692 Results for Administrative Assistant Jobs in Html

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Administrative Assistant

Cypress, CA
onsite
Permanent / Full Time
45760.00 - 52000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy. Responsibilities: • Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization. • Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality. • Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve. • Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements. • Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy. • Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment. • Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations. • Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.
2026-10-08T01:38:41Z

Administrative Assistant

Cambridge, MA
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a contract position suited for someone who can manage front-desk activity, handle incoming calls effectively, and keep administrative tasks organized and on schedule. The ideal candidate is comfortable working in a fast-paced office environment and can maintain accurate records while providing dependable support to staff and visitors. Responsibilities: • Manage day-to-day administrative activities to help the office run efficiently and stay well organized. • Receive and direct inbound phone calls, taking clear messages and routing inquiries to the appropriate team members. • Welcome visitors and provide attentive front-desk support while maintaining a positive office experience. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents so materials are easy to access and kept up to date. • Support general office coordination by scheduling meetings, monitoring shared resources, and assisting with routine clerical tasks.
2026-10-02T13:38:47Z

Administrative Assistant

Irving, TX
onsite
Temporary / Contract
21.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support contract-related operations for an organization in the utilities and infrastructure sector. This is a Contract position based in Irving, Texas, offering a permanent schedule in an organized office environment. The person in this role will help maintain accurate records, coordinate administrative workflows, and ensure important contract details are tracked effectively. Responsibilities: • Examine contracts and related agreements to capture essential terms, deliverables, timelines, and compliance details. • Maintain organized digital and physical records for contracts and supporting files to ensure easy retrieval and audit readiness. • Enter and update contract information in internal systems with a strong focus on precision and completeness. • Provide day-to-day administrative support for contract activities, including status tracking, deadline monitoring, and report preparation. • Assist with general office coordination, including handling inbound calls and supporting front-desk or receptionist-style duties as needed. • Monitor contract milestones and follow up on outstanding items to help keep activities on schedule. • Identify opportunities to streamline documentation practices and recommend practical improvements to administrative processes.
2026-10-14T16:38:42Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys keeping administrative tasks organized, providing responsive internal support, and helping the workplace run efficiently. The role will involve a blend of clerical coordination, record maintenance, and front-line office assistance in a real estate and property environment. Responsibilities: • Deliver timely administrative support to employees and respond to routine service requests with professionalism. • Maintain accurate records by entering, reviewing, and updating information in company databases. • Assist with day-to-day office coordination to help ensure administrative processes run smoothly. • Manage incoming packages and mail, including sorting, distributing, and tracking deliveries as needed. • Support general office projects by organizing documents, materials, and related administrative tasks. • Communicate clearly with internal team members to address questions and provide helpful follow-up. • Perform basic clerical duties such as filing, data entry, and handling standard office correspondence.
2026-10-07T11:18:43Z

Part Time Office Assistant

Neptune, NJ
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for a dependable Part Time Office Assistant to support daily administrative operations for a manufacturing organization in Neptune, New Jersey. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable handling a high volume of office tasks in a fast-paced environment. The person in this role will help restore workflow efficiency by managing front-desk activity, processing documents, and providing steady clerical support across the office. Responsibilities:• Welcome visitors and serve as the first point of contact for incoming office communications in a courteous and attentive manner.• Answer and direct inbound phone calls, take accurate messages, and ensure requests reach the appropriate team members promptly.• Organize, scan, and file business documents to maintain accurate and accessible records.• Provide day-to-day clerical support such as data entry, document preparation, and general office coordination.• Assist with clearing administrative backlogs by prioritizing pending paperwork and completing routine support tasks efficiently.• Maintain an orderly reception and office area to support smooth daily operations.
2026-10-12T13:04:06Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations in a Contract position. This role is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of front desk and administrative responsibilities. The successful candidate will help keep the office running smoothly by coordinating communications, maintaining shared spaces, and assisting staff with essential clerical and scheduling needs. Responsibilities: • Manage daily office opening and closing routines while ensuring the workspace remains orderly, well-maintained, and ready for employees and visitors. • Welcome guests warmly, identify the purpose of their visit, and connect them with the appropriate team members in a thoughtful manner. • Process incoming packages, mail, and deliveries accurately, and arrange outgoing shipments through courier, postal, and express mail services. • Oversee the upkeep of conference rooms, shared office areas, and kitchen spaces to maintain a clean and functional environment. • Track inventory levels for office, kitchen, and beverage supplies and replenish materials on a regular schedule. • Coordinate food service and meeting support for client sessions, internal gatherings, presentations, and office events, including room setup and reset. • Communicate consistently with department leaders to confirm priorities, receive direction on assignments, and address questions as they arise. • Provide administrative assistance to staff by preparing documents and presentations, organizing print requests, and supporting project-related tasks. • Complete a variety of clerical duties such as copying, printing, data entry, proofreading, and expense report preparation, while also assisting with onboarding activities and calendar coordination for shared spaces and office events.
2026-10-06T12:53:44Z

Administrative Assistant

Marietta, GA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide dependable administrative support in Marietta, Georgia. This Contract position plays an important role in helping academic and office operations run smoothly by supporting leadership, faculty, students, and visitors with scheduling, documentation, and day-to-day coordination. The ideal candidate is detail oriented, detail-focused, and comfortable managing multiple priorities while maintaining accuracy and strong service standards. Responsibilities:• Support the Dean’s Office, faculty, and administrative staff with a wide range of daily office and coordination tasks.• Organize calendars, arrange appointments, and coordinate meeting logistics, including materials, space reservations, and follow-up items.• Create, edit, and format agendas, reports, presentations, correspondence, and spreadsheets for academic and administrative use.• Maintain accurate electronic and physical records while handling sensitive information with discretion and care.• Process routine administrative paperwork such as forms, invoices, purchase requests, and reimbursement documentation.• Monitor departmental schedules and communicate updates related to classes, meetings, events, and other academic activities.• Prepare materials and provide logistical support for orientations, accreditation-related activities, meetings, and special events.• Track deadlines for documents, reports, and scheduled activities, and send timely reminders to appropriate stakeholders.• Assist with office supply management, inventory needs, and coordination with departments such as HR, IT, Facilities, Academic Affairs, Registrar, and Events
2026-09-18T20:34:17Z

Administrative Assistant

Northfield, MN
onsite
Temporary / Contract
24.00 - 28.00 USD / Hourly
We are seeking a detail-oriented and proactive Administrative Coordinator to support daily office operations and assist a leadership team in a fast-paced, professional environment. This role is responsible for coordinating administrative activities, supporting internal communications, and helping ensure smooth day-to-day business operations. The ideal candidate is highly organized, adaptable, and enjoys being a key resource for both leadership and employees. Key Responsibilities<ul><li>Provide administrative support to leadership and various departments across the organization.</li><li>Coordinate meetings, manage schedules, and reserve conference rooms or shared spaces.</li><li>Assist with company events, employee recognition programs, community initiatives, and other internal activities.</li><li>Prepare documents, perform data entry, maintain records, and support special projects.</li><li>Draft and distribute internal communications and correspondence.</li><li>Order office and operational supplies while monitoring inventory levels.</li><li>Assist with invoice processing, expense tracking, and general administrative accounting support.</li><li>Maintain accurate documentation and assist with recordkeeping activities.</li><li>Utilize internal systems to enter information, coordinate activities, and support workflow processes.</li><li>Perform a variety of additional administrative duties as needed to support business objectives.</li></ul>
2026-10-01T21:58:42Z

Sr. Administrative Assistant

Morristown, NJ
onsite
Permanent / Full Time
75000.00 - 82000.00 USD / Yearly
We are looking for a proactive Senior Administrative Assistant to support business operations and leadership activities in Morristown, New Jersey. This position is well suited for someone who thrives in a fast-paced financial services environment, brings strong attention to detail, and enjoys creating order across competing priorities. The role offers the chance to strengthen internal processes, support cross-functional administrative needs, and grow with an expanding organization. Responsibilities: • Oversee complex scheduling needs by coordinating calendars, arranging meetings, and helping leaders manage shifting priorities effectively. • Provide day-to-day administrative support that keeps office activities organized, accurate, and running smoothly. • Prepare, maintain, and organize business records, correspondence, and other essential documentation for easy access and compliance. • Produce routine reports and keep internal systems updated with accurate information and timely data entry. • Review administrative workflows, recommend practical improvements, and help implement more efficient office processes. • Assist with human resources-related administration, including maintaining employee files and supporting onboarding documentation when needed. • Learn and adapt to new software tools and operational systems as business needs evolve. • Serve as a dependable point of support for general office coordination, including communication handling and front-office administrative tasks as required.
2026-10-08T20:04:11Z

Administrative Assistant

Memphis, TN
onsite
Temporary / Contract
17.00 - 17.00 USD / Hourly
We are looking for an Administrative Assistant to support the Modern Languages department in Memphis, Tennessee. This Long-term Contract position is ideal for someone who thrives in a fast-paced academic environment and can balance front-office service, operational coordination, and administrative support. The role will contribute to organized daily operations by managing communications, maintaining records, supporting faculty needs, and helping keep departmental resources and information current. Responsibilities: • Manage department records, maintain organized filing systems, and ensure routine documentation is stored accurately and retrieved efficiently. • Coordinate office supply inventory, place orders as needed, and help maintain a functional and well-organized shared work environment. • Update departmental web content and create informational materials in collaboration with faculty to keep public-facing information accurate and timely. • Support the use and upkeep of office technology, including computers, printers, copiers, scanners, and related applications used for daily operations. • Recruit, train, schedule, and oversee student workers while reviewing completed tasks to maintain strong quality standards and efficient office workflow. • Serve as the first point of contact for visitors and inquiries by answering phones, handling messages, distributing mail, and facilitating day-to-day communications. • Prepare and process departmental documents such as announcements, agendas, correspondence, and course-related materials, including proofreading and editing as needed. • Assist with business operations by tracking budgets, processing reimbursements and invoices, handling payments, and supporting expense documentation. • Arrange meetings, coordinate travel plans, and organize logistics for departmental events and other scheduled activities.
2026-10-13T13:23:44Z

Administrative Assistant

Draper, UT
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support daily office activities and help keep operations running smoothly. This Contract position is ideal for someone who enjoys staying organized, managing competing priorities, and providing attentive support across a busy team environment. The successful candidate will contribute to scheduling, documentation, communication, and record management while delivering reliable service to both internal stakeholders and external contacts. Responsibilities: • Coordinate calendars, appointments, and meeting logistics to ensure schedules remain accurate and well organized. • Provide administrative support for team members and leadership by handling routine office tasks efficiently and effectively. • Create, update, and organize records, reports, and other business documents with a strong focus on accuracy. • Enter and maintain information in company databases and systems to support dependable recordkeeping. • Prepare materials for meetings, assist with follow-up actions, and help keep related tasks on track. • Maintain both digital and physical filing systems so documents are easy to retrieve and properly stored. • Monitor office supply levels, place orders as needed, and help maintain an orderly workspace. • Communicate with clients, vendors, and coworkers in a clear, courteous, and attentive manner. • Assist with additional administrative assignments and special projects while handling sensitive information with discretion.
2026-10-06T16:58:44Z

Administrative Assistant

Miami, FL
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
The Service Manager will oversee the day-to-day servicing and administration of our commercial loan portfolio. This position requires someone who is exceptionally organized, dependable, detail-oriented, and comfortable managing multiple priorities and deadlines. THIS IS AN ONSITE, FULL TIME ROLE IN MIAMI, in the DADELAND AREA. The Service Manager will work closely with borrowers, lenders, financial institutions, internal team members, and other professionals involved in the commercial lending process. The role involves maintaining accurate loan records, monitoring payments and documentation, responding to inquiries, preparing correspondence, and ensuring that loan servicing activities are handled accurately and efficiently.We frequently work with commercial loans involving established companies and businesses, including U-Haul-related transactions, making professionalism, discretion, and strong written communication particularly important. Key Responsibilities<ul><li>Manage the day-to-day servicing and administration of a portfolio of commercial loans.</li><li>Maintain accurate and up-to-date loan records, documentation, payment information, and correspondence.</li><li>Process and monitor loan payments, transactions, and other servicing activities.</li><li>Communicate professionally with borrowers, lenders, banks, attorneys, title companies, and other third parties.</li><li>Prepare clear, professional written correspondence, notices, statements, and other loan-related documentation.</li><li>Monitor important loan dates, payment schedules, insurance requirements, documentation, and other deadlines.</li><li>Follow up on outstanding items and ensure issues are resolved in a timely manner.</li><li>Review loan documentation for accuracy and completeness.</li><li>Enter, update, and maintain information within Real Synergy, for loan processing and servicing software.</li><li>Generate reports and retrieve loan information as needed.</li><li>Assist with loan administration from closing through the servicing life of the loan.</li><li>Maintain organized electronic and physical files.</li><li>Handle confidential financial and client information with discretion.</li><li>Identify discrepancies or potential issues and bring them to the appropriate team member's attention.</li><li>Provide administrative and operational support to the President and Senior Vice President as needed.</li><li>Work collaboratively within a small office environment and be willing to assist with a variety of responsibilities as business needs arise.</li></ul> INTERSTED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 THIS IS A FULL TIME EMPLOYMENT THAT REQUIRES ONSITE WORK. THE COMPANY DOES NOT CURRENTLY OFFER MEDICAL INSURANCE
2026-10-05T19:43:46Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.50 - 30.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-05T13:43:43Z

Administrative Assistant

West Orange, NJ
onsite
Temporary / Contract
16.63 - 19.25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a Contract position based near West Orange, New Jersey. This role is ideal for someone who is organized, detail-oriented, and comfortable managing communication with families while keeping schedules and records up to date. The right candidate will contribute to a smooth front-office experience by handling administrative tasks, responding to inquiries, and maintaining accurate information. Responsibilities:• Coordinate calendars, appointments, and meeting schedules to keep daily activities organized and on track.• Communicate with families by phone and other channels to share updates, answer routine questions, and provide timely follow-up.• Provide general office support by preparing documents, organizing files, and assisting with day-to-day administrative needs.• Receive inbound calls, direct inquiries appropriately, and ensure visitors and callers are assisted in a courteous manner.• Enter and update information in office records with a high level of accuracy and attention to detail.• Support reception coverage and help maintain an orderly, detail-oriented administrative environment.
2026-10-13T20:38:48Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-10-06T18:43:45Z

Administrative Assistant

Greer, SC
remote
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for an Administrative Assistant to support a Financial Services team in Greer, South Carolina through a Contract assignment. This position will help maintain momentum in vendor review activities by coordinating documentation, organizing records, and supporting risk-based due diligence workflows. The role is well suited for someone who is highly organized, comfortable handling administrative processes, and able to keep multiple requests moving efficiently in a deadline-driven environment. Responsibilities: • Contact vendors to obtain required due diligence materials and follow up to ensure timely submission of outstanding items. • Examine submitted vendor details and apply established review guidelines to support risk evaluation and scoring activities. • Monitor each vendor’s progress through the review and approval workflow, keeping records current and identifying delays when they arise. • Request and gather third-party audit or assurance documentation from vendors when needed to support compliance reviews. • Maintain accurate, well-organized files for vendor assessments, supporting documents, and review outcomes. • Provide administrative support that helps reduce processing backlogs and keeps due diligence activity moving forward. • Enter and update information in tracking logs, spreadsheets, or internal records with a high level of accuracy. • Communicate professionally with internal stakeholders and external vendors to clarify documentation requirements and status updates.
2026-10-14T18:38:44Z

Administrative Assistant

Northbrook, IL
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
On behalf of our client we are looking for an organized Administrative Assistant to support a financial services practice in Northbrook, Illinois. This role serves as a central point of coordination for incoming requests, follow-up items, and day-to-day administrative needs so work moves forward efficiently. The position offers broad exposure to client service, practice operations, and marketing support while helping the team stay focused on planning and relationship management. Compensation: $60k-$70kMonday-Friday 9:00am-5:00pm onsiteMedical 65% paid by employer, dental & vision paid by employee, 401k Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate incoming requests, questions, and action items, directing each one to the appropriate team member and monitoring progress to ensure timely completion.• Maintain practice records and meeting documentation, capturing key details, organizing follow-up tasks, and using technology tools to summarize client information when appropriate.• Prepare and distribute reports related to calls, outstanding tasks, team activity, and sales performance to support visibility across the practice.• Keep opportunity and pipeline information accurate by updating sales tracking details such as potential value, expected timing, and next steps.• Assist with the creation of marketing support materials, including AI-assisted concept pages, and submit content through required compliance review channels.• Research prospective and existing individual and business clients to provide background information that supports outreach and relationship development.• Provide backup support for assembling meeting packets, presentation materials, and other documents needed for client appointments.• Handle general administrative duties such as inbound communication, email correspondence, data entry, and office coordination to maintain smooth daily operations.
2026-10-01T14:23:45Z

Administrative Assistant

Honolulu, HI
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
We are looking for an organized Administrative Assistant to support day-to-day property management operations in Honolulu, Hawaii. This role serves as a key point of coordination for tenants, vendors, and internal teams, helping keep communication, records, and administrative processes running smoothly. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call Noe at 808.452.0264. Responsibilities:• Serve as the first point of contact for tenant inquiries, maintenance concerns, and service-related requests, ensuring each matter is directed to the appropriate team or vendor for timely follow-up.• Coordinate and track work orders, including assisting with approvals and maintaining accurate status updates from request through completion.• Help deliver a positive tenant experience by supporting occupancy changes, preparing communications, assisting with tenant events, and explaining building guidelines to new occupants.• Prepare and organize administrative documents such as vendor agreements, lease summary updates, and bid materials for property-related projects and services.• Provide financial and operational support by assisting with rent-related administration, invoice review and coding, purchase order processing, vendor onboarding paperwork, account reconciliations, and recurring reports.• Maintain property records and operational documentation, including access credential information, emergency preparedness materials, training logs, and retained files.• Assist with coordination of building safety activities and related administrative tasks to help ensure compliance with site procedures and documentation standards.
2026-09-23T22:18:44Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-focused programming in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access services, stay connected to program resources, and receive timely administrative support. The ideal candidate will bring strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and family interactions with professionalism and care. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, follow-up communication, and day-to-day office operations. • Maintain organized and up-to-date documentation, ensuring records, reports, and case-related information are completed accurately and on time. • Assist with enrollment-related processes by helping gather required information, verifying documentation, and tracking participation status. • Support attendance monitoring and service coordination efforts to help families remain engaged with available programs and resources. • Communicate with families by phone, in writing, and in person to provide guidance, answer questions, and connect them with appropriate support. • Foster positive relationships among families and staff to encourage collaboration, community engagement, and a supportive program environment. • Help identify family needs and relay relevant information to program staff so services can be coordinated effectively. • Perform data entry and general administrative support duties, including handling inbound calls and assisting with office correspondence.
2026-10-01T12:04:30Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22.00 - 27.00 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to support day-to-day business operations for a manufacturing environment in Diamond Bar, California. This is a Contract position suited for someone who can manage schedules, coordinate meetings, handle communication tasks, and keep administrative workflows running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced setting. Responsibilities: • Coordinate calendars, arrange meetings, and confirm scheduling details to support team priorities and deadlines. • Prepare agendas, capture key discussion points during meetings, and distribute clear follow-up notes to stakeholders. • Provide administrative support through email management, phone coverage, and timely handling of inbound inquiries. • Organize travel plans and assist with event logistics, ensuring arrangements are accurate and well communicated. • Perform data entry and maintain organized records, files, and meeting materials for easy access and reference. • Conduct basic research to gather information, summarize findings, and support administrative decision-making. • Support general office and receptionist-related activities as needed to maintain efficient daily operations. • Communicate proactively with internal contacts to track action items, share updates, and help keep projects moving forward.
2026-10-07T22:53:40Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
19.79 - 26.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and keeps administrative processes organized. The role will involve front-desk coordination, phone support, record maintenance, and assistance with office events and supplies. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized administrative presence. • Respond to incoming calls promptly, route messages accurately, and provide helpful support to internal and external contacts. • Perform a range of clerical tasks such as preparing documents, organizing files, and maintaining office records. • Enter and update information in company systems with a strong focus on accuracy and completeness. • Monitor workplace supply levels, place replenishment requests, and help keep the office stocked for daily operations. • Assist with scheduling and logistical planning for meetings, events, and other coordinated office activities. • Support general receptionist functions to help ensure smooth day-to-day workflow across the office.
2026-09-30T18:03:51Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary to Hire
20.90 - 22.00 USD / Hourly
We are looking for a detail-oriented bilingual English/Spanish Administrative Assistant to join a team in Pompano Beach, Florida on a contract basis with the potential for a permanent position. This position is well suited for someone who enjoys keeping daily operations organized, supporting customers with professionalism, and handling administrative tasks with accuracy. The ideal candidate is comfortable working in a fast-paced environment, communicating clearly in both English and Spanish, and using Microsoft Word to manage routine documentation. Responsibilities:• Enter orders and maintain data records with a high level of accuracy and timeliness.• Provide courteous customer support by answering inquiries and resolving routine issues effectively.• Communicate with customers and internal teams in both English and Spanish to ensure clear and efficient service.• Prepare, update, and organize documents, forms, and administrative files using Microsoft Word.• Support day-to-day office activities by tracking information, managing paperwork, and maintaining organized records.• Review submitted information for completeness and follow up as needed to correct discrepancies.
2026-10-12T12:14:07Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22.00 - 27.00 USD / Hourly
We are looking for an organized Administrative Assistant II to support daily office operations in Bellevue, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and maintaining accurate records. The role calls for strong communication, attention to detail, and the ability to handle a variety of clerical tasks in a fast-paced setting. Responsibilities:<ul><li>Manage early morning inspection calls and maintain related records.</li><li>Monitor and respond to multiple shared inboxes.</li><li>Prepare mailing labels and customer notifications.</li><li>Sort, distribute, and process incoming and outgoing mail.</li><li>Provide coverage for multiple phone lines and direct inquiries appropriately.</li><li>Coordinate and support in-person meetings.</li><li>Take meeting notes and assist with follow-up documentation.</li><li>Conduct office supply audits and order supplies as needed.</li><li>Create, organize, and maintain physical and electronic files.</li><li>Provide general administrative support to the team.</li></ul>
2026-10-08T22:48:44Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
15.84 - 18.34 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy construction-related office. This contract opportunity is ideal for someone who enjoys keeping administrative tasks organized, maintaining accurate records, and helping daily office operations run smoothly. The role offers a steady, fast-paced environment where strong communication and follow-through are highly valued. Responsibilities: • Organize and process onboarding paperwork for new team members, ensuring documents are complete and properly filed. • Review employee timesheets for completeness and accuracy before submitting them to the payroll team. • Scan, upload, and maintain timekeeping records so they are accessible and current. • Update and manage team spreadsheets to keep operational information accurate and well organized. • Prepare and distribute large-volume timesheet communications to employees and internal stakeholders. • Provide general front office and administrative support, including handling calls and assisting with routine office needs. • Enter and maintain data in office records and tracking tools with a high level of accuracy.
2026-10-12T16:23:44Z

Administrative Assistant

Henrico, VA
onsite
Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for an organized Administrative Assistant to support dispatch operations in Virginia. This contract to hire opportunity is ideal for someone who enjoys managing details, maintaining accurate records, and serving as a reliable point of contact for internal teams and external carriers. The role requires strong administrative judgment, consistent follow-through, and the ability to communicate clearly in a fast-paced office environment. PLEASE NOTE: This role operates on a schedule of M-F, 11pm-7am, with a 30 min lunch and two paid 15 min breaks. You MUST be available for this schedule to be considered Responsibilities:• Enter and update dispatch-related information with a high level of accuracy to keep records current and reliable.• Review operational reports, identify missing or inconsistent details, and help ensure documentation is complete.• Communicate with carriers by phone and email to gather updates, confirm information, and support daily coordination needs.• Assist the dispatch team with administrative tasks that improve workflow and help keep priorities on track.• Answer incoming calls professionally, direct inquiries appropriately, and provide timely support to callers.• Maintain organized files, records, and office documents so information can be accessed efficiently when needed.• Prepare routine correspondence, spreadsheets, and other business documents using Microsoft Office applications.
2026-10-09T19:34:07Z

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692 results for Administrative Assistant in Html