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2 results for Virtual Assistant in Houston, TX

Administrative Assistant

Katy, TX
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Katy, Texas in a contract role with permanent potential. This position supports contract administration activities by coordinating documentation, tracking project records, and helping keep critical files current and accurate across several systems. The ideal candidate is organized, dependable, and comfortable working with project teams, spreadsheets, and insurance-related documentation in a fast-paced environment. Responsibilities: • Prepare new agreements and project modifications for setup by entering and organizing information across multiple business systems. • Examine incoming contract materials to confirm all required details are complete before records are established for a project. • Build and maintain well-structured digital and physical filing systems so contract documentation remains easy to access and audit-ready. • Record updates in Excel-based tracking tools after project leadership completes required review and approval steps. • Request project insurance documentation through the company’s external agent platform and monitor related submissions. • Track renewals and maintain current certificates of insurance for active work as well as closed projects when needed. • Partner with Project Managers and internal stakeholders to keep contract records aligned, accurate, and up to date. • Support general administrative activities such as data entry, office coordination, and communication with internal and external contacts as needed.
2026-08-13T00:00:00Z

Legal Assistant

Houston, TX
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for an experienced Legal Assistant to join a respected medical malpractice defense firm in Houston, Texas. This position supports a busy litigation team and is well suited for someone who thrives in a deadline-driven legal environment while working closely with attorneys and paralegals. The role offers the opportunity to contribute to complex defense matters within a collaborative firm known for stability, attention to detail, and a strong presence in the legal community. Responsibilities: • Support attorneys and paralegals with day-to-day litigation coordination across all stages of a case. • Draft, edit, and finalize legal documents such as pleadings, discovery materials, correspondence, and case-related filings. • Submit court documents through appropriate state and federal filing systems while ensuring accuracy and timeliness. • Maintain organized case records by managing both digital and hard-copy files for active litigation matters. • Track hearings, depositions, mediations, court appearances, and filing deadlines to help keep matters on schedule. • Arrange meetings and case-related scheduling with clients, opposing counsel, experts, and court representatives. • Assist with discovery organization, document review preparation, and other litigation support tasks leading up to trial. • Prepare exhibits, binders, and supporting materials needed for hearings, mediations, and trial proceedings. • Monitor incoming communications and update case information to ensure records remain complete and current.
2026-07-20T00:00:00Z