<p>We are looking for a skilled and resourceful Executive Assistant to provide high-level administrative support to organizational leadership and the Board of Directors. This Contract position is based in Conroe, Texas, and requires someone with strong attention to detail who excels in managing complex schedules, handling confidential information, and facilitating communication between key stakeholders. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary administrative liaison for the leadership team and Board of Directors, ensuring seamless communication and coordination.</p><p>• Manage and prioritize executive calendars, resolving scheduling conflicts and ensuring timely organization of appointments.</p><p>• Coordinate and facilitate board meetings, including preparing agendas, recording minutes, and distributing relevant materials.</p><p>• Reconcile credit card statements, process expense reports, and submit timesheets for designated executives.</p><p>• Organize logistics for internal and external meetings, including securing venues, arranging catering, and ensuring technical readiness for presentations.</p><p>• Prepare and format presentations with a high level of accuracy and distribute meeting documents as needed.</p><p>• Maintain and update confidential records and databases with accuracy and discretion.</p><p>• Establish and oversee both digital and physical filing systems to ensure efficient document management.</p><p>• Provide technical support for video conferencing and virtual meetings, ensuring seamless execution.</p><p>• Assist with data entry, reporting, and preparation of documentation to support leadership initiatives.</p>
<p><strong>Our client, a well-established engineering firm, has an immediate need for a detail-oriented Administrative Assistant to join their team on a contract-to-hire basis.</strong></p><p> This position plays a key role in supporting daily operations, coordinating schedules, and maintaining smooth communication between clients and engineering staff. The ideal candidate is organized, professional, and enjoys working in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct incoming phone calls while providing outstanding customer service.</li><li>Manage shared inboxes and respond promptly to client inquiries.</li><li>Schedule damage assessments, inspections, and site visits for engineers and clients.</li><li>Track project updates, maintain documentation, and follow up on open items.</li><li>Process licensing renewals and maintain company certifications.</li><li>Handle incoming/outgoing mail and shipments for equipment and documentation.</li><li>Draft and edit correspondence, reports, and internal communications.</li><li>Maintain accurate records and confidential files.</li><li>Provide general administrative and operational support to the team.</li></ul>
<p><strong>Assistant Controller – Growing Privately Held Company | Houston (Galleria Area)</strong></p><p><strong>Company Overview</strong></p><p> Our client is a rapidly expanding, privately held organization based in Houston’s Galleria area. They are seeking an experienced <strong>Assistant Controller</strong> to join their leadership team and play a key role in managing accounting operations, driving process improvements, and supporting strategic growth initiatives.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee general ledger accounting, account reconciliations, and the monthly close process.</li><li>Prepare and analyze monthly financial statements; present findings and recommendations to senior management.</li><li>Manage collateral debt requirements, including revenue tracking, covenant compliance, funds flow, and reporting.</li><li>Handle banking reporting needs and provide requested information promptly.</li><li>Maintain and enhance accounting principles, procedures, and initiatives.</li><li>Lead ongoing improvements and optimizations of the NetSuite ERP system.</li><li>Coordinate with external auditors during annual audits.</li><li>Identify and implement process improvements to increase efficiency and accuracy.</li><li>Supervise and mentor members of the accounting team.</li></ul><p> <strong>Qualifications</strong></p><ul><li>Bachelor’s degree in Accounting, Finance, or related field; Master’s degree preferred.</li><li>Active CPA license required.</li><li>Minimum 8 years of progressive accounting experience, including public accounting experience at a Big Four firm.</li><li>Strong technical knowledge of U.S. GAAP.</li><li>Experience with consolidation and multi-entity structures preferred.</li><li>Proficiency in NetSuite ERP and Microsoft Excel.</li><li>Excellent analytical, problem-solving, and organizational skills.</li><li>Strong interpersonal and communication abilities with proven leadership experience.</li><li>Demonstrated success managing financial close processes, audits, and compliance in a public company environment.</li></ul><p> <strong>Why Join our client?</strong></p><p> This is an opportunity to make a significant impact in a growing organization, work closely with senior leadership, and advance your career in a collaborative, growth-focused environment.</p>
We are looking for a dedicated and meticulous Assistant Controller to join our financial team in Sugar Land, Texas. In this role, you will support the Financial Controller by overseeing essential accounting operations, ensuring accuracy in financial reporting, and maintaining compliance with regulatory standards. This is a great opportunity to contribute to a dynamic organization and help drive improvements in financial processes.<br><br>Responsibilities:<br>• Prepare and review consolidated financial statements to ensure compliance with regulatory and organizational standards.<br>• Collaborate with internal and external auditors by providing accurate and timely documentation during audits.<br>• Monitor and strengthen internal controls to maintain compliance with Sarbanes-Oxley regulations.<br>• Manage the month-end, quarter-end, and year-end close processes, including preparing journal entries and performing account reconciliations.<br>• Deliver accurate financial results and variance analyses to senior management within established deadlines.<br>• Assist in developing budgets and forecasts, analyzing trends, and identifying variances to provide actionable insights.<br>• Supervise and mentor accounting team members to foster growth and ensure high-quality work.<br>• Promote collaboration within the team to enhance efficiency and knowledge-sharing across accounting functions.<br>• Lead process improvements to optimize reporting accuracy and operational performance.<br>• Support the implementation and maintenance of financial systems and tools to enhance operational efficiency.
