4 Results for Virtual Assistant Jobs in Houston, TX

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Executive Assistant

Houston, TX
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to leadership in a fast-moving, multifaceted environment based in Houston, Texas. This contract-to-permanent position is designed for a highly capable individual who can manage shifting priorities, protect executive time, and handle sensitive matters with excellent judgment. The role requires someone who can operate confidently across business and personal priorities while keeping communication, scheduling, and follow-through exceptionally organized. Responsibilities: • Manage an intricate executive calendar, aligning meetings, events, travel, and priority commitments across multiple areas of responsibility. • Oversee domestic and international travel planning, including itineraries, logistics, accommodations, and schedule changes as needed. • Serve as a central point of coordination for communications with executives, advisors, investors, board contacts, and other key stakeholders. • Prepare high-quality briefing materials, presentations, correspondence, and meeting documents to support executive decision-making. • Monitor action items and deadlines to help ensure strategic initiatives and leadership commitments stay on track. • Handle confidential information with discretion while responding to routine and urgent matters in a timely and organized manner. • Anticipate upcoming needs, identify potential scheduling or operational conflicts, and implement practical solutions with limited direction. • Support meetings, events, and special projects by coordinating logistics, materials, and follow-up activities. • Improve administrative workflows and office procedures to increase efficiency and strengthen executive support operations.
2026-10-02T00:00:00Z

Administrative Assistant

Houston, TX
remote
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support chapter operations in Houston, Texas. This Long-term Contract opportunity is ideal for someone who can balance multiple priorities, keep committees organized, and ensure meetings, communications, and records are handled efficiently. The position calls for strong administrative judgment, comfort with digital collaboration tools, and the ability to keep projects moving across leadership groups and workstreams. Responsibilities: • Organize calendars for chapter leaders, arrange virtual meetings, and confirm scheduling details for participants. • Create and circulate meeting agendas using information provided by leadership, ensuring materials are clear and delivered on time. • Assemble approved documents and presentation items for meetings and distribute them to the appropriate groups. • Capture important discussion points, document decisions, and track follow-up tasks assigned during meetings. • Keep leadership directories, membership rosters, and related records accurate and up to date. • Coordinate approved communications for chapters and committees to support consistent outreach and engagement. • Monitor timelines, maintain progress trackers, and follow the status of action items across multiple workgroups. • Connect chapter leaders with relevant committees and help coordinate activities among subcommittees and teams. • Prepare and update dashboard reporting and maintain official chapter documentation within company systems.
2026-10-01T00:00:00Z

Legal Assistant

Suite 3050, TX
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Contract Legal Assistant to support a busy legal team in Texas. This role serves as a key operational partner by keeping case materials organized, maintaining accurate court-related calendars, and assisting attorneys and paralegals with day-to-day litigation support. The ideal candidate is detail-oriented, comfortable working with court filings and legal records, and able to manage multiple administrative priorities in a fast-paced environment. Responsibilities: • Support attorneys and paralegals with daily administrative and litigation-related tasks to help matters progress efficiently. • Organize, scan, save, and maintain legal records, filings, and case materials while keeping matter information current in Litify, including parties, deadlines, and court details. • Monitor federal, state, and arbitration filings, review applicable court rules and judge-specific procedures, and enter all resulting deadlines into the case calendar. • Assist with the initiation of new matters by preparing complaint filings, coordinating service of process, and following up with process servers as needed. • Prepare and submit notices of appearance, pro hac vice documentation, notices of consent, and related supporting materials, including obtaining certificates of good standing when required. • Provide discovery support by gathering information, organizing document productions, indexing materials, and preparing files for release through redaction and Bates labeling. • Coordinate deposition logistics by confirming availability, scheduling vendors such as court reporters or videographers, saving transcripts, and tracking post-deposition deadlines. • Enter and transfer information from legal documents into structured Excel files with a strong focus on accuracy and consistency. • Assist with high-volume mailings by preparing envelopes, organizing outgoing correspondence, and supporting distribution of notices, certified mail, and settlement-related packages. • Help the legal team prepare for mediation and trial by tracking related deadlines, confirming client obligations, organizing exhibits, and assembling case binders.
2026-10-01T00:00:00Z

Legal Assistant

Houston, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Legal Assistant to support a short-term Contract assignment based in Houston, Texas. In this role, you will work closely with government agencies to gather required paperwork, secure necessary signatures, and maintain accurate records related to legal name-change documentation. This opportunity is well suited to someone who remains composed under pressure, communicates effectively, and can navigate complex administrative processes with persistence and attention to detail. Responsibilities: • Coordinate outreach to government offices to obtain required forms, updates, and procedural guidance for name-change related matters. • Gather supporting records and secure completed signatures so documents are ready for submission to the appropriate agencies. • Maintain organized files that verify completed name changes and ensure documentation is stored accurately for future reference. • Follow up consistently with agency representatives to clarify requirements, confirm next steps, and resolve delays in processing. • Manage high-volume phone communication, including extended hold times and redirected calls, to reach the correct department or contact. • Track the status of outstanding documentation and communicate progress, obstacles, and completion updates in a timely manner. • Prepare and submit legal paperwork through electronic filing systems when needed, ensuring accuracy and compliance with filing requirements.
2026-10-02T00:00:00Z

4 results for Virtual Assistant in Houston, TX