<p>Our client is looking for an adaptable and highly organized Personal Assistant / Administrative Assistant to provide personalized and professional support to the Executive/Principal. This Personal Assistant / Administrative Assistant role is a hybrid between traditional Personal Assistant / Administrative Assistant responsibilities and some very senior administrative assistant duties, requiring you to balance tasks in both the personal and professional realms. The ideal candidate is resourceful, proactive, and capable of managing a wide range of responsibilities with discretion, confidentiality, and a high level of accuracy. The position will report to two executives. </p><p><br></p><p>As the primary support HUB, you will:</p><p>• Act as a strategic partner to family principals, managing both personal and business domains. </p><p>• Oversee personal medical scheduling and travel logistics, coordinating care and itineraries seamlessly.</p><p>• Ensure business and personal calendars are harmonized with precision. </p><p>• Serve as liaison across family members, household staff, vendors, medical providers, travel services and business contacts. </p><p><br></p><p>Key Responsibilities:</p><p>1. Managing professional calendars, meetings, travel and correspondence for personal and business-related activities.</p><p>2. Track projects, support with communication for ventures and prepare briefing docs and reports.</p><p>3. Liaise between business teams and personal household staff or family office operations</p><p>4. Booking travel internationally and domestically, hotels, transportation and flights. </p><p>5. Personal Medical Coordination – Manage appointments (primary care, specialists, routine/preventive care), insurance authorizations, reminders and follow-ups.</p><p>6. Liaise with medical providers, prep briefing materials, and arrange secure transport or accommodations if needed for medical travel. </p><p>7. Assist with scheduling family events, gifts, concierge requests, occasional household coordination.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. This is a Contract-to-Permanent position within the energy and natural resources sector. The ideal candidate will support the team by managing essential administrative tasks, ensuring accuracy in documentation, and maintaining a well-organized record-keeping system.<br><br>Responsibilities:<br>• Organize, scan, and index documents to ensure proper record retention and accessibility.<br>• Conduct quality control checks on documentation to verify accuracy and completeness.<br>• Open, sort, and process large volumes of incoming mail for the Land Administration department.<br>• Archive and retrieve documentation from storage as needed to support departmental operations.<br>• Input data into systems with precision and attention to detail.<br>• Coordinate with team members, divisional managers, and other staff to facilitate communication and workflow.<br>• Prepare and manage outgoing correspondence and related documentation.<br>• Maintain an organized filing system to support efficient record-keeping.<br>• Handle physical tasks, such as lifting boxes weighing over 45 pounds, as required.
We are looking for a skilled and proactive Executive Assistant to support the Vice President of Investor Relations in Houston, Texas. This Contract-to-Permanent position offers an opportunity to contribute to high-level administrative functions, ensuring seamless operations and effective communication. The ideal candidate will excel in organizational tasks, handle travel logistics, and assist with presentations while maintaining a detail-oriented approach.<br><br>Responsibilities:<br>• Manage the executive’s calendar, including scheduling meetings and coordinating appointments.<br>• Arrange and oversee complex travel plans, including booking flights, accommodations, and creating detailed itineraries.<br>• Prepare and submit expense reports with accuracy and timeliness.<br>• Assist in setting up meetings with investors, ensuring all logistics are handled efficiently.<br>• Support the creation and refinement of presentations for internal and external stakeholders.<br>• Act as a liaison between the executive and other departments, ensuring smooth communication.<br>• Provide administrative support in organizing executive-level meetings and events.<br>• Maintain a high level of confidentiality while handling sensitive information.<br>• Collaborate with other team members to ensure all administrative needs are met.
<p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
