with match2 weeks PTO6 paid holidays
2026-09-18T20:54:04Z

Office Manager

Friendswood, TX
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations for a construction-focused team in Texas. This contract opportunity is ideal for someone who thrives in a fast-paced office, keeps records accurate, and ensures tasks are completed on time. The right candidate will bring strong attention to detail, confidence in coordinating administrative activities, and the ability to keep employees accountable for follow-through. Responsibilities: • Oversee day-to-day office operations and maintain an efficient, well-organized administrative environment. • Manage incoming calls, visitors, and front-desk activities while providing attentive support to internal staff and external contacts. • Process accounts payable tasks, including invoice review, coding, and submission for timely payment. • Maintain accurate files, correspondence, and project-related documentation to support office and construction activities. • Track outstanding tasks and follow up with employees to ensure deadlines, paperwork, and required updates are completed. • Coordinate office supply ordering, document distribution, and general administrative support for project teams. • Assist with order processing and fulfillment-related paperwork to help keep office and project operations running smoothly. • Monitor records for accuracy and completeness, correcting issues promptly and ensuring documentation is properly maintained.
2026-09-18T19:59:30Z

Accountant

Colorado Springs, CO
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
A growing construction-related organization is seeking a Construction Accounting Specialist to join its accounting team. This position is ideal for an accounting professional who enjoys working in a fast-paced environment and partnering with Project Managers, vendors, and internal stakeholders to keep projects moving forward. The ideal candidate will have experience with Accounts Payable, AIA Billing, and Sage 100 Contractor, along with strong organizational skills and the ability to manage multiple priorities and deadlines. Key Responsibilities<ul><li>Process high-volume accounts payable transactions accurately and timely</li><li>Prepare and support AIA billings</li><li>Maintain vendor records and ensure proper documentation is on file</li><li>Review invoices, purchase orders, and supporting documentation</li><li>Coordinate with Project Managers to obtain information needed for billing and accounting deadlines</li><li>Track and maintain construction-related documentation, including lien waivers and project records</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Support month-end and year-end accounting activities</li><li>Communicate effectively with internal teams, vendors, customers, and subcontractors</li><li>Assist with additional accounting and administrative projects as needed</li></ul>What Will Make You Successful<ul><li>Proactive and self-motivated</li><li>Strong sense of urgency and accountability</li><li>Confident communicating with Project Managers and operational teams</li><li>Organized and deadline-oriented</li><li>Adaptable and able to thrive in a busy environment</li><li>Team player with a positive attitude and strong work ethic</li></ul>Why Consider This Opportunity?<ul><li>Stable, growing organization</li><li>Diverse responsibilities beyond traditional Accounts Payable</li><li>Opportunity to leverage construction accounting expertise</li><li>Collaborative team environment</li><li>Competitive compensation up to $70,000 based on experience</li></ul>If you have experience with AIA billing, Sage 100 Contractor, construction accounting, and accounts payable, we'd love to speak with you.
2026-09-21T20:23:41Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-09-25T07:04:03Z

Customer Service Coordinator

Oceanside, CA
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
A busy construction company is adding a Customer Service Coordinator to its team. This position is perfect for someone who enjoys being the person customers can rely on to get answers, coordinate next steps, and keep projects moving. You’ll work closely with customers, project managers, field teams, vendors, and office staff. No two days will look exactly the same — you may be answering homeowner questions in the morning, coordinating a service appointment midday, and following up with a project manager on an outstanding issue in the afternoon.Responsibilities:<ul><li>Serve as a day-to-day contact for customers throughout the project or service process</li><li>Respond to customer questions by phone and email</li><li>Schedule appointments, inspections, deliveries, and service visits</li><li>Coordinate customer requests with project managers and field personnel</li><li>Provide updates regarding project timelines and scheduled work</li><li>Document customer interactions and requests in company systems</li><li>Track open customer issues through resolution</li><li>Follow up with internal teams when information or action is outstanding</li><li>Assist with change requests, service requests, and warranty-related inquiries</li><li>Maintain accurate customer and project records</li><li>Prepare customer correspondence and basic documentation</li><li>Help resolve scheduling conflicts and service issues</li><li>Escalate more complex concerns to appropriate management</li><li>Provide general administrative support to the project team</li></ul>
2026-09-21T18:43:44Z

Fundraising Manager / Non-profit

Harrisburg, PA
onsite
Permanent / Full Time
65000.00 - 73000.00 USD / Yearly
We are looking for a Fundraising Campaign Manager to support a large initiative. This position combines project coordination, relationship management, reporting, and communications support to help each location stay organized, engaged, and aligned with campaign goals. The ideal candidate is comfortable working independently, managing multiple priorities, and producing high-quality materials while collaborating with leadership and internal campaign partners. The role will be based in Harrisburg with travel in the first year to multiple locations throughout PA. Responsibilities:• Guide day-to-day campaign activity, keeping projects on schedule and aligned with overall fundraising objectives.• Partner with campaign leadership to coordinate timelines, service plans, travel needs, and next steps across multiple workstreams.• Build strong working relationships with staff and leaders, and cross-functional team members to support campaign participation.• Prepare and refine campaign materials such as letters, newsletters, brochures, presentation content, and case statement inserts.• Support volunteer engagement by assisting with recruitment efforts, onboarding, orientation, and training sessions.• Track weekly progress by compiling status updates, documenting completed work, and outlining upcoming priorities for leadership review.• Produce pledge and appeal reporting, including structured summary reports and pivot-table based analysis during active campaign periods.• Assist with online outreach and social media communications to strengthen awareness and engagement for the campaign.• Conduct follow-up outreach as needed and represent the organization with professionalism.• Handle administrative and project support tasks independently while following established standards, policies, and communication protocols.
2026-08-28T11:28:49Z

Legal Administrative Assistant/Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-09-21T15:04:07Z

Administrative Assistant

Maxwell, TX
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a construction project team in Texas. This long-term contract position will serve as a central point of coordination for daily office operations, meeting support, travel planning, and site-based administrative activities. The ideal candidate brings strong customer service skills, attention to detail, and the ability to keep project teams, visitors, and vendors informed and supported in a fast-paced environment. Responsibilities: • Deliver day-to-day administrative support for a construction site team while maintaining a detail-focused and service-focused approach with staff, clients, and external partners. • Prepare and submit expense documentation for project leadership, ensuring accuracy and timely processing. • Coordinate project office resources, including calendars, meeting spaces, parking arrangements, access credentials, and other site materials needed for smooth operations. • Develop and update organizational references such as team directories, seating layouts, and project support records. • Arrange travel plans, lodging, schedules, and related logistics for team members and visiting personnel. • Plan and support project meetings by organizing schedules, preparing materials, documenting discussions, and distributing clear meeting notes. • Respond to office questions from employees, customers, and visitors, and escalate issues promptly when additional support is required. • Maintain orderly filing systems, manage supply inventory, assist with staff onboarding or site orientation activities, and help coordinate special events or additional project assignments. • Provide assistance with onsite productivity issues, such as basic office equipment or connectivity concerns, and work with technical support teams when needed.
2026-09-22T20:04:19Z

Director of Operations- Administrative

Hidden Valley Lake, CA
onsite
Permanent / Full Time
90000.00 - 115000.00 USD / Yearly
We are seeking an experienced operations leader to support executive leadership in overseeing organizational operations, strategic initiatives, budgeting, policy development, and community services. This role will coordinate operational activities in accordance with established policies, goals, and objectives while supporting long-range planning, personnel initiatives, financial performance, and organizational growth. Please reach out to Robyn Rosemon directly for more information: 707.387.0299 What You'll Do<ul><li>Coordinate operational activities in alignment with organizational goals and objectives.</li><li>Assist with strategic planning, budgeting, and financial oversight.</li><li>Develop, implement, and evaluate policies, procedures, and operational controls.</li><li>Monitor organizational performance and recommend improvements.</li><li>Lead and support department heads and staff.</li><li>Oversee reporting systems, training programs, and process improvements.</li><li>Ensure compliance with local, state, and federal regulations.</li><li>Represent the Association with community stakeholders, agencies, and business partners.</li><li>Assist with Reserve Projects and other organizational initiatives.</li></ul>
2026-09-25T15:48:46Z

Staff Accountant

Washington, DC
onsite
Permanent / Full Time
85000.00 - 90000.00 USD / Yearly
We are seeking a Staff Accountant to join our team based in Washington, District of Columbia. The role is located in Georgetown and provides free parking. The role is 100% in office. This role involves various accounting and administrative responsibilities within a dynamic organization. The successful candidate will manage all accounting and financial processes, ensuring accurate record-keeping and efficient operations. Responsibilities:• Oversee the full cycle of accounting duties, including but not limited to, accounts payable, accounts receivable, payroll and general ledger management.• Prepare, analyze, and present monthly financial statements, budgets, and forecasts.• Conduct bank reconciliations, manage cash flow, and ensure accurate financial record-keeping.• Handle invoicing, bill payments, and expense reporting in a timely manner.• Collaborate with external accountants for tax preparation and annual audits.• Communicate effectively with vendors, project managers, designers, and clients on any issues around billing and invoicing.• Manage administrative and operational tasks of the office, including but not limited to, managing leases, insurance, supplies, equipment, and facility emails and files.• Maintain employee records, including attendance, benefits, and performance evaluations.• Address employee inquiries and resolve HR-related issues in accordance with labor laws and company policies.• Oversee day-to-day office operations, including supply management, equipment maintenance, and vendor relationships.• Provide administrative support to the leadership team as needed. Please reach out to Ian Gainor via LinkedIn if interested.
2026-09-04T15:58:38Z

Project Analyst

Pittsburgh, PA
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
Our client, a large and growing construction and engineering organization, is seeking a Project Accountant to support a high-volume portfolio of projects and partner closely with Project Managers throughout the project lifecycle. This role is ideal for someone with construction industry experience who enjoys managing project financials, client billing, and contract administration while working in a fast-paced, collaborative environment. What You'll Do Provide accounting and administrative support for a portfolio of 100–200 active projects Partner with Project Managers to monitor project financial performance, budgets, and revenue Prepare and process client invoices in accordance with contract requirements and billing guidelines Review project costs and expenses to ensure billable items are accurately captured Assist with change orders, project modifications, and contract documentation Track project completion milestones and invoicing deadlines Monitor work-in-progress (WIP) and support percentage-of-completion revenue tracking Prepare project proposals, quotes, and supporting financial documentation Follow up on outstanding invoices and assist with collections activities Maintain accurate project records and ensure compliance with client billing requirements Support project revenue cleanup and financial reporting as needed
2026-08-26T21:48:45Z